Revised_PWS _FA5270-16-T-0007 _Amendment_0003.pdf

Solicitation: FA5270-16-T-0007, Amendment 0003 Pump-Out Oil/Water Separators and Holding Tanks

PERFORMANCE WORK STATEMENT

FOR

PUMP OUT AND CLEANING SERVICES OF

OIL/WATER SEPARATORS AND HOLDING

TANKS

Kadena Air Base

Okinawa, Japan

18CES/CEOSS

May 2016

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 SERVICE SUMMARY 4

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 5

4 GENERAL INFORMATION 5

5 APPENDICES 14

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, personnel/labor, equipment, tools, materials, vehicles, supervision, appropriate license(s)/qualification and other items and services necessary to perform PUMP OUT AND CLEANING SERVICES of OIL/WATER SEPARATORS AND HOLDING TANKS as defined in this Performance Work Statement (PWS) at various facilities on Kadena Air Base in Okinawa, Japan.

1.1. REQUIREMENTS

1.1.1. BASIC SERVICES. The Contractor shall pump out and clean oil/water and all other floating waste from separators and designated holding tanks in accordance with (IAW) the frequency schedule listed in PWS Appendix B. All removed contents shall be disposed of IAW PWS para. 1.2.

1.1.1.1. Pump out and Cleaning Oil/Water Separators. As scheduled and upon receipt of service calls from a Government Point of Contact (POC), the Contractor shall respond within 48 hours and pump out contaminated water & tank bottom water from the water separator(s) or designated holding tank(s). The Contractor shall ensure that sufficient clear water is placed back into the separator to enable the proper functioning when a baffle type oil/water separator is pumped out and cleaned.

1.1.1.2. Separators will continue to be utilized during Contractor services. The Contractor shall perform work so as not to cause unnecessary interference with normal conduct of Government business. The Contractor shall coordinate activity with the POC in advance in order to give user sufficient time to schedule if cleaning services require temporary facility shutdown.

1.1.1.3. The Contractor shall collect and dispose of all refuse and litter at each job site that is created as a result of these operations. The Contractor shall maintain each work site in a clean condition, free of fire hazards such as spills of oil, grease, solvents or similar flammable materials.

1.1.1.4. The Contractor shall notify the POC at each site after pump out and cleaning service is completed so the POC can conduct inspection and evaluation of performance.

1.1.2. SPECIAL REQUIREMENTS. After the contract award and prior to the start of the performance period, the Contractor shall submit a tentative schedule to the Government Point of Contact (POC) showing dates in which the Contractor plans to provide annual, quarterly or bi-weekly cleanings for specified facilities. Additionally, the Contractor shall provide certified copies of licenses for industrial waste collection, transportation and disposal to the Contracting Officer (CO) or POC as well as the professional licenses and certifications of Contractor personnel to handle and dispose of industrial waste prior to the commencement of work.

1.2. TRANSPORT & DISPOSAL. The Contractor shall transport and dispose of residual materials from all pump out and cleaning locations to an authorized off-base disposal site. The Contractor is responsible for disposal IAW U.S. federal regulations and JEGS & local prefectural industrial waste laws & regulations. The manifest generated in the procedure of disposal shall be submitted to the POC. The Contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations.

1.3. CONTRACTOR FURNISHED ITEMS

1.3.1. VEHICLE. The Contractor shall furnish a fully functional truck with mounted pumping equipment with at least a 2,000 gallon holding tank capacity. The truck shall be clean and leak-free at all times.

1.3.2. The Contractor’s pump truck shall be equipped with a fire extinguisher certified for petroleum-based fires.

1.3.3. Contractor’s pump truck shall have a functional meter that accurately measures the volume of fluids pumped (liters, kg or U.S. gallons).

1.3.4. The vehicle shall have the Contractor’s company displayed in English on both sides and shall be readable up to a distance of at least 50 feet.

1.3.5. The vehicle shall be operated IAW base traffic regulations. If equipped with communications devices, equipment shall comply will all base & local frequency regulations.

1.4. DOCUMENTATION. The Contractor shall be responsible for creating, maintaining and disposing of only those Government required records that are specifically cited in this PWS. If requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request unless otherwise specified.

1.4.1. The Contractor is required to provide a weight ticket for each day oil/water is pumped out for the Government to verify the quantities of residual materials pumped out from the facilities listed in Appendix B. The work performance date, location and quantity shall be indicated on all the weight tickets. The weight tickets shall be submitted to the POC prior to payment.

2. SERVICES SUMMARY. The Contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control.

Failure to meet these Performance Thresholds means that Contractor Quality Control is unacceptable.

Performance Objective PWS Para Performance Threshold

1. Pump Out and Clean Oil/Water Separators and Holding Tanks.

Para 1.1.1 The oil/water separator and holding tanks are pumped out and cleaned 95% of the time.

2. Records submittal:

work schedules, weight ticket.

Para 1.1.8 No more than 3 late submittal per year

2.1. The Contractor will be allowed to re-perform tasks a reasonable number of times if not initially accepted by the Government so long as the Period of Performance (PoP) has not been exceeded.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will provide for the accomplishment of this contract the following items:

3.1. Utilities. Water & electricity where available from the worksite will be provided to the Contractor without cost (See Appendix C). The Contractor will only be required to provide necessary utilities such as water at sites where utilities are not unavailable. The Contractor shall adhere to the guidance provided in PWS para. 4.6. Conservation of Utilities.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The Contractor is required to control the quality of service delivery & offer to the Government for acceptance only services which conform to contract requirements.

The overall control of quality must meet the specified performance thresholds for each requirement in the services summary.

4.1.1. QUALITY CONTROL PLAN (QCP). The Contractor shall provide a complete QCP to ensure the requirements of the contract are provided as specified. The Contractor shall provide a QCP describing the inspection system for the requested services listed in the PWS. The Contractor shall develop & implement procedures to identify, prevent, & ensure non-occurrence of unacceptable services. The Contractor shall submit the QCP to the CO for review prior to the start of the performance period. The Contractor shall update the QCP as changes occur.

Changes shall be submitted the CO for review. The Contractor’s QCP shall contain, at a minimum, the following items:

4.1.1.1. A description of the inspection system to cover all services. The description shall specify the areas to be inspected on a scheduled & unscheduled basis, frequency of inspections & the title & organizational placement of the inspector(s).

4.1.1.2. A description of the methods to be used for identifying & preventing defects in the quality of service performed.

4.1.1.3. A description of how the records will be kept. Records must document all inspections & corrective or preventive actions taken.

4.1.2. Records of inspections shall be kept & made available to the Government throughout the contract performance period & for the period after contract completion until final settlement of any claims under this contract.

4.2. QUALITY ASSURANCE. The Government will periodically evaluate the Contractor’s performance by appointing a POC to monitor performance to ensure services are received. The POC will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's QCP & receipt of complaints from base personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if merited by performance. The Government will also investigate complaints received from various customers located on the installation. The Contractor shall be responsible for initially validating customer complaints. However, the POC shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2.1. Subsequent to the contract award, the identity of the POC with a letter defining his/her duties & authority will be promptly furnished to the successful offeror.

4.2.2. The POC will inform the contract manager when discrepancies occur & will request corrective action. The POC will make a notation of the discrepancy on his/her surveillance checklist with the date & time the discrepancy was noted & will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO.

4.2.4. The services to be performed by the Contractor during the period of this contract shall at all times & places be subject to review by the CO and/or POC.

4.3. SECURITY REQUIREMENTS - Security & base access requirements are contained in AFFARS Clause 5352.242-9000 - Contractor Access to Air Force Installations. Contractor employees will be required to obtain & display identification badges. The Contractor should anticipate delays in getting commercial vehicles on base & allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base.

Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.1. ID PASSES, BADGES & VEHICLE STICKERS - The Contractor is responsible to obtain such clearances and/or passes as required for its employees to enter military installations prior to the start of work. The Contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the CO or designated representative. At the time of application, the 18th Security Forces Squadron (SFS) shall conduct background checks on employees. The Contractor shall be responsible for returning identification cards & base passes to 18 SFS within 24 hours after termination of employment.

4.3.2. FLIGHT LINE ACCESS - The Contractor shall obtain all required training & coordination from Airfield Management to ensure that any Contractor vehicle within the airfield area is operated IAW U.S. Air Force (USAF) directives. Direction will be provided by the POC.

4.4. PHYSICAL SECURITY - The Contractor shall be responsible for safeguarding all Government Furnished Property (GFP) provided for Contractor use. At the close of each work period, Government facilities, property & materials shall be secured.

4.4.1. KEY CONTROL - The Contractor shall establish & implement methods of ensuring that all keys/key cards issued to the Contractor by the Government are not lost or misplaced & are not used by unauthorized persons.

4.4.1.1. The Contractor shall immediately report the occurrences of a lost duplicate key to the

CO.

4.4.1.2. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon written direction of the CO, re-key or replace the affected lock(s); however, the Government, at its option, may replace the affected lock(s) or perform re-keying at the Contractor’s expense. The total cost of re-keying or the replacement of the lock(s) shall be deducted from the monthly/quarterly payment due to the Contractor. In the event a master key is lost or duplicated, all locks & keys for that system shall be replaced by the Government & the total cost deducted from the monthly/quarterly payment due to the Contractor.

4.4.1.3. The Contractor shall prohibit the use of keys issued by the Government by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

4.4.2. Lock Combinations - The Contractor shall establish & implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s

QCP.

4.5. HOURS OF OPERATION

4.5.1. NORMAL HOURS OF OPERATION. The Contractor shall perform the services required under this contract during the following hours: Mon - Fri from 0730 – 1700. No work shall be scheduled or performed on Saturdays, Sundays, or holidays unless previously approved by the CO. The Contractor may work extended hours, with prior approval of the CO to ensure timely completion of work, at no additional cost to the Government.

4.5.1.1. RECOGNIZED HOLIDAYS. The Contractor is not required to provide service on the following days (except to respond to emergency service calls):

Day Holiday

January 1st New Year’s Day

Third Monday of January Martin Luther King’s Birthday

Third Monday of February President’s Day

Last Monday of May Memorial Day

July 4th Independence Day

First Monday of September Labor Day

Second Monday of October Columbus Day

November 11th Veteran’s Day

Fourth Thursday of November Thanksgiving Day

December 25th Christmas Day

* If the holiday falls on Saturday, it is observed on the Friday before. If the holiday falls on a Sunday, it is observed on the following Monday.

4.5.2. PERFORMANCE PERIOD. The performance period shall be as follows:

a. Basic Year: 1 October 2016 - 30 September 2017

b. Option Year #1: 1 October 2017 - 30 September 2018

c. Option Year #2: 1 October 2018 - 30 September 2019

d. Option Year #3: 1 October 2019 - 30 September 2020

e. Option Year #4: 1 October 2020 - 30 September 2021

4.5.3. The Contractor shall provide the Government with up to three unscheduled services per year due to emergencies or unforeseen circumstances. This work shall be at no additional cost to the Government.

4.6. CONSERVATION OF UTILITIES. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.6.1. Lights shall be used only in areas where & when work is actually being performed.

4.6.2. Mechanical equipment controls for heating, ventilation & air conditioning systems shall not be adjusted by the Contractor or by Contractor employees unless authorized.

4.6.3. Water shall be used “only” for work related purposes when & where work is actually being performed. Water faucets or valves shall be turned off after the required usage has been accomplished.

4.6.4. Government telephones shall be used only for official Government business.

4.7. ENVIRONMENTAL CONTROLS.

4.7.1. COMPLIANCE WITH LAWS & REGULATIONS. The Contractor shall be knowledgeable of & comply with all applicable JEGS & requirements regarding environmental protection. In the event that environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the CO pursuant to notice requirements & negotiate a modification to the contract.

4.7.2. NOTIFICATION OF ENVIRONMENTAL SPILLS. If the Contractor spills or releases any substance contained in 40 CFR 302 into the environment, the Contractor or its agent shall immediately report the incident to the KAB Fire Department at 098-934-5911. The liability for the spill or release of such substances rests solely with the Contractor & its agent.

4.7.3. MATERIAL STORAGE & USE. The Contractor shall follow manufacturer’s guidelines & professional recommendations for control of humidity, temperature, cleanliness, & materials handling. This includes hazardous materials.

4.8. GOVERNMENT OBSERVATIONS. Government personnel, other than the CO & POC, may from time to time, with CO coordination, observe Contractor operations. However, personnel may not interfere with Contractor performance or make any changes to the contract.

4.9. SAFETY REQUIREMENTS. In performing work under this contract, the Contractor shall:

4.9.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.9.2. Contact 18th Wing (18 WG) Safety and coordinate with the Bioenvironmental Engineering Flight (Bioenvironmental) and the Kadena Fire Department prior to the start of the performance period to gain approval for entering confined spaces. The Contractor shall attend a mandatory site visit at a determined location with 18 WG Safety, Bioenvironmental and the Kadena Air Base Fire Department to receive a briefing on utilizing safe practices while entering and occupying a confined space. After receiving the required training, the Contractor shall receive a permit to enter confined spaces for the duration of the contract.

4.9.3. Perform work in a safe manner as required by OSHA 2206, general industry, occupational safety & health standards (29 CFR 1910) & JEGS.

4.9.4. Develop & provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of Government facilities & property & to provide a safe work environment for Contractor personnel.

4.9.5. Provide protection to Government property to prevent damage during the period of time the property is under the control or in possession of the Contractor.

4.9.6. Include a clause in all subcontracts to require sub-contractors to comply with the safety provisions of this contract, as well as comply with FAR Clause 52.212-5, as applicable.

4.9.7. Record & report promptly (within one hour) to the CO or POC, all available facts relating to each instance of damage to Government property or injury to either Contractor or Government personnel.

4.9.8. In the event of an accident/mishap, take reasonable & prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, & preserve evidence until released by the accident/mishap investigative authority through the CO.

4.9.9. If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully & assist Government personnel in the conduct of the investigation until the investigation has been completed.

4.9.10. Include a clause in each applicable subcontract requiring the sub-contractor’s cooperation and assistance in accident reporting & investigation.

4.9.11. Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

a. While working on KAB, Okuma, Camp Shields, or Torii Station, call KAB Dispatch at 098-934-5911 or 098-962-9445.

b. While working on Camp Foster, Camp Courtney, Camp Hansen, Camp Schwab, or Camp Kinser, call Foster dispatch at 098-911-1911.

4.10. PARTNERING AGREEMENT. The CO may require a partnering agreement between the Government & the Contractor to ensure joint cooperation & a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project & to establish & promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing the partnering agreement. Suggested representation is the Civil Engineer Manager, the POC, the Contract Administrator, the Contractor’s Manager & the Contractor’s Quality Control Official. All costs for the partnership agreement should be shared equally between the Government & Contractor. This group is responsible for developing a formal partnering agreement that should be signed by all parties involved. The agreement should contain at a minimum: specific goals to be reached & a list of objectives to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics & a statement of cooperation to execute the terms of the agreement.

4.11. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE (DOD)

CONTRACTOR SERVICES DURING CRISIS IAW DoDI 3020.41. This requirement is not considered mission essential. The services will not be required when the facility is closed at the direction of the commander. This includes base closure for inclement weather. The CO or designated representative will notify the Contractor’s POC if the facility is closed due to inclement weather or for other reasons. On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours. Emergency situations (i.e., accident & rescue operations, civil disturbances, natural disasters, military contingency operations, & exercises) may necessitate the Contractor provide increased or reduced support as determined by the CO. The Government will negotiate an equitable adjustment with the Contractor for the cost of these emergency requirements. If notification to discontinue services is not received, the Contractor will be expected to continue performance IAW this PWS.

4.12. TYPHOON SERVICES

4.12.1. TROPICAL CYCLONE (TYPHOON) ACTIONS. When Tropical Cyclone Condition of Readiness (TCCOR) 2 or TC-2 is declared by KAB weather authorities, the Contractor shall suspend services on oil/water separators & holding tanks.

4.12.1.1. TCCOR 1C - When TCCOR 1C or TC-1C is declared by KAB weather authorities, the Contractor shall depart military bases & monitor radio/television for changes in TCCOR Conditions.

4.12.1.2. TCCOR SW - When TCCOR Storm Watch (SW) or TC-SW is declared by KAB weather authorities, the Contractor shall report to building 1460 (or other designated facility) to resume services on oil/water separators & holding tanks.

4.13. PHASE OUT

4.13.1. If there is a change in Contractor or if the operation reverts to in-house, the incumbent Contractor will provide familiarization, to the Government or the follow-on Contractor, whichever the case may be. During the phase-out familiarization period, the incumbent will be fully responsible for the operation of pump out & clean oil/water separator & holding tank services.

4.13.2. The Government reserves the right to conduct site visits on all Contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is not awarded to the incumbent, the incumbent Contractor will cooperate to the extent required to permit an orderly transition. With regard to the need Contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.14. PUBLICATIONS

4.14.1. Compliance with all publications, regulations & operating instructions provided by the Government is required when:

a. They pertain to procedures for materials expediting herein & where the Contractor is authorized by the PWS to accomplish the work specified in the publication, regulation or operating instructions.

b. Publications prescribe USAF policies, use of materials, procedures & processes applicable to the work requirements

c. The Contractor is required to acquire & work on the latest version of the publication.

4.15. CONTRACTOR PERSONNEL

4.15.1. CONTRACT MANAGER. The Contractor shall provide a Primary & Alternate(s) Contract Manager who shall be responsible for the performance of the services. The names of the Primary & Alternate(s) Contract Manager shall be provided to the CO in writing prior to the beginning of the first performance period. The Primary & Alternate(s) Contract Manager must be able to read, write, speak & understand English.

4.15.1.1. The Primary & Alternate(s) Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract.

4.15.1.2. The Primary & Alternate(s) Contract Manager shall be available to meet during normal duty hours on the installation with Government personnel (designated by the CO) to discuss problems. After normal duty hours, the Primary & Alternate(s) Contract Manager shall be available within 24 hours.

4.15.2. CONTRACTOR EMPLOYEES. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation & its population.

4.15.2.1. Contractor personnel shall present a neat appearance & be easily recognized as Contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name & employee name in English.

4.15.2.2. The Contractor shall not employ any person who is an employee of the U.S.

Government, if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, military or civilian, unless such person seeks & receives approval according to DoD 5500-7 Joint Ethics Regulation. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106, Air Force Industrial Labor Relations Activities.

4.15.2.3. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists & National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.16. CONTRACTOR MANPOWER REPORTING

4.16.1. The Contractor shall report all Contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for pump-out & clean sanitary sewage lift stations, holding & septic tanks via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil/.

4.16.2. Reporting inputs will be for the labor executed during the PoP for each Government Fiscal Year (FY) which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year.

Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk at http://www.ecmra.mil/.

4.17. JAPANESE ROAD LAWS

4.17.1. The Contractor shall comply with Japanese road laws while on U.S. Military Installations to specifically include: Article 43, The Road Law (Japan) Prohibited Acts Relative to Roads.

No person shall commit the following described acts:

4.17.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.17.1.2. Article 43-2, Measures to be Taken to Prevent Cargo or Things Loaded on Motor Vehicle From Falling Out.

4.17.2. The agency managing a road may, when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out & damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle or correcting the method of loading, traveling or operation of the vehicle.

4.18. REQUIRED INSURANCE BY JAPANESE LAW

4.18.1. The Contractor shall procure & maintain during the entire PoP under this contract, the following minimum insurance on each vehicle used by the Contractor at the work site:

4.18.1.1. Type: Automobile Property Damage insurance amount: ¥3,000,000 or the dollar equivalent. Bodily Injury insurance amount: ¥30,000,000 or dollar equivalent.

4.18.1.2. All vehicles must be properly inspected/insured IAW Japanese Compulsory Insurance (JCI) requirements.

4.18.2. Prior to the commencement of work hereunder, the Contractor shall furnish the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the required Japanese law in which this contract is to be performed & in no event less than thirty 30 days after written notice thereof to the CO.

4.19. SUBMISSION OF INVOICE. The Contractor shall submit an original invoice within Wide Area Work Flow (WAWF).

4.19.1. Certification of services is performed by the POC via the WAWF System. At the end of each billing period, the service provider inputs invoice information in the WAWF System.

WAWF automatically notifies the appropriate POC via email of a pending invoice. The POC accesses WAWF & verifies accuracy of service provider’s data. If data is correct, the POC approves the invoice & payment is conducted by the Defense Finance Accounting System (DFAS). If the POC encounters errors in service provider’s invoice, the POC consults with the on-site manager to mutually rectify the data. If the service provider disagrees with the POC, the issue is forwarded to the CO for resolution.

5. APPENDICES.

a. Acronyms & Abbreviations List

b. Facility List

c. Historical Weight Data

c. Government Furnished Property

APPENDIX A

ACRONYMS & ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AFFARS Air Force Federal Acquisition Regulation Supplement

AFI Air Force Instruction

CFR Code of Federal Regulations

CMRA Contractor Manpower Reporting Application

CO Contract Officer

COR Contract Officer Representative

DFAS Defense Finance Accounting System

DoD Department of Defense

FAR Federal Acquisition Regulation

FY Fiscal Year

GFP Government Furnished Property

IAW In Accordance With

JCI Japanese Compulsory Insurance

JEGS Japanese Environmental Governing Standards

KAB Kadena Air Base

OSHA Occupational Safety & Health Act

PoP Period of Performance

PWS Performance Work Statement

QCP Quality Control Plan

SFS Security Forces Squadron

TCCOR Tropical Cyclone Condition of Readiness

WAWF Wide Area Work Flow

USAF United States Air Force

APPENDIX B

FACILITY LIST & SERVICE FREQUENCY

Installation Building Served Capacity (US Gallons) Requested Contract Service

Kadena Air Base 13 475 Annually

Kadena Air Base 24 92 Annually

Kadena Air Base 26 150 Annually

Kadena Air Base 141 Unknown Annually

Kadena Air Base 145 1,268 Annually

Kadena Air Base 176 660 Annually

Kadena Air Base 211 421 Bi‐weekly

Kadena Air Base 218 925 Annually

Kadena Air Base 266 300 Annually

Kadena Air Base 300 300 Annually

Kadena Air Base 325 300 Annually

Kadena Air Base 329, 331 300 Annually

Kadena Air Base 613 300 Annually

Kadena Air Base 630 300 Annually

Kadena Air Base 705 300 Annually

Kadena Air Base 780, 781 Unknown Annually

Kadena Air Base 782 N/A Annually

Kadena Air Base 786 300 Annually

Kadena Air Base 865 2,376 Quarterly

Kadena Air Base 869 2,100 Annually

Kadena Air Base 889 6,368 Annually

Kadena Air Base 890 63,687 Annually

Kadena Air Base NA 15,000 Annually

Kadena Air Base NA 33,707 Annually

Kadena Air Base 1437 Unknown Annually

Kadena Air Base 1632 300 Annually

Kadena Air Base 2389 300 Annually

Kadena Air Base 2578 Unknown Annually

Kadena Air Base 3112 240 Annually

Kadena Air Base 3132 1,560 Annually

Kadena Air Base 3135 N/A Annually

Kadena Air Base 3155 1,699 Annually

Kadena Air Base 3165 312 Quarterly

Kadena Air Base 3167 34,000 Quarterly

Kadena Air Base 3367 3,558 Annually

Kadena Air Base 3408 792 Annually

Kadena Air Base 3413 300 Annually

Kadena Air Base 3437 745 Annually

Kadena Air Base 3454, 3443 1560 Annually

Kadena Air Base 3464 210 Annually

Kadena Air Base 3477 5100 Annually

Kadena Air Base 3484 15,259 Annually

Kadena Air Base 3485 500 Annually

Kadena Air Base 3489 300 Annually

Kadena Air Base 3521 500 Quarterly

Kadena Air Base 3522 690 Annually

Kadena Air Base 3548 866 Annually

Kadena Air Base 3565 3357 Annually

Kadena Air Base 3570 Unknown Annually

Kadena Air Base 3572 190 Annually

Kadena Air Base 3559 300 Annually

Kadena Air Base 3638 200 Annually

Kadena Air Base 3660 27230 Annually

Kadena Air Base 3663, 3662 47925 Annually

Kadena Air Base 3667 3558 Annually

Kadena Air Base 3669 500 Annually

Kadena Air Base 6208 500 Annually

Kadena Air Base N/A 23018 Annually

Kadena Air Base 9491 370 Annually

Kadena MUNS 46703 1241 Annually

Kadena MUNS 46806 1844 Annually

Kadena MUNS 47095 290 Annually

Kadena Air Base 73112 34000 Annually

Kadena Air Base NA 48,210 Annually

Kadena Air Base NA 45,129 Annually

Kadena Air Base NA 41,604 Annually

Kadena Air Base NA 41,604 Annually

Kadena Air Base NA 41,604 Annually

Kadena Air Base 1207 Unknown Annually

Kadena Air Base 180 273 Annually

Kadena Air Base 180 273 Annually

Kadena Air Base 1988 300 Annually

Kadena Air Base 244 2,550 Annually

Kadena Air Base 268 300 Annually

Kadena Air Base 268 300 Annually

Kadena Air Base 268 300 Annually

Kadena Air Base 268 300 Annually

Kadena Air Base 268 300 Annually

Kadena Air Base 268 300 Annually

Kadena Air Base 268 300 Annually

Kadena Air Base 3541 10125 Annually

Kadena Air Base 3546 3860 Annually

Kadena Air Base 3546 133 Annually

Kadena Air Base 3552 300 Annually

Kadena Air Base 3568 10125 Annually

Kadena Air Base 3626 525 Annually

Kadena Air Base 3626 525 Annually

Kadena Air Base 3626 525 Annually

Kadena Air Base 3626 525 Annually

Kadena Air Base 3626 525 Annually

Kadena Air Base 3626 525 Annually

Kadena Air Base 3628 870 Annually

Kadena Air Base 3636, 3639 30,933 Annually

Kadena Air Base N/A 30,933 Annually

Kadena Air Base 772 300 Annually

Kadena Air Base 839 5,732 Annually

Kadena Air Base 839 3,143 Annually

Kadena Air Base 843 273 Annually

Kadena Air Base 3483 32750 Annually

Kadena Air Base Storm Drain 14,274 Annually

Kadena Air Base Storm Drain 29,650 Annually

Facility Total: 103

APPENDIX C

HISTORICAL WEIGHT DATA

MONTH FACILITIES NET KG GALLON

Oct-14 211 910 241 Nov-14 211, 6208 3,570 945 Dec-14 211 1,970 521 Jan-15 211, 3669 8,640 2286 Feb-15 211, 73112 12,980 3,434 Mar-15 211, 244, 268, 14,880 3,937

Apr-15 211 2,080 550 May-15 211, 268, 865 8,170 2161 Jun-15 180, 211, 1246, 7,760 2,053

Jul-15 211, 244A, 244B, 839A, 865, 3167,3521, 3546B, 73112

46,320 12,252

Aug-15 211, 865 4,830 1,278 Sep-15 211, 244A, 244B, 839A, 3112, 3546B

7,860 2,079

TOTAL 119,970 31,737

APPENDIX D

GOVERNMENT FURNISHED PROPERTY

Name Value

Attachment Number Appendix C DoD Enterprise Identifier FA5270

Year 17 Procurement Instrument Type Code C

Serialized Identifier Order Number

Non-DoD Number

Utilities Water Where available on-site Electricity Where available on-site