MRQ_GFP_Drayage.doc

18th Contracting Squadron, KAB

MARKET SURVEY QUESTIONNAIRE

Government Furnished Property Drayage, JAPAN

MARKET SURVEY QUESTIONNAIRE

FOR

PACKING & CONTAINERIZATION SERVICE FOR PERSONAL PROPERTY, JAPAN

This Market Survey is conducted to determine if Japanese commercial practice for the movement of household goods is available and meet the U.S. Government’s household goods services requirements. Please answer the following questions by marking “YES” or “NO” and provide supporting comments/alternatives as requested. This information will not be provided to contractors or organizations, outside of the U.S. Government. We appreciate your assistance in completing this survey.

REQUIREMENT: The Contractor will furnish all personnel, equipment, facilities, supplies, services and materials for the preparation of personal property for shipment and/or storage and related services. The services should be for U.S. military members and civilian employees on U.S. military installations and the areas in the Okinawa Island. Performance shall be according to the standards contained in the Performance-Based Work Statement (PWS).

AREA OF PERFORMANCE: U.S. Military installation areas and adjacent suburbs on Okinawa, Japan.

TYPE OF MOVE:

(1) Schedule I for Outbound Services

(2) Schedule II for Inbound Services

REFERENCES:

1.

Full text of referenced provisions/clauses that are the basis of the following questionnaire are available at websites Federal Acquisition Regulation (FAR), http://farsite.hill.af.mil/ or http://farsite.hill.af.mil/vffara.htm, and Department of Defense FAR Supplement (DFARS), http://farsite.hill.af.mil/VFDFARA.HTM.

PART I: GENERAL REQUIREMENTS

Q1.

CONTRACTOR’S FACILITY (Warehouse):

The Contractor’s facility/warehouse (either owned or rented), with the size of storing a minimum of 100 containers is required for this requirement. Will you be able to procure a warehouse which will meet the required size as specified?

(PWS I.A. 10.b) Specification of the containers (Example) (Typical Size: 86” (L) x 86” (H) x 45” (W)) or SDDC Pam 55-12

Yes

No

Q2.

GENERAL LIABILITY INSURANCE (Contractor’s Facilities):

Do you furnish general liability insurance covers th entire warehouse(s) that store of shipments (it includes the customer’s property if also stored in the warehouse)? If so, how much is the comprehensive insurance coverage?

(PWS I.A. 11.b)

Insurance Coverage ¥ _________

Q3.

COMPREHENSIVE GENERAL LIABILITY INSURANCE (Cargo Insurance):

① Do you generally insure cargo against loss and damage including the customer’s properties stored in the warehouse?

② The Performance Worked Statement (PWS) requires that cargo for both Domestic and International shipments are insured at $50,000.00 per shipment. Further, PWS Attachment G6 specifies the claims procedure and liability requirements (G6, paragraph B). Is this requirement considered within Standard Commercial practice? If so, would the price be increased because of the cargo insurance?

(PWS .I.A.12 & Attachment G6.B)

If yes, would it be affected by the pricing decision? Please explain as much as you can answer:

Q4.

QUALITY CONTROL:

① Has your company established a Quality Control Plan for the Packing/Moving Services?

② What is the method of surveillance for the customers?

(PWS III, 5)

Q5.

Regular working hours: Working hours of moving service at the residences is from 8:00 through 17:00 per day. Are these working hours applicable to the regular price/rate or on additional rate/price is applicable to these working hours?

(PWS 1.A. 3.a. Time Requirements)

Yes, Regular price/rate is applicable

No, Additional price/rate is applicable ______%（Additional Charge ）

Q6. SERVICE ORDER: The contractor will be given notice to commence services at least one full working day prior to the scheduled moving date. Is the time requirement applicable to the regular price/rate or an additional rate/price is applicable to these working hours?

(PWS 1.A. 3.a. Time Requirements)

Yes, Regular price/rate is applicable

No, Additional price/rate is applicable ______%（Additional Charge ）

Q7.

EXPERIENCES: Does your company have experience in the moving industry or only in the home-moving business?

Yes, we have experience in the moving industry

No, we do not have experience in the moving industry

Q8.

What distinguishes the Government requirement from normal commercial practice?

Q9. CONTRACTOR LIABILITY FOR LOSS OR DAMAGE:

① Is your liability included both of non-negligent damage and negligent damage? If not, please explain specific liability for the damages.

② Do you make prompt payment (if notified within one year) to the owner of the property if you agree to indemnify the owner for loss and damage to the property which arises from any cause while it is in the your possession?

(DFAR 252.247-7016 “Contractor Liability for Loss or Damage”)

①

No Specific liability for the damages _____________________________

②

Q10. Order Limitation: Do you set a maximum guaranteed volume of work per day? (This question is associated with Part II- Q15, the Government’s estimated maximum daily requirements/minimum acceptable daily capability.)

(DFARS 252.247-7012 “Ordering Limitation”)

If yes, please state the figure in pounds (lbs.) or tons (t)?

（_____lbs. / ton）

Q11. Nonconforming Services: What are your remedies for nonconforming services?

(FAR46.407 “Nonconforming Supplies or Services”)

If yes, what remedies will you provide?

Q12.

Subcontractor:

Do you require Sub Contractors for this service? If so, what kind of situation/condition do you call Sub Contractors to be engaged in this service and how much workload will be done by them?

(DFAS 252.247-7018 – Subcontracting)

Situation/condition _______________________ Approximately _______%

Q13. Provisions and Clause:

Following referenced provisions and clauses are available at Department of Defense FAR Supplement (DFARS), http://farsite.hill.af.mil/VFDFARA.HTM. See attached full-text of following DFARS provisions/clauses. Are those within commercial standard?

252.247-7008

EVALUATION OF BIDS—BASIC

252.247-7009

AWARD

252.247-7010

SCOPE OF CONTRACT

252.247-7011

PERIOD OF CONTRACT

252.247-7014

DEMURRAGE

No Yes

252.247-7017

ERRONEOUS SHIPMENTS

252.247-7019

DRAYAGE

No Yes

Q14.

Published Price List: Please provide a copy of the price list for storage services (for temporary storing containers/freights) and moving service. If it’s available on the website, please provide the URL/link.

URL/LINK:

Published Price List is Attached

Published Price List is not available

Please go on to continuous pages for questionnaire of Part II: REGIONAL REQUIREMENTS

Part II: REGIONAL REQUIREMENTS

The following questionnaire are sorted by area of performance in order to identify if there are the Japanese moving companies available and capable for the regional requirements. Please answer the following questions by making “YES” or “NO” and provide supporting comments/alternatives as requested.

Area of Performance: U.S. Military installation areas on Okinawa Island.

Q15.

The Government’s estimated maximum daily requirements/minimum acceptable daily capability, excluding Saturday, Sunday, and U.S. legal holidays, are listed in table (1) below, which may be ordered during the period of the contract within each schedule. The historical data during the peak seasons on monthly basis in 2014 are listed in table (2) below.

(1) The Government’s estimated maximum daily requirements/minimum acceptable daily capability.

Yes－ within acceptable capability

No － outside acceptable capability (2) Peak Season (April – August 2014) /Monthly Actual Quantities The following is an estimate of one years worth of moving. INFORMATIONAL ONLY.

DO NOT FILL IN PRICING.

RFP NO: FA5270-16-R-0020

Government Furnishings Drayage - Accompanied FY17 Basic Year: 1 October 2016 - 30 September 2017

ISSUE

ESTIMATED

QUANTITY

AMOUNT

CHIBANA ZONE 1: Camp Shields, O'Donnell Gardens, Chibana & Kadena Air Base

CHIBANA ZONE 2: Yomitan-son, Kadena-Cho, Chatan-Cho, Okinawa-Shi, Camp Lester & Plaza

CHIBANA ZONE 3: Uruma-Shi, Onna-Son, Kitanakagusuku-Son, Ginowan-Shi, Camp McTureous Camp Courtney & Camp Foster housing

CHIBANA ZONE 4: Kin-Cho and all areas north of Kin-Cho. Camp Kinser housing, Uarsoe-Shi, Naha-Shi, Nakagusku-Son, Nishihara-Cho, south of Naha-Shi & Nishihara-Cho

KINSER ZONE MOVES: Pick up or Delivery Between Housing supply Warehouse at Kinser & Government On-Base Housing/Off-Base Private rental

KINSER ZONE 1: Camp Kinser, Urasoe-Shi

KINSER ZONE 2: Naha-Shi, Nakagusuku-Son, Nishihara-Cho, Ginowan-Shi

KINSER ZONE 3: Camp Foster, Camp Lester, south of Naha-Shi/Nishihara-Cho

NO SHOW PENENALTY, MULTI-STORY AND SAME DAY ADDITION PREMIUM

PENALITY

5th Floor Above

PREMIUM

1-12

13-25

26-50

51-100

GENERAL CARGO DELIVERY SERVICES - ACCOMPANIED, PER 4TON TRUCK LOAD

121.83

RFP NO: FA5270-16-R-xxxx Government Furnishings Drayage - Unaccompanied FY17 Basic Year: 1 October 2016 - 30 September 2017

ISSUE

ESTIMATED

QUANTITY

AMOUNT

and Kadena Air Base Unaccompanied Dormitory Bldgs

CHIBANA ZONE 2: Yomitan-son, Kadena-Cho, Chatan-Cho, Okinawa-Shi, Camp Lester, Plaza.

CHIBANA ZONE 3: Uruma-Shi, Onna-Son, Kitanakagusuku-Son, Ginowan-Shi, Camp McTureous, Camp Courtney, Camp Foster housing

CHIBANA ZONE 4: Kin-Cho and all areas north of Kin-Cho. Camp Kinser housing, Uarsoe-Shi, Naha-Shi, Nakagusku-Son, Nishihara-Cho, south of Naha-Shi, Nishihara-Cho

NO SHOW PENENALTY, MULTI-STORY & SAME DAY ADDITION PREMIUM

5th Floor Above

ADDITION

DIRECT DORM ROOM TO DORM ROOM MOVES

1-12

13-25

26-50

GENERAL CARGO DELIVERY SERVICES - UNACCOMPANIED

This move is per Truck Load-4Ton Truck

FY15 UNACCOMPANIED TOTAL ESTIMATED AMOUNT:

121.83

COMPANY INFORMATION

Company Name: ________________________________________________

POC Name/Title: ________________________________________________

Tel/Fax No.: ____________________________________________________

E-mail Address: _________________________________________________

Address/Zip Code: _______________________________________________

Date: ________________________________

THANK YOU VERY MUCH FOR YOUR TIME !

ATTACHMENT

Department of Defense FAR Supplement (DFARS)Provisions/Clauses

DFARS 252.247-7008 EVALUATION OF BIDS

As prescribed in 247.271-3(a), use one of the following provisions:

Basic. As prescribed at 247.271-3(a)(1), use the following provision.

EVALUATION OF BIDS—BASIC (APR 2014)

(a) The Government will evaluate bids on the basis of total aggregate price of all items within an area of performance under a given schedule.

(1) An offeror must bid on all items within a specified area of performance for a given schedule. Failure to do so shall be cause for rejection of the bid for that area of performance of that Schedule. If there is to be no charge for an item, an entry such as “No Charge,” or the letters “N/C” or “0,” must be made in the unit price column of the Schedule.

(2) Any bid which stipulates minimum charges or graduated prices for any or all items shall be rejected for that area of performance within the Schedule.

(b) In addition to other factors, the Contracting Officer will evaluate bids on the basis of advantages or disadvantages to the Government that might result from making more than one award (multiple awards).

(1) In making this evaluation, the Contracting Officer will assume that the administrative cost to the Government for issuing and administering each contract awarded under this solicitation would be $500.

(2) Individual awards will be for the items and combinations of items which result in the lowest aggregate cost to the Government, including the administrative costs in paragraph (b)(1).

(c) When drayage is necessary for the accomplishment of any item in the bid schedule, the Offeror shall include in the unit price any costs for bridge or ferry tolls, road use charges or similar expenses.

(d) Unless otherwise provided in this solicitation, the Offeror shall state prices in amounts per hundred pounds on gross or net weights, whichever is applicable. All charges shall be subject to, and payable on, the basis of 100 pounds minimum weight for unaccompanied baggage and a 500 pound minimum weight for household goods, net or gross weight, whichever is applicable.

(End of provision)

DFARS 252.247-7009 AWARD

As prescribed in 247.271-3(b), use the following provision:

AWARD (DEC 1991)

(a) The Government shall make award by area to the qualified low bidder under each of the specified schedules to the extent of the bidder's stated guaranteed daily capability as provided in this solicitation and the Estimated Quantities Schedule.

(b) The Government reserves the right to make an award of two or more areas to a single bidder if such award will result in an overall lower estimated cost to the Government.

(c) The Government also reserves the right to award additional contracts, as a result of this solicitation, to the extent necessary to meet its estimated maximum daily requirements.

(End of provision)

DFARS 252.247-7010 SCOPE OF CONTRACT

As prescribed in 247.271-3(d), use the following clause:

SCOPE OF CONTRACT (DEC 1991)

(a) The Contractor shall furnish services and materials for the preparation of personal property (including servicing of appliances) for movement or storage, drayage and related services. Unless otherwise indicated in the Schedule, the Contractor shall—

(1) Furnish all materials except Government-owned containers (Federal Specification PPP-B-580), all equipment, plant and labor; and

(2) Perform all work in accomplishing containerization of personal property for overseas or domestic movement or storage, including—

(i) Stenciling;

(ii) Cooperage;

(iii) Drayage of personal property in connection with other services;

(iv) Decontainerization of inbound shipments of personal property; and

(v) The handling of shipments into and out of the Contractor's facility.

(b) Excluded from the scope of this contract is the furnishing of like services or materials which are provided incident to complete movement of personal property when purchased by the Through Government Bill of Lading or other method/mode of shipment or property to be moved under the Do-It-Yourself moving program or otherwise moved by the owner.

(End of clause)

DFARS 252.247-7011 PERIOD OF CONTRACT

As prescribed in 247.271-3(e), use the following clause:

PERIOD OF CONTRACT (OCT 2001)

(a) This contract begins January 1, ____, and ends December 31, ____, both dates inclusive. Any work ordered before, and not completed by the expiration date shall be governed by the terms of this contract.

(b) The Government will not place new orders under this contract that require that performance commence more than 15 days after the expiration date.

(c) The Government may place orders required for the completion of services (for shipments in the Contractor's possession) for 180 days past the expiration date.

DFARS 252.247-7014 DEMURRAGE

As prescribed in 247.271-3(i), use the following clause:

DEMURRAGE (DEC 1991)

The Contractor shall be liable for all demurrage, detention, or other charges as a result of its failure to load or unload trucks, freight cars, freight terminals, vessel piers, or warehouses within the free time allowed under applicable rules and tariffs.

(End of clause)

DFARS 252.247-7017 ERRONEOUS SHIPMENTS

As prescribed in 247.271-3(l), use the following clause:

ERRONEOUS SHIPMENTS (DEC 1991)

(a) The Contractor shall—

(1) Forward to the rightful owner, articles of personal property inadvertently packed with goods of other than the rightful owner.

(2) Ensure that all shipments are stenciled correctly. When a shipment is sent to an incorrect address due to incorrect stenciling by the Contractor, the Contractor shall forward it to its rightful owner.

(3) Deliver to the designated air or surface terminal all pieces of a shipment, in one lot, at the same time. The Contractor shall forward to the owner any pieces of one lot not included in delivery, and remaining at its facility after departure of the original shipment.

(b) Forwarding under paragraph (a) shall be—

(1) With the least possible delay;

(2) By a mode of transportation selected by the Contracting Officer; and

(3) At the Contractor's expense.

252.247-7019 DRAYAGE

As prescribed in 247.271-3(n), use the following clause:

DRAYAGE (DEC 1991)

(a) Drayage included for Schedule I, Outbound, applies in those instances when a shipment requires drayage to an air, water, or other terminal for onward movement after completion of shipment preparation by the Contractor. Drayage not included is when it is being moved from a residence or other pickup point to the Contractor's warehouse for onward movement by another freight company, carrier, etc.

(b) Drayage included for Schedule II, Inbound, applies in those instances when shipment is delivered, as ordered, from a destination Contractor's facility or other destination point to the final delivery point. Drayage not included is when shipment or partial removal of items from shipment is performed and prepared for member's pickup at destination delivery point.

(c) The Contractor will reposition empty Government containers—

(1) Within the area of performance;

(2) As directed by the Contracting Officer; and

(3) At no additional cost to the Government.