Combined_Amendment.pdf

23 June 2015

Solicitation No. – FA5270-15-Q-A028

Amendment No. 2

Requirement: Fitness Instructor

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation as amended by signing this document and returning 1 copy with proposal. FAILURE OF

YOUR ACKNOWLDEGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS

PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

The purpose of this amendment is to:

(1) Incorporate the revised combined synopsis/solicitation to replace the original RFQ.

(2) Please disregard Amendment 1. A signature is not required.

(3) Please ensure emails are sent to the correct email at kile.mctague@us.af.mil.

(4) All other terms and conditions remain unchanged.

NAME AND TITLE OF SIGNER

SIGNATURE OF PERSON AUTHORIZED TO SIGN

Combined Synopsis/Solicitation

For

Fitness Instructors

FA5270-15-Q-A028

Presolicitation/Solicitation for Kadena AB, Okinawa, Japan

From:18 th

Contracting Squadron To: All Qualified Interested Parties

Unit 5199, Bldg 99 Your company Name:

Kadena Air Base, Japan

APO, AP 96368

POC: A1C Kile McTague

Tel: 634-5834

E-mail: kile.mctague@us.af.mil

1. This is a combined synopsis/solicitation for commercial items and services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation FA5270-15-Q-A028 is being issued as a Request for

Quotation. This notice and the incorporated provisions and clauses are those in effect through the

Federal Acquisition Regulations (FAR). All responsible sources may submit a proposal.

2. The North American Industry Classification System (NAICS) code is 611620 (Sports and Recreation

Instruction). Offerors must be registered in the System for Award Management (SAM) at http://www.sam.gov/, in order to be considered for award. Given the SAM registration requirement, FAR Provision 52.212-3, Offeror Representations and Certifications -- Commercial Items will be included in this solicitation by reference. A current copy of a prospective awardee’s Reps and Certs will be validated using the SAM website prior to the issuance of an award.

3. This document and incorporated provisions and clauses are those in effect through Defense

Acquisition Circular (DAC) 91-13, Air Force Acquisition Circular AFAC 2015-0406, and Federal

Acquisition Circular (FAC) 05-72, 30 Jan 2014.

4. The Government contemplates an award of a Past Performance Tradeoff (PPT) Firm Fixed Priced purchase order resulting from this solicitation. This requirement will be utilize full and open competition, no socio-economic set-asides.

5. Interested vendors may submit their capability statements or quotations in writing to the identified point of contact no later than 2 July 2015 4:00 PM JST (Japan Standard Time). See attachment for a description, quantities, and units of measure for the items to be acquired.

This combined synopsis & solicitation notice is a request for competitive quotations. Therefore, all capability statements or quotations received prior to the RFQ close date will be considered.

6. The Government will award a single purchase order contract resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of technical acceptability and price to the Government.

7. All capability statements, quotations, and/or questions should be directed to A1C Kile McTague at kile.mctague@us.af.mil. Offers for this requirement are due no later than 4:00 PM Japan Standard mailto:kile.mctague@us.af.mil

Time (JST), 2 July 2015. It is the vendor's responsibility to monitor the FBO system for amendments issued in reference to this requirement. All Contractors who provide goods/services to the DOD must be registered in the SYSTEM FOR AWARD MANAGEMENT (SAM). Online Certifications and

Representations are also required. Failure to comply with SAM registration will deem offeror ineligible for award.

8. NOTICE TO OFFEROR(S)/SUPPIER(S): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. Please make your quotes valid until 01 October 2015.

9. Questions must be sent to kile.mctague@us.af.mil by 26 June 2015. All questions asked after 24 June

2015 may not be entertained.

Item Description QTY Unit Price Extended Amount

0001 Risner Fitness Instructors 12 MO $ $ There will be approximately 30 Provide price for Provide price for all to 40 classes per week one month 160 12 Months classes

Price Per Class: ____________

Step Aerobics Kick Boxing, Circuit Training Jazzercise

Body Pump Basic Training, Zumba Indoor Cycling

Cardio Intervals, Yoga/Pilates, Hot Hula/Fusion

Fitness Improvement, Ab Lab, Boot Camp

High Intensity Interval Training, TRX

*Award shall be based on the best value to the Government for the quote meeting the above mentioned specifications

Delivery Address: RISNER FITNESS COMPLEX

UNIT 5135 BOX 10

KADENA BLDG 109

APO AP 96368-5135

TEL: 634-7974 FAX:

The following provisions and clauses to include addenda shall apply:

The following clauses/provisions are incorporated by reference:

52.203-3 Gratuities Apr 1984

52.204-7 System for Award Management Jul 2013

52.212-1 Instruction to Offerors—Commercial Items Apr 2014

52.212-4 Contract Terms and Conditions—Commercial Items Dec 2014

52.222-3 Convict Labor Jun 2003

52.222-21 Prohibition of Segregated Facilities Feb1999 mailto:kile.mctague@us.af.mil

52.223-5 Pollution Prevention/Right-to-Know May 2011

52.223-18 Ban on Texting Aug 2011

52.225-17 Evaluation of Foreign Currency Offers Feb 2000

52.233-3 Protest After Award Aug 1996

52.233-4 Applicable Law for Breack of Contract Claim Oct 2004

52.237-2 Protection of Govt Bldgs, Equip, & Veg Apr 1984

252.203-7000 Requirements Relating to Compensation of Former Sep 2011

DoD Officials

252.203-7005 Representation Relating to Compensation of Former Nov 2011

DoD Officials

252.204-7012 Safeguarding of Unclassified Controlled Nov 2013

Technical Information

252.225-7020 Trade Agreements Certificate--Basic Nov 2014

252-225-7021 Trade Agreements Oct 2013

252.225-7043 Antiterrorism/Force Protection Policy for Defense Contractors Mar 2006

Outside the United States

252.232-7003 Electronic Submission of Payments Jun 2012

252.232-7010 Levies on Contract Payments Dec 2006

252.243-7001 Pricing of Contract Modifications Dec 1991

252.243-7002 Requests for Equitable Adjustment Dec 2012

252.244-7000 Subcontracts for Commercial Items Jun 2013

Clauses & Provisions Incorporated by Full Text:

52.204-13 – System for Award Management Maintenance (July 2013)

52.212-2 -- Evaluation--Commercial Items (Oct 2014)

52.212-3 -- Offeror Representations And Certifications--Commercial Items--Alternate I (Mar 2015)

52.232-18 -- Availability of Funds (April 1984)

52.252-1 -- Solicitation Provisions Incorporated by Reference. (Feb 1998) with fill in:

https:// farsite.hill.af.mil

52.252-2 -- Clauses Incorporated by Reference (Feb 1998) with fill in: http://farsite.hill.af.mil

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAR 2015)

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (July 2013)

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug, 2013)

52.222-19, Child Labor—Cooperation with Authorities and Remedies (JAN 2014)

52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

52.225-13, Restrictions on Certain Foreign Purchases (June 2008)

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013)

52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006)

52.222-50, Combating Trafficking in Persons (March 2, 2015)

52.225-14 -- Inconsistency Between English Version and Translation of Contract. (Feb 2000)

52.228-3 -- Workers’ Compensation Insurance (Defense Base Act). (Apr 1984)

52.228-4-- Workers’ Compensation and War-Hazard Insurance Overseas (Apr 1984)

52.233-2 -- Service of Protest. (Sep 2006)

252.201-7000 -- Contracting Officer's Representative (Dec 1991) file:///C:/Users/JeffreyW.Voudren/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/far/FAR52.215.doc%23b522122

252.203-7002 -- Requirement to Inform Employees of Whistleblower Rights (Sep 2013)

252.222-7002 -- Compliance with Local Labor Laws (Overseas) (Jun 1997)

252.225-7041 -- Correspondence in English. (Jun 1997)

252.225-7043 -- Antiterrorism/Force Protection for Defense Contractors Outside the United States (Mar

2006)

252.232-7008 -- Assignment of Claims (Overseas) (Jun 1997)

252.233-7001 -- Choice of Law (Overseas). (Jun 1997)

Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Items

(A) INSTRUCTIONS TO OFFERORS - -COMMERCIAL ITEMS

(i) Period for acceptance of offers: The offer will remain valid until 1 Oct 2015. Multiple offers will NOT be accepted. No multiple awards will be made.

(B) PROPOSAL PREPARATION INSTRUCTIONS

(i) To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts; Part I Technical

Acceptability, Part II - Price, and Part III - Past Performance Information.

(ii) The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional cost information will be requested and certification. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and completeness of the price.

(B) SPECIFIC INSTRUCTIONS:

(i) PART I- TECHNICAL ACCEPTABILITY

(a) Contractors must provide a staffing plan consisting of key personell and their qualifications. This evaluation factor will be evaluated on a pass or fail basis.

(ii) PART II – PRICE

(a) Insert proposed unit and extended prices in the unit price and total price blank on page 1 of this document. The extended amount must equal the whole dollar or yen unit price multiplied by the number of units.

(b) Complete all necessary fill-ins and certifications in provisions.

(c) Please provide the price per class as well as the monthly and yearly amount.

(iii) PART III – PAST PERFORMANCE INFORMATION –

(a) Limited to no more than 1 page per contract reference (not to exceed 3 references) containing information described in section (b).

(b) Only provide references for similar past efforts/contracts that provide fitness instructors to a gym or company.

Addendum to FAR 52.212-2 Evaluation – Commercial Items

BASIS FOR CONTRACT AWARD:

This is a Performance Price Tradeoff (PPT) source selection conducted in accordance with Federal

Acquisition Regulation (FAR) 13, Simplified Acquisition Procedures, as supplemented by the Defense

Federal Acquisition Regulation Supplement (DFARS), the Air Force Federal Acquisition Regulation

Supplement (AFFARS), DoD Source Selection Procedures, and Appendix A, 04 March 2011. These regulations are available electronically at the Air Force (AF) FAR Site, http://farsite.hill.af.mil. The

Government will select the proposal with the lowest evaluated price from among those meeting the acceptability standards for non-price factors. Contract(s) may be awarded to the offeror who is deemed responsible in accordance with the FAR Part 9.1, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Section L of this solicitation) and is judged, based on the evaluation factors and sub factors, to represent the best value to the Government. While the Government will strive for maximum objectivity, the source selection process, by its nature, is subjective; and therefore, professional judgment is implicit throughout the entire process.

The evaluation process shall proceed as follows:

(a) Technical Evaluation. The government will evaluate the provided staffing plan as well as contact the local POC to conduct an interview with the local contracts manager at the Risner Fitness Center.

(b) Price Evaluation. The Government will rank all responsive offerors by price. An offeror’s proposed prices will be determined by multiplying the quantities identified on page one of the Solicitation by the proposed unit price by the quantity to confirm the extended amount. Contractors will be evaluated on the extended price for the full 12 months of service. The price evaluation will document the reasonableness and completeness of the proposed total evaluated price. The Government reserves the right to perform price realism analysis.

(c) Past Performance. Finally, the Government will seek recent and relevant performance information on all offerors based on the references provided by the offeror and data independently obtained from other

Government or commercial sources.

Recent performance information includes relevant contracts performed for the Department of Defense, Government of Japan, US Government agencies, and commercial customers within the last three (3) years from the issuance date of the solicitation.

Relevant performance includes performance of efforts involving the performance of Fitness Instructor efforts that are similar in scope, magnitude, and complexity to the effort described in this solicitation.

The purpose of the past performance evaluation is to assess the degree of confidence the Government has in the offeror’s ability to provide this service that meet the solicitation requirements based on the offeror’s demonstrated record of performance. Past performance regarding predecessor companies who have relevant experience or subcontractors that will perform major or critical aspects of the requirement will be rated as highly as past performance information for the principal offeror.

Past Performance will be rated on an “Acceptable” or “Unacceptable” basis (refer to Table 2, Past

Performance Ratings).

Table 2, Past Performance Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance

(see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered

“acceptable.”

(d) Integrated Assessment. The Government reserves the right to award a contract to other than the lowest price offer. The Government intends to award a single firm fixed price award to the offeror that has acceptable past performance, and is the lowest price.

Subjective judgment on the part of the Government is implicit in the evaluation process. Compliance with evaluation criteria is determined solely by the Government.

Offerors are cautioned to submit sufficient information and in the format specified in the FAR 52.212-1 and/or its addendum. Offerors may be asked to clarify certain aspects of their offer (for example: the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for offer revision.

The Government intends to award a contract without discussions with respective offerors. The

Government, however, reserves the right to conduct discussions if deemed in its best interest.

Past performance is approximately equal to cost or price.

(End of Provision)

COMM-0001 Wide Area Work Flow Clause

Submit Invoices Electronically

This contract contains DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. This clause requires invoices for supplies and services purchased by the DoD be submitted via electronic means. The Wide Area Workflow (WAWF) system satisfies this mandatory requirement. WAWF can be accessed on the internet at https://wawf.eb.mil/ .

Before using WAWF, ensure your company’s Electronic Business POCs listed in the System for Award

Management (SAM) are the same individuals that will invoice through WAWF. If they aren't, changes can be made to your company’s SAM profile at www.sam.gov. Click on "Update” or “Renew” using

“TPIN".

If your company’s electronic businesses POCs are correct, contact the WAWF helpdesk at 1-866-618-

5988 or by e-mail at cscassig@ogden.disa.mil and ask to establish a group for your company’s CAGE code. The group administrator will also have to call the WAWF helpdesk to request account activation.

Once the group is established and the account is activated, your company will be able to create a combination invoice/receiving report using the codes below and instructions available from our contract administrator/buyer.

Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS)

Air Force Pacific at 011-81-3117-55-3068. Please have the order number and invoice number ready when calling about payment status. The accounts payable mailing address can be located in Block 18a of the order. Payment information can be easily accessed using the DFAS web site at http://www.dfas.mil. The purchase order/contract number or invoice will be required to inquire status of payment. Go to DFAS on the web at: www/dfas.mil/money/vendor..

The contractor shall create one of the following: [ ] “2-n-1 format” for services only

[ X ] “Invoice and Receiving Report (Combo)

[ ] “Invoice ” for medical supplies

[ ] “Construction Invoice” for construction

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR INVOICES THROUGH

WAWF

ISSUE BY DODAAC: FA5270

ADMIN DODAAC: FA5270

INSPECT BY DODAAC: F1SSFA

SERVICE ACCEPTOR: F1SSFA

“SHIP TO” DODAAC: F1SSFA

PAY OFFICE DODAAC: F68800

ADDING CLINs

To input the line item for the invoice, the following codes will be required to Add CLIN/SLIN:

Structure your CLINs as follows:

Example:

Item No. 0001

Stock Part No.

Type SUP

Qty provided 5062

Unit GL

Unit Price $2.00

Description LP Gas

ACRN AA

Final Payment Y

Final Invoice Y

INVOICE SUBMISSION

Return to the Header tab, then click ‘Create Document’. This will then bring up the completed invoice for review. Once reviewed for accuracy, click ‘SUBMIT’. The Receiving Report document will appear and will look similar to the invoice. Click ‘SUBMIT’; this will bring up a screen that will identify the email addresses the newly-created documents will be sent. Just above the ‘Return’ and ‘Page Help’ buttons, you will see “Send More Email Notifications”. Notice to Contractor: WAWF will prompt asking for

‘additional e-mail submissions” after clicking “SIGNATURE”. The following E-Mail addresses MUST be input in order to prevent delays in processing:

Please send additional emails to all listed:

EMAIL POINT OF CONTACT LISTING: 18CONS.WAWF@us.af.mil

SERVICE ACCEPTOR/INSPECTOR: kevin.ball@us.af.mil

CONTRACT ADMINISTRATOR: kile.mctague@us.af.mil

Mark “SEND” for each, then “SUBMIT”.

5352.201-9101 Ombudsman (APR 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB

Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Chief Master Sergeant Gene Eastman (gene.eastman@us.af.mil, 449-8569). Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ

AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number

(571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

VENDOR INFORMATION

ORDERING ADDRESS Point of Contact PHONE NUMBER FAX NUMBER

E-MAIL ADDRESS REMIT TO ADDRESS CAGE CODE TAX ID NUMBER

DUNS NUMBER SIZE OF BUSINESS WEB ADDRESS QUOTE DATE