SOW_Kadena_Command_Post_CAT_Video_Upgrade.pdf

STATEMENT OF WORK STATEMENT (SOW)

FOR

CRISIS ACTION TEAM (CAT) VIDEO UPGRADE

18 WG COMMAND POST

BLDG 868

ROOM 3

KADENA AB, OKINAWA, JAPAN

KADENA COMMAND POST

Unit 5141 APO AP 96378-5141

13 AUGUST 2015

1. DESCRIPTION

The contractor shall furnish all personnel, management, transportation, materials, parts, supplies, tools, test equipment, technical manuals, and other related supplies (except as provided herein as government furnished) as required and necessary to install a Video Matrix Switching System for Kadena AB Command Post building 868 room 3. The contractor shall keep the equipment in good operating condition subject to the terms and conditions of this contract.

1.1 SPECIAL REQUIREMENTS:

1.1.1 The contactor provides a list of personnel and vehicle information assigned to the project in order for SFS to conduct a background check. The contactor shall execute this project with a high-level of expertise and shall ensure a superior engineering installation plan that is delivered on-schedule and within budget. The contactor shall provide the following required tasks:

• Complete Design, Installation, Setup, Programming and all Sundries of a new UXGA (or

VGA) Video Matrix System. This new system will streamline the current video system and provide 100% True VGA (UXGA) signals to all the Flat Screen TV's and Projectors currently installed at said site for a total of up to 16. It will have the capabilities of 16 VGA (UXGA) inputs and will allow for all current inputs to be hooked in to it. The switcher should have the following minimum specifications:

o INPUTS: 16 UXGA on 15−pin HD connectors, 16 unbalanced stereo audio on 3.5mm mini jacks.

o OUTPUTS: 16 UXGA on 15−pin HD connectors, 16 balanced stereo audio on 5−pin terminal block connectors, 2 TP on RJ−45 connectors.

o MAX. OUTPUT LEVEL: Video: 1.6Vpp; Audio: 9.6Vpp diff (12.8dBu).

o BANDWIDTH (-3dB): Video: 420MHz; Audio: 20kHz.

o DIFF. GAIN: 0.1% maximum.

o DIFF. PHASE: 0.05Deg. maximum.

o K-FACTOR: Local output: 0.1%.

o S/N RATIO: Video: 62dB to 5MHz; Audio: 83dB.

o CROSSTALK (all hostile): Video: –35dB @ 100MHz; Audio: –68dB @1kHz.

o CONTROLS: Volume: –105 to +30dB; bass: –15 to 15dB; treble: –20 to +20db.

o COUPLING: Video: Local output: DC; CAT 5 output: AC; Audio: Local output:

input=AC, output=DC; CAT 5 output: input=AC, output=AC.

o AUDIO THD + NOISE: Local output: 0.031% @1kHz.

o AUDIO 2nd HARMONIC: Local output: 0.003% @1kHz.

o POWER CONSUMPTION: 100−240V AC, 44VA.

o OPERATING TEMPERATURE: 0° to +40°C (32° to 104°F).

o STORAGE TEMPERATURE: −40° to +70°C (−40° to 158°F).

o HUMIDITY: 10% to 90%, RHL non−condensing.

o DIMENSIONS: 19" x 9.5" x 3U (W, D, H) rack mountable.

o INCLUDED ACCESSORIES: Power cord, rack “ears”, IR Remote Control

• The system will incorporate three inputs that are Composite Video. The system will utilize Composite Video to VGA digital scalers which will scale the signal from Composite Video to VGA up to WUXGA and actually enhance said signal.

• A power conditioner/voltage regulator will be provided to protect the video switcher and digital scalers.

• The matrix switcher, video scalers, and power conditioner/voltage regulator will be installed into a slim line, black desktop slant rack system in a position easily accessed and controlled.

• Cabling: Contractor shall provide all cables needed to interconnect equipment in addition to providing at least one spare of each. All cables will be labeled. A diagram of all cabling pinouts must also be provided. This includes 33 x 100’ male to male, 15 pin, quad shielded VGA cables. The contractor will run and connect all cabling in a manner that is as “out-of-plain view” as possible.

• Power outlets and capacity: It is the contractor’s responsibility to ensure that the outlets at installation locations are of the proper type and size, and that the wiring and outlets are sufficient to meet the electrical demands of the new installations. If they do not, installation of new wiring to the power source and outlets will be the contractor’s responsibility to install and receive DPW certification.

• The contractor will include installation hardware to include hardware for installation to include, but not limited to: connectors, conduit, gang boxes, wire molding, rigging items, couplers, splitters, misc. cabling, connectors, cable ties, etc.

• The contractor will be responsible for all transport, rental and setup of any and all installation equipment needed like ladders, scaffolding, special power tools, etc.

• Testing: Project manager will test all equipment and operations to ensure that the system is installed in accordance with this scope of work. Delivery will not be final until the system operates as expected.

• The contractor will provide system maintenance for two years.

1.2 WARRANTY

The contractor will provide a minimum of a (2) year warranty on all workmanship and equipment for this effort and provide on-site service that starts from final delivery date with the option to renew the contract on an annual basis for two additional years. Call-in tech support must also be included.

1.3 ON-SIGHT PROJECT MANAGER: The contractor shall provide an on-site project manager that will be the central point of contact with the Government and be responsible for coordination of the contract. This on-sight project manager shall possess a secret security clearance for the duration of the contract. The contractor shall provide a local telephone number or toll free telephone number for use by the Government.

1.4 RECEIPT FOR PROPERTY: All maintenance and repair shall be performed on site. In the event equipment cannot be repaired on site, the contractor shall sign a hand receipt for all Government property taken to this/her facility for repair. The contractor shall be responsible for any items of Government property that are removed from the installation by the contractor.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

2.1 The Government shall provide two escorts during the installation of the access control system, the quarterly maintenance and emergency service calls.

3. GENERAL INFORMATION.

3.1 SECURITY REQUIREMENTS

3.1.1 Contractor employees will be required to obtain and display identification badges.

Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base.

Procedures for commercial vehicle access to the base are subject to change without prior notice.

3.1.2. ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Okinawa prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

3.2 PHYSICAL SECURITY.

3.2.1. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured.

3.2.2. Key Control. The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall immediately report the occurrences of a loss of duplicate key to the contracting officer.

3.2.3. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the contracting officer, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

3.2.4. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

3.2.5. Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s Quality Control Plan.

3.3 HOURS OF OPERATION.

3.3.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: MON-FRI 0900-1700 (, EXCEPT

FEDERAL HOLIDAYS,” “24 HOURS DAILY INCLUDING FEDERAL HOLIDAYS,”, ETC.)

PROVIDE THE CONTRACTOR THE WIDEST RANGE OF WORK HOURS POSSIBLE

FOR FLEXIBILITY OF WORKFORCE MANAGEMENT). The contractor may work, with prior approval of the Contracting Officer, extended hours to ensure timely completion of work at no additional cost to the government.

3.3.2. Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

3.3.3 Emergency Services. On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours described above. [If your requirement has this: The contractor’s responsibilities for emergency support are described in Section 1.]

4. CONSERVATION OF UTILITIES.

4.1. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.1.1. Lights shall be used only in areas where and when work is actually being performed.

4.1.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.1.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.1.4. Government telephones shall be used only for official government business.

5. ENVIRONMENTAL CONTROLS. (MANDATORY)

5.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

5.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Kadena AB Fire Dept at 911. The liability for the spill or release of such substances rests solely with the contractor and its agent. (NOTE: IF THE CONTRACTOR

WILL ROUTINELY HANDLE MATERIALS WHICH COULD HAVE A HARMFUL

EFFECT ON THE ENVIRONMENT, ADD APPROPRIATE SUBPARAGRAPHS ON HOW

TO DISPOSE OF AND HANDLE SPILLAGES OF THESE MATERIALS.)

5.3. Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

6. GOVERNMENT OBSERVATIONS.

Government personnel, other than contracting officers (COs) and quality assurance personnel (QAPs), may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

7. SAFETY REQUIREMENTS. (MANDATORY)

7.1. In performing work under this contract, the contractor shall:

7.1.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

7.1.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

7.1.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel. (NOTE: FOR NEGOTIATED CONTRACTS, RESERVE THIS PARAGRAPH

AND REQUIRE BIDDERS TO INCLUDE THE SAFETY PLAN IN THEIR TECHNICAL

PROPOSALS IF APPLICABLE.)

7.1.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

7.1.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

7.1.6. Record and report promptly (within one hour) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

7.1.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

7.1.8. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

7.1.9. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

8. TRAINING.

9. SPECIAL QUALIFICATIONS.

10. PARTNERING AGREEMENT.

The contracting officer may require a partnering agreement between the government and the contractor to ensure joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing the partnering agreement. Suggested representation is the civil engineer manager, the government inspector, the government contract administrator, the contractor’s manager and the contractor’s quality control person. All costs for the partnership agreement should be shared equally between the government and contractor. This group is responsible for developing a formal partnering agreement that should be signed by all parties involved. The agreement should contain as a minimum: specific goals to be reached and a list of objectives to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement.

11. CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DoDI 3020.37. (MANDATORY)

IAW DoDI 3020.37 (Continuation of Essential DoD Contractor Services During a Crisis), and aforementioned Air Force implementation, unless otherwise directed by an authorized Government representative, it is determined that Access Control System, identified by the Contracting Officer are essential for performance during a crisis IAW with AR 190-13, AR 350- 5 and AR 380-64

12. CONTRACTOR PERSONNEL

12.1. Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

12.2. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

12.3. The contract manager or alternate shall be available during normal duty hours within two

(2) hours to meet on the installation with government personnel (designated by the CO) to discuss problems. After normal duty hours the manager or alternate shall be available within four

(4) hours.

12.4. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

12.5. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

12.6. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64- 106.

12.7. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military

Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

13. JAPANESE ROAD LAWS

13.1. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

13.2. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

13.3. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

13.4. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

13.5. REQUIRED INSURANCE by JAPANESE LAW

13.5.1. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

13.5.2. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

13.5.3. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

13.5.4. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

14. APPENDICES

A. Acronyms & Abbreviations List

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AF Air Force

AFB Air Force Base

APL Application Program Interface

CFR Code Federal Regulation

CO Contracting Officer

COR Contracting Officer Representative

DEPT Department

DISA Defense Information Systems Agency

DOD Department of Defense

FAR Federal Acquisition Regulation

GR Government Representative

JITC Joint Interoperability Test Command

OSHA Occupational Safety and Health Act

PBSA Performance Based Service Acquisition

PWS Performance-Based Work Statement

QA Quality Assurance

QAP Quality Assurance Personnel

QCP Quality Control Program

SS Services Summary

STIG Security Technical Implementation Guide

USAF United States Air Force

12.4. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission...