A-E_Statement_of_Work_(SOW) _FA5270-15-AESVS.pdf

ARCHITECT-ENGINEER

STATEMENT OF WORK

18 CIVIL ENGINEER GROUP

718TH ENGINEERING FLIGHT

KADENA AIR BASE

OKINAWA, JAPAN

12 JANUARY 2015

ATTACHMENT 1

718 PROGRAMS FLIGHT

Architect-Engineer Services Statement of Work

INDEX

SECTION 1 – GENERAL REQUIREMENTS

1.1 GENERAL

1.1.1 DESIGN FEES GREATER THAN $500,000

1.1.2 DESCRIPTION OF WORK

1.2 DELIVERY ORDER

1.3 TITLE I

1.3.1 TYPE ”A” SERVICES:

1.3.2 TYPE ”B” SERVICES

1.4 TITLE II:

1.4.1 INSPECTION

1.4.2 PRECONSTRUCTION CONFERENCES

1.4.3 REVIEW OF SUBMITTALS

1.4.4 COORDINATION

1.4.5 AS-BUILT

1.4.6 PROCEDURE

1.5 BASE COMPREHENSIVE PLAN

1.6 PERFORMANCE OF WORK

1.6.1 COORDINATION OF WORK

1.6.2 PROJECT REQUIREMENTS

1.7 CRITERIA TO BE FOLLOWED

1.8 WORKMANSHIP

1.9 DESIGN SCHEDULE

1.10 GOVERNMENT-FURNISHED DATA

1.11 PRE-PROPOSAL MEETING

SECTION 2 – DESIGN DEVELOPMENT

2.1 PRE-DESIGN MEETING

2.2 SITE INVESTIGATIONS

2.3 SUBMITTALS

2.3.1 NUMBER OF SUBMITTAL

2.3.2 SCHEDULE FOR SUBMITTALS

2.3.3 CONCEPTUAL DOCUMENTS (10% COMPLETE)

2.3.4 PRELIMINARY DOCUMENTS (35% COMPLETE)

2.3.5 INTERMEDIATE DOCUMENTS (65% COMPLETE)

2.3.6 PRE-FINAL DOCUMENTS (95% COMPLETE)

2.3.7 FINAL CORRECTED DOCUMENTS (100% COMPLETE)

2.3.8 REVIEWS

2.4 FACILITY AVAILABILITY AND PHASING

2.5 COORDINATION

SECTION 3 – DESIGN DOCUMENTS

3.1 DESIGN ANALYSIS/BASIS FOR DESIGN

3.1.1 PURPOSE

3.1.2 DESIGN ANALYSIS

3.1.3 GEOTECHNICAL INVESTIGATIONS AND REPORT

3.1.4 SAFETY, PHYSICAL SECURITY AND ANTITERRORISM

3.1.5 ARCHITECTURAL

3.1.6 STRUCTURAL

3.1.7 ELECTRICAL

3.1.8 PLUMBING

3.1.9 FIRE PROTECTION AND MASS NOTIFICATION SYSTEM

3.1.10 AIR CONDITIONING

3.1.11 REFRIGERATION (COLD STORAGE)

3.1.12 FUEL DISTRIBUTION AND STORAGE

3.1.13 WATER SUPPLY AND DISTRIBUTION

3.1.14 SEWERS AND SEWAGE TREATMENT SYSTEMS

3.1.15 ROADS, DRIVEWAYS, PARKING AREAS AND WALKS

3.1.16 DRAINAGE CALUCULATIONS

3.1.17 FENCING

3.1.18 ELECTRONIC SYSTEMS

3.1.19 CATHODIC PROTECTION

3.1.20 IRRIGATION

3.1.21 ENVIRONMENTAL CONSIDERATIONS

3.1.22 ENERGY CONSERVATION

3.1.23 LONG LEAD ITEMS

3.1.24 ANNOTATIONS FOR THE GOVERNMNET REVIEW COMMENTS

SECTION 4 – DRAWINGS

4.1 PROJECT DRAWINGS, 35% AND 65% (OPTIONAL) SUBMISSIONS

4.1.1 The 35 PERCENT DRAWINGS SHOULD INCLUDE, AS-APPROPRIATE, THE

FOLLOWING

4.1.2 PROJECT DRAWINGS, 65%

4.2 PROJECT DRAWINGS, 95% and 100% (FINAL) SUBMISSIONS

4.3 DRAWING SHEETS

4.3.1 LETTERING

4.3.2 SHEET NUMBERS

4.3.3 ARRANGEMENT OF NEW WORK

4.3.4 DELINATION OF NEW WORK

4.3.5 INDEX TO DRAWINGS

4.3.6 PROFESSIONAL REGISTRATION STAMP

SECTION 5 – COMPUTER AIDED DESIGN & DRAFTING (CADD)

5.1 GENERAL

5.1.1 SUBMITTAL REQUIREMENTS: 33

SECTION 6 – SPECIFICATIONS

6.1 GENERAL

6.2 PREPARATION OF SPECIFICATION

6.3 SUBMISSION OF ORIGINAL SPECIFICATIONS

SECTION 7 – COST ESTIMATES AND SCHEDULE OF MATERIAL SUBMITTAL

7.1 ESTIMATES

7.2 ESTIMATING FORMS

7.3 IMPACT OF INFLATION AND RECESSION ON COST ESTIMATES

7.4 MATERIAL SUBMITTAL FORMS

SECTION 8 – CONSTRUCTION MODIFICATIONS ARISING FROM DESIGN DEFICIENCY:

APPENDIX A - TECHNICAL REFERENCES

APPENDIX B - APPENDIX B - SUBMITTAL DISTRIBUTION LIST

PERFORMANCE REQUIREMENTS FOR

ARCHITECT-ENGINEER SERVICES

SECTION 1 – GENERAL REQUIREMENTS

1.1 GENERAL: This Statement of Work (SOW) supplements Block 6 of Standard Form 252, and sets forth the general requirements for the performance of the various services required under the contract.

1.1.1 DESIGN FEES GREATER THAN $500,000: United States (U.S.) procurement laws require design fees of $500,000 or greater go to a U.S. firm. It is recommended to be eligible for design fees of this magnitude that foreign based Architectural-Engineer Firm partner with a U.S. firm.

1.1.2 DESCRIPTION OF WORK: The A-E firm shall provide the design work for maintenance, repair alternation and upgrade works for general facilities and utilities encompassing the full range of Title I (Types A and B Series) and Title II (Type C Services) work on the miscellaneous projects and related work as well as studies for various facilities on Okinawa Japan and Bellows Hawaii. The work will be generally combination of

Architectural, Civil, Structural, Mechanical, Fire Protection, and Electrical work.

1.2 DELIVERY ORDERS: The Architect-Engineer (A-E), under each delivery order shall perform all work required to accomplish the intent of such delivery order, and unless otherwise specifically provided therein, shall perform the required services in accordance with the following requirements.

1.3 TITLE I: Title I services are further identified as Type A and B. The A-E shall perform all or part of the following Title I services as more specifically identified in delivery orders. This includes all labor, material, equipment, supplies, transportation and other appurtenances required to perform the work. Two types of services may be combined into one delivery order. For instance, a design contract may include topographic surveys and soil investigations. The various types of services are as follows:

1.3.1 TYPE “A” SERVICES:

a. Subsurface Survey: This type of service includes investigating subsurface conditions by conducting soil borings and field and laboratory analysis.

b. Topographic Survey: This type of service includes conducting field surveys to develop topographic maps of project sites.

c. On-Site Investigation: This type of service includes on-site investigations to verify available data with existing conditions.

d. Hazardous Materials Survey and Test: This type of service includes investigating and sampling existing surfaces and building materials for environmentally hazardous content, including but not limited to lead base paint (LBP) and asbestos (asbestos containing materials (ACM)).

1.3.2 TYPE “B” SERVICES: This type of service includes the complete development of the engineering design documents to be used for the project. This includes preparation of drawings and specifications to be used as contract documents for the construction of the project and the preparation of cost estimates and design analysis for the work and materials involved. (Renderings shall be provided when required by the Scope of

Work of a project.)

1.4 TITLE II: Additional services described in the following paragraphs may be required.

1.4.1 INSPECTION: A-E shall perform standard construction inspection services, to include but not limited to:

a. Site visits to witness and document construction contractor and sub-contractors’ construction activity, demolition (if applicable), progress, conditions, safety & industry practices, condition and use of materials, personnel and equipment, any and all common elements of construction industry practices.

b. Filling out and maintaining AF form 3052, Construction Inspection Log, with facts and data pertinent to the subject construction project.

1.4.2 PRECONSTRUCTION CONFERENCES: When required by the “Scope of Work”, the A-E shall participate in the following pre-construction conferences:

a. Pre-proposal site investigation.

b. Pre-construction conference with the construction contractor.

1.4.3 REVIEW OF SUBMITTALS: The A-E shall review and make recommendations for approval, revisions or disapproval of the construction contractor's’ shop drawings, samples, or literature submitted for approval during construction of the project. The A-E shall pick up the AF Form 3000's’from 718 CES/CEPM

(Bldg. 250, Kadena AB) within 1 working day after notification. The A-E shall complete the top and back portion of AF Form 3000 and return it to 718 CES/CEPM two working days prior to the suspense date indicated on the AF Form 3000. If no suspense date is given, the A-E shall return the submittals within 7 working days after receipt of the forms. The project engineer shall have the authority to change or question any recommendations made by the A-E. Army project will be reviewed and accepted by Directorate Public Works

(DPW).

1.4.4 COORDINATION: The A-E shall coordinate with Fire, Safety, Security, Environmental, Medical, and Bio-Environmental Offices as appropriate to verify that items submitted comply with appropriate regulations, Engineering Technical Letters (ETL’s), manuals, policies, etc. The A-E will be financially responsible for failure to comply with appropriate regulations.

1.4.5 AS-BUILT: When required by the “Supplemental Scope of Work”, the A-E will revise the originals of the plans to show “as-built” conditions. A set of marked prints and/or shop drawings will be furnished to the A-

E showing the changes made during construction. The changes so marked or from approved shop drawings or from approved deviations from the design shall be made on the original drawings. Time for preparation of the

“as-built” will be not more than five weeks from the time of receipt of the marked prints.

1.4.6 PROCEDURE: The “as-built” drawings shall show the actual construction by using the following procedure:

a. When optional methods of construction are shown, the method not used shall be crossed out and noted

“not built”. Work previously crossed out and noted “omit” or “not in contract” shall remain.

b. Previous revision symbols and circles on all tracings shall remain. All revision data shall remain in the revision space.

When the necessary changes have been made on the drawing, the note “as-built condition shown” shall be placed in the revision block. In the case where no corrections on a drawing are necessary the words “as-built” shall be placed in the revision block. All notes shall be dated.

1.5 BASE COMPREHENSIVE PLAN: The services consist of conducting field survey and investigation to obtain data and production Air Base development plans.

1.6 PERFORMANCE OF WORK

1.6.1 COORDINATION OF WORK: Upon award of the contract, the A-E shall designate an individual who will be directly responsible for and who can be contacted about matters pertaining to the contract. During the performance of the work under each delivery order all contact with the government shall be through the

Contracting Officer.

1.6.2 PROJECT REQUIREMENTS: The design of each project shall be the most economical with necessary consideration being given to the most efficient utilization of all materials consistent with the design criteria.

a. Scope of Work: The proposed work and basic project requirements will be described in separate delivery orders, DD Form 1391 or AF Form 332, and other supporting documents.

b. Project Cost: The target construction cost set forth in the delivery order and DD Form 1391 or AF Form

332 is the amount of funds estimated for the construction of the project involved. Every effort is to be exerted to develop a design within the project criteria and instructions so that the project may be constructed within the target cost.

c. Exceeding Project Cost: If, as the work progresses, it is determined that the project cannot be constructed within the target construction cost or subsequently approved preliminary cost estimates, the

Contracting Officer shall be so advised and the A-E will be instructed as to the action to be taken.

1.7 CRITERIA TO BE FOLLOWED: The design must include the most current industry standards and

Air Force Design Policy (APPENDIX A & B). The design shall be the most economical and meet the standards, which best represent no more and no less than the Government’s needs. Design Judgment must be made by individuals who are skilled professionals in the appropriate discipline, to provide highly functional facilities at the lowest practical construction costs, with due regard for energy conservation, safety and economy in maintenance and operation. All life safety code, Americans with Disabilities Act (ADA), Unified Facilities

Criteria (UFC), etc. standards must be incorporated into the designs where applicable.

1.8 WORKMANSHIP: The engineered document shall be clear, accurate and complete so that interpretation and identification of work required can be accomplished without difficulty by any qualified engineer, competent contractors, material supplier, manufacturer, inspectors, and other persons that may be associated with the project. All elements of the work shall be properly coordinated to insure that there are no conflicts between interdisciplinary works and between drawings and specifications.

1.9 DESIGN SCHEDULE: The A-E’s schedule of work will be established by the Government with each delivery order.

1.10 GOVERNMENT-FURNISHED DATA: The following data shall be provided, upon request, to the

Contractor:

a. General As-Built Utility Plans, as available

b. Base Map

c. Guide Specifications

d. MIL-HDBK-1190, Facility Planning and Design Guide, dated Sep 87, (loan basis)

e. ETL’s (Contractors will maintain current copies of each ETL with index)

f. Current industry standards relevant to the work on hand (loan basis)

g. MIL-HDBK-419A (loan basis)

1.11 PRE-PROPOSAL MEETING: Pre-Proposal site visit and/or meeting shall be held within fourteen

(14) workdays after the A-E’s receipt of the request for fee proposal. The A-E shall notify the Contracting

Officer’s representative of the time and date of the site visit and/or meeting.

SECTION 2 – DESIGN DEVELOPMENT

2.1 PRE-DESIGN MEETING: A pre-design meeting to assure that all procedures are understood shall be held at Kadena Air Base within 30 working days after the receipt of a delivery order. The A-E shall submit minutes of the pre-design meeting to the Contracting Officer and 718 CES/CEPM not later than 30 working days following the pre-design meeting. Since experience has shown that direct contact with the A-E results in a minimum number of revisions upon review of subsequent submittals, the Air Force will welcome consultation at any stage of preparation of the design.

2.2 SITE INVESTIGATIONS: The A-E shall make, at his own expense, all visits to the office of the

Contracting Officer or his duly authorized representative, and to the sites of work as may be required to accomplish the work under the delivery orders, except as may be otherwise specifically provided in the delivery orders.

2.3 SUBMITTALS: Submittals shall be made at 10 (as required), 35 (as required), 65 (as required), 95 and

100 percent stages of design. Timetable for submittals as agreed in the delivery order shall be indicated in the

Design Schedule. The Contracting Officer may waive the 35 percent submittal at his discretion. All submittals will be in English, and English & Metric Scale systems will be used throughout.

2.3.1 NUMBER OF SUBMITTAL: The number of submittal for each design stage will be specified on individual task order.

2.3.2 SCHEDULE FOR SUBMITTALS: The time allowed for each submittal and quantities of hard copy prints, CDs or other digital format, will be indicated in the Design Schedule with each delivery order, else as indicated in APPENDIX B.

2.3.3 CONCEPTUAL DOCUMENTS (10% COMPLETE): The 10 percent submittal shall establish practical physical and economic probabilities and options for project scope accomplishment, demonstrating rough quantities, sizes, costs, possibly shapes (as necessary) orientation and proximities of necessary design elements and features.

2.3.4 PRELIMINARY DOCUMENTS (35% COMPLETE): The 35 percent submittal shall include the following as applicable.

a. Design Analysis – copies containing adequate basis of design information to permit proper review and evaluation of engineering design. The 35% Design Analysis shall include design basis for Structural, Electrical, Mechanical, Fire Protection, Antiterrorism/Force protection, Americans with Disabilities Act (ADA) compliance, and Sustainable Design with LEED ratings.

b. Drawings – prints representing not less than 35 percent completion of the final drawings.

c. Outline Specifications – Unified Facilities Guide Specification (UFGS) shall be used as basis.

d. Cost Estimate – Shall be a preliminary estimate for this project with adequate cost breakdown of items to permit identification and evaluation.

NOTE: Project must be constructed within project funds.

e. Topographic Map

f. Soil Investigation Report

g. Asbestos testing/LBP report

h. All other documents that will permit review and evaluation of the engineering design to include but not be limited to Sections A thru H of the contract, Contractor Furnished US Materials (CFUSM), List of Required

Material Submittals, List of Government Furnished Materials, List of Government Furnished Equipment (GFE), minutes of all meetings, identification of long lead time items, grounding and cathodic protection system analysis and engineering recommendations.

i. Color Boards

2.3.5 INTERMEDIATE DOCUMENTS (OPTIONAL) (65% COMPLETE): The 65 percent submittal shall include the following as applicable.

a. Design Analysis –Containing adequate basis of design information to permit proper review and evaluation of engineering design.

b. Drawings –Representing not less than 35 percent completion of the final drawings.

c. Specification –Shall be a marked up version based on UFGS.

d. Cost Estimate – Shall be a preliminary estimate for this project with adequate cost breakdown of items to permit identification and evaluation.

NOTE: Project must be constructed within project funds.

e. Topographic Map

f. Soil Investigation Report

g. Asbestos/LBP testing report

h. All other documents that will permit review and evaluation of the engineering design to include but not be limited to Sections A thru H of the contract, Contractor Furnished US Materials (CFUSM), List of Required

Material Submittals, List of Government Furnished Materials (GFM), List of Government Furnished Equipment

(GFE), minutes of all meetings, identification of long lead time items, grounding and cathodic protection system analysis, and engineering recommendations.

2.3.6 PRE-FINAL DOCUMENTS (95% COMPLETE): The 95 percent submittal shall include the following as applicable:

a. Design Analysis

b. Drawings

c. Specifications

d. Cost Estimate

e. Soil Investigation Report (if revised from the 65 percent stage)

f. Asbestos/LBP test report

g. All marked-up review copies of the 65 percent submittal and all review comment sheets marked-up by the A-E to indicate action taken.

Other Documents to include but not limited to Sections A thru H of the contract.

Contractor Furnished US Materials (CFUSM), List of Required Material Submittals, List of Government

Furnished Materials, List of Government Furnished Equipment (GFE), Minutes of all meetings, identification of long lead time items, grounding and cathodic protection system analysis, and engineering recommendations.

2.3.7 FINAL DOCUMENTS (100% COMPLETE): The 100 percent submittal shall include the following as applicable:

a. Design Analysis

b. Drawings

c. Specifications

d. Cost Estimate

e. Soil Investigation Report (if revised from the 95 percent stage)

f. Asbestos/LBP test report

g. All marked-up review copies of the 95 percent submittal and all review comment sheets marked-up by the A-E to indicate action taken.

Other Documents to include but not limited to Sections A thru H of the contract.

Contractor Furnished US Materials (CFUSM), List of Required Material Submittals, List of Government

Furnished Materials, List of Government Furnished Equipment (GFE), Minutes of all meetings, identification of long lead time items, grounding system analysis, and engineering recommendations.

2.3.8 ORIGINAL DOCUMENTS: The original submittal shall include the following as applicable to the project:

a. Design Analysis – Original and prints

b. Drawings – Original and prints.

c. Specifications – Original and prints.

d. Cost Estimate – Original and prints, plus contractor’s proposal sheets.

e. Soils Investigations – Original and prints.

f. Asbestos/LBP test report – Original and prints.

g. Field Notes (including survey field books).

h. Topographic Work Sheets.

i. Survey Computations

j. All marked-up review copies of the 100 percent submittal and all review comments sheets marked-up by the A-E to indicate action taken.

k. Other Documents –Sections A thru H of the Contract, Contractor Furnished US Materials (CFUSM), List of Required Material Submittals, List of Government Furnished Materials (GFM), minutes of all meetings, List of Government Furnished Equipment (GFE), Engineering Studies, Economical Analysis, long-lead time items, grounding system analysis, recommendations and documentation generated as a result of the design effort.

l. Color Boards

m. Renderings

n. Inspection Sheets

o. Photographs

p. Certification Letter by the Fire Protection Engineer as per UFC 3-600-01

The basis for design, calculations and soils studies shall be legible, neatly bound and indexed, and shall include the A-E’s name, the project title and number, the A-E contract number, and the delivery order number. Design data shall be clearly stated and when unconventional design methods of formula are employed, reference sources shall be cited.

2.3.9 REVIEWS: The A-E shall, without additional compensation, correct or revise any errors or deficiencies in his designs, drawings, specifications and other services. Review by the Government does not waive the responsibility of the A-E for the professional quality, technical accuracy and the coordination of all designs, drawings, specifications and cost estimates. The A-E is required to perform a thorough review of all the documents prior to submission to the Air Force. Submittals shall bear names and position titles of A-E competent persons responsible for the design and reviews. Army project will be reviewed and accepted by

Directorate Public Works (DPW).

a. Time Required For Review: Time required for review of each submittal will be given in the Design

Schedule.

2.4 FACILITY AVAILABILITY AND PHASING: The A-E shall coordinate with various agencies to verify facility availability. The A-E shall also provide a phasing plan, when appropriate for Government approval.

2.5 COORDINATION: The A-E shall coordinate his design with other projects affecting the same facility or utility systems to ensure the construct ability of all the concurrent projects and to facilitate any necessary phasing with the other projects.

SECTION 3 – DESIGN DOCUMENTS

3.1 DESIGN ANALYSIS/BASIS FOR DESIGN

3.1.1 PURPOSE: The A-E’s basis for design is necessary to insure that projects are developed in conformance with established Air Force criteria (see APPENDIX A & B) and that they are within authorized scope and funds. The design analysis shall include a narrative report on existing conditions, analysis of work required, description of work and basis of conclusion toward final design of project. It shall be clear and concise, and shall include all design and technical data, computations, characteristics and performance data of equipment, and other pertinent data necessary for the Government to conduct proper review and evaluation of design. Justification for any proposed departure from standard plans, specifications, Air Force technical publications and design manuals or other criteria should also be presented in the basis for design. The information to be included is described in the following paragraphs:

3.1.2 DESIGN ANALYSIS: Computations shall be prepared for all phases of the design where necessary for the prosecution of the work. Such computations shall be prepared on letter size paper and shall be accurate and thoroughly checked. They shall be clearly detailed to permit review and to assure compliance with the best engineering practices.

3.1.3 Geotechnical Investigations and Report:

a. Each Facility Engineering Command maintains record files pertaining to the geotechnical aspects of previously constructed projects. Architecture and engineering firms preparing, planning or designing documents are encouraged to use this resource to research existing conditions or past design approaches for facilities, structures, or pavements. Viewing or discussion of the files’ contents is possible by contacting the Government.

b. Foundation and Soils Investigation: For specific requirements for foundation and soils investigation, see IBC 2003, Chapter 18, UFC 3-220-01N, and UFC 3-220-03FA. In using the IBC, the terms “owner,”

“applicant,” and “building official” are synonymous with the “Government.” In addition, the following requirements apply:

(1) General: Investigations and evaluations (including soil borings, test pits, ground penetrating radar surveys, seismic refraction surveys, and electrical resistivity testing, laboratory testing) shall be in accordance with American Society For Testing and Materials (ASTM) standards to the fullest practical extent. The classification and investigation of the soil shall be made by a registered design professional. Where ASTM methods are not applicable, procedures and apparatus used shall be in accordance with generally accepted engineering practice. Global Positioning System (GPS) coordinates shall be taken at each soil boring, coring, or test pit location and stated on the boring/coring/test pit logs. Unless directed or approved otherwise by the

Government, the following requirements apply. The soil borings and standard penetration tests shall be made in accordance with ASTM D 1586. The ASTM D 1586 procedure shall be modified to make continuous standard penetration and sampling tests for the initial 12 feet of the boring. If drilling techniques are used that prevent the measurement of the water table, install at least two piezometers per drilling site to more accurately measure the depth to the water table. Piezometers are required for storm water pond investigations. Piezometers are not required if there is good evidence that the water table is not within the depth of the borings or zone of influence for the foundation or structure. During drilling, all soils shall be visually classified in accordance with ASTM D

2488. If evidence is discovered indicating soil or groundwater contamination, this should be reported immediately to the Government. If soft cohesive materials are discovered in the near surface soils, they should be sampled with a thin wall tube for laboratory testing. Undisturbed sampling shall be performed at the discretion of the Geotechnical Engineer responsible for performing the investigation.

(2) Laboratory: The minimum laboratory testing shall include grouping like samples and conducting a sieve analysis and Atterberg Limits on one sample from the group, and performing natural moisture content determinations to affectively depict in-situ conditions. The field logs shall be updated in accordance with ASTM

D 2487. Other testing, such as California Bearing Ratio, unconfined compressive strength, consolidation testing, triaxial testing, and potential volume change, such as in suspected expansive clay areas, shall be performed as required by the contract.

(3) Other Field Testing: Projects may require a variety of other testing from percolation tests for septic systems to seismic refraction surveys. In areas of near surface rock, seismic refraction surveys or ground penetrating radar may be required to determine the depth of rock or competent material. Soil resistivity by the

Weener 4-pin method should be used when designing underground structures such as piping.

c. Geotechnical Report: When the contract requires a geotechnical report to be provided, provide a report describing the physiographic and geologic features of the site. Describe the general situation as to topography, ground cover, and any other features that may influence the design. Describe the investigation program, exploration and testing techniques/procedures used. Discuss the soil stratigraphy, materials, and groundwater conditions at the site. The report shall specifically address the groundwater levels expected to be encountered in construction under normal conditions, and any site specific factors (such as tidal action, climate, seasonal flooding or droughts) that may influence the groundwater levels. Include copies of pertinent U.S. Geological

Survey Maps used. The boring logs and laboratory testing results shall be provided on compact disc (CD) in an

AUTOCAD compatible format (either .DXF or .DWG) with text size conforming to NAVFAC Standards.

Include a native Adobe Acrobat (PDF) version of the geotechnical report on the CD, and also submit two printed copies of the report. The Geotechnical Report shall be signed by a registered Professional Engineer.

(1) Boring Logs: Show a scaled location plan with the borings located with offsets to existing features.

The laboratory data shall be summarized in tables.

(2) Foundation and Site Preparation: Discuss the facility under design and make recommendations for the foundation type. Describe and specify the improvements that are required for shallow foundations, such as compaction, removal and replacement, surcharging, wick drains, etc. Describe the soil bearing capacity, anticipated settlements, seismic aspects, pile capacity, pile length, pile type and special instructions such as jetting, pre-drilling and testing required. Discuss earthwork associated with foundation design and construction or site improvements, including settlement, liquefiable soils, expansive soils, slope instabilities or near surface groundwater. The discussion should address existing conditions, studies, or analysis performed, and recommendations for mitigation of the effects of these conditions. Address dewatering, and sheeting/shoring considerations, in design and construction, as applicable. If required by the Designer of Record, state the pavement design parameters and the pavement design. If the pavement design is to be completed by others, provide design parameters determined from the subsurface investigation. If multiple structures are being designed, address structures on an individual basis. Discuss the site preparation and susceptibility to rain and construction equipment. Discuss any soil conditions relating to potential concrete or piping corrosion and recommendations to mitigate effects thereof. For Design-Build projects, the submitted report shall be accompanied by a cover letter from the DOR, identifying any recommendations of the report, proposed to be adopted into the design, which are interpreted by the Contractor as either conflicting with or being modifications to the Geotechnical or Pavement related requirements of the RFP.

d. REQUIREMENTS AND MANAGEMENT PLAN (RAMP):For Air Force projects only, the RAMP provides project planning information such as base architectural guidelines; base standards and regulations for fire protection, safety, security, communications, systems operability, and maintainability, energy conservation, and other base or site specific requirements, such as a Base Long Range Plan. The RAMP is prepared at the project base or major command level, and is provided to the DOR by the Government’s PM.

3.1.4 SAFETY, PHYSICAL SECURITY AND ANTITERRORISM: Safety for all DoD facilities must comply with DoD Instruction 6055.1 and applicable Occupational Safety and Health Administration (OSHA) safety and health standards. DoD Instruction 2000.16, DoD Antiterrorism (AT) Standards and OPNAV

Instruction3300.53A, Navy Antiterrorism Program, establish the policy for Physical Security and Antiterrorism.

Design inhabited buildings to meet the requirements of UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings; UFC 4-010-02, DoD Minimum Antiterrorism Standoff Distances for Buildings; and Combatant

Commander Antiterrorism/Force Protection construction standards. It is important to remember that the project documents provide only the minimum amount of information necessary for the installation of all elements required for force protection and must not contain information on force protection methods, philosophy, or information on design threats, as this information is considered sensitive and for official use only.

DoD Minimum Antiterrorism Standards for Buildings: UFC 4-010-01 and UFC 4-010-02 (For Official

Use Only – FOUO) establish standards that provide minimum levels of protection against terrorist attacks for the occupants of all DoD inhabited buildings. These UFC are intended to be used by security and antiterrorism personnel and design teams to identify the minimum requirements that must be incorporated into the design of all new construction and major renovations of inhabited DoD buildings.

They also include recommendations that should be, but are not required to be incorporated into all such buildings.

Security Engineering Facilities Planning Manual: UFC 4-020-01, Security Engineering Facilities

Planning Manuel, presents processes for developing the design criteria necessary to incorporate security and antiterrorism into DoD facilities and for identifying the cost implications of applying those design criteria. The design criteria may be limited to the requirements of the minimum standards, or they may include one of four issues as described below.

• Protection of assets other than those addressed in the minimum standards (people).

• Aggressor tactics that are not addressed in the minimum standards.

• Levels of protection beyond those required by the minimum standards.

• The cost implications for security and antiterrorism are addressed as cost increases over conventional construction for common construction types. The changes in construction represented by those cost increases are tabulated for reference, but they represent only representative construction that will meet the requirements of the design criteria. The manual also addresses the tradeoffs between cost and risk. UFC 4-020-01 is intended to be used by planners as well as security and antiterrorism personnel with support from planning team members.

3.1.5 ARCHITECTURAL:

a. Building Code Compliance: Building code compliance shall be as per UFC 1-200-01 “General Building

Requirements”.

b. Type of Occupancy: Statements of occupancy classification and means of building egress.

c. Type of Construction Adopted: Statement of anticipated tenure of usage and degree of combustibility.

d. Thermal Insulation: Statement of the need for thermal insulation to provide the required maximum “U” factor, and the value of the “U” factor to be provided.

e. Description of Materials: Major items of construction including all interior and exterior finishes. The description of finishes may be accomplished by the use of a preliminary finish schedule.

f. Interior and Exterior Color Schemes: Use Federal Standard 595 for colors where possible. Where not possible and for other materials, use trade standard designations.

g. Handicapped Accessibility: Statement of the need to provide handicapped accessibility and the provisions made in the design.

h. Sizing of Mechanical/Electrical Equipment Rooms: It is the established policy to provide equipment rooms of ample size, with consideration being given to adequate allowances for safety, access, maintenance, repair and easy removal of units. Consideration should also be given to future expansion, if foreseen or planned, especially when phased construction is involved. The equipment room shall be sized assuming the contractor would procure the equipment from the manufacturer having the largest size equipment in overall dimensions that meets the requirements specified.

i. Sound and vibration control as per UFC 3-450-01: Describe appropriate acoustical finish materials for walls/partitions, ceilings and floor that need to be used for critical areas to minimize sound infiltration to and from adjacent areas. Specify STC and/or IIT ratings if necessary.

j. Interior and exterior signage: Signage requirements as per UFC 3-120-01 Air Force Sign Standard, the user criteria, ADA, AT/FP, NFPA 101, etc.

k. Toilet Fixture Allowances: Provide the calculation of toilet fixture counts as per codes and criteria.

l. Lateral Support for Non-structural components and equipment: Describe the support of architectural/non-structural components and electrical/mechanical equipment/fixtures such as suspended ceiling system, non-bearing walls, duct work, piping, etc. as per TI 809-4 and FEMA 302.

m. Landscaping and site planning

(1) Proposed landscaping will be in general conformance with the station’s master plan for landscaping. If no master plan is available, provide a statement that the landscaping is consistent with practice in the specific local area and climate. Special care will be taken to conform to existing topography to save as many existing trees and shrubs as possible. Proposed landscaping shall be of a maximum utilization of indigenous landscaping plants and materials for water saving and lower maintenance.

(2) Indicate type and configuration of trees and shrubs. State soil, climate and nutrient requirements.

(3) Indicate existing soil characteristics, topsoil requirement and type and quantity of fertilizer required.

(4) Indicate anticipated use of grassed areas, proposed seed mixture for each and data regarding climate exposure, open-sunny, open-shady, etc.

(5) Describe compliance with UFC 4-010-01 for the unobstructive space requirement.

3.1.6 STRUCTURAL:

a. Foundation Conditions: Describe foundation conditions, type of foundation to be used, method by which the allowable bearing values are to be determined and maximum allowable bearing capacity for the foundation.

b. Type of Construction: Include a comparative cost analysis of available systems confirming the type of construction adopted and reason therefore.

c. Special Features: Describe special features to be included in the structure, which are not evident from a definitive drawing.

d. Structural Floor and Roof System: Describe the structural floor and roof systems proposed, with length and spacing of principal members (for beam and girder, etc.), if other than standard drawings are proposed.

e. Lateral Forces: Describe the structural system proposed to resist lateral forces.

f. Live Loads: Include a statement of live loading to be used. Include floor loads, wind and earthquake, with data to justify their use.

g. Special Considerations: Include a statement of any special considerations structural compliance with

UFC 4-010-01(blast pressure and progressive collapse avoidance) that will affect the design, including protective shelter requirements.

3.1.7 ELECTRICAL:

a. Interior Distribution Systems: Include electrical characteristics (phase, voltage and number of wire) of circuits and a breakdown of the estimated connection load to show:

(1) Lighting and convenience outlet load.

(2) Power load for building equipment such as heating, air conditioning etc.

(3) Loads for special operating equipment such as compressors, generators, pumps and for power receptacles being provided to energize special equipment. Apply an appropriate demand factor to each to compute total demand load.

(4) Show the type of wiring system, such as rigid conduit, non-metallic conduit, etc., and where proposed for use.

(5) Indicate type of conductors, such as rubber or plastic insulated, special insulations, etc., and where proposed for use.

(6) Include a statement describing proposed pertinent standards of design, such as voltage drop, lighting intensities and type of lighting fixtures.

(7) Determine the short circuit duty required for all protective devices and switchgear and the proper selection and setting of all protective devices to insure that the electrical system will be properly coordinated.

(8) Indicate the type and arrangement of telephone, signal security and fire alarm systems.

(9) Analyze grounding systems and recommend improvements to meet current standards.

(10) Identify requirements of ground fault current interrupter, arc-fault circuit-interrupter and explosion proof apparatus.

b. Outside Distribution System: Include a statement relative to the adequacy of the primary supply at the point of takeoff. If primary source is inadequate, state measure proposed to correct deficiency.

(1) Indicate the electrical characteristics of power supply to the station or portion involved, including circuit interrupting requirements and voltage regulation.

(2) Estimate the total connected load and resulting kilowatt demand load by applying proper demand and diversity factors, if a group of loads is involved.

(3) Show the basis for selection of primary and/or secondary distribution voltage.

(4) Indicate that conductors shall be copper. Aluminum conductors are unacceptable.

(5) Include a statement describing pertinent standards of design, such as voltage drop, physical characteristics of overhead and underground circuits, type of street lighting units and lighting intensities.

(6) Describe the type and adequacy of telephone, signal and fire alarm systems, including a statement as to number of spare telephone conductor’s available and spare capacity on fire and/or security alarm circuits; also give location of nearest fire alarm box and fire alarm circuit.

(7) Determine the short circuit duty required for all protective devices and switchgear and the proper selection and setting of all protective devices to insure that the electrical system will be properly coordinated.

(8) Analyze grounding systems and recommend improvements to meet current standards.

(9) Lightning protection of the facilities.

3.1.8 PLUMBING: Determine the number of each type of fixture, based upon the number of persons to be served and select the type of materials proposed for water pipe, soil pipe, stacks etc. Use the fixture unit method to size supply and drain lines as described by the Uniform Plumbing Code and UFC 3-420-01. Indicate the type and size of heater for hot water supply.

3.1.9 FIRE PROTECTION, FIRE DETECTION, AND MASS NOTIFICATION SYSTEM:

a. Design Criteria: The A-E shall include sound fire protection engineering requirements in the design and construction of all structures and facilities, i.e., materials, sitting, installed fire extinguishing systems, fire detection and alarm systems, water supplies, utilities, occupancy, maintenance and economics. The services of a qualified fire protection engineer (FPE) is required as an integral part of the design team and the FPE shall be involved in all aspects of the design as it relates to fire protection, in accordance with UFC 3-600-01. A “fire protection engineer” is defined in the UFC 3-600-01. Design Analysis for Fire Protection must include the items listed in the paragraph “Design Analysis” in the Chapter 1 of UFC 3-600-01 as a minimum.

b. Fire Protection System:

(1) Fire Detection and Alarm Systems and Mass Notification System will be installed when required by

UFC 3-600-10, UFC 4-021-01, UFC 4-010-01, AFR 88-15 and NFPA (and other pertinent references in

APPENDIX A1 & A2). Provide the following information:

(a) Insure the compatibility of the new system with the base system.

(b) The class of system used.

(c) Insure that the total system complies with requirements of UFC 3-600-10, UFC 4-021-

01, UFC 4-010-01, NFPA and AFR 88-15 (and other pertinent references in APPENDIX A1 & A2) in areas such as battery backup system supervision and acceptable announcing or sounding devices.

(d) Insure that the type detection is compatible with the building occupancy and operation.

(e) Insure that there are an adequate number of alarm sounding and visual devices to alert all parts of the building. Consider noise interference from building occupancy and operation.

(2) Suppression Systems are installed where required by UFC 3-600-01, AFR 88-15 and ETL’s (and other pertinent references in APPENDIX A1 & A2). Design and installation will be in accordance with the

AFR 88-15 and NFPA.

(a) For Sprinkler System (Ref:NFPA Nos. 13 & 15 (and other pertinent references in

APPENDIX A1 & A2)), insure that:

1. The system’s available water flow is adequate for the proposed system.

2. The system is designed to the required density.

3. Required system components are included in the design to make a workable, testable system with low point drains, test valves, and fire department connections, where applicable.

4. If required, system valves are supervised according to NFPA 72D (and other pertinent references in APPENDIX A1 & A2).

5. Alarm circuits for sprinkler systems are available.

6. The system is compatible with the building occupancy and operation.

(b) For Deluge and Other Foam or Water Suppression Systems (Ref: NFPA 16(and other pertinent references in APPENDIX A1 & A2)), insure that:

1. Pump houses comply with NFPA 20 and AFR 88-15(and other pertinent references in

APPENDIX A1 & A2).

2. The piping in the pump house is arranged so it can be easily tested. Consider the use of flow meters versus hose headers.

3. Pump can provide required flow to the system with the largest pump out of service.

4. The system is designed to the required density.

5. Provisions are included in the contract specifications for the Contractor to provide necessary equipment for foam system recharge and hands-on instruction for reserving the new system.

6. The criteria in 1 above for alarm and activation circuits are followed.

7. Valves are supervised when required according to NFPA 72D (and other pertinent references in APPENDIX A1 & A2).

(c) For Special System: Some areas of fire suppression require special purpose systems.

These include foam, dry chemical, water spray, and CO2. The reviewing authority will use the proper NFPA standard for their installation. If specific guidance is not available, the MAJCOM fire protection function having jurisdiction specifies requirements.

(d) Containment or Isolation Devices: Fire doors, dampers, shutters, and air handling equipment may be required to close or shut down by a fire suppression or detection system in areas designed for isolation or containment if a fire occurs. These functions will be designed and installed as part of the fire system.

(e) Standpipe Systems: Systems must conform to standards in UFC 3-600-01, AFR 88-15 and NFPA 14, and Air Force Occupational Safety and Health (AFOSH) standards.

(3) Reviewing Authority: The A-E shall request guidance from the base fire department, through the

Contracting Officer, on total design requirements prior to completion of the 35% design submittal.

Fire protection and mass notification system design shall be reviewed by a qualified fire protection engineer. A qualified fire protection engineer shall be an integral part of the design team, and must be involved in every aspect of the design as it relates to fire protection and mass notification system. This includes, but is not limited to, building code analysis, life safety code analysis, design of automatic detection, mass notification system and suppression systems, water supply analysis, and a multi-discipline review of the entire project.

3.1.10 AIR CONDITIONING:

(1) Provide a brief description of the air conditioning system proposed, such as factory assembled, built-up or unit type system, number of zones, chilled water or direct expansion, type of refrigerant, etc.

(2) A statement of areas to be air-conditioned and whether air conditioning is authorized in accordance with

MIL-HDBK-1190.

(3) A statement of required inside temperature and relative humidity and outside wet and dry bulb design temperatures. Outside design temperature should correspond with “U” factors for the type of construction proposed and a statement of the economics of applying insulation and/or sunshades.

(4) Description of equipment to be used, such as reciprocating or centrifugal compressor, condensers, air handling equipment, duct system, piping and reheat required. All chillers, condensing units and air-handling units shall be standard and products of Carrier in accordance with the base Brand Name

Justification.

(5) A statement of system control needed to meet inside temperature and humidity requirements. These should be as simple as conditions will permit. Where possible, contractors should be given a choice of wireless DDC or electric or electronic controls. HVAC controls shall be designed in accordance with

ETL 83-1, ETL 86-16 and UFC 3-410-02N.

(6) The final design analysis shall have complete heat load calculations, a psychometric chart with conditions shown and manufacturer’s equipment listed that would satisfy the design. Explicit balancing and testing procedures shall be given for extensive systems.

(7) Direct Digital Control (DDC) System with a central monitoring capability

a. Evaporative Cooling:

(1) Statement of areas that are to be evaporative cooled.

(2) Description of equipment to be used.

b. Ventilation:

(1) State whether gravity or mechanical system.

(2) Give number of air changes per hour in various areas.

3.1.11 REFRIGERATION (COLD STORAGE):

a. Statement of areas to be refrigerated indicating their usage and temperatures to be maintained.

b. Outside design dry and wet bulb temperatures.

c. Type and capacity of refrigeration equipment.

d. Type and thickness of refrigeration insulation.

3.1.12 FUEL DISTRIBUTION AND STORAGE:

a. Gas:

(1) Statement of type, location of take-off from supply and available pressure.

(2) Statement of type and materials for pipe and valves.

b. Liquid Petroleum Products:

(1) Statement of unloading facilities, such as dock, tank car or truck.

(2) Description of type of system and proposed features.

(3) Statement of basis for storage capacity, rate of pumping and number of dispensing outlets.

(4) Description of power supply and power requirements.

(5) Selection of type and materials for pipe, tank and valves.

(6) The final design analysis shall give complete pressure drop calculations for the required flow rates.

Complicated systems, such as hydrants for hydrant fueling, require operating instructions and charts and detailed tests to check correct operation.

3.1.13 WATER SUPPLY AND DISTRIBUTION:

a. Explanation of existing system, covering particularly the type, capacity, condition, present water use and unsatisfactory elements of components parts (for major extensions).

b. Statement of type of construction proposed, materials for water mains, type of well, etc.

c. For distribution systems, statement of design, domestic consumption required and available fire flow, residual pressure and elevations differentials. (Should include designer’s basic estimate of tentative pipe sizes.)

d. Statement of tentative sizes, elevations, capacities, etc., as can readily be determined without long computation or design consideration for reservoirs, treatment units, pumping plants, well pumps and such units.

3.1.14 SEWERS AND SEWAGE TREATMENT SYSTEMS:

a. Explanation of existing system covering particularly the type, capacity, conditions, present flow and unsatisfactory elements of component parts for major…