RFI_For_Appliance_Parts.pdf

FA5270-14-RFI-06-23

Appliance Parts Solution

General Information

FSC: 7290, Misc. Household & Coml Furnishings & Appliances

NAICS Code: 443141 – Household Appliance Stores

THIS IS A REQUEST FOR INFORMATION (RFI) ANNOUNCEMENT to conduct market research relative to providing product solutions for the purposes of supplying Whirlpool appliance parts at Kadena Air Base (AB), Okinawa Japan. This RFI announcement is NOT a Request for Proposal (RFP) and the Government is not committed to award a contract pursuant to this announcement. The information from this RFI is for planning purposes only and will assist the Government in planning its acquisition strategy and is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or ultimately award a contract.

General Intent

This market research in being conducted to assist in determining acquisition strategy for the subject purpose. Any information regarding contract type, commercial practices, and specifications are requested and being considered for the development of the solicitation.

This announcement is not targeting any specific business type or socio-economic set-asides; responses from all interested parties will be accepted and appreciated.

Description

Kadena AB has a robust appliance warehouse used to repair and replace Government owned appliances for all personnel assigned to Okinawa, Japan. All of the appliances maintained in inventory are Whirlpool brand appliances; as such parts needed to facilitate in-house repairs have to be compatible with Whirlpool. Given the fluctuating nature of personnel movements (Permanent Change of Station (PCS), Temporary Duty Assignments (TDY), and other various relocations) the appliance warehouse is able to, at best, estimate quarterly the types and numbers of parts needed to replenish stock. There are very limited sources, available locally, to facilitate the purchase of parts and during the peak seasons for personnel movements, there is a greater need to replenish parts.

Given this information, we are looking for strategic and enduring solutions to supply parts needed to repair current and new appliances.

Below is a list of appliances currently maintained by Kadena AB. These appliances all range in age and model numbers, but are all Whirlpool appliances. Appliances are typically maintained from 7 to 12 years, or until it is no longer feasible (due to locating repair/replacement parts) to maintain/repair any given appliance. There is currently a stock of commonly used parts on hand, but the replenishment of stock, along with ordering specialty parts, presents a challenge. Additionally, when an older appliance is no longer serviceable, a new model (in inventory) replaces that unit. The Government does not have the capability to maintain a stock of all parts for all ages and all models of these appliances, so requests for parts are placed as needed.

The following list of appliances, and the numbers of units on hand, is what is currently being maintained:

Information Requested

The 18th Contracting Squadron (18 CONS) is seeking responses to the questions listed below. Please provide your responses to the Point of Contact (POC) identified at the end of this RFI.

1. Please provide your company’s name, mailing address, Cage Code, Data

Universal Numbering System (DUNS) identification number, Point of Contact (POC), telephone number and e-mail address.

2. Given the information supplied above, do you consider this type of requirement to be commercial in nature given the potential quantities and range (type and ages) of appliance parts to be ordered?

3. Would the preponderance of parts needed, specific to Whirlpool appliances, be brand name parts or are there alternate brands compatible with Whirlpool appliances?

4. Would your company be able to provide parts for ALL of the appliances listed above? If no, please explain what couldn’t be provided.

5. What solutions would you suggest to supply the parts needed regarding the type of contract vehicle and CLIN structure?

Location

Location

Location

Location

COND 1

TOTAL

Location

Location

COND 2

TOTAL

Location

Location

COND 3

TOTAL

REFRIG 21 CF. 52 20 16 0 88 37 0 37 39 0 39 164

REFRIG S/S 22 CF. 48 0 0 0 48 0 0 0 2 0 2 50

REFRIG 18 CF. 48 473 258 0 779 59 7 66 92 0 92 937

REFRIG 15~16 CF. 9 95 260 0 364 11 1 12 151 0 151 527

RANGE 30" 275 567 318 0 1,160 35 4 39 131 0 131 1,330

RANGE 40" 1 8 0 0 9 1 0 1 2 0 2 12

WASHER 31 723 395 0 1,149 64 5 69 202 0 202 1,420

DRYER 191 555 541 0 1,287 64 8 72 142 0 142 1,501

DISHWASHER 167 0 0 0 167 51 0 51 45 0 45 263

SUBZERO REFER 2 0 0 0 2 0 0 0 0 0 0 2

SUBZERO FREEZER 5 0 0 0 5 0 0 0 0 0 0 5

GOH MICROWAVE 4 0 0 0 4 0 0 0 0 0 0 4

GOH OVEN 7 0 0 0 7 0 0 0 2 0 2 9

GOH STOVE TOP 6 0 0 0 6 0 0 0 0 0 0 6

GOH DISHWASHER 4 0 0 0 4 0 0 0 2 0 2 6

GOH ICE MACHINE 3 0 0 0 3 0 0 0 0 0 0 3

TOTAL 853 2,441 1,788 0 5,082 322 25 347 810 0 810 6,239

APPLIANCE INVENTORY

Condition 1 (New) Condition 2 (Servicable) Condition 3 (Repairable)

Appliance Type

GRAND

TOTAL

6. What solutions would you suggest for incorporating flexibility within the contract vehicle for incorporating new models of appliances?

7. What is a reasonable (or commercial standard) lead time for delivery of appliance parts once ordered (i.e. 30/60/90 day delivery time)?

8. If, in extenuating circumstances, parts are needed in an expedited manner (less than 30 days for instance) what capabilities would you be able to provide?

9. Given the above question, is a quarterly projection of stock replenishment sufficient? Would a monthly or semi-annual projection more contusive to this type of requirement?

10. Typically the Air Force structures contracts, and DFAS pays, under NET 30 terms.

Are these payment arrangements standard in the commercial marketplace?

11. Given the solutions provided above, do you recommend or suggest other payment mediums (i.e. GPC)

12. Please identify any factors that contribute to or increase risk or uncertainty to developing/implementing a solution for this requirement. Please rate any factors you identify as either high or low regarding the degree of risk to the contractor (you). For high risk factors, please explain why the risk is high and suggest how the Air Force might mitigate or reduce this risk.

13. Please provide any additional questions, comments, concerns, etc. you have concerning this proposed acquisition. Provide feedback on whether the objectives, requirements, and other information presented are clear and achievable. P rovide suggested changes, as appropriate.

14. Would your company be interested in participating in a requirement of this nature?

Format of Responses

Limit RFI responses to 15, single-sided, single-spaced pages. The font for text should be Times New Roman 12-point or larger. The Responder may use oversized pages (including “foldouts”) where appropriate to contain graphic presentations.

Oversized pages do not count as extra pages within the page limitations. Submitted responses should be in Microsoft Word or Adobe Acrobat format. Existing commercial documentation and product literature can also be submitted and is not subject to a page limitation.

Responses must be unclassified and any proprietary information submitted must be marked accordingly. To protect such data, each line or paragraph on the pages containing such data must be specifically identified and marked with a legend similar to the following:

“The following contains proprietary information that (name of Responder) requests not be released to persons outside the Government, except for the purposes of review and evaluation.”

Interested parties should send their responses to this RFI No Later Than (NLT) 1300 (1:00 p.m.) Japan Standard Time (JST), 23 July 2014 to email:

christopher.rieper.2@us.af.mil.

Disclaimer – This notice does not obligate the Government to award a contract or otherwise reimburse the responder for information submitted as a result of this RFI. The Government reserves the right to use the information provided by any respondent for any purpose deemed necessary and legally appropriate. Information submitted will become the property of the Government. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation.

mailto:christopher.rieper.2@us.af.mil