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PERFORMANCE BASED WORK STATEMENT

FOR

AMERICAFEST SOUND SETUP SERVICES

18 FSS/FSCP

Kadena Air Base, Japan

5/21/14

PWS Review by: CO/CA/CS A1C Kile McTague Date: 5/21/14

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Performance Work Statement

16 Pages

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 2

2 CONTRACTOR FURNISHED EQUIPMENT 2-3

4 GENERAL INFORMATION 3-8

5 APPENDICES 8

1. DESCRIPTION OF SERVICES.

The contractor shall provide all management, tools, supplies, equipment, and labor necessary as specified below:

1.1. All related dimension on drawing or in English units to match local Japanese Metric sized staging systems. Please see drawing for actual measurements.

1.2. Scaffolding and or Trussing sizes and heights need to match drawing accordingly. For stage back, front and side towers as well as Follow Spot towers, regular Scaffolding or

“Layer” stage trussing is acceptable.

1.3 Speaker Towers will be built professionally with Hoisting system in order to Fly speakers as noted in design. Each tower and Hoist system will be able to handle minimum of

2-‐tons of weight. Hoists will be electric and Stage Company will provide qualified staff to install and operate hoist system. Speaker flying arrays will be installed by Sound

Company directly with Stage Company on said Flying Speaker Towers.

1.4 There will be a sound booth installed by 18 FSS in front of the Follow Spot Towers at a distance determined by talent crew. This booth will be where the Sound Company Audio

Console and all other outboard gear as well as the Engineer will be housed.

1.5 Sound Company will work together with Backline Company and talent Technicians as well on the dates listed below in order to make sure that all Backline gear is connected and microphoned properly.

1.6. All tents will be provided by 18 FSS.

1.7 The following Sound items need to be provided for said show. Please also note the attached Riders from the Headliner, 3 Doors Down:

2. CONTRACTOR FURNISHED EQUIPMENT

2.1. The following Sound items need to be provided for said show. Please also note the attached Riders from the Headliner, 3 Doors Down:

2.2. Minimum of 20 total (10 per side) Flying Line Array main speakers that Must be either:

L-Acoustic – K1 or V’dosc, Nexo – Geo –T, D&B – J series, Meyer -‐ Milo, which have been required by by talent (3 Doors Down). Said speakers will be flown as noted in design drawing, 10 per side.

2.3. Minimum of 20 (10 per side) dual 18” subwoofers that match the above Array speaker by brand and model. Subs will be stacked 10 per side next to flown speakers per design.

2.4. Minimum of 2 (1 per side) In-‐Fill speakers for front portion of stage that match the above array speaker brands. These will be stacked on the stage or scaffolding.

2.5. Minimum of 2 Stage Side Fill speakers that match the above array speaker brands.

These will be stacked on the scaffolding.

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2.6. MinimUM of 8 (4 per side) Out-‐Fill speakers for out portions of stage that match the above array speakers brands. These will be stacked on scaffolding.

2.7. Any and all amplifiers, cabling, processors, flying hardware, etc for all above listed speakers, subwoofers and monitors.

2.8. FOH mixer/console for 3 Doors Down Only use must be a digidesign/Avid Venue -‐ Profile requested by talent and must include any and all software, cables, audio snake systems, etc.

2.9. Monitor mixer/console for 3 Doors Down Only use must be a digidesign/Avid Venue

– Profile requested by talent and must include any and all software, cables, audio snake systems, etc.

2.10. For 3 Doors Down use only… All Stage microphones, DI’s, cables, microphone stands etc. to match the attached Input List and Stage Plot from talent.

2.11. For 3 Doors Down use only… In-‐Ear wireless systems must be either Senhheiser IEM

2000 Series, Shure PSM900 or Shure PSM1000 systems and must include a minimal of 8 transmitters with 8-‐way active antenna combiner and 16 Belt Pack receivers (2-‐ per mix) as requested by talent.

2.12. For 3 Doors Down use only… Four Channels of Shure U4RD wireless microphones with

Shure directional paddle antennae’s.

2.13. For 3 Doors Down use only High Quality CD Burner to record.

2.14. For 3 Doors Down use only High Quality CD player.

2.15. For 3 Doors Down use only 1 – Drum Subwoofer that contains Two 18-‐inch drivers.

Preferred is the Nexo S2, 2-‐d&b C4-‐subs, L-‐Acoustic SB218 or Meyer 700-‐HP.

2.16. All Power items required running this entire system and hooking into 100kVa generator provided by Kadena.

2.17. For Opening and other talent to perform on same stage prior to 3 Doors Down, they will utilize the same Speaker and Amplifier arrays but entirely different other sound equipment, listed here:

2.18. Separate FOH sub-‐mixer capable of handling multiple opening acts like bands and such. Minimum of 32-‐channels with all either in-‐board or out-‐board effects and such.

2.19. Separate Monitor sub-‐mixer capable of handling multiple opening acts like bands and such. Minimum of 32-‐channels and 8-‐mix buss channels for wedges with all either in-‐ board or out-‐board effects and such.

2.20. Completely separate Stage microphones, DI’s, cables, microphone stands etc. will be provided for opening acts. Backline for opening acts will consist of full drum set, Kick, F.T. 2 Toms, Snare, HiHat and cympals that will require OverHead mics. Base amplifier that will need DI and Mic, 2-‐ Guitar amplifiers that will need mics, Keyboard that will need stereo left and right DI’s, extra 4 -‐ DI’s for other instruments and 4 – vocal mics.

Also, 4 –wireless microphones will be provided by Kadena for MC and other uses and will need to be patched into system and be able to be used both with opening acts and 3

Doors Down.

2.21. A minimum of 10 Wedge 2-‐way or 3-‐way monitors for all opening talent.

2.22. Transport of all gear to and from venue. o Chief Sound Engineer/ Operator. Qty 1 o

Monitor Engineer / Operator. Qty 1

2.23 Assistant Engineers / Operators enough to self support companies sound system

3. GENERAL INFORMATION.

3.1. SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor

Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

3.2. ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on

Okinawa prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting

Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

3.3. PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured.

3.4. Key Control. The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons.

3.5. The contractor shall immediately report the occurrences of a loss of duplicate key to the contracting officer.

3.6. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the contracting officer, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

3.7. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the

Contracting Officer.

3.8. Lock Combinations. (NOTE: OPTIONAL DEPENDING ON LOCAL REQUIREMENTS).

The contractor shall establish and implement methods of ensuring that all lock combinations are

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not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s Quality Control Plan.

3.9. HOURS OF OPERATION.

See attached Americanfest Schedule.

3.1 ENVIRONMENTAL CONTROLS.

3.1.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the

Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

3.1.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Kadena AB Fire Dept at 911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

3.1.3. Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

3.2. SAFETY REQUIREMENTS.

In performing work under this contract, the contractor shall:

3.2.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

3.2.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing

Standards (JEGS) by US Force Japan.

3.2.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

3.2.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

3.2.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

3.2.6. Record and report promptly (within one hour) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

3.2.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

3.2.8 If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

3.2.9 Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

3.2.10 Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

While working on Kadena, Okuma, Camp Shields, or Torii Station, call Kadena Dispatch at

098-934-5911 or 098-962-9445.

While working on Camp Foster, Camp Courtney, Camp Hansen, Camp Schwab, or Camp

Kinser, call Foster Dispatch at 098-911-1911.

3.3 CONTRACTOR PERSONNEL

3.3.1 Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

3.3.2 Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

3.3.3 The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint

Ethics Regulation. The contractor shall not employ any person who is an employee of the

Department of the Air Force if such employment would be contrary to the policies in AFI 64-

106, Air Force Industrial Labor Relations Activities.

3.3.4. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military

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Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

3.4. JAPANESE ROAD LAWS

3.4.1 The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

3.4.2 Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

3.4.3 Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

3.4.4. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

3.5 REQUIRED INSURANCE by JAPANESE LAW

3.5.1. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

3.5.2. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

3.5.3 All vehicles must be properly inspected/insured in accordance with Japanese Compulsory

Insurance (JCI) requirements.

3.5.4. Prior to the commencement of work hereunder, the Contractor shall furnish to the

Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the

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laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

4. APPENDIX

A. Stage Setup Requirements

AmericaFest - July 2011

24-Jun-14 25-Jun-14 26-Jun-14 27-Jun-14 28-Jun-14 Act Name and / or Description TYPE of ACT 29-Jun-14 Act Name and / or Description TYPE of ACT 30-Jun-14 Tuesday Wedensday Thursday Friday Saturday Sunday Monday

0900 Generator & electrical 0730- Sound & BackLine companies at Gate 1 escort 0630- escort 0900 - ???? 0900-1800 0845- 0845- 0730- Lighting Company at Gate 1 escort 0630- Lighting Company at Gate 1 escort 0900-1800

LoadIn & Setup LoadIn & Setup Scalfold Company Sound & Scalfold Company 0800- Sound & BackLine Companies On-Site 0700- Sound & BackLine Companies On-Site Tear-Down Stage Cover 18 FSS Stage at Gate 1 for Escort at Gate 1 for Escort 0800- Lighting company on-site 0700- Lighting company on-site Stage Sunabe Tent Scaffolding

0900-1800 0900-1500 LOAD-IN & SOUND CHECKS 0800-1230 LOAD-IN & SOUND CHECKS Tent

Estimated at 1300 Setup Scallfolding 0900-1200 3 Doors Down Crew (Technicians & Engineers) Load-In Headliner 0800-1100 3 Doors Down LoadIn & Sound Check Headliner

18 FSS can start to 0900-1800 1200-1230 3 Doors Down Crew Lunch Delivered On-Site Headliner 1100-1130 Ryujin Mabuyer LoadIn & Sound Check Local Children Show

Setup 18 FSS Stage Sound LoadIn & Setup 1230-1330 3 Doors Down Sound Check Headliner 1130-1200 Hawaiian Acoustic Guitar & Dance LoadIn & Sound Check Local opening band

1330-1400 Clint Walker Band LoadIn & Sound Check Local opening band 1200-1230 OkiBumz LoadIn and Sound check Local opening band 0900-1800 1400-1430 Shi-Shi Dogs LoadIn & Sound Check Local opening band

Lighting = 150KvA Stage Company on-site 1430-1500 Firebirds Taiko Drum LoadIn & Sound Check Local opening band

Sound = 100KvA Qty 2 to asist flying speakers

1045 1500 Spike Stage & set for Open Production Crew Set 1300 Spike Stage & set for Open Production Crew Set Light Company at Gate 1 for Escort 1500 EVENT OPENS 1300 EVENT OPENS 1100-2300 1500-1515 MC - Open Event - Variety DJ/MC DJ -MC 1300-1315 MC - Open Event - Variety DJ/MC DJ -MC

Lighting Company 1515-1545 Firebirds Taiko Drum Club Local opening band 1315-1400 Variety DJ/Announcements & SFS Dog Demo DJ -MC - Demo on Grass

LoadIn, Setup & Shoot 1545-1600 Variety DJ/Announcements DJ -MC 1400-1500 OkiBumz Local opening band 1600-1645 Shi-Shi Dogs Local Children Show 1500-1515 Variety DJ/Announcements DJ -MC 1645-1700 Variety DJ/Announcements DJ -MC 1515-1615 Freedom Tour - Dance Group Opening Act from States

1500 - ??? (Estimated Time) 18 FSS to Setup

Crowd Barriers 1700-1745 Clint Walker Band Local opening band 1615-1645 Variety DJ/Announcements & SFS Dog Demo DJ -MC - Demo on Grass

1745-1815 Variety DJ/Announcements & SFS Dog Demo DJ -MC - Demo on Grass 1645-1700 Contests & Prize Giveaways DJ-MC

1815-1830 Contests & Prize Giveaways DJ-MC 1700-1745 Ryujin Mabuyer Local Children Show

1830-1915 Freedom Tour - Dance Group Opening Act from States 1745-1800 Variety DJ/Announcements DJ -MC

1915-2000 Contests & Prize Giveaways DJ-MC 1800-1845 Hawaiian Acoustic Guitar & Dance Local opening band 2000-2100 3 Doors Down Headliner 1845-1930 Contests & Prize Giveaways DJ -MC

2100 MC - Closing Remarks with DJ - BGM. DJ -MC 1930-2030 3 Doors Down Headliner 2030-2100 Fireworks. - DJ - Patriotic BGM Firework Show

2100 EVENT ENDS Note: 3 Doors Down last song will lead Local Children Show into firework show. DJ -MC

2100 MC - Closing Remarks with DJ - BGM. DJ -MC

2100 EVENT ENDS

2100-????

Sound, Backline & Lighting Company will LoadOut all of their gear.

Note: FOH = Front of House (Sound Booth)

1300 - FSS Outdoor Rec Setup One12'x24' tent at FOH position and Two 12'x24' tents on-stage

Wings, Right & Left. All tents to have All 4-Side covers in place and Rolled up.

0900 - FOH needs a total of 7-tables and 12-chairs. Stage needs a total of 8-tables (4-stage right and 4-stage left) and 10-chairs (5-stage right & 5-stage left)

0900 Generator & Electrical setup g 60KvA which needs

Panel Box

0900 - Schilling Bring out All Orange & Red and All Black Cable

Covers. Setup Orange & Red Covers and have

Black Covers on StandBy

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Title Event Date: Scale: S=1/150 Designed by: Aaron Muchnik Mystic Rhythm 3/5/14

Black Masking

Black MaskingBlack Masking

Speaker Towers must have hoist systems capable of Flying Speaker systems as shown in Picture. Must reach heights stated, must be 100% Secure and safe to f ly speaker systems and must be approved by sound company. For Sound Company, there will be a total of 10 Flown Array Type Spekears as noted in details per side and a total of 10 Stacked dual 18" Subs per side all of matching makes. Plus In-Fill speakers and Out-Fill speakers as noted on details. In-Fill and Out-Fill will be stacked.

Designed for: Kadena 18 FSS

Rear stage towers are 9-spans wide and 2-spans deep. Front, 1st set of spans of rear towers should be 3 to 4-spans in height based on scalfolding type in order to reach noted heights and have 3-sets of piping from far lef to far right to house entertainment lighting. Rear, 2nd set of spans of rear towers should be 2 to 3 spans in height and is used as support for 1st set of spans. Stage Left and Stage Right towers have 3-sets of piping from far left to far right.

Follow Spot towers have 3-sets of piping from far left to far right. All pipe sets are to be utilized by Lighting Company to install lighting systems and have to meet Professional lighting installation standards.Equipment Slope

Stairs - Qty 3 as noted.

77.059

40.000

.8

40.000

.0

12.000

78.718

.5

.7

Tent will be provided by 18 FSS

GL

Front Side

Top

Stage→

Follow Spot Tower capable of housing Two Follow Spots as Shown

2014 America Fest (3 Doors Down) Stage 28 & 29 June 2014

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Pro Tools

24 Feet

SR

Guitar World

Bass World

Monitor World

Key

Stage Box

Power

2014 ELECTRIC PLOT

ELECTRIC SHOW

Conrad Coriz PM 310.404.4044 ccoriz@earthlink.net

Drum Sub

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Channel Description Mic Stand 1 Kick Beta 91A Beta 91A 2 Kick Beta 52 Beta 52 Short Boom 3 Snare Top SM-57 Short Boom 4 Snare Bot ATM-35 5 Tom 1 ATM-35 6 Tom 2 ATM-35 7 Tom 3 ATM-35 8 Ride AKG 414 LP Claw 9 Hat AKG 414 Short Boom 10 OH SR. AKG 414 Tall Boom 11 OH SL. AKG 414 Tall Boom 12 Toys / Shakers SM-81 Tall Boom 13 Cajon Lo SM-57 Short Boom 14 Cajon Hi SM-57 Short Boom 15 Bass DI XLR 16 SR Clean Gtr L Radial JDI 17 SR Clean Gtr R Radial JDI 18 SR Dirty Gtr L XLR 19 SR Dirty Gtr R XLR 20 SR Acoustic 1 Radial JDI 21 SR Acoustic 2 Radial JDI 22 SL Clean Gtr L Radial JDI 23 SL Clean Gtr R Radial JDI 24 SL Dirty Gtr L XLR 25 SL Dirty Gtr R XLR 26 SL Acoustic 1 Radial JDI 27 SL Acoustic 2 Radial JDI 28 Drum Vocal Beta 56 Large Heavy Boom/Triangle Base /Gooseneck 29 SR Vocal Beta 58 Large Heavy Boom/Triangle Base 30 Brad Main RF KSM-9 Large Heavy Straight/Round Base 31 Brad Spare RF KSM-9 Large Heavy Straight/Round Base 32 Brad Spare HW KSM-9 Large Heavy Straight/Round Base 33 SL Vocal Beta 58 Large Heavy Boom/Triangle Base 34 MC RF Beta 58 35 Rhythm Watch DI 36 Pro Tools Click XLR 37 Pro Tools BGV XLR 38 Pro Tools Loops L XLR 39 Pro Tools Loops R XLR 40 Pro Tools Perc L XLR 41 Pro Tools Perc R XLR 42 Audience SL AT4071a Short Boom 43 Audience SR AT4071a Short Boom 44 FOH Tom Trigger 1 XLR 45 FOH Tom Trigger 2 XLR 46 FOH Tom Trigger 3 XLR

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