Attachment_1-_PWS.pdf

RFP NO. FA5270-13-R-0032

ATTACHMENT 1, PWS

PERFORMANCE-BASED WORK STATEMENT

FOR

REFUSE COLLECTION & RECYCLE SERVICES

AT U.S. ARMY INSTALLATIONS

OKINAWA JAPAN

02 Jul 2013

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 2

2 SERVICES SUMMARY 5

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 6

4 GENERAL INFORMATION 6

5 APPENDICES 15

Appendix A 16

Appendix B 17-1 to 17-13

Appendix C 18-1 to 18-6

1. DESCRIPTION OF SERVICES.

The contractor shall provide all management, tools, supplies, equipment, labor, manpower, and appropriate license(s), qualification(s), and permissions necessary to perform and accomplish refuse collection and recycle services at the following U.S Army Installations in Okinawa, Japan:

Torii Station, Naha Port, and DLA-Energy Okinawa Facilities (Chimuwan Tank Farm #1, 2 & 3, Kuwae Tank Farm #1 & 2 and White Beach).

1.1 BASIC SERVICES.

1.1.1 Collection Routes and Schedules. The contractor shall establish collection routes and schedules to meet the requirements of the contract. Proposed routes and schedules shall be submitted to the Contracting Officer Representative (COR) for approval within fifteen (15) calendar days prior to start of contract performance. The contractor will be notified if any changes are required prior to approval. Any contractor requested changes in routes and/or schedules after initial approval shall be submitted to the COR for reevaluation. The contractor’s collection routes shall provide the most cost efficient access between the individual collection stations.

Contractor Furnished Scale. The contractor shall be responsible for maintaining scale calibration as required by prefecture laws and providing the COR with proof of calibration when it is performed. During contract performance costs for all manufacturers required maintenance and repairs on the scale shall be borne by the contractor. The scale shall be calibrated as specified by prefecture licensed scale calibration personnel. Proof of equipment calibration and licensing of scale calibration shall be provided to the COR when it has been done.

Weigh of Refuse and Recycled Items. The contractor shall weigh all individual loads of collected refuse and recycled items. Recycle items shall be weighted or counted per category mentioned in Appendix B. The scale shall be used to weigh vehicles used in collection operations.

1.1.2 Solid Waste. The contractor shall collect solid waste and food waste from the collection stations identified in the Appendix B and shall be disposed of at licensed appropriated locations off base. Recycle, disposal and segregation, including fees of refuse shall be the sole responsibility of the contractor. The government will designate collection stations which are areas normally adjacent to the facilities/buildings. The contractor shall also be responsible for collecting individual plastic and paper trash bags, or other similar Municipal Solid Waste (MSW) containers located in and around the collection stations. The contractor shall provide plastic bags in order to empty the trash containers in case trash containers are located far away from the facilities/buildings.

1.1.3 Bulk Items/Industrial Solid Waste. The contractor shall collect bulk items/industrial solid waste from contractor furnished dumpsters or placed at collection stations, indicated by the COR. Bulk items such as appliances, furniture, junked auto parts, pallets, shall be collected as is.

Bulk items may be loose on the ground or placed in cartons, boxes, cans, tied bundles, or other similar containers.

Contractor Furnished Dumpsters. The contractor shall provide ten (10), 4 ton capacity steel dumpster and maintained in serviceable condition for permanent placement at Torii Station and Naha Port. The contractor shall provide one (1) 2 ton capacity or smaller dumpster to place cardboards for recycle at Bldg 200. This dumpster shall have a lid to avoid cardboards getting wet. Contractor furnished dumpsters, the customers will not be required to perform any special preparation of disposed items, like sorting or removing nails. However, items identified as hazardous, not disposable, will NOT be placed within contractor furnished dumpsters.

The contractor shall deliver and pick up dumpsters as scheduled at the locations indicated by the Government. COR shall notify contractor when these dumpsters are no longer required at a given location.

1.1.4 Recyclable Items. The contractor shall pick up the recycle items from all Army Installations once a week from the government furnished containers located inside the buildings indicated in Appendix B and other locations indicated by the COR. The contractor shall reimburse to the Government the 100% of the income obtained by recycling. However, the contractor shall take out overhead and profit from this income and the net income shall be reflected to the invoices of each month. The Government will use this recycled fee reimbursed from the contractor towards the payments for this service contract for futures performance done under refuse collection and recycle services at US Army Installations in Okinawa, Japan. The contractor shall provide plastic bags to the government furnished containers to make easier the collection of these items. The contractor shall make efforts to recycle industrial solid waste/construction demolish waste such as concrete, asphalt, wood and scrap steel, and items mentioned in Appendix B picked up at various Army installations and other Army tenants in accordance with Home Appliance Recycling Law and Japan Environmental Governing Standards, Department of Defense, prefectural and local environmental laws and regulations.

1.1.4.1 Recycle of Electrical Appliances. The recycling work involves collection, transportation and disposal and recycle of electrical appliances, such as air-conditioners, TV, refrigerators, freezers, washers, dryers, and computers mentioned in Appendix B, regardless of manufacturer in accordance with Home Appliance Recycling Law.

1.1.4.1.1 Reimbursement Payments for Recycled Electrical Appliances. The contractor shall be reimbursed 100% of the cost fee necessary to recycle electrical appliances.

Manifest shall be accompanied as it mentioned in paragraph 1.15

1.1.4.2 Recyclable Materials Acceptance. Environmental Division, US Army Garrison Torii Station will indoctrinate all the Army tenants to meet acceptance recycle criteria, such as PET bottles and glasses shall be cleaned, with no labels, no caps and lids, cardboards shall be folded, etc However, in some cases the recyclable materials do not meet the acceptance criteria, set by Environmental Office, the contractor is still responsible to collect these items, segregate and to make these items recyclable and then conduct appropriate disposal for items non-recyclable.

1.1.4.3 Automotive Batteries. The contractor shall collect any automotive batteries visibly present in refuse collection areas or on the curbside for pick-up. The contractor shall tape with electrical isolation tape the terminals before the collection to avoid short-circuit issues.

1.1.5 Manifest and Monthly Reports. The contractor shall prepare and submit a manifest of all recyclable items to ensure a complete audit trail from point of origin to ultimate disposal. And a monthly report of all recyclable/non recyclable items diverted to dispose/recycle not later than 15 working days of the immediate succeeding month.

1.1.5.1 Monthly Reports. The contractor shall submit a report showing the quantity of the recycled items and non recyclable items per locations such as Torii Station, Naha Port, Chimuwan Tank Farm #1, 2 & 3, Kuwae Tank Farm #1 & 2 and White Beach. The contractor may coordinate with the COR for the report format. The contractor shall submit a monthly report to the COR, with the following information:

a. Name of contractor

b. Contract number and title

c. Date of delivery performance

d. List of disposed/recycled items and quantities. (Submit a copy of the original receipt).

NOTE: Quantity will be numbered and weight, in kilograms, for electrical appliances and weight of demolish waste that has been diverted to disposal/recycle.

e. Where items were disposed (Name, location, phone number).

1.2 SPECIAL REQUIREMENTS.

1.2.1 On Call Services. On call services are required in order to support events/festivals and immediate requirements such as typhoon and other calamities. The service shall be performed according to the specifications stated in the PWS and the requirements made by the government.

The COR will make service calls from Monday to Friday within the contractor’s regular office hours. The contractor shall provide the service toward this call services at least the following day of the call made in case of immediate requirements.

Contractor Furnished Dumpsters and Containers (for Recyclable Items). The contractor shall provide additional dumpsters, same type of dumpsters mentioned as in para 1.1.3 and refuse and recycle collection services, but is not limited to, relocation of contractor furnished dumpsters and containers from various locations to the event area and their original locations.

The COR will coordinate with the contractor for the needed requirements for on call services.

Waste collected shall be considered solid waste & food waste/bulk items/industrial solid waste/recycle items and processed as such; provided however, if the contractor finds other materials in the waste, it shall be segregated appropriately, recycled and disposed by contractor.

1.2.2 Torii Beach Summer Season. The contractor shall increase the frequency from April to October, Monday to Sunday. The collection shall be twice a day, in the morning and afternoon.

The COR may ask to extend the Summer Season collection frequency period till November.

There shall be no additional cost to the government for the Summer Season performance.

1.2.3 Government Furnished Containers. The contractor shall participate with the COR in an “Initial Joint Inspection/ Inventory of Government Furnished Containers” before the start of the contract. The COR inspection will be used as an inventory on government containers, condition and locations.

1.2.3.1 Government Furnished Containers and Collection Stations Clean-Up. The cleaning schedule shall be provided to the COR at the beginning of each fiscal year. The contractor shall clean the government furnished containers (150 gallon, 430 gallon and recyclable bins) including the containers for recyclable items and collection stations 4 times a year with an interval of 3 months between each cleaning schedule.

Use only water in high pressure spray to clean the government furnished containers and collections stations. Cleaning shall include all interior and exterior areas of the containers and collection stations to ensure all refuse, residue, and odors are completely removed. The contractor shall clean the government furnished containers in the places the COR indicates. The contractor shall return the containers to the government after the cleaning is done in good condition as documented by the “Initial Joint Inspection/ Inventory of Government Furnished Containers”. The COR will inspect the cleaned container prior to return to its original location.

The contractor shall maintain all government furnished containers in full operational condition.

If, for any reason, the government furnished containers and collections stations are damaged or missed the contractor shall correct the deficiency.

1.2.4 Spillage Clean-Up. The contractor shall be responsible for cleaning up any spills caused by the contactor or the government, loose debris, etc., within a 10 feet (3 meters) radius of the container/bin/dumpster.

2. SERVICES SUMMARY.

The Contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall

Performance Objective PWS Para.

Performance Threshold

Solid Waste 1.1.2 95% of collections completed as scheduled

Bulk Items/Industrial Solid Waste 1.1.3 95% of collections completed as scheduled

Recyclable Items 1.1.4 Recycle items as much as possible

Manifest & Monthly Reports 1.1.5 100% Manifests & Monthly Reports shall be submitted to the Government

On Call Services 1.2.1 100% of on call services shall be accomplish per request of Government levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that contractor quality control is unacceptable.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1 UTILITY. The government will provide water and electricity at no cost to the contractor when available.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL.

The Contractor is required to control the quality of services delivered to the Government. The overall quality must meet the specified performance thresholds for each requirement in the Services Summary.

Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2. QUALITY ASSURANCE.

The government will periodically evaluate the contractor’s performance by appointing COR to monitor performance to ensure services are received. The COR will evaluate the contractor’s performance through Periodic Inspection on-site and receipt of complaints from base personnel.

The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered or repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance.

4.2.1. The Contracting Officer’s Representative(s) (COR) is the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the COR, with a letter defining their duties and authority will be promptly furnished to the successful offeror.

4.2.2. The COR will inform the contract manager in person when discrepancies occur and will request corrective action. The COR will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer (CO) through the COR.

4.2.4. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the CO or authorized representative(s).

4.3. SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Except U.S. military installations where the required refuse collection services are performed, only two (2) contractor employees (contract manager and its alternate) shall require for base pass for access to Kadena Air Base. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.1. ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter the U.S. military installations prior to work The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the CO or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours. All vehicles shall have the contractor’s company name displayed in English on both sides and shall be readable to a distance of at least 50 feet away.

The contractor shall submit a request for base passes for his employees to the 18th Contracting Squadron, Attention: 18 CONS/LGCA, Kadena Air Base, for recommendation of approval by the Pass and ID Section. After approval from 18 CONS/LGCA, the contractor shall follow the instructions for acquiring designated pass for entry into applicable Army facilities at Camp Foster, Bldg 456, at DSN 645-2239/7519 or from off base dial 098-970-2239/7519.

Contractor personnel desiring entry into Petroleum Oil Lubricants (POL) facilities (Kuwae Tank Farm #1 & 2, Chimuwan Tank Farm #1, 2 & 3 and White Beach Tank Farm) must obtain a POL security badge in addition to the above standard pass. For POL Badges follow the instructions from Defense Logistics Agency-Energy Okinawa (DLA-Energy Okinawa), Bldg 53135 at 632- 4707/4002 or from off base dial 098-962-4707/4002.

For vehicle access, follow the instruction from Vehicle Registration, Bldg 5638, Camp Foster, at DSN 645-3200 or from off base dial 098-970-3200. The prime contractor shall be responsible for all passes issued to his/her subcontractor’s employees under this contract. The Government reserves the right to obtain certification of receipt for all base passes upon termination of employment or completion of contract, prior to payment of final invoice.

4.4. PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all government property provided for contractor use (if applicable). At the close of each work period, government facilities, property, and materials shall be secured.

4.4.1. Key Control (When applicable). The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government. The contractor shall coordinate with the COR to obtain keys for work areas that are fenced-in. The contractor shall return the keys to the COR before close of business every day. Failure to do this may result in refusal of key use by the Government.

4.4.1.1. The contractor shall immediately report the loss of a duplicate key to the COR In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the CO, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.4.1.2. The contractor shall prohibit the use of keys issued by the government to any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (CO).

4.4.2. Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

4.5. HOURS OF OPERATION.

4.5.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: 0730 thru 1800 hrs, Monday thru Saturday, except U.S Holidays. The contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the government.

4.5.1.1. Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

* If a holiday falls on Saturday it will be observed the proceeding Friday. If it falls on a Sunday it will be observed the following Monday. If the scheduled site collection is less than five (5) times per week, the pick up shall be accomplished the normal day prior to the designated holiday. Any collection rescheduled under this paragraph shall be accomplished in addition to all normal collections for this day. Holiday rescheduling shall be provided at no additional cost to the government.

4.6. CONSERVATION OF UTILITIES.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.6.1. Lights shall be used only in areas where and when work is actually being performed.

4.6.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.6.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.6.4. Government telephones shall be used only for official government business.

4.7. RECORDS.

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Applicable Publications and Forms. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.8. ENVIRONMENTAL CONTROLS.

4.8.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), at web site as follows:

http://www.usfj.mil/Documents/References/JEGS/2012%20Japan%20Environmental%2 0Governing%20Final.pdf Department of Defense, prefectural and local environmental laws and regulations and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

4.8.2. Notification of Environmental Spills. If the contractor spills or releases any substance into the environment, the contractor or its agent shall immediately report the incident to Army Fire Dept at 911 and the COR. The liability for the spill or release of such substances rests solely with the contractor and its agent. The contractor is responsible for spill clean-up, remediation and disposal in accordance with appropriate laws and regulations.

4.8.3. Use of Hazardous Materials. The contractor’s use of any hazardous materials will require the submittal of a Material Safety Data Sheet (MSDS) in English and in Japanese for each item utilized. The contractor shall prepare to obtain the approval through the COR from the Fire Department, Safety and the Environmental Office prior to the use of the item. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall be responsible for the proper handling, labeling, storage and disposal of hazardous materials in accordance with all existing laws and regulations set forth by the Prefecture Government of Okinawa, Japan.

Storage of hazardous material on the installation is prohibited and all hazardous material will be removed from the installation at the end of each work day as it is mentioned in DFARS 252.22- 7006 “Prohibition on storage and disposal of toxic and hazardous materials (Apr 2013)”

4.8.4 Employee Contact with Hazardous Waste. The contractor’s personnel may during the course of refuse collection discover items identified as hazardous in JEGS, within the refuse containers or at a designated refuse collection location. Hazardous waste collection and disposal is excluded from this PWS. The contractor shall not remove the hazardous item from its current location. The contractor shall notify the COR of the hazardous item, and its location.

The contractor shall contact the COR who will confer with servicing Fire Department personnel and with the U.S. Army Garrison Torii Station, Directorate of Public Works, Environmental Office at 644-4910 to determine proper disposal.

4.9. GOVERNMENT OBSERVATIONS.

Government personnel, with the CO coordination, may observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.10. SAFETY REQUIREMENTS.

4.10.1. Contractor shall conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) http://www.osha.gov/, Japan Environmental Governing Standards (JEGS) by US Force Japan and general safety requirements of EM 385-1-1, dated 03 November 2003, “US Army Corps of Engineers, Safety and Health Requirements Manual”. See website address http://www.usace.army.mil/usace-docs/eng-manuals/em385-1-1/toc.htm for this regulation.

4.10.2. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.10.3. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.10.4. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.10.5. Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

While working on Torii Station, Bolo Point, Kuwae Tank Farm I and II, and Naha Port and Naha Annex, call Kadena Dispatch at 098-934-5911 or 098-962-9445;

While working on Chimuwan Tank Farm I, II & III and Patrol Road POL Line Patrol, call Foster Dispatch at 098-911-1911;

While working on White Beach at 098-954-1400 or 1411.

4.10.6. Record and report promptly (within one hour) to the CO or COR all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

http://www.osha.gov/ http://www.usace.army.mil/usace-docs/eng-manuals/em385-1-1/toc.htm

4.10.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.10.8. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.10.9. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.10.10. The contractor will be responsible for instructing his employees in safety measures considered appropriate. The contractor shall not permit placing or use of any equipment in traffic or other locations in such a manner as to create safety hazards. Whenever applicable, the contractor will provide and place appropriate warning signs at work areas and its removal after completion of work.

4.10.11. All safety precautions shall be exercised when working in and around POL storage facilities. All contractor equipment shall be equipped with proper safety and noise-limiting devices and shall be kept in safe operating condition at all times.

4.10.12. All contractor vehicles shall be in good mechanical and safe operating condition. All vehicles shall keep dry chemical type fire extinguishers on each vehicle. These vehicles are subject to inspection at any time.

4.10.13. All contractor employees entering POL areas shall not have matches or lighters in their possession. Smoking is prohibited at POL Facilities (Kuwae Tank Farm 1, 2, Chimuwan Tank Farm 1, 2 & 3, White Beach Tank Farms and POL Patrol Road). The contractor shall ONLY smoke in designated areas at Torii Station, Bolo Point, Naha Port and Naha Annex.

4.10.14. Fire & Emergency Services.

The contractor shall be responsible to follow the Fire & Emergency Services (USAG-J Reg 420- 90). See website addresshttps://intranet.zama.army.mil/ (Click Reference Library/Regulations/420-90, Fire and Emergency Services)

4.11. CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS

IAW DoDI 3020.41, Operational Contract Support, paragraph 2.c, it is determined that Refuse Collections and Recycle Services at U.S. Army Installations in Okinawa, Japan, has been identified by the Functional Commander/Director as an essential service.

4.12. PHASE OUT.

4.12.1 If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be, for 30 days after receipt of a notice from the CO. . During the phase-out familiarization period, the incumbent will be fully responsible for the operation of the required services.

4.12.2 The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor.

With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.13 PUBLICATIONS.

N/A

4.14. CONTRACTOR PERSONNEL

4.14.1. Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.14.1.1. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.14.1.2 The contract manager or his/her alternate shall be available on work sites during the normal hours of operation for the CO, COR, and other government personnel designated by the CO for any matters and issues concerning the contract.

4.14.2. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.14.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.14.2.2. The contractor shall not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

4.14.2.3. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.15. JAPANESE ROAD LAWS

4.15.1. The contractor shall comply with Japanese Road Laws while on US Military installations specifically Article 43 The Road Law (Japan). No person shall commit the following:

4.15.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall-out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.15.1.2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

4.15.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.16. REQUIRED INSURANCE by JAPANESE LAW

4.16.1. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

4.16.1.1. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

4.16.1.2. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

4.16.2. Prior to the commencement of work hereunder, the Contractor shall furnish to the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the CO.

4.17 CONTRACTOR MANPOWER REPORTING (CMR).

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil or https://cmra.army.mil The required information includes: (1) the Contracting Office, CO and COR; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in and overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period will be the period of performance not exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

4.18 INVOICE INSTRUCTION

In accordance with DFARS 252.232-7003 Electronic Submission of Payment Request and Receiving Reports, the contractor shall submit invoice(s) through interface, Wide Area Workflow (WAWF), https://wawf.eb.mil/ in order to receive payment. The DODACC, a code, which the contractor shall use for invoice(s) in WAWF is WT6KHU.

5. APPENDICES

A. Acronyms & Abbreviations List

B. Frequency & Workload

C. Maps/Site Plans https://contractormanpower.army.pentagon.mil/ https://cmra.army.mil/ https://wawf.eb.mil/

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

CFR Code Federal Regulation

CO Contracting Officer

COR Contracting Officer Representative(s)

DEPT Department

DOD Department of Defense

OSHA Occupational Safety and Health Act

PWS Performance-Based Work Statement

SS Services Summary

POL Petroleum Oil Lubricants

APPENDIX B

WORKLOAD

(*Note: the appendix is accompanied separately).

APPENDIX C

MAPS/SITE PLANS

(*Note: each drawing is accompanied separately).

{End of the Performance-based Work Statement (PWS)}