Attachment_1_PWS.pdf

FA5270-13-R-0012

Attachment 1, Performance Work Statement

PERFORMANCE WORK

STATEMENT

FOR

MUNICIPAL SOLID WASTE COLLECTION

and DISPOSAL

KADENA AIR FORCE BASE, OKINAWA, JAPAN

01 April 2013

TABLE OF CONTENTS

SECTION PAGE

1. DESCRIPTION OF SERVICES 3

2. SERVICES SUMMARY 7

3. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND SERVICES 8

4. GENERAL INFORMATION 9-17

5. APPENDICES 18-22

1. DESCRIPTION OF SERVICES: The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform MUNICIPAL SOLID WASTE (MSW) collection, transportation, disposal, and any necessary delivery as defined in this Performance Work Statement (PWS) on Kadena Air Base, Military Family Housing areas and various other locations on Okinawa. The contractor shall perform to the standards in the contract, as well as Japanese Environmental Governing Standards (JEGS), federal regulations, international agreements, Status of Forces Agreements (SOFA) and appropriate Final Governing Standards (FGS) or, in their absence, the Overseas Environmental Baseline Guidance Document (OEBGD). Estimated workload is listed in Appendix A.

Collection areas are outlined in Appendix B.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Main Base

1.1.1.1. Solid Waste Management. Municipal solid waste collection shall be conducted at the prescribed frequency for all facilities identified in Appendix B. The contractor shall work with the Contracting Officer’s Representative (COR) to determine initial vehicle routes and collection schedules upon contract award. Submit proposed initial vehicle routes and collection schedules to the Contracting Officer (CO) no later than fifteen (15) calendar days prior to start of contract performance. Throughout the life-cycle of this contract, the contractor may suggest changes to the pickup frequencies listed in Appendix B, based upon observations made; however, no changes are allowed to the schedule or haul route without CO or COR coordination. The COR may change the pickup frequencies as required to provide adequate service to affected facilities.

1.1.1.2. Food Waste Collection. The contractor shall provide food waste collection using government-furnished food waste containers. The contractor shall collect and weigh food waste from Kadena Air Base food preparation areas identified in Appendix B-17 in accordance with the JEGS, and listed collection frequency.

1.1.1.2.1. Quarantined Food Waste Collection The contractor shall provide contaminated food waste collection using contractor-furnished containers. The contractor shall collect and weigh quarantined food waste from Kadena Air Base food preparation areas identified in Appendix B- 18 in accordance with the JEGS, and listed collection frequency.

1.1.1.3. Bulk Item Collection. Collection from industrial areas shall be from contractor-furnished roll-off containers, collection stations, or as specified by the CO or COR. The contractor shall collect all items except those specifically listed as Qualified Recycling Program (QRP)-accepted recyclables in Appendix D. Items placed in contractor-furnished roll-off containers are exempt from the Appendix D requirement, and shall be collected as-is by the contractor. The contractor shall perform bulk item collection on scheduled pickup days for each location, or in the case of roll-off containers, when full. COR shall notify contractor when roll-off containers are no longer required at a given location.

1.1.1.4. Specialized MSW Collection. The contractor shall collect specialized MSW within the Kadena Air Base industrial areas at locations identified in the following paragraphs. There will be no additional compensation for this service, as the contractor will be paid per kilogram under the respective Contract Line Item Number (CLIN).

1.1.1.4.1 Sawdust Material - Bldg 248. Upon notification from COR, the contractor shall collect sawdust using contractor-furnished vehicles that are leak-proof and covered to prevent dusting while material is being collected and during transit.

1.1.1.4.2. Construction and Demolition Debris (C&D). Upon notification from the COR, the contractor shall collect and dispose of C&D from roll-off containers. Customers utilizing roll-off containers will not be required to perform any special preparation of disposed items, like sorting or removing nails. No debris will be collected from contracted construction projects.

1.1.1.4.3. Special Event MSW Collection. Special events may occur each year that require an extra effort on the part of the contractor. Service may require, but is not limited to, relocation of contractor furnished roll-off containers from various locations to the special event area, supplying additional bulk containers, collecting and disposal of MSW, and returning bulk containers to original locations. The contractor shall collect special event refuse within Kadena Air Base and associated facilities located in other U.S. military services as specified below:

1.1.1.4.3.1. America Fest. This event is normally held once per year, and lasts 2 to 7 days. The contractor shall coordinate with the COR to determine requirements. Americafest will require approximately ten (10) temporary-use contractor-furnished roll-off containers. The contractor shall coordinate with the COR to determine annual requirements and date of placement for the event.

1.1.1.4.3.2. Distinguished Visitors Event. During the year, the contractor shall accomplish un-scheduled MSW collection in designated areas; this may involve the pick-up of bulk items from the curbside. The number of distinguished visitor events will not exceed five (5) per year.

1.1.1.4.3.3. Additional MSW Service in O&M Industrial Areas. In the event unusual conditions cause a container to require emptying before the scheduled time, the CO or COR may request in writing (email/ Fax sufficient) service within 24 hours.

1.1.2. Military Family Housing (MFH).

1.1.2.1. Non-Tower MFH MSW Disposal Policy. The contractor shall not accept MSW from non-tower MFH units that is not properly sorted and placed in clear plastic bags, unless directed by the CO or COR (This policy does not apply to bulk items). The contractor shall place government-provided stickers (sticker specifications 3.2.3.) on garbage bags.

1.1.2.2. Bulk Item Collection. The contractor shall pick up bulk items in MFH one per week.

The contractor shall collect all items except those specifically listed as QRP-accepted recyclables in Appendix D. The government reserves the right to reduce the Bulk Item Pickup frequency at any time. Collection from MFH areas shall be from curbside locations adjacent to collection stations or other collection areas designated by the CO or COR.

1.1.3. Points of Collection.

1.1.3.1. Collection Stations. The contractor shall collect refuse from collection stations identified in Appendix B and Appendix C (Air Force Maps and Work Area Layouts). The government will designate collection stations and where necessary, provide pads, stands, and other structures for assembling and storing refuse. The collection stations will be designated areas normally adjacent to facilities. The contractor shall become familiar with actual placement of all the collection stations in all areas serviced by this contract. When the contractor completes service at a collection station, there shall be no litter or waste on the ground within a 10 foot radius of the container or designated pickup location. If bulk recyclable items or recyclables items are mixed with refuse, the contractor shall relocate the items to the nearest recycle container or collection point.

1.1.4. Inclement Weather Schedule. The contractor shall collect MSW during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.2. DISPOSAL.

1.2.1. Off-Base Disposal. The contractor shall transport and dispose of all MSW and C&D at an authorized off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO. The contractor is responsible for disposal being in accordance with U.S. Government, Japan Environmental Governing Standards (JEGS), and local prefectural industrial waste laws and regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations.

1.3. EQUIPMENT MAINTENANCE.

1.3.1. Container Relocation. In the event facilities are added or removed from this contract, the contractor may be required to relocate government-provided containers as determine by the COR.

This will not be a frequent requirement.

1.3.2. Container Replacement. The Contractor may be required to replace containers damaged by typhoons, corrosion, etc., with government provided substitutes as directed by the COR or CO.

The contractor shall transport and dispose of the old containers at an authorized off-base disposal site. This will not be a frequent requirement.

1.3.3. Container Cleaning. Government provided containers identified in Appendix B and appendix C Air Force Map and Work Area Layout, and Contractor-furnished containers shall be picked up by the contractor and transported for cleaning to an off base location. The contractor shall provide a temporary container of equal or greater size during cleaning periods. The containers shall be steam pressure washed with mild soaps or other mild detergents. Cleaning shall include all interior and exterior areas of the containers to ensure all refuse, residue, and odors are completely removed. The COR will inspect the cleaned dumpster prior to its return to original location. The contractor shall provide the COR with a dumpster cleaning schedule at the beginning of each fiscal year. Government and Contractor furnished dumpsters at food serving/selling facilities shall be cleaned at least once per quarter (every 3 months). Government furnished dumpsters at other facilities will be cleaned as needed.

1.3.3.1. MFH Containers. Cleaning of government-provided 32-gallon containers in MFH areas is not the responsibility of the contractor.

1.3.4. Emptying of Containers. The contractor shall empty government provided and contractor-furnished containers as necessary to completely empty the receptacle of contents. The contractor shall return the containers and bins to their original location after servicing. The contractor shall also be responsible for cleaning up any spills, loose debris, etc., within a 10 feet (3 meters) radius of the container or bin.

1.4. CONTRACTOR FURNISHED ITEMS & SERVICES

1.4.1. Contractor Furnished Items and Services. Except for those items or services specifically stated as government furnished in paragraph 3.2.1 through 3.2.3., the contractor shall furnish everything needed to perform this contract according to all its terms.

1.4.1.1. Contractor Provided Roll-Off Containers. The contractor shall have on hand a minimum of 50 roll-off containers with a capacity of at least 8 cubic yards that are fluid tight and vermin proof. When in use, they shall be installed in such a fashion that they can withstand typhoon strength winds without being blown away. The contractor shall place, remove, and empty the roll-off containers as requested by the COR. Containers must be approved by the

COR.

1.4.1.2. Contractor-Furnished Quarantined Food Waste Receptacles. The contractor shall provide a minimum of two (2) 2 cubic yard sanitary food waste receptacles at each facility listed in Appendix B-18. Containers must be lockable. The contractor shall provide a sufficient number of keys to the facility managers where the containers are located. Containers must be approved by the COR.

1.4.2. MSW Collection Vehicles. The contractor shall provide a sufficient number of vehicles to fulfill the scope of tasks specified in this PWS. MSW collection vehicles shall be compatible with the collection methods for each material collection type. Contractor’s vehicles requiring access to DoD military installations shall be registered with the Camp Foster Provost Marshal.

Contractor vehicles requiring access to 18th Munitions Squadron (MUNS) area must obtain a pass from 18th MUNS.

1.5. CONTRACTOR FURNISHED EQUIPMENT.

1.5.1. Contractor Furnished Scale. The contractor shall provide a scale to weigh each individual load of collected refuse. The scale must be calibrated by prefecture licensed scale calibration personnel within thirty (30) days of the award of this contract and annually thereafter.

The contractor shall be responsible for maintaining scale calibration as required by prefecture laws and this contract, and shall provide the COR with proof of calibration and licensing every time it is performed. Cost for all maintenance and repair on the scale shall be borne by the contractor.

1.6. RECORDS.

1.6.1. Weight Tickets. The contractor shall provide weight tickets each month detailing total tonnage of MSW collected from facilities covered under this contract. The weight tickets shall include the work performance date, weight of individual vehicles before and after pickup, and the area the vehicles serviced. The weight tickets shall be submitted to the COR with the invoice no later than the 5th of every month.

1.6.2 Manpower Reporting. IAW FY11 NDAA Section 8108, IAW FY11 NDAA Section 8108, The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year with the exception of FY12 data. Contractors must input FY12 data by 31 Mar 13. Contractors may direct questions to the CMRA help desk.

2. SERVICE SUMMARY (SS): The contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control.

Failure to meet these Performance Thresholds means that contractor Quality Control is unacceptable.

Performance Objective PWS Reference Performance Threshold

Collect Municipal Solid Waste Para 1.1.1.1.

Collected 95% of the time according to schedule

Collect of Food Waste Para 1.1.1.2.

Pick up locations are free of food waste 95% of the time

Collect Bulk Items Para 1.1.1.3.

Collected 95% of the time according to schedule

Perform Specialized Refuse Collections Para 1.1.1.4.

Collected 95% of the time according to schedule agreed upon with the COR

Dispose of Municipal Solid Waste Para 1.2. Disposed properly 100% of the http://www.ecmra.mil/ time Maintain Government Containers Para 1.3.3. 95% of the dumpsters are cleaned quarterly Provide Weight Ticket Para 1.6 Submitted 100% of the time as scheduled

2.1. PERFORMANCE ASSESSMENT.

2.1.1. Periodic Validation. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validation will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service after notification by the CO or COR.

Exceeding the performance threshold for any performance objectives may result in a warning or letter of concern from the CO.

Exceeding the performance threshold of these performance objectives for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.1.2. Customer Complaints. The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the contractor. Validated customer complaints shall be re-performed after notification by the CO or COR.

Exceeding the performance threshold for the performance objective in any one month period may result in a warning or letter of concern from the CO.

Exceeding the performance threshold for the performance objective for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.2. PERIODIC PROGRESS MEETINGS. The CO, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance.

The following issues should be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the Contractor to prevent occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

Contracting will put the minutes in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor and a copy placed in the official contract file. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND SERVICES:

3.1. GOVERNMENT-FURNISHED FACILITIES: None.

3.2. GOVERNMENT FURNISHED EQUIPMENT:

3.2.1. DoD Family Housing. The government shall provide MSW containers at each house in DoD Family Housing areas.

3.2.2. Industrial and DoDDS Areas. The government shall provide dumpsters or other MSW collection containers at each location listed in Appendix B-1 and Appendix C Air Force Map and Work Area Layout.

3.2.3. Stickers. The government shall provide stickers to mark unacceptable trash bags. The stickers will clearly specify why the item cannot be accepted and provide the telephone numbers of the QRP Manager and the COR, as well as the hyperlink to the Kadena Recycling Program Facebook page.

3.3. GOVERNMENT FURNISHED SERVICES. The government will provide for the accomplishment of this contract the following item(s).

3.3.1. Utilities. Water and electricity where available from the worksite will be provided to the contractor without cost.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The Contractor is required to control the quality of service delivery and offer to the Government for acceptance only those services which conform to commercially accepted business practices.

4.1.1. The Contractor is to provide a copy of their commercially accepted Quality Control Plan within two weeks after contract award for Contracting Officer review purposes.

4.1.1.2. Records of inspections shall be kept and made available to the Government throughoutthe contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.1.2. Contracting Officer (CO). The government will designate a CO who will be the point of contact for all contract matters. The CO will assign a contract administrator to act on his/her behalf. The CO will inform the contractor who will be the designated contract administrator prior to the start of this contract.

4.2 QUALITY ASSURANCE.

The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance. The government will also investigate complaints received from various customers located on the installation. The COR shall be responsible for validating customer complaints.

4.2.1. The Contracting Officer Representative (COR) is the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the COR(s), with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror.

4.2.2. The COR(s) or alternate(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The COR(s) or alternate(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the CO or COR(s).

4.3. GOVERNMENT REMEDIES. The Contracting Officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items, for contractor’s failure to correct nonconforming services.

4.3.1. Contractor’s Failure to Perform. If the contractor fails to perform required services within the specific limitations, the government may:

a. Accept the services at a later date; or

b. Refuse to accept the services, if the contractor has not performed the required task in accordance with the contract.

c. Procure the missed service, upon such terms and conditions as the CO deems appropriate, and from a responsible, alternate firm and the contractor shall be liable to the government for any excess costs incurred and to continue the performance as required thereafter.

4.4. HOURS OF OPERATION. The contractor shall perform the services required during the following hours: 0630 to 2100, Monday through Sunday. In the event that MSW volumes exceed expectations, or in the event of unusual requirements such as typhoon clean up, the contractor may be allowed to work additional hours beyond the normal work hours. Upon receipt of a request from the contractor, the CO may grant approval to extend the normal work hours, provided that there is no additional cost to the government.

4.4.1. Holidays. The contractor is not required to provide service, First Day of January New Year’s Day

4.5. SECURITY REQUIREMENTS. Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.5.1. ID Passes, Badges and Vehicle Stickers. The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Okinawa prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

A representative of the U.S. government shall escort employees working in secure areas.

4.5.2. Security Police and Fire Protection. The following telephone numbers are furnished:

Kadena AB Marines Army

EMERGENCY 911 911 911

Provost Marshall 645-3504 644-4700 644-4700 Fire Protection 634-2351 645-3776 644-4677 Security Police 634-2476 645-7441 644-4715 Interpreter 634-1880

4.5.3. Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured.

4.5.3.1. Key Control. The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons.

4.5.3.2. The contractor shall immediately report the occurrences of a lost of duplicate key to the contracting officer.

4.5.3.3. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the contracting officer, re-key or replace the affected lock or locks;

however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.5.3.4. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

4.5.3.5. Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s Quality Control Plan.

4.6. CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DODI 3020.37. This requirement is not considered mission essential. The services will not be required when the facility is closed at the direction of the commander. This includes base closure for inclement weather. The CO or designated representative will notify the contractor’s POC if the facility is closed due to inclement weather or for other reasons. On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours. Emergency situations (i.e., accident and rescue operations, civil disturbances, natural disasters, military contingency operations, and exercises) may necessitate the contractor provide increased or reduced support as determined by the contracting officer.

The Government will negotiate an equitable adjustment with the contractor for the cost of these emergency requirements.

4.7. MULTI-FUNCTIONAL TEAM. The Senior Leadership may require a multi-functional team be established between the government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

4.8. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE

(COR). The Contracting Officer will appoint a primary and alternate Contracting Officer’s Representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

4.9. SAFETY REQUIREMENTS. In performing work under this contract, the contractor shall:

4.9.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.9.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

4.9.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.9.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.9.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.9.6. Record and report promptly (within one hour) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.9.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.9.8. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.9.9. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.10. CONSERVATION OF UTILITIES.

4.11. ENVIRONMENTAL CONTROLS.

4.11.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

4.11.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Kadena AB Fire Dept at 911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

4.11.3. Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.12. GOVERNMENT OBSERVATIONS. Government personnel, other than contracting officers (COs) and Contractor Officer Representative (COR), may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.13. PARTNERING AGREEMENT. The contracting officer may require a partnering agreement between the government and the contractor to ensure joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing the partnering agreement. Suggested representation is the civil engineer manager, the government inspector, the government contract administrator, the contractor’s manager and the contractor’s quality control person. All costs for the partnership agreement should be shared equally between the government and contractor.

This group is responsible for developing a formal partnering agreement that should be signed by all parties involved. The agreement should contain as a minimum: specific goals to be reached and a list of objectives to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement.

4.14. PHASE OUT. If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be. During the phase-out familiarization period, the incumbent will be fully responsible for the operation of MSW collection and disposal.

4.15. PUBLICATIONS.

4.15.1 Compliance with all publications, regulations and operating instructions provided by the Government is required when:

4.15.2. They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

4.15.3. The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

4.15.4. The contractor is required to acquire and work on the latest version of the publication.

4.16. CONTRACTOR PERSONNEL.

4.16.1. Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.16.1.1. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.16.1.2. The contract manager or alternate shall be available during normal duty hours within two (2) hours to meet on the installation with government personnel (designated by the CO) to discuss problems. After normal duty hours the manager or alternate shall be available within four

(4) hours.

4.16.2. Contractor Employees. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.16.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.16.2.2. The contractor shall not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

4.16.2.3. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.17. CONTRACTOR VEHICLES. The contractor shall provide the COR with a list of all vehicles to be utilized on base. The list shall identify type of vehicle and license number. Only vehicles identified on this list will be allowed on government facilities. The contractor shall update this list as vehicle requirement changes.

4.17.1. Identification Number. Each vehicle shall have clearly visible on each side, the contractor’s name and a vehicle identification number.

4.17.2. Condition. The contractor shall ensure all vehicles are and remain in serviceable condition. All vehicles shall meet prefecture safety requirements of Japanese Government and applicable vehicle safety standards.

4.17.3. Complying With Regulations. All vehicles utilizing electronic communications shall comply with Kadena Air Base communication frequency regulations. The contractor may view base regulations at the Kadena Security Police office or the Marine Provost Marshall office.

Frequency requirements are available from 18 Communications Squadron/LMR personnel through request to the COR.

4.17.4. 18 MUNS Area Requirements. All vehicles operating in the 18 MUNS area shall be equipped with at least one (1) Class A/B/C fire extinguisher. Contractor personnel whose daily work assignment is the 18 MUNS area shall attend a safety briefing. The COR will coordinate with the contractor to ensure contractor personnel receive this briefing. Records of personnel in attendance will be kept in the COR and CO working file.

4.17.5. Japanese Road Laws. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 the Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

4.17.5.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.17.5.2. Violating Article 43-2 by not taking adequate measures to prevent cargo or other objects loaded on motor vehicles from falling out.

4.17.5.2.1. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.17.6. Required Insurance By Japanese Law. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

4.17.6.1. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

4.17.6.2. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

4.17.6.3. Prior to the commencement of work, the contractor shall provide the CO with a certificate or written statement of the above required insurance. The policies showing required insurance shall contain an endorsement stating that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government shall not be effective for such period as may be prescribed by Okinawa law and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

4.18. SUBMISSION of INVOICES: Certification of services is performed by COR via Wide Area Work Flow (WAWF) system. At the end of each billing period, the contractor shall input the invoice information into the WAWF system. WAWF automatically notifies appropriate COR via email of pending invoice. COR accesses WAWF and verifies accuracy of service provider’s data. If data is correct, COR certifies invoice and payment is conducted by Defense Finance Accounting System (DFAS). If COR encounters errors in service provider’s invoice, COR reject invoice to the initiator for resolution.

4.18. TYPHOON SERVICES.

4.18.1. Tropical Cyclone (Typhoon) Actions. When Tropical Cyclone Condition of Readiness 2 (TCCOR 2 or TC-2) is declared by Kadena AB Weather authorities, the contractor shall suspend collection of MSW from containers and shall concentrate all efforts to collection of refuse not within containers (curbside and any other uncontained refuse) and securing of MSW and C&D in open top, roll-off containers.

4.18.1.1. TCCOR 1C. When Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC- 1C) is declared by Kadena AB Weather authorities, the contractor shall depart military bases and monitor radio/television for changes in Tropical Cyclone Condition of Readiness.

4.18.1.2. TCCOR SW. When Tropical Cyclone Condition of Readiness “STORM WATCH” (TCCOR SW or TC-SW) is declared by Kadena AB Weather authorities, the contractor shall come to Building 1460 (or other designated facility on Kadena AB) for the Air Force and Building 234 for the Army (Torii Station) within 2 hours with personnel and equipment to immediately start collection of storm debris from curbsides and other designated MSW collection points. Storm debris shall be collected from contract areas in the priority established by the COR.

4.18.1.3. Schedule. Normal MSW collection schedules shall be resumed when directed by the COR. Any missed collections due to the typhoon will be accomplished with 24 hours.

5. APPENDICES.

APPENDIX A Table A1-ESTIMATED WORKLOAD FACTORS APPENDIX B B-1 thru B-18 FREQUENCY OF COLLECTION APPENDIX C Map and Work Area Layout APPENDIX D QRP-Acceptable Recyclables APPENDIX E Historical Weight Data

APPENDIX A

TABLE A1 - ESTIMATED WORKLOAD FACTORS

ITEM

NAME

ANNUAL

ESTIMATED

QUANTITY

1 Municipal Solid Waste 01-01 O&M direct 5,000 Tons 01-02 18th Services 18FSS (O&M Support) 1,165 Tons 01-03 Mortuary, Camp Kinser (O&M Support) 45 Tons 01-04 AAFES (O&M Support) 800 Tons

Municipal Solid Waste (Reimbursable) 01-05 FBIS 30 Tons 01-06 DoDDS School 320 Tons 01-07 DoDDS Admin Bldg 9697 15 Tons 01-08 DeCA 350 Tons 01-09 USMC 15 Tons 01-10 Army Kadena AB 25 Tons 01-11 DBOF, Bldg 3409 4 Tons 01-12 DAPS, Bldg 106 3 Tons 01-13 DoD SP Rep, Bldg 3520 40 Tons 01-14 1-1ADA BN / 505TH Army 155 Tons

Food Waste, Quarantined Refuse (O&M) 01-15 AAFES, Bldg 106 20 Tons 01-16 603 MASS, Bldg 3450 10 Tons 01-17 3760 MA, Bldg 3545 3 Tons

Municipal Solid Waste (18MDG) 01-18 Municipal Solid Waste for 18Medical Group 80 Tons

2 Municipal Solid Waste for MFH 9,000 Tons 3 Special Collection for American Fest 100 Tons

APPENDIX B

FREQUENCY OF COLLECTION

2D = TWO TIMES PER DAY

1W = ONE TIME PER WEEK

2W = TWO TIMES PER WEEK

3W = THREE TIMES PER WEEK

4W = FOUR TIMES PER WEEK

5W = FIVE DAYS PER WEEK

6W = SIX DAYS PER WEEK

M = MONTHLY

Q = QUARTERLY

AR = As Required Kg/yr = Kilograms per year

*** Please see the attachment no. 2 and 3 for more details. ***

APPENDIX C

MAP AND WORK AREA LAYOUTS/AIR FORCE

Map Sheet C-1 KAB Industrial and DoD MFH areas.

Map Sheet C-2 KAB 18th MUNS

Map Sheet 1 thru 3 Camp Kinser DoD MFH areas

Map Sheet 5 thru 8 Camp Foster DoD MFH areas

Map Sheet 9 thru 10 Plaza Housing MFH Areas

Map Sheet 11 thru 12 Camp Lester DoD MFH Areas

Map Sheet 13, 15, 16 and 18 thru 25 Kadena Air Base DoD MFH Areas

Map Sheet 26 Chibana DoD MFH Areas

Map Sheet 27 O’Donnell Gardens DoD MFH Areas

Map Sheet 28 McTureous DoD MFH areas

Map Sheet 29 thru 30 Courtney DoD MFH area

*** Please see the attachment no. 4 for more details. ***

APPENDIX D

QRP-ACCEPTED RECYCLABLES

Table D-1 Aluminum Cooking oil Aluminum cans Plastic Steel cans Styrofoam Cardboard Lead acid batteries Glass Scrap metal Computer paper Appliances Office paper - Computers Newspaper - Microwaves Mixed paper - Refrigerators Magazines - Washing machines Green waste - Dryers Wood - Dishwashers

* Televisions are not accepted by the QRP and shall be disposed of by the contractor.

APPENDIX E

Historical Weight Data

REFUSE FY09 FY10 FY11 FY12

O&M 7,060,516.00 6,869,950.00 6,925,744.00 7,430,779.00 Kg MFH 9,781,470.00 9,011,940.00 8,350,380.00 7,845,700.00 Kg

18MEDICAL 69,634.00 67,865.00 68,446.00 73,411.00 Kg Total 16,911,620.00 15,949,755.00 15,344,570.00 15,349,890.00 Kg

The current Recycle diversion rate is 21.2 percent, it is anticipated that by 2016, the diversion rate will increase by 15 to 20 percent, with a 5% to 6% per year.

Food Waste, Quarantined Refuse (O&M)