Attach 1 Performance Work Statement _PWS_.pdf

Attachment 1. Performance Work Statement (PWS) RFQ No.:FA5270-12-T-0069

PERFORMANCE WORK STATEMENT

1. Newspaper Content.

a. For and in consideration of the mutual promises of, and mutual benefits derived by, the parties hereto, this agreement is made and entered into by and between the 18th Contracting Officer, Kadena Air Base, and _________________________, herein after referred to as the publisher.

b. This agreement provides for the publisher to produce a weekly newspaper to be known as ____________, a commercial enterprise newspaper published to provide news and command information to personnel of Kadena Air Base. This publication is subject to the requirements of Department of Defense Instruction (DODI) 5120.4, Air Force Instruction (AFI) 35-113 and the regulations and instructions incorporated therein by references, and to the conditions and agreements as contained herein.

c. The publisher agrees to use the name ____________, which is owned by the company, and no other name, on the newspaper during the life of the agreement, unless directed otherwise by the commander.

d. Each issue of ____________ shall consist of not less than 8 pages.

e. The masthead of each issue shall carry the following disclaimer in type not smaller than 6 points:

(1) “Published by ____________________________________, a private firm in no way connected with the U.S. Air Force, under exclusive written agreement with the 18th Wing, Kadena AB, Japan. This commercial enterprise newspaper is an authorized publication for members of the military services. Contents of ____________ are not necessarily the official views of, or endorsed by, the U.S. Government, the Department of Defense, or Department of the Air Force.”

(2) “The appearance of advertising in this publication, including inserts and supplements, does not constitute endorsement by the Department of Defense, Department of the Air Force, or ________________________ of the products or services advertised.”

(3) “Everything advertised in this publication shall be made available for purchase, use, or patronage without regard to race, color, religion, sex, national origin, age, marital status, physical handicap, political affiliation, or any other nonmerit or merit factor of the purchaser, user, or patron.”

(4) “Editorial content is provided exclusively by the Public Affairs Office of Kadena Air Base.”

f. The masthead may contain the names and editorial titles of civilian members assigned the duty of preparing the newspaper’s content. If used, the names and titles shall be listed in a section of the masthead entitled, “Kadena Air Base Editorial Staff.”

g. Editorial content shall be solely comprised of news releases, photos, features, editorials, and reports prepared by the Department of Defense (DOD) and Air Force news gathering agencies and the Public Affairs Office (PAO) of Kadena Air Base. All editorial material must be approved by the Public Affairs Officer before publication.

2. Public Affairs Requirements.

The Public Affairs Office shall:

a. Furnish all editorial materials, headlines, cutlines, photographs, and line art for use in the newspaper, all of which will be taken directly from the Kadena AB website, www.kadena.af.mil, the Pacific Air Forces website, www.pacaf.af.mil, the U.S. Air Force website, www.af.mil, or other appropriate official Department of Defense websites, such as www.dod.gov. The public affairs office assumes responsibility for the security and accuracy of content provided.

b. Identify to the publisher in writing which public affairs representatives to contact for coordination of specific performance items in this agreement.

c. Provide a list of off-limit establishments and maintain its currency.

d. Furnish an office for the publisher to work from at no cost to the firm. The office will be climate controlled and meet reasonable power requirements.

3. Publisher Requirements.

The publisher shall:

a. Comply with provisions of DODI 5120.4, AFI 35-113, and the provisions and requirements as contained herein. Copies may be obtained through the base 18th Contracting Office.

b. Use only editorial material, photographs, and art selected from the aforementioned approved Web sources.

c. Print __ at the following dimensions: Width: approximently 11 inches Height approximently 17 inches.

d. Print the entire newspaper in full color.

e. Print ____________ on no less than magazine quality 55-kilo paper stock.

f. Solicit all advertising

g. Be solely responsible for design and layout of editorial and advertising content.

h. Not distribute ____________ either as a supplement to or as an insert of any privately-produced civilian newspaper or periodical.

i. When deemed necessary and when requested at least 15 days in advance by the PAO, publish at least one special supplement of ____________ each year (such as for Kadena’s annual open house). Special supplements will run as an insert to the regular weekly ____________. In addition to the regular run-of-publication, and when also requested by the PAO, up to 10,000 extra copies of the special supplement shall also be printed for use by the Public Affairs Office.

The supplements shall be the same size as the ____________ and consist of a mutually-agreed upon amount of editorial content, photos and advertising. Four-color separation shall be available on at least the front page. All other requirements found in this agreement also apply to publication of these special supplements.

j. Identify to the PAO in writing which publisher’s representatives to contact for coordination of specific performance items in this agreement.

k. Deliver ____________ to newspaper rack locations as specified by PAO, and any additional mutually agreed upon locations as specified by the distribution list, attached, by noon each Friday, and pick up the prior week’s copies. Delivery must be done with company or own vehicle. Government vehicles are not authorized for delivery of papers.

l. _________ would use office space at Public Affairs Office Building 404, with the basic requirements listed below, without cost to the U.S. Government:

m. Electricity. Lights and other electrical utilities will be used only in areas where work is actually being performed, if and where available.

n. Water will be provided to ___________ Water faucets or valves shall be turned off when not in use.

o. Telephone. ____________ will fund telephone services.

p. Conservation of utilities. ____________ will make sure employees practice conservation of utilities. ____________ will be responsible for operating under conditions that prevent waste of utilities to include lights, water, etc.

q. Must be able to provide Kadena Public Affairs with a pdf copy of each week’s paper by Friday morning for use with social media. The publisher may also post the complete newspaper online if they desire. PA will initially review the site to ensure it complies with all other aspects of this contract and will periodically review the site for any changes to portray the AF or the publication in an appropriate light.

r. May create social media presence (i.e. Facebook, etc.) using content provided by Kadena Public Affairs. Presence will include the name of the paper along with a general statement indicating that it is the official paper for Kadena Air Base and include Masthead similar to the paper that must be approved by Kadena Public Affairs before creation.

4. Advertising.

a. Neither the publisher nor his or her representatives shall solicit advertisements in the name of Kadena Air Base or the Department of the Air Force. Active-duty military and civilian personnel are prohibited from soliciting, endorsing, or accepting payment for advertisements.

b. The publisher shall not accept for publication advertisements that are worded or phrased to give the reader the impression the Department of the Air Force in any way endorses, guarantees, or sponsors any product or service. Advertising that discriminates or implies discrimination against any person because of race, color, religion, sex, national origin, age, marital status, physical handicap, political affiliation, or any other nonmerit factor of the purchaser, user, or patron shall not be carried. If a violation or rejection of this equal opportunity policy by an advertiser is confirmed, the publisher shall refuse to print advertising from that source until the violation is corrected.

c. The publisher shall not solicit or knowingly accept advertising from firms or individuals whose business or premises have been placed off-limits to military personnel by competent military authority.

d. The publisher shall not enter into exclusive advertising contracts with any firm, broker, or individual.

e. The publisher shall require advertisers to observe the highest business ethics and ensure their compliance with all applicable laws in describing goods, services and commodities, and the terms of sale including guarantees and warranties. If credit terms are offered in such advertisements, a clear statement of the total cash price as well as the total cost of credit, including all charges, must be clearly shown. If payments are shown, the number of payments, the amount of each, and the time also must be shown in order that the reader can easily compute the total dollar cost of the loan.

f. Paid political advertisements are not allowed. Advertisements about union activities must be coordinated with the installation Civilian Personnel Office. Advertisements about union elections must be limited to names of candidates, offices sought, platforms, union positions held, and places and times members may vote.

g. No commercial enterprise comic or feature supplements shall be distributed with this newspaper without the approval of the PAO or authorized Public Affairs representative.

h. Advertisements are clearly distinguishable as advertisements, not new stories, and should not be viewed as an endorsement from Kadena Air Base. The publisher will include a statement at the top of each ad that states “Paid Advertisement”

5. Cost.

a. All proceeds from the sale of advertisements for belong to the publisher, who agrees to look exclusively to such advertising sales for all publishing costs and profits, if any.

b. The publisher agrees to bear all costs and expenses of publishing the ____________.

It is expressly agreed that neither the United States, the commander, his or her representatives and successors, nor Kadena Air Base shall be liable for any expenses or obligations incurred in publishing the ____________.

c. No appropriated funds of the United States shall become due or paid to the publisher by reason of this agreement.

d. The publisher shall not be required to pay money to Kadena Air Base, or to provide goods, services, or considerations not directly related to publishing ____________.

6. Publication and Distribution.

a. The publisher agrees to print 49 issues of the ____________ per year. The two weeks foregoing publication will be over the Christmas and New Year holidays, the third week will be the Golden Week holidays.

b. The ____________ shall be published on Friday of each week. Not later than 9 a.m.

each date of publication, 5,000 copies of the ____________ shall be delivered to the locations specified by the Public Affairs Office by the publisher.

c. The published copies of ____________ become the property of the Department of the Air Force upon delivery to the Public Affairs Office.

d. Government-funded newspapers may not be distributed as an insert to the

7. Agreement Terms.

a. This agreement, unless sooner terminated as herein provided, shall run for a period of 1 year commencing on Oct. 1, 2012. This agreement may be extended by mutual agreement on a year-to-year basis for a total period not to exceed 5 years. The first issue of ____________ pursuant to this agreement shall be published on Oct. 5, 2012.

b. This agreement may be terminated by the Contracting Officer prior to its expiration whenever the products and services to be provided by the publisher hereunder fail to comply with the provisions hereof, and publisher, after written notice from the 18th Contracting Officer of such failure, fails to correct same within a reasonable time. Kadena Air Base shall not be obligated to renew this agreement.

c. The Contracting Officer may also terminate the agreement at the convenience of the government in the event the government no longer requires this service.

d. If the publisher elects to terminate this agreement early for any reason, no less than 4 publishing weeks (1 publishing week = Thursday through the following Wednesday) written notice shall be given to the Contracting Officer.

e. Changes: Changes in the terms and conditions of this agreement may be made only by mutual written agreement between 18th Wing Group Public Affairs and the 18th Contracting Officer.

In witness whereof the parties hereto set their hands this day of

Name & Title of Contracting Officer Name and Title of Signer

Signature of Contracting Officer Signature of Person Authorized to Sign

Date Date

Kadena Air Base, Publishing Company Name Okinawa, Japan

Address Address:__________________________ Unit 5141 Box 30 __________________________________

APO AP 96368-5141 __________________________________

Telephone Number: 961-3813/634-3813 Telephone Number:_________________

Newspaper distribution list

Location Bldg# # of copies 18 WG Headquarters 10 15 Base Legal Office 15 15 Banyan Tree Golf Course N/A 10 Public Affairs 404 10

18 MSG 99 10

Family Support Center 99 10 Family Housing Office 217 20 Mental Health 90 10 Olympic Shoppette 93 40 Contracting Office 95 10 Olympic Mall Dry Cleaners 97 30 Emery Lanes Bowling Center 113 10

18 CEG 239 10

PSC 80 (Post Office) 160 540 PFCU Credit Union 420 10 Kadena BX 414 100 Shopping Mall - Food Court 414 50 Base Commissary 407 3,350 Schilling Rec Center 455 30 Banyan Tree Club 431 20 Marshal Dining Facility 178 20 Medical Clinic 705 20 Medical Group 626 50 Rocker NCO Club 62 80 Officers Club 313 80 Shogun Inn Lodging 332 20 Fairchild Shoppette 979 50

18 OG 728 10

Gate 4 Shoppette 3523 20 Command Fleet Activities 3574 10 IACE Travel 3597 20 AMC Terminal 3409 20 Habu Hilton 1499 20

18 MXG 780 10

MPF and Finance 721 10 Erwin PME Center 719 0 Base Library 451 50 18th FSS, Marketing/KTSU 88 20

USO KADENA 337 25

18 OSS 3382 10

Contracting Office 99 10 Education Center 59 25 Torii Station Torii Station 30

Visitor Control Center Gate 1 40 Naval Hospital Camp Lester 50

Total 5,000