Attachment 1 Performance Work Statement Final.docx

PERFORMANCE BASED WORK STATEMENT

FOR

OPERATION & MAINTENANCE

OF

LIQUID PETROLEUM (LP) GAS

DISTRIBUTION SYSTEMS

SERVICES

(KADENA AIR BASE)

(4 June 2012)

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 2

4 GENERAL INFORMATION 5-15

5 APPENDICES 16

1. DESCRIPTION OF SERVICES.

The contractor shall provide all management, tools, supplies, equipment, and labor necessary to operate, maintain and repair the LIQUID PETROLEUM(LP) GAS distribution systems at Kadena Air Base, Kadena Marina, Chibana and Okuma on Okinawa, Japan.

1.1. BASIC SERVICES.

All work shall comply with the requirements of the 49 Code of Federal Regulation (CFR) Part 192 – Transportation of Natural and other Gas by Pipeline: Minimum Federal Safety Standards and the Department of Transportation’s Guidance Manual for Operators of Small Gas Systems (GMOSGS). The contractor shall provide technical support to the government to assure gas system work accomplished by other contractors conforms to the requirements of 49 CFR 192. The contractor shall furnish liquid petroleum (LP) gas Services to include galvanized and /or plastic piping, pressure regulators, meters, automatic gas alarms, step-down transformers, hand valves, fittings pressure gauges and securing devices for the propane bottles to all facilities listed in appendix C. The maintenance of equipment(s) and the pipe to use is the responsibility of the contractor. See the appendix C for specific data on propane gas service.

1.1.1. OPERATIONS AND PREVENTIVE MAINTENANCE.

In performing system operation and preventive maintenance, the contractor shall follow the GMOSGS. The contractor shall develop an operation and preventive maintenance plan. The contractor shall perform maintenance and repair services, technical oversight and replacement of 50 kg cylinders (equivalent of 25m³) listed in appendix C of the PWS.

1.1.2. LEAKAGE SURVEYS.

The contractor shall perform flame ionization leak surveys of the LP Gas Systems at the start of the contract and every 4 years maximum thereafter. The contractor shall provide documentation by facility number, type(s) of inspection performed, and date completed to the Contracting Officer (CO) thru the Contracting Officer Representative (COR).

1.1.3. Maintenance of Key Valves, Regulators, and Meters.

As a minimum, the contractor shall inspect, lubricate and exercise the key valves annually. Regulators and meters are inspected and calibrated as required by manufacture’s technical manuals.

1.1.4. Abandonment of Facilities.

The contractor shall develop information concerning previously abandoned lines and update as exposed lines of additional lines are abandoned. If there should also be some unforeseen vacancies at any of the buildings, only the COR or Government representative from 18th CES or CO from 18th CONS will direct the contractor to remove the cylinder(s) from the facility. The COR or Government Representative must notify the CO that the building is no longer in use and the cylinders were removed.

1.2. SPECIAL REQUIREMENTS.

1.2.1. MAINTENANCE AND REPAIRS.

The contractor shall provide corrective maintenance work required to return a system or component to proper operating condition. Requirements may arise from service calls. Corrective maintenance shall be required on a routine basis (operator maintenance), as a result of preventive maintenance inspections, or as a result of service calls. The contractor shall perform all system repairs and construction assigned following the requirements in the GMOSGS.

1.2.2. The contractor shall be responsible for proper inspection, maintenance, and repair of LP Gas systems from the contractor furnished gas cylinders up to the kitchens equipment, and including the contractor furnished galvanized and/or plastic piping, pressure regulator, meter, gas alarms, step-down transformers, hand valves, and the equipment that the LP Gas is being delivered to, in accordance with the standard commercial practices for LP Gas services on Okinawa, Japan.

1.2.3. The contractor shall be responsible for delivery of LP Gas to the designated facilities in approved metal cylinders. The metal cylinders shall be maintained in a safe, serviceable condition at all times, cylinders shall be hydrostatically tested and certified in accordance with Okinawa laws/regulations or in accordance with Section 1173.34 of 49 Code of Federal Regulations (US). Once delivered to a facility, propane cylinders shall be secured in an upright position to prevent tipping in an event of an earthquake or typhoon. The contractor shall inspect the securing device every time a cylinder is delivered to ensure that it is not corroded and/or loose. There shall not be any gaps within the storage of propane bottles at any of the facilities. All propane bottles shall be chained tightly together, so that the bottles will not accidentally fall for any reason.

1.2.4. Removed Parts and Materials.

Any item with a replacement cost over $500 that is removed from equipment or facilities shall be inspected by the COR prior to final disposition. All items, such as parts and materials, that are acquired and paid for by the US Government will remain and belong to the US Government after the completion and/or termination of this contract.

1.2.5. Service Calls.

The contractor shall receive and respond to service call requests directly from the COR or government representative. There are two (2) classifications of service calls; emergency and routine. The service call representative will determine the classification. Any item that poses an immediate threat to life, property, or the environment is considered an emergency. All other items of work are considered routine. The contractor shall have an English speaking representative to take all service calls 24 hours a day, 7 days week, 365 days a year. Failure to provide such a representative could result in the contractor’s work being stopped until such time, one is provided.

1.2.6. Emergency Service Calls.

The contractor shall respond to emergency service calls within one (1) hour after notification during normal hours of operation and within two (2) hours after notification at times other than normal hours of operation. The contractor shall prepare and submit a written report to the COR within two (2) business days after the emergency repair. The report shall include the date and time of the service call, the location where the repair was performed and the name of the technician who did the repairs.

1.2.7. Routine Service Calls.

Calls will be classified as routine when the work does not qualify as an emergency. For the purpose of this specification, it includes those which do not pose an immediate threat to life, property, or the environment, but would soon cause inconvenience and affect the health, well being of personnel, or disrupt mission essential operations. Routine calls must be responded to within 5 days and completed within 30 days after receipt. The COR, CO or his/her designated representative will notify the contractor of repairs to be made from the inspection report or service call. The contractor shall report to the work location, survey the repair, and provide the COR an estimated time and cost of repairs for work not covered in the basic service contract. Downtime of the LP Gas systems will be kept to an absolute minimum. The contractor must notify the COR of estimated time for repair. Work shall be in accordance with normal commercial practices using parts specified by the manufacturer or items of equal or better quality. The contractor shall commence repair work after notification from the COR.

1.2.8. Reimbursable Parts.

The contractor shall bear the cost of all materials, parts and supplies including labor up to ¥10,000 per job order. Job orders that are more than ¥10,000 but less than ¥250,000, shall receive prior approval from the COR. If a job order exceeds ¥250,000, it shall require prior approval from the CO and shall be supported by a detailed breakdown. If the contractor proceeds with work without prior approval from the Government CO through the COR, it shall be at no obligation to the Government. Discount, core credits and rebates on items provided to the contractor from different sources shall be credited to the Government. All purchase documents shall be made available for the COR & CO to review and audit. The Government will reimburse the contractor for the excess amount for each completed job order that costs more than ¥10,000 only. For example; if a job order costs ¥15,000 for materials, parts and supplies, the Government will reimburse the amount of ¥5,000 to the contractor. The contractor shall bill for completed reimbursable job orders each month only. The billing shall be supported by an itemized list by job order of all reimbursables showing the item, quantity, unit cost, total cost and the original delivery tickets, sales slips or other documents identifying items purchased under the cost reimbursement portion of this contract. No overhead, general & administrative and profit shall be included for reimbursable items.

1.2.9. The contractor shall furnish all LP Gas cylinders and meters.

2. SERVICES SUMMARY.

The contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that contractor Quality Control is unacceptable.

Operate LP Gas Distribution System.

LP gas is provided to customers.

No leaks are present in the system. Meters are calibrated and working properly.

Provide Preventive and Corrective Maintenance and Repairs.

System is maintained in good working condition. Records are accurate and current Service calls are handled appropriately. Customers are satisfied with service call performance. Preventive maintenance is within recommended frequencies. All system and equipment components are free of defects, debris, errors, and problems. All equipment is properly calibrated.

1.1.

through 1.2.4.

Perform 100% of operations with no deficiencies

Service Call, Emergency Service Call and Routine Service Call, The contractor shall respond to those service calls request.

1.2.5.

1.2.6.

1.2.7.

Perform 100% of operations with no deficiencies

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

The Government will provide water and electrical power when available to the contractor without cost.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL.

The contractor is required to control the quality of service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary.

4.1.1. QUALITY CONTROL PLAN (QCP).

Contracts for commercial services shall rely on contractors’ existing quality assurance systems as a substitute for Government inspection and testing before tender for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights --

a. Within a reasonable time after the defect was discovered or should have been discovered; and

b. Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

A written copy of the Contractor’s QCP shall be provided to the CO three weeks prior to contract start/performance. In-addition, the Contractor shall promptly provide the CO in writing, any and all QCP revisions and updates.

4.2. QUALITY ASSURANCE.

The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance. The government will also investigate complaints received from various customers located on the installation. The COR shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2.1. The Contracting Officer Representative (COR) and alternate(s) is/are the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the COR(s), with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror. COR(s) must evaluate the contractor on the Contractor Performance Assessment Reporting System (CPARS) once a year. Web site is http://www.cpars.csd.disa.mil

4.2.2. The COR(s) or alternate(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The COR(s) or alternate(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO thru the COR(s).

4.2.4. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the CO or authorized representative(s).

4.3. SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.1. ID Passes, Badges and Vehicle Stickers.

The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Okinawa prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the CO or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

4.4. PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all government property provided for the contractor use. At the close of each work period, government facilities, property, and materials shall be secured.

4.4.1. Key Control.

The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons

4.4.1.1. The contractor shall immediately report the occurrences of a lost or duplicate key to the CO.

4.4.1.2. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the CO, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.4.1.3. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by the contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

4.4.2. Lock Combinations.

The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s Quality Control Plan.

4.5. HOURS OF OPERATION.

4.5.1. Normal Hours of Operation.

The contractor shall perform the services required under this contract during the following hours: 0730 ~ 1630, Sunday through Saturday, The LP Gas services will have a continuous operation 7 days a week and 24 hours daily whole year round. This includes weekends, federal and Japanese holidays with no exemptions. The contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the government.

4.5.2. Emergency Services.

On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours described above. These services may necessitate certain repairs, maintenance efforts, and new service connections. They shall be coordinated with the COR. (reference Para 1.2.5. and 1.2.6.)

4.5.3. Invoicing Procedures.

Payments shall be made by electronic funds transfer. The contractor shall register and submit all invoices for payment via Wide Area Work Flow at https://wawf.eb.mil. The DODAAC for Kadena AB is FA5270. Payment information concerning your invoice may be accessed using the DFAS website at: http://www.dod.mil/dfas/contractorpay.html. The contract number or invoice will be required to check status of your payment.

4.6. PERFORMANCE PERIOD. The performance period shall be as follows (if exercised):

4.6. CONSERVATION OF UTILITIES.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.6.1. Lights shall be used only in areas where and when work is actually being performed.

0. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by the contractor employees unless authorized.

4.6.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.6.4. Government telephones shall be used only for official government business.

4.7. RECORDS.

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.7.1. Records Keeping.

The contractor shall maintain records associated with the LP gas distribution system. Topics of records include Facility number, quantity of bottles at each facility, leak history, repairs, materials, technician's name. Sample record forms are found in the appendix to the GMOSGS. The contractor may use these forms or an equivalent form.

4.7.2. Delivery Ticket/Sales Slip.

For each delivery to each facility, the contractor shall provide a delivery ticket and sales slip that contain the following information:

1. Name of Supplier, address and telephone number

1. Contract Number

1. Date(s) of purchase

1. Purchase Number or Call Number

1. Itemized list of supplies furnished (description of item(s), Quantity of cylinders delivered)

1. Quantity in cubic meter, Unit Price and extended amount less any applicable discounts

4.7.3. Propane Gas.

LP Gas shall be delivered to the specified facilities using metal cylinders capable of holding 25m3 of LP Gas or its equivalent of 50 kilograms.

4.7.4. Propane Gas usage and meter reading.

The contractor shall inspect and record the meter usage of the amount of LP Gas at each specified facility at least once a month. If the amount of LP Gas at the facility is insufficient to last until the following week’s inspection, additional LP Gas shall be furnished to the facilities.

4.8. ENVIRONMENTAL CONTROLS.

4.8.1. Compliance with Laws and Regulations.

The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

4.8.2. Notification of Environmental Spills.

If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Kadena AB Fire Dept at 911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

4.8.3. Material Storage and Use.

The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.9. GOVERNMENT OBSERVATIONS.

Government personnel, other than COs and CORs, may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.9.1. The Government will designate a CO who will be the point of contact for all contract matters. The CO may assign a COR to act on his /her behalf. The CO will inform the contractor who will be designated as COR prior to the start of this contract.

4.9.2. USING AGENCY RESPONSIBILITIES.

A.) The using agency will file an AF Form 3952, Chemical Authorization Request Form, for approval in accordance with Air Force Instruction(AFI) 32-7086, AFI 32-7002 and 18 Wing Instruction(WGI) 23-201 by following the following procedure; Go to Hazardous Materials Pharmacy(HAZMART) bldg #3156 and request for Environmental Management Information System(EMIS) account;

B.) Fill in the computerized forms for requested data, C.) Submit the completed form for the approval coordination of HAZMART, Wing Safety (18 WG/SEG), Bioenvironmental (18 AMDS/SGPB), and Environmental Flight (718 CES/CEV) prior to receipt of the product. Copy of approved AF form 3952 will be submitted to 18 CONS thru the COR to verify compliance with 18WGI 23-201. If 18 CONS do not receive a copy of the AF Form 3952 from the using agency 30 days after award of the contract, then the using agency will no longer be supplied with LP gas, the service will be discontinued, immediately. Each agency is responsible for ensuring that the AF Form 3952 is provided to the proper agency requiring the needed information. Contact HASMART Customer Service at 634-0362/7724 for further assistance for approval of AF form 3952.

4.10. SAFETY REQUIREMENTS.

In performing work under this contract, the contractor shall:

4.10.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.10.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

4.10.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.10.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.10.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.10.6. Record and report promptly (within one hour) to the CO or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.10.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.10.8. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.10.9. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.10.10. Welding and brazing permits. The contractor shall not perform welding/brazing in any work area without prior approval from the COR and the Base Fire Department. The contractor shall call the Fire Department at least 24 hours in advance to obtain an AF Form 592, welding and brazing permit. The number to call is 634-4500 and building number is 739 to obtain the AF Form 592. When approved, welding shall be performed with utmost care and with a Fire Department recommended fire extinguisher on the job site. The contractor shall provide a copy of the AF Form 592 to the COR to schedule the work involved and to file a copy of the AF Form 592 in the contract folder. The AF Form 592 will only be issued by the Kadena Air Base, Fire Department.

4.10.10. Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

Kadena Dispatch: 098-934-5911 or 098-962-9445.

4.11. TRAINING.

Reserved

4.12. SPECIAL QUALIFICATIONS.

The contractor shall be certified by appropriate federal, state, local regulatory agencies in accordance with the existing laws and regulations set forth by the Prefectural Government of Okinawa to meet federal and local certification requirements in the installation and maintenance of LP Gas systems. Upon award of the contract, the contractor shall provide certifications for all personnel to the CO.

4.13. PARTNERING AGREEMENT.

The CO may require a partnering agreement between the government and the contractor to ensure joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing the partnering agreement. Suggested representation is the civil engineer manager, the government inspector, the government contract administrator, the contractor’s manager and the contractor’s quality control person. All costs for the partnership agreement should be shared equally between the government and contractor. This group is responsible for developing a formal partnering agreement that should be signed by all parties involved. The agreement should contain as a minimum: specific goals to be reached and a list of objectives to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement.

4.14. CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DODI 3020.41. (MANDATORY)

IAW DODI 3020.41, Operational Contract Support, paragraph 2.c, it is determined that Operation & Maintenance of LP Gas Distribution Systems Services has been identified by the Functional Commander/Director as an essential service.

4.15. PHASE OUT.

4.15.1. If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be. During the phase-out familiarization period, the incumbent will be fully responsible for the operation of OPERATION & MAINTENANCE OF LIQUID PETROLEUM (LP) GAS DISTRIBUTION SYSTEMS SERVICES.

4.15.2. The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.16. PUBLICATIONS.

4.16.1. Compliance with all publications, regulations and operating instructions provided by the Government is required when:

4.16.2. They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

4.16.3. The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

4.16.4. The contractor is required to acquire and work on the latest version of the publication.

4.17. CONTRACTOR PERSONNEL

4.17.1. Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.17.1.1. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.17.1.2. The contract manager or alternate shall be available during normal duty hours within two (2) hours to meet on the installation with government personnel (designated by the CO) to discuss problems. After normal duty hours the manager or alternate shall be available within four (4) hours.

4.17.2. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.17.2.1. The contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.17.2.2. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

4.17.2.3. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.17.3. CONTRACTOR CLEAN UP.

The contractor shall at all time keep the work areas and any adjacent areas free from accumulations of waste materials, rubbish, tools, scaffolding, equipment and other materials the contractor utilized. Upon completion of each work, the contractor shall leave the work premises in a clean, neat and tidy condition. Likewise, should the interior of any classroom or office become soiled as a result of contractor’s operations, the contractor shall clean the affected areas as necessary to return it to the same state of cleanliness prior to contractor activity in the area.

4.17.3.1. TRASH AND DEBRIS DISPOSAL.

The contractor shall discard all trash and debris accumulated in conjunction with this contract at a disposal site away from all U.S. government controlled area. The off-base disposal area shall be an approved site for disposal in accordance with the existing laws and regulations set forth by the Prefectural Government of Okinawa.

4.18. JAPANESE ROAD LAWS

4.18.1. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

4.18.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.18.1.2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

4.18.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.19. REQUIRED INSURANCE BY JAPANESE LAW

4.19.1. The contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the contractor at the work site.

4.19.1.1. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

4.19.1.2. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

4.19.2. Prior to the commencement of work hereunder, the contractor shall furnish to the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the CO.

5. APPENDICES

1. Acronyms & Abbreviations List

B. Estimated Workload Data

C. Maps and/or Site Plans

1. Government Furnished Property/Services/Equipment

1. Publications/Forms

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

CO Contracting Officer

COR Contracting Officer Representative

DEPT Department

DOD Department of Defense

FAR Federal Acquisition Regulation

GMOSGS Guidance Manual for Operators of Small Gas Systems

GR Government Representative

LP Liquid Petroleum

OSHA Occupational Safety and Health Act

PBSA Performance Based Service Acquisition

PWS Performance-Based Work Statement

QA Quality Assurance

QCP Quality Control Program

SS Services Summary

USAF United States Air Force

APPENDIX B

ESTIMATED WORKLOAD DATA

LP GAS, QM (m³) (3 year history calls per month)

FY

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

AUG

Sep

APPENDIX C Facilities.

Annual usages of facilities included in the LP Gas operation maintenance service are listed below:

The Contracting Officer or the Government representative will inform the Contractor of the new facility number and the date of installation of LP Gas. Prior to installation of the LP Gas, the using agency must provide a copy of the AF Form 3952 to 18 CES/CEEC and 18 CONS, if an AF Form 3952 is not provided for the LP Gas, then the using agency will not receive the LP Gas service for those facilities.

APPENDIX D AF FORM3952

APPENDIX E 18TH WING FORM 5EJ

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