Solicitation.pdf

18 CONS/LGCA

POC:JUSTIN SIMONS

UNIT 5199 BLDG 99

APO AP 96368

634-4679

634-1761

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

FA5270-11-T-0071 31-Aug-2011

b. TELEPHONE NUMBER

634-4679

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 08 Sep 2011

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

FA5270

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE F1XA6P 16. ADMINISTERED BY

18 SVS/SVK

ROBERT KUPKA

MARKETING

UNIT 5135, BOX 10

BLDG 88

APO AP 96368-5135

TEL: 632-7017 FAX: DSN:634-4979

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JUSTIN SIMONS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

FIXA6P11750200

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

FA5270-11-T-0071

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each NAF Auto Insurance

FFP

To provide services at building 1436 to include sale of government of Japan

Compulsory Insurance, Sale of American Automobile Insurance, Automobile Title

Transfer, Vehicle Deregistration, and sale of rental, fire, theft, and household goods insurance. See Statement of Work (SOW) for additional information.

Period of Performance is 01 Oct 11 to 30 Sep 13.

FOB: Destination

PURCHASE REQUEST NUMBER: FIXA6P11750200

SIGNAL CODE: A

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-OCT-2011 TO

30-SEP-2013

N/A 18 SVS/SVK

ROBERT KUPKA

MARKETING

UNIT 5135, BOX 10

BLDG 88

APO AP 96368-5135

632-7017

FOB: Destination

F1XA6P

STATEMENT OF WORK

PERFORMANCE WORK STATEMENT

Concessionaire Contract

18 FSS/FSCT, AUTO HOBBY

KADENA AB, JAPAN

STATEMENT OF WORK

TABLE OF CONTENTS

Paragraph

Number Title

Section I – Description of Services

1.1 Objective

1.2 General Scope

Section II – Service Delivery Summary

Section III – Government-Furnished Property and Services

3.1 Government-Furnished Property and Services: Utilities

3.2 Government-Furnished Property and Services: Premises

Section IV – General Information

4.1 Quality Assurance

4.2 Hours of Operation

4.3 Security Requirements

4.4 Concessionaire Personnel

4.5 Termination

4.6 Internal Control Procedures

4.7 Special Qualifications

4.8 Environmental, Safety, and Health

4.9 Conservation of Utilities

4.10 Administrative Requirements

4.11 Reports and Documentation

4.12 Payment Terms

SECTION I

DESCRIPTION OF SERVICES

1.1. OBJECTIVE.

Provide insurance services at Bldg. 1436 to include:

Sale of Government of Japan Compulsory Insurance

Sale of American Automobile Insurance

A utomobile Title Transfer

V ehicle Deregistration

S ale of rental, fire, theft, and household goods insurance

1.2. GENERAL SCOPE.

The Concessionaire contract by and between 18 th Force Support Squadron, Kadena AB, Okinawa, Japan hereinafter referred to as NAFI, and GOVERNMENT EMPLOYEES INSURANCE AGENCY, hereinafter referred to as the Concessionaire, is for the Concessionaire to prove Insurance Services to authorized patrons at Bldg. 1436 (Kadena Auto Hobby Complex) from 1 OCT 2011 to 30 SEP 2016 with an option to extend the contract for 4 years. The hours of operation will be 1000-1800 hours, Monday through Friday and Saturday 1000-1400 hours, except on all U.S. legal holidays or as specified in writing by the Contracting Officer. Title Transfers and Deregistration will be available only until one hour prior to closing.

1.2.1. Concessionaire will pay the NAFI a sum equal to Eleven percent (11%) of gross sales.

Payment of fees due to the NAFI must be made monthly with submission of the Concessionaire

Settlement Report.

SECTION II

SERVICE DELIVERY SUMMARY

Section II, Service Delivery Summary does not apply to this requirement

SECTION III

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. UTILITIES. The NAFI will furnish sufficient quantities of space, heat, and electricity to satisfy the normal needs of the Concessionaire for lighting, heating, and the operation of suitable support equipment therefore.

3.2. PREMISES. The assignment of space is revocable and is not construed as the creation of tenancy. Concessionaire is liable for any damage to or loss of the premises and NAFI-furnished property or injury to persons resulting from acts or omissions of Concessionaire, its employees, or agents whether or not covered by insurance. Sublet of any of the premises assigned or assignment to another Concession is not authorized. Use of the premises and NAFI-furnished property for any purpose other than the specifically set forth, or permit any such unauthorized use by any of its agents, representatives, or employees is prohibited. Concessionaire will not make any alterations in the facility provided without prior authorization from the NAFI manager. Concessionaire will comply with the installation fire and safety regulations, and applicable health and sanitation regulations.

Concessionaire will post or display on the premises any sign furnished by the NAFI.

SECTION IV

GENERAL INFORMATION

4.1. QUALITY ASSURANCE. The government will monitor the Concessionaire’s performance.

The government may increase or decrease the number of quality assurance inspections as performance dictates. The government reserves the right to inspect all the Concessionaire’s performance to ensure services are received. The contracting officer, NAFI manger, or Concessionaire may hold performance meetings regularly or as requested.

4.2. HOURS OF OPERATION

4.2.1. Concessionaire’s working hours shall normally be 1000 to 1800 hours, Monday through Friday, 1000 to 1400 hours on Saturdays. Title transfers and Deregistration can be only be accomplished between the hours of 1000 and 1700 or one hour prior to closing due to the length of time required for these services. Concessionaire will be closed on all recognized holidays.

4.2.2. Recognized Holidays: The contractor is not required to provide service on the following days:

New Year’s Day 1 January

Martin Luther King Jr Day Third Monday in January

Presidents Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

4.3. SECURITY REQUIREMENTS.

4.3.1. Identification and Base Passes: The Concessionaire shall obtain identification cards and base passes for all employees and vehicles. Application shall be coordinated through the Contracting

Officer or designated representative. At time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall return identification cards and base passes to Security Forces within 24 hours.

4.3.2. Key Control: The Concessionaire shall establish and implement methods of ensuring that all keys issued to the Concessionaire by the government are not lost or misplaced, and are not used by unauthorized persons. The Concessionaire shall not duplicate any keys.

4.3.3. The Government may, at its option, require the Concessionaire to replace keys, reimburse the government for replacement of locks, or re-key as a result of contractor losing keys. In the even the master key is lost or duplicated, the Concessionaire shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment.

4.4. CONCESSIONAIRE PERSONNEL

4.4.1. Concessionaire Manager: The Concessionaire shall provide a sufficient number of trained employees for the efficient performance of this Concessionaire contract. Concession personnel must give prompt and courteous treatment to authorized customers.

4.4.1.2. Concessionaire personnel shall present a clean, neat appearance and be easily recognized.

This may be accomplished by wearing distinctive clothing.

4.4.1.2. Smoking is not permitted in any government building or work area.

The Concessionaire shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the US Government, either military or civilian, unless such person seeks and receives approval in accordance with DOD 5500.7, Joint Ethics Regulation. The

Concessionaire shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-196

4.5. TERMINATION

4.5.1. The Concessionaire agrees to utilize only experienced, responsible and capable people in the performance of the work. The Contracting Officer my require that the Concessionaire remove from the

Government job employees who endanger persons or property, or whose continues employment under this contract is inconsistent with the interests of military security.

4.5.2. The Contracting Officer, in writing, may require that the Concessionaire be removed from the work site, area or base due to objectionable behavior. Objectionable behavior includes, but is not limited to, being improperly attired, using profane language, or abusing or disobeying base/host country rules of conduct or regulations.

4.6. INTERNAL CONTROL PROCEDURES

4.6.1. Concessionaire will establish internal control procedures consistent with provisions of this concessionaire contract and with NAFI directives for a complete and accurate accounting of all transactions.

4.6.2. Each sale will be recorded on AF Form 2555, NAF Cash Collection Record, at the time the sale is made. The AF Form 2555 will be prepared in duplicate, reflecting the applicable sales data, and signed by the customer. The original of the completed AF Form 2555 is attached to the Concessionaire

Settlement report and is submitted to the supporting NAFI accounting office. The duplicate copy is retained by the Concessionaire.

4.6.3. Concessionaire may accept national charge cards customarily recognized in the commercial trade for customer payment of purchased. Concessionaire is responsible for the payment of fees, charge backs, and other arranged costs levied by the charge-card-issuing companies.

4.6.4. The Contracting Officer, or designee, may conduct inspections considered necessary to insure strict compliance by the Concessionaire with all provisions of this Concessionaire contract.

4.6.5. At the conclusion of the sales period or as specified by the Contracting Officer, Concessionaire will prepare a Concessionaire Settlement Report signed by the Concessionaire showing the gross sales period and percent due the NAFI, and give the NAFI the fees due for that period. The original AF

Forms 2555 will be attached.

4.7. SPECIAL QUALIFICATIONS. Concessionaire shall be trained and experienced in their trade in accordance with industry standards.

4.8. ENVIRONMENTAL, SAFETY, AND HEALTH. Concessionaire shall be responsible for complying with all applicable federal, local laws and regulations. Concessionaire shall be responsible for any fines or penalties levied against the installation due to the contractor’s failure to comply.

4.8.1. Fire Prevention: The contractor is responsible for following fire prevention practices and procedures. Any condition found that my constitute a fire hazard or compromise fire safety shall be brought to the attention of the base fire department.

4.9. CONSERVATION OF UTILITIES. The Concessionaire shall be responsible for operating under conditions that preclude the waste of utilities.

4.10. ADMINISTRATIVE REQUIREMENTS. The Concessionaire shall keep records current and organized at all times. Occasionally, NAFI manager may require copies of documentation or electronic data. The Concessionaire shall provide requested information within 2 hours for urgent requirements or within 1 working day for routine requirements. Unless otherwise specified by, NAFI manager, the

Concessionaire may provide reports and requested information electronically, such as on disk or by email. All documentation described in this statement of work, including automated data, is property of the government and shall remind so upon expiration of this contract.

4.11. REPORTS AND DOCUMENTATION.

4.11.1. Reports: The Concessionaire shall provide reports to the NAFI manager.

4.11.2. Documentation with historical value (i.e., warranty items, equipment replacements, trends, etc) shall be retained in the files. Information lacking historical value must be retained a minimum of 12 months.

4.12. PAYMENT TERMS. The payment must be made to the NAFI (Auto Hobby Manager/Staff) no later than close of business of the 1st working day of each month. The payment must be made to the NAFI and directly rung up in the Auto Hobby Center’s POS terminal. A register receipt will be obtained from the Auto Hobby Center at the time the payments are made. If the amount reflected on the receipt is different from the actual amount provided to the Auto Hobby Center, the contractor will immediately notify the 18 th Force Support procurement office at 632-7219/7205 and advise of the discrepancy.