Attachment 2 PWS dated July 2011.pdf

RFQ NO.: FA5270‐11 ‐T‐0033

ATTACHMENT 2

PERFORMANC WORK STATEMENT

FOR

ENVIRONMENTAL SAMPLING

OF

WASTE WATER, HAZARDOUS WASTE &

ENVIRONMENTAL RELEASES AT

VARIOUS LOCATIONS

OKINAWA, JAPAN

718 CES/CEAN

KADENA AIR BASE

July 2011

DESCRIPTION OF SERVICES.

The contractor shall provide all management, tools, supplies, transportation, equipment, labor and other items and services necessary to perform Environmental Sampling of Waste Water, Hazardous Waste & Environmental Releases at Kadena Air Base (KAB), Camp Courtney, Camp McTureous, Okuma and other locations, Okinawa, Japan as may be required by 718 CES/CEAN to meet the requirements in the Japan Environmental Governing Standards (JEGS). These services will be monitored by a Quality Inspector (QI) who will verify that work is completed in accordance with this specification.

1.1. ENVIRONMENTAL SAMPLING ACTIVITIES

1.1.1 Common Sampling Requirements. Sampling requirements include but are not limited to: transportation to the sampling location, collection of the samples, preservation of the samples collected, transportation of the samples to Det 3 USAFSAM (Bldg 853), and maintenance of an accurate inventory of all samples collected using the Microsoft® Excel spreadsheets illustrated in Appendix G-1. Samples collected under this contract will be documented on Form 2, Request for Laboratory Services, see Appendix F. A Form 2 will accompany each sample delivered to Det 3 for analysis. Multiple samples of the same type, requiring the same analysis may be identified on a single Form 2.

1.1.2 Collection of Samples. The contractor will only collect samples on dates and at times such that the samples collected may be delivered to and analyzed by Det 3 so as not to exceed sample holding times. The contractor will establish, at least a week in advance and longer if possible, the dates and times Det 3 will be closed for military activities such as family days, exercises and other special circumstances to avoid collecting un-useable samples. All samples that cannot be collected as specified due to weather or other unreasonable circumstances shall be collected at times agreed upon by the QI so as to allow effective sample collection and safe working conditions for the contractor’s personnel.

1.1.3 Waste Water Compliance (Routine) Sampling

1.1.3.1 Okinawa Prefectural Government Annual Sampling. The contractor shall perform side by side waste water sampling with the Okinawa Prefecture Government (OPG) when the OPG annually collects Discharge Monitoring and Public Water Body samples. Public Water Body samples are typically collected just offshore in water waist deep or less. The number, location and analysis of samples will be determined by OPG and may not be the same for each succeeding year. Locations previously sampled are listed but may not include all locations the OPG could choose to sample. Samples to meet this requirement will be collected on the same day, in the same place and within 15 minutes of the time that OPG collected their samples. Appendix I shows the number of samples from each location, the locations and the analytes requested by OPG for 2008.

1.1.3.2 JEGS Quarterly Sampling Requirements. Sampling will be conducted during the first full week of the first month of each quarter (October, January, April & July ) or as soon thereafter as weather will permit as agreed upon by the contractor and the TRCO.

The contractor shall perform waste water sampling at Camp Courtney, Camp McTureous, Okuma (2 locations), Kadena Gate 1 and Kadena Gate 4. Appendix H shows the number of samples from each location, the locations and the analytes required for 2008. Maps to each sampling point are provided in Appendix C.

1.1.3.3 JEGS Annual Sampling Requirements. Additional analytes are required at each quarterly sampling point on an annual basis. These samples will be collected at the same time as the quarterly samples and will not require a separate trip for collection therefore the costs for annual sampling should not include transportation costs. The annual sampling events are indicated in Appendix H and are not accomplished at all locations during the same quarter.

1.1.4 Hazardous Waste Characterization (On-Call) Sampling

1.1.4.1 All sampling requirements for Hazardous Waste Characterization will be requested via email by 718 CES/CEAN personnel at least two duty days before the sampling is required.

1.1.4.1.1 The request will include a POC (normally someone appointed to HWAP duties) and phone number at the sampling location, the sampling location, the waste stream being sampled and the test methods required for analysis. Sampling locations for Kadena AB include Kadena Marina but not the Munitions Storage Area.

1.1.4.1.2 The contractor will schedule a mutually agreed upon time for the sampling with the sampling site POC within 14 calendar days of the request. Contractor personnel will not handle, move, open or close containers to obtain samples as these activities will be accomplished by the sampling site POC.

1.1.4.2 Samples will be collected from containers of waste at Kadena AB which are at least ¾ full so that a representative sample of the materials being accumulated may be collected for analysis. Variations on this requirement may be approved by the QI.

1.1.4.3 The contractor will determine the appropriate method of sampling and the sample size based on industry standards and Det 3’s requirements.

1.1.4.4 The Government will arrange escorts and transportation to sampling locations in the flight-line area if contractor access to the flight-line is not granted to contractor at no fault of the contractor.

1.1.5 Environmental Release (On-call) Sampling

1.1.5.1 All sampling requirements for Routine Environmental Release Sampling will be requested by email from 718 CES/CEAN personnel. Emergency Environmental Release Sampling may be requested by phone with an email confirmation from 718 CES/CEAN personnel no later than the next duty day. Routine samples must be collected within 3 duty days of the sampling request and emergency samples must be collected within 4 hours of the sampling request for locations on KAB. Sample collection deadlines for emergency sampling at locations other than KAB will be established by mutual agreement between the requestor and the contractor at the time of the request.

1.1.5.2 The Government will arrange escorts to the sampling location, if required. If sampling is required within the flight-line area, transportation within the flight-line area will also be provided by the Government. Environmental Release Sampling will primarily be on Kadena Air Base but could be required at Government Installations anywhere on Okinawa or at public locations where US Government vehicles and their cargos could be responsible for environmental releases. Delays in meeting the sampling deadlines due to non-availability of government transportation or escorts will extend the sampling deadline by the duration of the delay.

1.1.5.3 The contractor shall determine the appropriate method of sampling and the sample size based on industry standards and Det 3’s requirements.

1.2 REPORTING ACTIVITIES

1.2.1 Reporting Formats. All reporting documentation shall be submitted electronically.

Sample Inventories shall be submitted in Microsoft® Excel format. Reports and letters shall be in Adobe Acrobat “.pdf” format.

1.2.2 Waste Water Compliance Reporting.

1.2.2.1 The contractor shall provide annual reports for all samples collected in conjunction with OPG’s monitoring activities (see Section 1.1.3.1). These reports shall be submitted within 14 calendar days of receipt of Det 3’s analytical results for the samples collected by the contractor.

1.2.2.1.1 The OPG Annual reports will contain a listing of each analyte, the analytical result, the JEGS regulatory limit and a note as to whether the regulatory limit was exceeded. See Appendix J for an example.

1.2.2.1.2 The report will also contain a cover letter, example at Appendix G-2; all Det 3 Form 2s submitted for the site; Det 3’s analytical reports and the Waste Water Sample Inventory for the applicable year.

1.2.2.2 The contractor shall provide Quarterly Reports for all sampling required by JEGS (see Section 1.1.3.2 &1.1.3.3). The Quarterly Reports shall be submitted within 14 calendar days of receipt of Det 3’s analytical results. Annual results will be submitted with the Quarterly results for the quarter in which they were collected.

1.2.2.2.1 The Quarterly Report will contain a listing of each analyte, the analytical result, the JEGS regulatory limit and a note as to whether the regulatory limit was exceeded. See Appendix J for an example.

1.2.2.2.2 The Quarterly Report will also contain a cover letter, example at Appendix G-2;

all Det 3 Form 2s submitted for the site; Det 3’s analytical reports and the Waste Water Sample Inventory for the applicable quarter. The Quarterly reports will include annual results when annual samples were collected with the Quarterly sample.

1.2.3 Hazardous Waste Characterization Reporting. The contractor shall provide the Government the analytical results from Det 3 by the end of the third duty day following receipt of the results. The results shall be accompanied by a cover letter, example at Appendix G-2, providing a brief explanation of the sampling event and results. The cover letter shall correlate the sample number assigned by the contractor with the analytical results from Det 3 and summarize any significant results from the analytical data such as unsuccessful tests and values that exceed regulatory limits. The cover letter and Det 3 analytical report(s) shall be submitted via email.

1.2.4 Environmental Release (On-call) Reporting.

1.2.4.1 For emergency priority samples, the contractor shall provide the 718 CES/CEAN requestor with the Det 3 sample number via email by the end of the duty day following the duty day the sample was accepted by Det 3 so that 718 CES/CEAN personnel may contact Det 3 directly for the most expedient analytical results possible.

1.2.4.2 For both emergency and routine priority samples, the contractor shall provide the Government with the analytical results from Det 3 by the end of the duty day following receipt of the results from Det 3. The results shall be accompanied by a cover letter providing a brief explanation of the sampling event and the results. The cover letter shall correlate the sample number assigned by the contractor with the analytical results from Det 3 and summarize any significant results from the analytical data such as unsuccessful tests and values that exceed regulatory limits. The cover letter, Form 2s and Det 3 analytical report(s) shall be submitted via email.

1.2.5 Sampling Inventory. The contractor shall provide the Government an updated copy of the Sampling Inventory in Microsoft® Excel spreadsheet format as described in Appendix G-1 on the third work day of each month to allow reconciliation of active and closed sampling activities.

1.3 CONTRACTOR PERSONNEL

1.3.1 Project Manager. The contractor shall have a project/site manager fluent in both English and Japanese to conduct communication between OPG personnel and the Contractor’s employees and between Government personnel and the contractor’s employees. The project manager shall also conduct or direct the collection of data in English for submittal to the Government.

1.3.2 Contractor’s Employees. Contractor’s employees must be able to communicate in English with enough ability to understand on-base Security Force officers. Employees shall be properly equipped and trained to use personnel protection equipment needed for the collection of all samples. The contractor is responsible for determining the personnel protective equipment required for each sampling event. The contractor is NOT responsible for moving, positioning, opening or closing hazardous waste containers to be sampled.

1.3.3 Access to Government Facilities. The contractor shall provide all information and coordination necessary to obtain access badges and passes for contractor personnel and vehicles for each installation to perform the sampling activities required at those installations.

1.4 PERFORMANCE PERIOD

FY09 Basic Year: 1 Oct 11 – 30 Sep 12 FY10 Option 1: 1 Oct 12 – 30 Sep 13 FY11 Option 2: 1 Oct 13 – 30 Sep 14

2. BASIS FOR SUCCESSFUL PERFORMANCE.

2.1 SUCCESSFUL PERFORMANCE

This requirement is based on a need for environmental sample collection and delivery of those samples to the Det 3, USAFSAM laboratory, Bldg 853, in a condition that will allow the laboratory to analyze them according to industry standards. The only basis for success is the delivery of the required samples to the laboratory in a condition that meets industry standards. Industry standards can be obtained from the laboratory in regards to holding times, temperature of the preserved samples, volumes of samples, types of sample containers, etc. The contractor’s performance for a sampling requirement will therefore be based on the successful delivery of the requested sample in acceptable condition as indicated by the absence of exceptions to the required parameters on the Form 2. Examples of unacceptable samples include but are not limited to: temperature exceeded, holding time exceeded, broken/leaking containers, inadequate volume and contaminates.

NOTE: Personnel who collect samples have no professional status, technical training degree, apprenticeship or other trade association resulting in a certification that can be used to demonstrate their ability to perform the work under this contract. For this reason, personnel are required to have the training specified in paragraph 4.9 to insure they have a basic knowledge of the hazards of the chemicals to which they may be exposed and the protective measures needed to keep them safe. It is also the reason that the company at which they are employed must be a certified laboratory, paragraph 4.10.1. The laboratory association, indirect supervision of laboratory personnel and training is intended to insure the contractor’s ability to perform the services required of this contract.

2.2 PARTIAL PAYMENTS

This requirement often specifies multiple samples for a single sampling event.

Successful performance for these circumstances shall be determined as a proportion of the success compared to the total requirement for the event. For example, the waste waster quarterly sampling event at Okuma involves sampling both the waste water treatment plant outfall and the bio-reactor at the water production plant. Each location has a number of samples and a number of analytes for each sample. If during transportation, one sample from the bio-reactor is broken then the number of analytes for that sample will be deducted from the total number of analytes for both and divided by the total number of analytes. This decimal value is then multiplied by the line item cost to establish the amount payable for the service provided. For sampling events with separate travel costs, the deduction is applied to both the travel and the line item requested. These deductions are only deductable for circumstances that are the fault of the contractor. A sample damaged or destroyed by the laboratory after receipt of the sample shall not be deducted from the contractor’s payment. Any samples that can be replaced by the contractor shall be replaced at no additional expense to the Government and no proportional deduction will be made for replaced samples. Most samples are not replaceable especially at a time later than the original event. Samples to be replaced on a date other than the original event require the approval of the Quality Inspector (QI).

2.3 MISREPRESENTED HAZARDOUS WASTE SAMPLING PAYMENTS

Samples of hazardous waste must be collected from containers that are at least ¾ full.

When the contractor discovers that a sample cannot be taken because the container is not ¾ full, the contractor will notify the QI to determine if the sample can be collected or if the sampling event must be abandoned. If the sampling event is abandoned, the contractor shall be paid for travel only. If the QI approves collection of the sample, the sampling event will be paid as a normal sampling event.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. None.

4. GENERAL INFORMATION.

4.1 CHANGES IN SCOPE.

Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer (CO).

4.2 PERFORMANCE REVIEW.

The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the CO, QI or authorized representative(s).

4.3 SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits through out the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.1 ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Okinawa prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the CO. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

4.4 HOURS OF OPERATION.

4.4.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: MON - FRI, 0800-1630, EXCEPT FEDERAL HOLIDAYS”. The contractor may work, with prior approval of the QI, extended hours to ensure timely completion of work at no additional cost to the government.

4.4.1.1. Recognized Holidays. The contractor is not required to provide service on the followi. If a holiday falls on a Sunday the following Monday will be observed as a holiday.

Day Holiday First Day of January New Year's Day*

Third Monday of January Martin Luther King, Jr. Birthday Third Monday of February President’s Day Last Monday of May Memorial Day Fourth of July Independence Day* First Monday of September Labor Day Second Monday of October Columbus Day 11 November Veteran’s Day* Last Thursday of November Thanksgiving Day 25 December Christmas Day

4.5 RECORDS.

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Appendix E, Applicable Publications and Forms. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.6 ENVIRONMENTAL CONTROLS.

4.6.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Installation, Federal, JEGS, Prefectural, Government of Japan and Local laws, regulations, and requirements regarding environmental protection.

In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the CO thru QI pursuant to notice requirements and negotiate a modification to the contract.

4.6.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Kadena AB Fire Dept at 911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

4.6.3. Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.7 GOVERNMENT OBSERVATIONS. Government personnel, other than contracting officers (COs) and Technical Representatives of the CO, may from time-to-time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.8 SAFETY REQUIREMENTS. In performing work under this contract, the contractor shall:

4.8.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.8.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

4.8.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.8.4. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.8.5. Record and report promptly (within one hour) to the CO thru QI, all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.8.6. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.8.7. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.8.8. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.9 TRAINING. Contractor or contractor’s lead on-site supervisor must have or have the Japanese equivalent of the 40 hour EPA Hazardous Waste Operations Course (HAZWOPER) and remain current with the 8 hour annual refresher course or equivalent in order to collect samples of Hazardous Wastes, Environmental Releases, Waste Water, Asbestos, Lead-Based Paint and other environmental hazards. Contractor or contractor’s lead on-site supervisor will supervise directly or indirectly employees collecting environmental samples and will be responsible for employees proper accomplishment of all activities required under this contract.

4.10 SPECIAL QUALIFICATIONS.

4.10.1 Contractor must be qualified as a laboratory by the Japanese government or US EPA to analyses samples of waste waster, hazardous waste, Specially Controlled Industrial Waste, Specially Controlled General Waste and asbestos. Copies of current certificates of accreditation or certification must be provided with bid proposal to qualify as a bidder for this contract.

4.10.2 On-site supervisors and employees must be respirator qualified and medically evaluated according 40 CFR 1910.120, 1910.134 and 1926.65 or a Japanese equivalent respirator qualification. Employees must also be able to ascend and descend ladders and stairs with required sampling equipment and materials necessary for the accomplishment of all sampling activities required under this contract.

4.11 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DODI 3020.37. (MANDATORY)

IAW AFI 63-124, paragraph 2.7.1, and DODI 3020.37 this requirement is not considered mission essential.

4.12 CONTRACTOR PERSONNEL

4.12.1. Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.12.1.1. The contract manager and alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract

4.12.1.2 The contract manager or alternate shall be available during normal duty hours within two (2) hours to meet on the installation with government personnel (designated by the CO) to discuss problems. After normal duty hours the manager or alternate shall be available within four (4) hours.

4.12.2. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.12.2.1. Contractor personnel shall present a neat appearance and be easily recognized as employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.12.2.2. The contractor shall not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

4.12.2.3. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.13 JAPANESE ROAD LAWS

4.13.1. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

4.13.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.13.1.2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

4.13.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle

4.14 REQUIRED INSURANCE (IN ADDITION TO THAT REQUIRED BY JAPANESE LAW)

4.14.1. The contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the contractor at the work site.

4.14.1.1. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

4.14.1.2. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

4.14.2. Prior to the commencement of work hereunder, the contractor shall furnish to the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the CO.

5. APPENDICES.

A. Acronyms & Abbreviations List B. Maps and/or Site Plans C. Government Furnished Property/Services/Equipment D. Publications/Forms E. Sample Det 3 Form 2 F-1. Sample Inventories F-2. Example Cover Letter G. Sample JEGS Quarterly & Annual Sampling Schedule 2008 H. Sample OPG Annual Sampling Schedule 2008 I. Sample Report Format for Analytical Results

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition AF Air Force AFB Air Force Base CES Civil Engineer Squadron 718 CES/CEAN 718 CES/Civil Engineer Asset Management Flight, Natural Resources Element CFR Code of Federal Regulation CO Contracting Officer DEPT Department DET 3 Detachment 3, USAFSAM/AD, Building 853 at

Kadena Air Base DOD Department of Defense FAR Federal Acquisition Regulation Form 2 Det 3, AFIOH/AD Form 2, Request for Laboratory

Services GR Government Representative HW Hazardous Waste HWAP Hazardous Waste Accumulation Point JEGS Japan Environmental Governing Standards KAB Kadena Air Base mL milliliters mg/L milligrams/liter OEAC Okinawa Prefectural Environmental Center OPG Okinawa Prefectural Government OSHA Occupational Safety and Health Act PBSA Performance Based Service Acquisition POC Point of Contact ppm parts per million PWS Performance-Based Work Statement QA Quality Assurance QAP Quality Assurance Personnel QCP Quality Control Program SS Services Summary TCLP Toxic Characteristic Leaching Procedure TMO Transportation Management Office TO Task Order USAF United States Air Force

APPENDIX B

MAPS AND/OR SITE PLANS

Kadena Gate 1 Sampling Point

Kadena Gate 4 Quarterly Sampling Point

Courtney WWTP Quarterly Sampling Point

McTureous WWTP Quarterly Sampling Point

Okuma WWTP Quarterly Sampling Point

Okuma Water Plant Quarterly Sampling Point

APPENDIX C

GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT

Reserved

APPENDIX D

PUBLICATIONS/INSTRUCTIONS

Publications Date Applicable Chapter

JEGS 2010 Chapter 4, Waste Water

Chapter 5, Hazardous Materials

Chapter 6, Hazardous Waste

Chapter 11, Pesticides

Chapter 14, Polychlorinated Biphenyls

Chapter 15, Asbestos

Chapter 17, Lead-Based Paint

Chapter 18, Spill Prevention & Response

Chapter 19, Underground Storage Tanks

APPENDIX E

Det 3 Form 2, REQUEST FOR LABORATORY SERVICES

Form 2 Reverse Side

APPENDIX F-1

SAMPLING INVENTORIES

APPENDIX F-2

EXAMPLE COVER LETTER

Company Logo & Letterhead

Date

To: 718 CES/CEAN (Attn. Mr./Ms. Environmental)

Subject Environmental Sampling Results

1. Brief description of the background on the sample. What the waste stream or material was.

What the process was that created or caused it. Why the sample was taken. Who requested the sample and where the sample was taken.

2. Describe the results of the analysis. State limits the material may exceed. If there was a problem with the test and what can be stated from the results. For example, the surrogate recovery rate was below the limits for the test but matrix interference was adjusted to compensate for the problem so these results still have reasonable accuracy and can be use to characterize the waste as hazardous based on the limit exceeded.

Sample Number Description Result Regulatory Limit

LM09266K107‐1 18 CES/CEANO Plastic Bead Blast Media 37 m/kg

Pb

0.3 m/kg

LM09266K107‐2 18 CES/ CEANO Paint Related Material, Liquid 223 mg/L

MEK

200 mg/L

Signature block

2 Attachments

1. Analytical Results for LM09266K107‐1

2. Analytical Results for LM09266K107‐2

APPENDIX G

SAMPLE JEGS QUARTERLY & ANNUAL SAMPLING SCHEDULE 2008

APPENDIX H

EXAMPLE OPG ANNUAL SAMPLING SCHEDULE 2008

APPENDIX I

SAMPLE REPORT FORMAT FOR ANALYTICAL RESULTS