PWS - Revised 29 Mar 10.pdf

Attachment 1

FA5270-10-R-0020

PERFORMANCE WORK STATEMENT (PWS)

FOR

TECHNICAL SCENARIO WRITING

1st Battalion, 1st Special Forces Group (Airborne) Torii Station, Okinawa, Japan

AOSO-SFI-FSD

29 MAR 2010

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 SERVICES SUMMARY 3

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 3

4 GENERAL INFORMATION 3-9

5 APPENDICES 10

1. DESCRIPTION OF SERVICES.

The contractor shall provide all subject matter expertise, management, tools, supplies, equipment, and labor necessary to brainstorm, write and provide a technical scenario for Special Operation Forces (SOF) training based and current threats and real world data. The contractor will be able to deploy and support 1st BN, 1st SFG (A) personnel in the development of a realistic scenario which will rehearse specific classified Tactics, Techniques and Procedures (TTPs). The period of performance for this contract is 07 April to 18 May 2010.

1.1. BASIC SERVICES.

A minimum of two scenario writers, to provide a technical input training in support of Special Operations Threat Reduction Force to provide training to SOF. The contractor shall provide the appropriate amount of personnel to support the training exercise dates with highly experienced SOF mission planners.

1.2. SPECIAL REQUIREMENTS.

Contractor will have recent, within one year, experience running multi-national (combined) exercises within the Pacific Command’s (PACOM) Area of Responsibility (AOR). Each contractor employee must posses a Top Secret Security Clearance at the time of performance for this contract.

1.3. SCENARIO WRITING: GOALS:

The Contractor shall provide subject matter expertise as related to exercise planning support in the areas of SOF intelligence, SOF ground and air operations, joint/combined staff operations, and joint, and inter-agency / multinational coordination. The Contractor shall provide expertise to script writing efforts, with the support of 1st Battalion, 1st Special Forces Group staff, before during and after all Final Planning Conferences.

The Contractor shall realistically script and represent message traffic from U.S Government agencies, higher / adjacent / and subordinate military commands to include Special Operations Command Pacific (SOCPAC) and the Joint Chiefs of Staff (JCS), and regional governments following the specific exercise storyline, as would be the case in a real-world scenario.

The contractor shall provide advice, input and support to the Commander (CDR) and S3 during setup, preparation, execution and endex of exercises. The contractor may be required to conduct planning sessions at SOCPAC on Camp Smith, Hawaii. The contractor shall deploy to Sydney, Australia during the deployment portion of the exercise and shall remain in Australia through completion. The contractor shall work with the director of the planning cell to provide advice and support during the actual conduct of the exercise.

The goal shall be to exercise all levels of command, while focusing on using a real world scenario that allows maximum participation of all exercise participants.

1.4 SCENARIO WRITING: SPECIFIC TASKS.

1.4.1 COMMAND AND CONTROL.

The Contractor shall perform required services as part of the Planning Cell for the duration of exercise VB Action 10-1 to ensure proper script management and exercise control. The Contractor shall write the exercise script for the exercise prior to execution of the exercise. This will be in conjunction with 1st Battalion, 1st Special Forces Group input and support. The

Contractor will provide advice and assistance to the Planning Cell, S3, and CDR throughout setup, training and the execution of the exercise itself to include preparation, synchronization, and execution of the After Action Review (AAR).

Orders, directives, and guidance shall be replicated from PACOM and JCS in a manner consistent with procedures established for the exercised Contingency Plan (CONPLAN).

Concept of the Operation (CONOPs) and Situation Report (SITREPs) from subordinate HQs may in some cases be replicated as well.

1.4.2 INTELLIGENCE REQUIREMENTS.

This shall be a scripted Threat and Friendly Forces scenario that is depicted within an integrated Master Scenario Events List (MSEL) and combine operations and intelligence Synchronization Matrix. The Contractor shall develop detailed message traffic from higher/adjacent/subordinate headquarters, US Embassies, Other US Agencies, and participating or affected National governments within the Area of Interest that will ensure a realistic, challenging and fluid exercise.

The Contractor shall work with the S3 and S2 action officers to create data from the crisis area that is realistic and supports the scenario script and event matrix. This data shall accurately reflect current events in the region during the intelligence buildup preceding the exercise and during the execution of the exercise. Data derived from national intelligence and theater intelligence sources (CIA, DOS, etc.) shall accurately reflect products which are actually available for that region while supporting and adhering to the script and storyline.

Current JCS, PACOM and SOCPAC governing documents shall guide 1st Battalion, 1st Special Forces Group plans and actions.

In order for the training audience to benefit from the scenario and replicated staff actions, the timelines for assessments, concepts, approvals, etc., shall be accurately depicted and adhered to throughout the course of the exercise.

The script shall conform to environmental, cultural, geographical, and political realities of the region, and be the driver behind the synchronization of action of all levels of US SOF units and headquarters (from the operational to the tactical) and their partner participating nation military units.

Most material must be releasable to Participating Nation militaries. Only information that replicates normal SOCPAC compartmented activities will be classified NOFORN.

The Contractor shall develop a written scenario and exercise outline. Additionally, the Contractor shall develop a MSEL with supporting materials to portray an incident involving a developing PACOM GWOT scenario with branches and sequels.

2. SERVICES SUMMARY.

The Contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that contractor Quality Control is unacceptable.

Performance Objective PWS Para Performance Threshold Technical Scenario Writing 1.1, 1.2, 1.3 Provide 2 technical scenario writers to support the planning cell in order preparation and scenario development not later than 1 April 2010. Scenario must include SOF-specific TTPs relevant to the PACOM AOR.

4. GENERAL INFORMATION.

4.1 QUALITY CONTROL.

The Contractor is required to control the quality of service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary. The government will evaluate the contractor’s performance under this contract based on a weekly update meeting or as needed by a designated government representative.

4.1.1. Quality Control Program. The contractor shall provide a complete Quality Control Program (QCP) to ensure the requirements of the contract are provided as specified. The contractor shall provide a QCP describing the inspection system for the requested services listed in the PWS. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of unacceptable services. The contractor shall submit to the Contracting Officer for review no later than [ ].

The contractor shall update the plan as changes occur and changes shall be submitted for review by the Contracting Officer.

4.1.2. The contractor’s QCP shall contain, as a minimum, the following items:

a. A description of the inspection system to cover all services. Description shall include specifies as to the areas to be inspected on a scheduled and unscheduled basis, frequently of inspections, and the title and organizational placement of the inspector(s).

b. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

c. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

4.1.3. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2 QUALITY ASSURANCE.

The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance. The government will also investigate complaints received from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2.1 The Quality Assurance Personnel (QAP) is the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the QAP(s), with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror. The contractor shall designate a program manager as the contract (site) manager and one or more instructors as alternate(s) who shall act for the contractor when the manager is absent.

4.2.2 The QAP(s) or alternate(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The QAP(s) or alternate(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer and not to the QAP(s).

4.2.4. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the Contracting Officer or authorized representative(s).

4.3. SECURITY REQUIREMENTS.

Contractor employees must posses Top Secret Security clearance at the time of performance of this contract.

4.4. PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured.

4.4.1. Key Control. The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons.

4.4.1.1. The contractor shall immediately report the occurrences of a lost of duplicate key to the contracting officer.

4.4.1.2. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the contracting officer, re-key or replace the affected lock or locks;

however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.4.1.3. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

4.5. HOURS OF OPERATION.

4.5.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: Minimum of 12 hours per day. Saturday and Sunday and Federal Holidays included. Contractor may be required to cover 24 hour periods as needed in support of scenario development. The contractor may work, with prior approval of the Contracting Officer, extended hours to ensure timely completion of work at no additional cost to the government.

4.5.1.1. Recognized Holidays. The contractor is required to provide service during US recognized holidays.

4.5.2. Emergency Services. On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours described above. Emergency Medical Treatment and Services for contractors are responsibility of the contracted personnel.

4.6. CONSERVATION OF UTILITIES.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.6.1. Lights shall be used only in areas where and when work is actually being performed.

4.6.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.6.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.6.4. Government telephones shall be used only for official government business.

4.7. RECORDS.

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in [LIST APPLICABLE APPENDICE], Applicable Publications and Forms. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.8. ENVIRONMENTAL CONTROLS. (MANDATORY)

4.8.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

4.8.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Kadena AB Fire Dept at 911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

4.8.3. Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.9. GOVERNMENT OBSERVATIONS.

Government personnel, other than contracting officers (COs) and quality assurance personnel (QAPs), may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.10. SAFETY REQUIREMENTS. (MANDATORY)

In performing work under this contract, the contractor shall:

4.10.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.10.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

4.10.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.10.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.10.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.10.6. Record and report promptly (within one hour) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.10.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.10.8. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.10.9. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.11 TRAINING.

All contract employees shall be able to read, write and understand English, and shall speak clearly to be able to brief concisely in large forums. Contractor shall be able to walk up to six miles cross-country over varying terrain carrying varying equipment in rural and urban environment. The contractor is responsible for the physical fitness of employees to meet this requirement. Contractor and its employees must have a minimum of 12 years Special Operation Forces experience.

4.12. SPECIAL QUALIFICATIONS.

Advanced Special Operations (ASO) & Military Source Operations (MSO) Level II qualifications.

4.13. PARTNERING AGREEMENT. (OPTIONAL)

The contracting officer may require a partnering agreement between the government and the contractor to ensure joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing the partnering agreement. Suggested representation is the government inspector, the government contract administrator, the contractor’s manager and the contractor’s quality control person. All costs for the partnership agreement should be shared equally between the government and contractor. This group is responsible for developing a formal partnering agreement that should be signed by all parties involved. The agreement should contain as a minimum: specific goals to be reached and a list of objectives to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement.

4.14. CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DoDI 3020.37. (MANDATORY) IAW AFI 63-124, para 2.7.1, and DODI 3020.37 this requirement is not considered mission essential.

4.15. PHASE OUT.

4.15.1 If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be. During the phase-out familiarization period, the incumbent will be fully responsible for the Technical Scenario Writing.

4.15.2 The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor.

With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.16 PUBLICATIONS.

4.16.1 Compliance with all publications, regulations and operating instructions provided by the Government is required when:

4.16.2 They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

4.16.3 The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

4.16.4 The contractor is required to acquire and work on the latest version of the publication.

4.17. CONTRACTOR PERSONNEL

4.17.1. Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.17.1.1. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.17.1.2 The contract manager or alternate shall be available during normal duty hours within two (2) hours to meet on the installation with government personnel (designated by the CO) to discuss problems. After normal duty hours the manager or alternate shall be available within four (4) hours.

4.17.2. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.17.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.17.2.2. The contractor shall not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

4.17.2.3. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.18. JAPANESE ROAD LAWS

4.18.1. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

4.18.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.18.1.2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

4.18.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.19. REQUIRED INSURANCE by JAPANESE LAW

4.19.1. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

4.19.1.1. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

4.19.1.2. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

4.19.2. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

5. APPENDICES

A. Acronyms & Abbreviations List

B. Estimated Workload Data

C. Maps and/or Site Plans

D. Publications/Forms

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AAR After Action Review

AF Air Force

AFB Air Force Base

AOR Area Of Responsibility

CDR Commander

CFR Code Federal Regulation

CO Contracting Officer

CONPLAN Contingency Plan

CONOP Concept of Operation

DEPT Department

DOD Department of Defense

FAR Federal Acquisition Regulation

GR Government Representative

JCS Joint Chiefs of Staff

MSEL Master Scenario Events List

OSHA Occupational Safety and Health Act

PACOM Pacific Command

PBSA Performance Based Service Acquisition

PWS Performance-Based Work Statement

QA Quality Assurance

QAP Quality Assurance Personnel

QCP Quality Control Program

SITREP Situation Report

SOCPAC Special Operations Command Pacific

SOF Special Operations Forces

SS Services Summary

TTP Tactic, Technique, and Procedure

USAF United States Air Force

APPENDIX B

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 TECHNICAL SUPPORT WRITING 45 Days

APPENDIX C

MAPS AND/OR SITE PLANS

SUGGESTED MAPS ARE:

BUILDINGS WHERE EMCS EQUIPMENT IS LOCATED

AUTHORIZED GATE ENTRY POINTS

BASE MAP OF ALL PERTINENT OFFICES

EMERGENCY SERVICES

(NOTE: ADD MAPS/PLANS AS CONSIDERED APPROPRIATE.)

APPENDIX D

GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT

POSSIBLE ITEMS ARE:

EMCS EQUIPMENT TO BE MAINTAINED

UTILITIES TO OPERATE SYSTEMS

POTABLE WATER

(NOTE: ADD DATA AS CONSIDERED APPROPRIATE.)

APPENDIX E

PUBLICATIONS/INSTRUCTIONS

Applicable PWS Publication/Instruction /Name Date Paragraph/Chapter Paragraph

(NOTE: WHEN ENTIRE PUBLICATION IS REQUIRED/MANDATORY PUT (ENTIRE

DOCUMENT APPLICABLE) INSTEAD OF CITING PARAGRAPH OR CHAPTER)