ATTACH 1 STATEMENT OF WORK AND SPECIFICATIONS.pdf

SOLICITATION NO FA5270-10-R-0006

LXEZ 10-4251, PAINT INTERIOR, VARIOUS MFH AND OTHER GOVERNMENTAL BUILDINGS

ATTACHMENT 1

STATEMENT OF WORK AND SPECIFICATIONS

for

Project LXEZ 10-4251, PAINT INTERIOR, VARIOUS MFH AND OTHER GOVERNMENT BUIILDINGS, VARIOUS LOCATIONS at

OKINAWA, JAPAN

Prepared by:

718 CES/CEPMC

Chito Alba

11 September 2009

U.S. AIR FORCE, 18th CIVIL ENGINEER GROUP

718TH CIVIL ENGINEER SQUADRON

Kadena Air Base, Okinawa, Japan

STATEMENT OF WORK

FOR

INTERIOR PAINTING

1.0 SCOPE: The work to be completed on this project shall be interior painting of walls and ceilings for

Multi Family Housing, Administrative buildings and other Military Facilities including hangars, warehouses and storage buildings.

1.1 LOCATION OF WORK: Interior painting shall be performed in various US Military Installations to include Kadena Air Base, Camp Foster, Camp Lester, Camp Courtney, Camp McTureous and Camp

Kinser, Okinawa, Japan and other camp or base specified, approximately as indicated. The exact location will be shown by the 718 Civil Engineering Squadron and Contracting Officer.

1.2 PRINCIPAL ITEMS OF WORK: The primary work requires the contractor to furnish all parts, labor, materials, tools and equipment, transportation, supervision and operations identified in this statement of work and specifications for interior painting.

1.2.1 The following scope of work is expressed in general terms and in no way limits the contractor’s responsibility. Perform all work in accordance with the statement of work, specifications or accompanying drawings. The contactor is required to provide a complete and useable facility within the terms and condition of this contract.

1.2.1.1 Preparation of existing walls and ceiling surfaces to include but not limited to concrete, concrete masonry units (CMU), steel, galvanized metal, drywalls or gypsum boards, plywood, wood cabinets and other related pipes, surface conduits and wirings, fire hose and extinguisher cabinets, ducts and other equipment , unless specifically excluded in the contract documents. Work to include removal of mildew and grease on surfaces to be painted. Mildewed area shall be treated with 10% bleach solution.

1.2.1.2 The contractor will repair all cracks and holes, replace drywall or gypsum board if necessary prior to painting.

1.2.1.3 The contractor will seal all stains on the wall surfaces prior to painting with the product that will not allow the stains to reaper when painted.

1.2.1.4 The contractor will remove all vinyl wall paper or other wall covers (where required or applicable) and prepare wall surfaces to be textured or painted.

1.2.1.5 The contractor will remove and reinstall light fixtures on the wall and ceiling, ceiling fans, wall hangs, frames, bulletin boards, hardware, supply and return diffusers, switches, outlet box plates, chair rails(where applicable) and cove bases when paint is dry. Contractor will be responsible for disposal of materials that will not be reinstalled and replace such materials to match existing condition.

1.2.1.6 If drywall or gypsum boards are replace the contractor will first primer the bare drywall or gypsum board before painting with at least two coats of water based primer.

1.2.1.7 The contactor will apply two coat systems to paint walls, ceilings and other related works that have been prepared. For varnish finish color shall match the existing color.

1.2.1.8 The contractor will not leave any paint residue on furniture, outlets, switches, light fixtures, windows, doors and other equipment within painting area. The contractor will use over spray control if this is the procedure that he elect to use.

1.2.1.9 The contractor will protect all areas, equipment, furniture and other items not part of painting during application operation.

1.2.1.10 The contractor will be responsible for moving and protecting all furniture, appliance, equipment and casework to complete full wall and ceiling painting. User agency will remove computers, paper, classified equipment and personal items in preparation according to the provided schedule by the contractor.

1.2.1.11 The type of paint and primer that the contractor will be allowed to use will be a water base for walls, ceilings and acrylic type for others. These items will not contain hazardous materials of any kind.

1.2.1.12 The contactor will be responsible for protecting surfaces, walls, floor, ceiling finishes, rooms and other area in the facility that will not be painted.

1.2.1.13 The contractor will be responsible for installing outside corner protectors on all outside corners that are no less than 2 inches wide, self adhesive or applied with fastener. They must be at least five (5) feet in length.

1.2.1.14 At the completion of contract, the contractor will remove from the job site the staging area, scaffolding, equipment and containers. Clean up paint spots, oil and stains on adjacent surfaces and areas not intended to be painted. Existing work shall be in a condition equal to or better than that which existed before new work started.

2.0 REQUIREMENT AND OTHER RELATED WORK: Contractor must comply with all OSHA standards during the project. Contactor must at all times have copies of MSDS information for any hazardous materials being used on the job site. Contractors are responsible for removal and disposal of excess materials daily and clean up during operation of contract. Floor plans along with a room schedule will be provided during the solicitation of proposal.

2.1 Contractors are required to have a current Business license, Liability insurance and vehicle insurance while on the various US Military Installations property in Okinawa, Japan.

- - - End of SOW - - -

TABLE OF CONTENTS - MAY 2009

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 31 10 04/06 METRIC MEASUREMENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 01/08 SUMMARY OF WORK

01 14 00 07/07 WORK RESTRICTIONS

01 32 01.00 10 08/08 PROJECT SCHEDULE

01 33 00 02/09 SUBMITTAL PROCEDURES

01 57 20.00 10 04/06 ENVIRONMENTAL PROTECTION

01 58 00 08/08 PROJECT IDENTIFICATION

DIVISION 09 - FINISHES

09 90 00 08/08 PAINTS AND COATINGS

-- End of Master Table of Contents –

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

SECTION 00 31 10

METRIC MEASUREMENTS

04/06

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

ASTM INTERNATIONAL (ASTM)

ASTM E 621 (1994e1; R 1999) Use of Metric (SI) Units in Building Design and Construction (Committee E-6 Supplement to E380)

IEEE/ASTM SI 10 (2002) American National Standard for Use of the International System of Units (SI): The Modern Metric System

1.2 GENERAL

This project includes metric units of measurements. The metric units used are the International System of Units (SI) developed and maintained by the General Conference on Weights and Measures (CGPM);

the name International System of Units and the international abbreviation SI were adopted by the 11th CGPM in 1960. A number of circumstances require that both metric SI units and English inch-pound (I- P) units be included in a section of the specifications. When both metric and I-P measurements are included, the section may contain measurements for products that are manufactured to I-P dimensions and then expressed in mathematically converted metric value (soft metric) or, it may contain measurements for products that are manufactured to an industry recognized rounded metric (hard metric) dimensions but are allowed to be substituted by I-P products to comply with the law. Dual measurements are also included to indicate industry and/or Government standards, test values or other controlling factors, such as the code requirements where I-P values are needed for clarity or to trace back to the referenced standards, test values or codes.

1.3 USE OF MEASUREMENTS IN SPECIFICATIONS

Measurements in specifications shall be either in SI or I-P units as indicated, except for soft metric measurements or as otherwise authorized. When only SI or I-P measurements are specified for a product, the product shall be procured in the specified units (SI or I-P) unless otherwise authorized by the Contracting Officer. The Contractor shall be responsible for all associated labor and materials when authorized to substitute one system of units for another and for the final assembly and performance of the specified work and/or products.

1.3.1 Hard Metric

A hard metric measurement is indicated by an SI value with no expressed correlation to an I-P value.

Hard metric measurements are often used for field data such as distance from one point to another or distance above the floor. Products are considered to be hard metric when they are manufactured to metric dimensions or have an industry recognized metric designation.

1.3.2 Soft Metric

a. A soft metric measurement is indicated by an SI value which is a mathematical conversion of the I-P value shown in parentheses (e.g. 38.1 mm (1-1/2 inches)). Soft metric measurements are used for measurements pertaining to products, test values, and other situations where the I-P units are the standard for manufacture, verification, or other controlling factor. The I-P value shall govern while the metric measurement is provided for information.

b. A soft metric measurement is also indicated for products that are manufactured in industry designated metric dimensions but are required by law to allow substitute I-P products. These measurements are indicated by a manufacturing hard metric product dimension followed by the substitute I-P equivalent value in parentheses (e.g., 190 x 190 x 390 mm (7-5/8 x 7-5/8 x 15-5/8 inches)).

1.3.3 Neutral

A neutral measurement is indicated by an identifier which has no expressed relation to either an SI or an I-P value (e.g., American Wire Gage (AWG) which indicates thickness but in itself is neither SI nor I P).

1.4 COORDINATION

Discrepancies, such as mismatches or product unavailability, arising from use of both metric and non-metric measurements and discrepancies between the measurements in the specifications and the measurements in the drawings shall be brought to the attention of the Contracting Officer for resolution.

1.5 RELATIONSHIP TO SUBMITTALS

Submittals for Government approval or for information only shall cover the SI or I-P products actually being furnished for the project. The Contractor shall submit the required drawings and calculations in the same units used in the contract documents describing the product or requirement unless otherwise instructed or approved. The Contractor shall use IEEE/ASTM SI 10 and ASTM E 621 as the basis for establishing metric measurements required to be used in submittals.

-- End of Section --

SECTION 00 31 10

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 11 00

SUMMARY OF WORK

01/08

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

ASTM INTERNATIONAL (ASTM)

ASTM E 2114 (2008) Standard Terminology for Sustainability Relative to the Performance of Buildings

1.1.1 Publication Compliance

Where materials or equipment are specified to conform to the U.S. standards from organizations such as the American National Standards Institute (ANSI), American Society of Testing Materials (ASTM), Underwriter’s Laboratories Inc. (UL), or other U.S. standards and organizations, material or equipment that meets an equivalent Japanese Industrial Standard (JIS) may be substituted. It is the responsibility of the Contractor to provide all documentation required to prove the JIS is equivalent or more stringent than the U.S. standard. All substituted material or equivalent meeting an equivalent JIS shall be submitted by the Contractor to the Contracting Officer (CO) for review and approval in compliance to the U.S. standards prior to its use on the project.

1.2 DEFINITIONS

Definitions pertaining to sustainable development are as defined in ASTM E 2114, Section 01 57 20.00 10 ENVIRONMENTAL PROTECTION, and as specified.

a. "Environmentally preferable products" have a lesser or reduced effect on the environment in comparison to conventional products and services. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the product.

b. "Indoor environmental quality" is the physical characteristics of the building interior that impact occupants, including air quality, illumination, acoustics, occupant control, thermal comfort, daylighting, and views.

c. "Operational performance" is the functional behavior of the building as a whole or of the building components.

d. "Sustainability" is the balance of environmental, economic, and societal considerations.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

1.3.1 Project Description

The work shall consist of, but not limited to, furnish all parts, labor, materials, tools and equipment, transportation, supervision and operations identified in this statement of work and specifications for interior painting and incidental related work.

1.3.2 Location

The work shall be located at Kadena Air Base, Camp Foster, Camp Lester, Camp Courtney, Camp McTureous and Camp Kinser, Okinawa, Japan and other US Military Installations specified, approximately as indicated. The exact location will be shown by the Contracting Officer.

1.4 WORK RESCHEDULING

Contractor shall allow for a maximum of 10 calendar days where construction activity is prohibitive.

Government will provide 24 hour notification each time the restrictions are invoked. Normal duty hours for work shall be from 0800 a.m. to 1700, Monday through Friday. Requests for additional work shall require written approval from the Contracting Officer 7 days in advance of the proposed work period.

1.5 OCCUPANCY OF PREMISES

Building(s) will be occupied during performance of work under this Contract. Occupancy notifications will be posted in a prominent location in the work area. Before work is started, the Contractor shall arrange with the Contracting Officer a sequence of procedure, means of access, and space for storage of materials and equipment, and use of approaches, corridors, and stairways.

1.6 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

1.7 GOVERNMENT-FURNISHED MATERIAL AND EQUIPMENT

Pursuant to Contract Clause "FAR 52-245-4, Government-Furnished Property (Short Form)", the Government will furnish the following materials and equipment for installation by the Contractor (applicable to all Military Family Housing projects only):

DESCRIPTION QUANTITY

Latex Paint 5,000 gal/month* Enamel Paint 600 gal/month* Varnish 20 gal/month*

Quantities indicated for the above-listed items marked with an asterisk are estimates. It is the intention of the Government to furnish all quantities of the asterisk items required to complete the work as specified and the various quantities will be adjusted when necessary. Quantities stated for the above items not marked with an asterisk are all that will be furnished by the Government. Contractor shall furnish any additional quantities required.

1.7.1 Delivery Schedule

Notify the Contracting Officer in writing at least 15 calendar days in advance of the date on which the materials and equipment are required. Pick up materials and equipment no later than 15 calendar days after such date. When materials and equipment are not picked up by the 30th day, the Contractor will be charged for storage at the rate of $30.00 per gallon per month or fraction thereof. Materials and equipment will be available on or after 30 calendar days after the award of contract.

1.7.2 Delivery Location

The Contactor will up pick up the materials and equipment and are located at 718 Civil Engineering Squadron, Bldg 1473 for Kadena Military Housing units, B4118 at Camp Courtney for all Camp Courtney and Camp McTureous Military Family Housing units, B5641 at Camp Foster for all Camp Lester and Camp Foster Military Family Housing units and B424 at Camp Kinser for Camp Kinser Military Family Housing units. All unused materials shall be returned to the Government.

1.8 SALVAGE MATERIAL AND EQUIPMENT

Items designated by the Contracting Officer to be salvaged shall remain the property of the Government. The salvaged property shall be segregated, itemized, delivered, and off-loaded at the Government designated storage area located within US Military installations. Contractor shall maintain property control records for material or equipment designated as salvage. Contractor's system of property control may be used if approved by the Contracting Officer. Contractor shall be responsible for storage and protection of salvaged materials and equipment until disposition by the Contracting Officer.

SECTION 01 11 00

SECTION 01 14 00

WORK RESTRICTIONS

07/07

PART 1 GENERAL

1.1 SPECIAL SCHEDULING REQUIREMENTS

a. Have materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work.

b. The Contractor shall conduct his operations so as to cause the least possible interference with normal operations of the activity.

c. Permission to interrupt any operation and service shall be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

d. The work under this contract requires special attention to the scheduling and conduct of the work in connection with existing operations. Identify on the construction schedule each factor which this constitutes a potential interruption to operations.

1.2 CONTRACTOR ACCESS AND USE OF PREMISES

1.2.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. To minimize traffic congestion, delivery of materials shall be outside of peak traffic hours (6:30 to 8:00 a.m. and 3:30 to 5:00 p.m.) unless otherwise approved by the Contracting Officer. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. The Contractor's equipment shall be conspicuously marked for identification.

1.2.1.1 Subcontractors and Personnel Contacts

Furnish a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.2.1.2 Identification Badges

Identification badges, if required, will be furnished without charge. Application for and use of badges will be as directed. Furnish a completed EMPLOYMENT ELIGIBILITY VERIFICATION (DHS FORM I-9) form for all personnel requesting badges. Immediately report instances of lost or stolen badges to the Contracting Officer. Identification badges will be issued to the Contractor and his employees in accordance with the US Military Installation Security Regulations. A copy of the security regulations may be obtained from the security office. All badges must be returned or accounted for to the department of Public Safety's Pass and Identification Office upon expiration of the badge or contract, or termination of the employee.

1.2.1.3 Employee List

The Contractor shall provide to the Contracting officer, in writing, the names of two designated representatives authorized to request personnel and vehicle passes for employees and subcontractor's employees prior to commencement of work under this contract. The Contractor shall adhere to the requirements of "Important Clarifications - Contractors - How to Gain Access," dated 31 October 1995, in obtaining access to the US Military Installation complex for the life of the contract.

1.2.1.4 Personnel Entry Approval

Failure to obtain entry approval will not affect the contract price or time of completion.

1.2.1.5 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installations except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation.

Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.2.2 Emergency Response Requirement

TROPICAL CYCLONE CONDITIONS OF READINESS (TCCOR)

In order to protect US Government property, the following actions shall be taken upon declaration of Tropical Cyclone conditions and/or high wind warnings.

A. Tropical Cyclone Condition 3: When Condition 3 is declared, the Contractor shall perform general area clean up which will exceed the requirements contained in contract clause 52.236-12 entitled Cleaning Up. All loose debris, waste and excess Contractor owned supplies, materials and equipment shall be removed from US Government facilities and disposed of off base in accordance with local Prefecture and Japanese laws at Contractor's expense. Work may continue provided effective and adequate clean up has been accomplished.

B. Tropical Cyclone Condition 2: When Condition 2 is declared, all exterior work shall cease immediately and interior work shall be continued until Condition 1C is given. The Contractor shall take the necessary action listed below to secure the job site against damages, which may result from anticipated weather conditions. The Contractor may be called at any time to complete tropical typhoonization; therefore, he shall provide emergency telephone numbers and/or addresses where at least three (3) officials of the company may be reached and notified that immediate typhoonization is necessary.

1. General Area Clean Up: Clean up and disposal of loose debris and waste shall continue as directed by Paragraph A above.

2. Barrels and Containers: All remaining barrels and containers shall be placed within the construction building when space is available. When a space in the building is not available, barrels and containers shall be tied together and securely staked to the ground or filled with sand or gravel.

3. Metal Scaffoldings, Form Supports, and Accessory Materials: All metal scaffoldings, form supports and accessory materials required for future construction shall be tied together into bundles with heavy wire, cable or rope and shall be placed within the construction building or structures where available and practical.

4. Contractor Equipment: All medium size equipment shall be removed, or placed close to a building or placed inside a building. Equipment placed close to a building shall be secured with blocks or anchored with cable or both. Items of small equipment shall be moved inside a building and secured or moved off US Government facilities.

C. Tropical Cyclone Condition 1: When Condition 1 is declared without the normal progression through Condition 3 and/or 2, the Contractor shall take actions listed in Paragraph (1) through (3) above. These actions shall commence immediately upon declaration of Condition 1. The Contractor shall be notified either at the job site or at the emergency phone numbers and/or addresses when tropical typhoonization is required in accordance with this paragraph.

D. High Wind Warning: When wind gusts of 30 knots per hour or greater are forecasted, the Contractor may be required to accomplish general area clean up in accordance with Paragraph 1 above; to bundle and securely tie or securely cover and weight small wooden items, to remove and secure wooden barricades and to remove loose materials from roofs and other high unprotected areas.

E. Contractor's Representative: The Contractor's representative shall not leave the job site after notification under Paragraphs b, c and d above until the area has been inspected and cleared by a Base Civil Engineering representative. The Contractor may request an inspection by calling Chief, Contract Management, telephone number 634-2191.

F. The contractor shall provide to the Contracting Officer the names, addresses, and telephone numbers of at least two individuals (who speak English) who can be contacted during typhoon emergencies. The individuals named by the contractor shall be responsible for monitoring the various forms of communications (i.e., local and AFN radio and television stations) during the typhoon season.

The contractor is responsible for ensuring these individuals are available during and after duty hours -to include weekends.

G. If the Government has to perform typhoonization of a construction site or field office, due to the non-availability of the designated individuals, the contractor may be held liable for all cost associated with performing said work. In addition, contractor waives all claims to damage or loss that arise from Governments actions.

1.2.3 Working Hours

The Contractor shall be allowed to work from 0730 to 1800 hours, Monday through Saturday, excluding the following US Legal holidays.

1. First day of January New Year's Day

2. 3rd Monday of January Martin Luther King's Birthday

3. 3rd Monday of February President's Day

4. Last Monday of May Memorial Day

5. 4 July Independence Day

6. 1st Monday of September Labor Day

7. 2nd Monday of October Columbus Day

8. 11 November Veteran's Day

9. 4th Thursday of November Thanksgiving Day

10. 25 December Christmas Day

When US Government legal holidays occur on Sunday, the following Monday shall not be considered a workday unless changes in work schedules are approved by the Contracting Officer. During the period of the week of Thanksgiving Day through the week after the New Year's Day, the Government will not be obligated to turn over housing units and other facilities under contract to the Contractor for painting. The Contractor is to account for this in his construction schedule and offer. Any deviations from the above shall be submitted in writing to the Contraction Officer for approval on a case-by-case basis.

1.2.4 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval. Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work shall be lighted in a manner approved by the Contracting Officer.

1.2.5 Occupied and Existing Buildings

The Contractor shall be working in an existing building which is occupied. Do not enter the building without prior approval of the Contracting Officer. The existing buildings and their contents shall be kept secure at all times. Provide temporary closures as required to maintain security as directed by the Contracting Officer. Provide dust covers or protective enclosures to protect existing work that remains and Government material during the painting period.

Relocate movable furniture away from the Contractor's working area as required to perform the work, protect the furniture, and replace the furniture in their original location upon completion of the work.

Leave attached equipment in place, and protect them against damage, or temporarily disconnect, relocate, protect, and reinstall them at the completion of the work.

The Government will remove and relocate other Government property in the areas of the building scheduled to receive work.

1.3 JAPANESE ROAD LAWS

A. The following Japanese Road Laws, Article Number 43 and 43-2, will be strictly complied with by the Contractor on U.S. Military installations, Okinawa, Japan.

1. Article 43 - The Road Law, Japan (Prohibitive acts relative to roads)

2. No person shall commit the following described acts:

a. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

B. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out.)

The agency managing a road, may, when there is reasonable cause for him to feel that things or cargo being carried, on a motor vehicle may fallout and damage, pollute or otherwise deface the road in which manner as to hinder or obstruct traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle or correcting the method of loading or the method of traveling or operation of the vehicle.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

SECTION 01 14 00

SECTION 01 32 01.00 10

PROJECT SCHEDULE

08/08

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation on

U.S. ARMY CORPS OF ENGINEERS (USACE)

ER 1-1-11 (1995) Progress, Schedules, and Network Analysis Systems

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Project Schedule; G

1.3 QUALITY ASSURANCE

Designate an authorized representative to be responsible for the preparation of the schedule and all required updating (activity status) and preparation of reports. The authorized representative shall be experienced in scheduling projects similar in nature and complexity to this project and shall be experienced in the use of the scheduling software that meets the requirements of this specification.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

Contractor shall prepare for approval a Project Schedule, as specified herein, pursuant to the Contract Clause, SCHEDULE FOR CONSTRUCTION CONTRACTS. Show in the schedule the sequence in which the Contractor proposes to perform the work and dates on which the Contractor contemplates starting and completing all schedule activities. The scheduling of the entire painting project is required. The scheduling of painting is the responsibility of the Contractor. Contractor management personnel shall actively participate in its development. Subcontractors and suppliers working on the project shall also contribute in developing and maintaining an accurate Project Schedule. Provide a schedule that is a forward planning as well as a project monitoring tool.

3.1.1 Approved Project Schedule

Use the approved Project Schedule to measure the progress of the work and to aid in evaluating time extensions. Make the schedule cost loaded and activity coded. The schedule will provide the basis for all progress payments. If the Contractor fails to submit any schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule.

3.1.2 Schedule Status Reports

Provide a Schedule Status Report on at least a monthly basis. If, in the opinion of the Contracting Officer, the Contractor falls behind the approved schedule, the Contractor shall take steps necessary to improve its progress including those that may be required by the Contracting Officer, without additional cost to the Government. In this circumstance, the Contracting Officer may require the Contractor to increase the number of manpower, overtime operations, days of work, or the amount of construction plant, and to submit for approval any supplementary schedule or schedules as the Contracting Officer deems necessary to demonstrate how the approved rate of progress will be regained.

3.1.3 Default Terms

Failure of the Contractor to comply with the requirements of the Contracting Officer shall be grounds for a determination, by the Contracting Officer, that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within the time specified in the contract. Upon making this determination, the Contracting Officer may terminate the Contractor's right to proceed with the work, or any separable part of it, in accordance with the default terms of the contract.

3.2 BASIS FOR PAYMENT

Use the schedule as the basis for determining contract earnings during each update period and therefore the amount of each progress payment. Lack of an approved schedule update, or qualified scheduling personnel, will result in the inability of the Contracting Officer to evaluate contract earned value for the purposes of payment. Failure of the Contractor to provide all required information will result in the disapproval of the preliminary, initial and subsequent schedule updates. In the event schedule revisions are directed by the Contracting Officer and those revisions have not been included in subsequent revisions or updates, the Contracting Officer may hold retainage up to the maximum allowed by contract, each payment period, until such revisions to the Project Schedule have been made. Activity cost loading shall be reasonable, as determined by the Contracting Officer. The aggregate value of all activities coded to a contract CLIN shall equal the value of the CLIN on the Schedule.

3.3 PROJECT SCHEDULE REQUIREMENTS

The Contractor will produce and update the Project Schedule capable of meeting all requirements of this specification. Failure of the Contractor to meet the requirements of this specification will result in the disapproval of the schedule.

3.3.1 Scheduled Project Completion

The schedule interval shall extend from NTP date to the required contract completion date. The contract completion activity (End Project) shall finish based on the required contract duration in the accepted contract proposal, as adjusted for any approved contract time extensions. The first scheduled work period shall be the day after NTP is received by the Contractor. Schedule activities on a calendar to which the activity logically belongs. Activities may be assigned to a 7 day calendar when the contract assigns calendar day durations for the activity such as a Government Acceptance activity. If the Contractor intends to perform physical work less than seven days per week, schedule the associated activities on a calendar with non-work periods identified including weekends and holidays. Weather Sensitive Installation to those activities that are weather sensitive. Original durations must account for anticipated normal adverse weather. The Government will interpret all work periods not identified as non-work periods on each calendar as meaning the Contractor intends to perform work during those periods.

3.3.1.1 Project Start Date

The schedule shall start no earlier than the date on which the NTP was acknowledged. Include as the first activity in the project schedule an activity called "Start Project" or NTP. The "Start Project" activity shall have an "ES" constraint date equal to the date that the NTP was acknowledged, and a zero day duration.

3.3.1.2 Schedule Constraints

Completion of the last activity in the schedule shall be constrained by the contract completion date.

Schedule calculations shall result in a negative float when the calculated early finish date of the last activity is later than the contract completion date. Include as the last activity in the project schedule an activity called "End Project". The "End Project" activity shall have an "LF" constraint date equal to the contract completion date for the project, and with a zero day duration or by using the "project must finish by" date in the schedule. The schedule shall have no constrained dates other than those specified in the contract. The use of artificial float constraints such as "zero fee float" or "zero total float" are typically prohibited.

3.4 PROJECT SCHEDULE SUBMISSIONS

Provide the submissions as described below. The required submission is contained in paragraph

SUBMISSION REQUIREMENTS.

3.4.1 Project Schedule Submission

Submit the Project Schedule, defining the Contractor's planned operations approval within 7 calendar days after the NTP is acknowledged. The approved Project Schedule will be used for payment purposes not to exceed 30 calendar days after NTP. Completely cost load the Project Schedule to balance the contract award CLINS shown on the Price Schedule. The schedule shall demonstrate a reasonable and realistic sequence of activities which represent all work through the entire contract performance period.

3.4.1.1 Start and Finish Dates

Accurately show the status of the Activity Start and Activity Finish dates for each activity currently in-progress or completed since the last update. The Government may allow an AF date to be assigned with the percent complete less than 100% to account for the value of work remaining but not restraining successor activities. Only assign AS dates when actual progress occurs on an activity.

3.4.1.2 Percent Complete

Update the percent complete for each activity started based on the realistic assessment of earned value. Activities which are complete but for remaining minor punch list work and which do not restrain the initiation of successor activities may be declared 100 percent complete. To allow for proper schedule management, cost load the correction of punch list from Government pre-final inspection activity not less than 1 percent of the total contract value, which activity may be declared 100 percent complete upon completion and correction of all punch list work identified during Government pre-final inspection.

3.4.1.3 Other Changes

Other changes required due to delays in completion of any activity or group of activities include:

1) delays beyond the Contractor's control, such as strikes and unusual weather.

2) delays encountered due to submittals, Government Activities, deliveries or work stoppages which make re-planning the work necessary.

3) Changes required to correct a schedule that does not represent the actual or planned prosecution and progress of the work.

3.5 REQUESTS FOR TIME EXTENSIONS

In the event the Contractor believes it is entitled to an extension of the contract performance period, completion date, or any interim milestone date, furnish the following for a determination by the Contracting Officer: justification, project schedule data, and supporting evidence as the Contracting Officer may deem necessary. Submission of proof of excusable delay, based on revised activity logic, duration, and costs (updated to the specific date that the delay occurred) is a condition precedent to any approvals by the Government. In response to each Request For Proposal issued by the Government, the Contractor shall submit a schedule impact analysis demonstrating whether or not the change contemplated by the Government impacts the critical path.

3.5.1 Justification of Delay

The project schedule shall clearly display that the Contractor has used, in full, all the float time available for the work involved with this request. The Contracting Officer's determination as to the number of allowable days of contract extension shall be based upon the project schedule updates in effect for the time period in question, and other factual information. Actual delays that are found to be caused by the Contractor's own actions, which result in a calculated schedule delay, will not be a cause for an extension to the performance period, completion date, or any interim milestone date.

3.5.2 Submission Requirements

Submit a justification for each request for a change in the contract completion date of less than 2 weeks based upon the most recent schedule update at the time of the NTP or constructive direction issued for the change. Such a request shall be in accordance with the requirements of other appropriate Contract Clauses and shall include, as a minimum:

a. A list of affected activities, with their associated project schedule activity number.

b. A brief explanation of the causes of the change.

c. An analysis of the overall impact of the changes proposed.

d. A sub-network of the affected area.

Identify activities impacted in each justification for change by a unique activity code contained in the required data file.

3.5.3 Additional Submission Requirements

The Contracting Officer may request an interim update with revised activities for any requested time extension of over 2 weeks. Provide this disk within 4 days of the Contracting Officer's request.

3.6 DIRECTED CHANGES

If the NTP is issued for changes prior to settlement of price or time, submit proposed schedule revisions to the Contracting Officer within 2 weeks of the NTP being issued. The Contracting Officer will approve proposed revisions to the schedule prior to inclusion of those changes within the project schedule. If the Contractor fails to submit the proposed revisions, the Contracting Officer may furnish the Contractor with suggested revisions to the project schedule. The Contractor shall include these revisions in the project schedule until revisions are submitted and final changes and impacts have been negotiated. If the Contractor has any objections to the revisions furnished by the Contracting Officer, advice the Contracting Officer within 2 weeks of receipt of the revisions. Regardless of the objections, the Contractor shall continue to update the schedule with the Contracting Officer's revisions until a mutual agreement in the revisions is reached. If the Contractor fails to submit alternative revisions within 2 weeks of receipt of the Contracting Officer's proposed revisions, the Contractor will be deemed to have concurred with the Contracting Officer's proposed revisions. The proposed revisions will then be the basis for an equitable adjustment for performance of the work.

PART 2 PRODUCTS

Not used.

SECTION 01 32 01.00 10

SECTION 01 33 00

SUBMITTAL PROCEDURES

02/09

PART 1 GENERAL

1.1 DEFINITIONS

1.1.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections. Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Submittals which are required prior to a notice to proceed commencing work on site. Submittals required prior to the start of the next major phase of the construction on a multi-phase contract.

Schedules or tabular list of data or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work, submitted prior to contract notice to proceed or next major phase of construction.

Certificates of insurance Surety bonds List of proposed subcontractors List of proposed products Construction Progress Schedule Submittal register Schedule of prices Health and safety plan Work plan Quality control (QC) plan Environmental protection plan

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements.

(Testing must have been within three years of date of contract award for the project.) Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project. Document required of Contractor, or of a manufacturer, supplier, installer or subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications. Confined space entry permits.

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

SD-11 Closeout Submittals

Documentation to record compliance with technical requirements. Special requirements necessary to properly close out a construction contract. Submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.1.2 Approving Authority

Office or designated person authorized to approve submittal.

1.1.3 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for Contractor QC approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with this section.

SD-01 Preconstruction Submittals

Submittal register; G

1.2.1 Substitutions

Unless prohibited or provided for otherwise elsewhere in the Contract, where the accepted contract proposal named products, systems, materials or equipment by manufacturer, brand name and/or by model number or other specific identification, and the Contractor desires to substitute manufacturer or model after award, submit a requested substitution for Government concurrence. Include substantiation, identifying information and the DOR's approval, as meeting the contract requirements and that it is equal in function, performance, quality and salient features to that in the accepted contract proposal.

1.2.2 Information Only

Submittals not requiring Government approval will be for information only.

1.3 PREPARATION

1.3.1 Transmittal Form

Transmit each submittal, except sample installations and sample panels to office of approving authority. Transmit submittals with transmittal form prescribed by Contracting Officer and standard for project. On the transmittal form identify Contractor, indicate date of submittal, and include information prescribed by transmittal form and required in paragraph entitled "Identifying Submittals."

Process transmittal forms to record actions regarding sample.

1.3.2 Identifying Submittals

When submittals are provided by a lower tier contractor the Prime Contractor is to prepare, review and stamp with Contractor's approval all specified submittals prior to submitting for Government approval. Identify submittals, except sample installations and sample panels, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

a. Project title and location.

b. Construction contract number.

c. Date of the drawings and revisions.

d. Name, address, and telephone number of subcontractor, supplier, manufacturer and any other second tier Contractor associated with submittal.

e. Section number of the specification section by which submittal is required.

f. Submittal description (SD) number of each component of submittal.

g. When a resubmission, add alphabetic suffix on submittal description, for example, submittal 18 would become 18A, to indicate resubmission.

h. Product identification and location in project.

1.3.3 Format for SD-02 Shop Drawings

a. Shop drawings are not to be less than 8 1/2 by 11 inches nor more than 30 by 42 inches, except for full size patterns or templates. Prepare drawings to accurate size, with scale indicated, unless other form is required. Drawings are to be suitable for reproduction and be of a quality to produce clear, distinct lines and letters with dark lines on a white background.

b. Present A4 8 1/2 by 11 inches sized shop drawings as part of the bound volume for submittals required by section. Present larger drawings in sets.

c. Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to…