Attachment 1-PWS.pdf

FA5270-09-T-0037

ATTACHMENT 1

PERFORMANCE-BASED WORK STATEMENT

FOR

Maintenance and Repair Monitor ITV System and Local Control Panels, Chimuwan Tank Farm #1, 2, 3, White Beach, Chibana

Compound and Tengan, Okinawa, Japan

Prepared By: Directorate, Public Works, Torii Station, U.S. Army Garrison Torii Station

Date: 25 Jun 2009

TABLE OF CONTENTS

PARAGRAPH

TITLE PAGE #

1 Section I – Description of Services 3

1.1 Basic Services 3

1.2 Special Requirements 4

1.3 Delivery Ticket 5

2 Section II – Service Summary (SS) 6

3 Section III – Government Furnished Property and Services 7

3.1 Utility 7

3.2 Responsibility of Contractor for Government Property 7

4 Section IV – General Information 8

4.1 Quality Control 8

4.2 Quality Assurance 9

4.3 Security Requirements 9

4.4 Hours of Operations 10

4.5 Operations During Typhoon Conditions 10

4.6 Administrative Requirements 10

4.7 Environmental Control 11

4.8 Safety Requirements 12

4.9 Continuation of Essential DOD Contractor Services During Crisis

Declared in Accordance with DoDI 3020.37

4.10 Phase Out 13

4.11 Publications 13

4.12 Contractor Personnel 14

4.13 Japanese Road Laws 14

4.14 Required Insurance 15

4.15 Contractor Manpower Reporting (CMR) 15

5 Section V – Appendices 17 APPENDIX A – Maintenance and Repair ITV System and Services

Requirements

APPENDIX B – Location Map and Work Area Layout 20 APPENDIX C- US Army Garrison Japan Okinawa Safety Office 26

PERFORMANCE-BASED WORK STATEMENT

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services as necessary to perform preventive maintenance and repair monitor Industrial Television System (ITV). The services included emergency repairs and periodic inspections for the ITV systems. Only equipment in good serviceable condition is to be covered by this contract, see paragraph 1.1.1 below for a description of good serviceable condition. Equipment listed in Appendix A is covered by work statement.

1.1 BASIC SERVICES

1.1.1 Equipment is considered to be in good serviceable condition if equipment is configured to perform all its intended functions and there are no missing parts. Equipment shall not be rejected on the basis that it needs cleaning, minor repairing, or adjustments.

1.1.2 Within 10 working days after receipt of the written contract, the contractor and the Quality Assurance Personnel (QAP) will coordinate a completion date for examination of equipment tendered for quarterly maintenance. The completion date for the examination shall be no longer than 30 days after receipt of the contract. Examination of the equipment will be at no additional cost to the Government.

1.1.3 Upon completion of the examination, the contractor must notify the QAP, in writing, of any equipment not acceptable for quarterly maintenance. Contractor must state the reasons for the rejections and repairs needed to bring the equipment to an acceptable condition. The QAP shall make appropriate disposition for the rejections and repairs if the work are outside or within the scope of this contract requirements, when deemed appropriate, authorizing the contractor to make the required repairs and accepting the equipment on the quarterly maintenance program.

There will be no cost to the Government for quarterly maintenance on equipment rejected until such time as accepted by the contractor.

1.1.4 Failure to notify the Contracting Officer (CO) within 7 working days after agreed completion date shall constitute acceptance by the contractor of all equipment listed on the contract. The contractor shall contact the QAP by telephone at least 2 days prior to inspection.

1.1.5 Items replaced after the beginning of the quarterly maintenance period listed in the contract will be subject to examination and acceptance by the contractor under the same terms as listed for the equipment listed on the original contract.

1.1.6 Replace or repair defective, excessively worn, inoperative or malfunctioning components and parts. When work is completed all components shall operate or function as was intended when the ITV systems and Local Control Operations Panels were newly manufactured.

Contractor will inform the QAP when equipment can no longer be repaired and the reason why repairs are no longer possible.

1.1.7 Check Monitor ITV system and Local Control Operations Panels for proper operations and restore to serviceable conditions. When work is completed the systems shall perform their intended purpose in a manner equal to or superior to the manufacturer’s standard of performance.

1.1.8 SCHEDULE.

Contractor shall submit a quarterly schedule to the QAP prior the start of this project. In the event the schedule requires a change, the following procedures shall be taken;

a. If the change is contractor-caused or due to inclement weather, the contractor shall inform the QAP a minimum of 48 hours prior to the requested or revised performance schedule taking effect.

b. If the change is Government-caused, the contractor shall report immediately to the QAP on the change. The QAP then shall coordinate with the Using Agency to validate the claim and report the results to the CO for necessary actions to be taken thereafter.

1.2 SPECIAL REQUIREMENTS

1.2.1 WORK PERFORMANCE. Work performed shall consist of all service calls required during the term of the contract. Work performed shall be in accordance with manufacturers commercial practice and shall include, but not be limited to, cleaning, oiling, adjusting, replacing of parts, where needed, and keeping the machine in good serviceable condition.

1.2.2 INTERVENING REPAIR CALLS. Service shall include all intervening repair calls necessary between regular inspections. Such service shall be furnished during the contractor’s normal business hours, within 24 hours after the Government gives notice. Only repair calls originating from authorized personnel will be honored by the contractor.

1.2.3 EMERGENCY REPAIR. Services shall include all emergency repair calls necessary between regular inspections. Emergency repair shall be performed during the duty hours and non-duty hours including weekends and holidays. In the event of an emergency, the contractor shall be notified by the QAP or CO. The contractor shall respond within 2 hours after notice is given by the Government for emergency calls.

1.2.4 REPLACEMENT PARTS. The contractor will be reimbursed 100% for all replacement part costs.* Only new or standard parts of equal quality shall be used in effecting repairs. Parts that have been replaced will become the property of the Government. Contractor will return all replaced defective parts to the Government representative unless the replaced parts are used for trade-in as authorized by the QAP or CO. After Government determines defective parts can be dispose or not, the contractor shall dispose or recycle the detective parts in appropriate ways. The contractor shall submit manifest if it is necessary to dispose these items.

1.2.4.1 If parts are needed the contractor must provide a list of parts required and cost estimate to the QAP. During non-duty hours the contractor may wait until the next duty day to provide the cost estimate. The contractor will provide two cost estimates for any part over $25,000. The QAP will have authority to authorized parts replacements up $25,000. The CO must approve parts estimates exceeding $25,000.

1.2.4.2 The following parts must be available within 24 hours:

*NAME

Halogen Lamp or similar parts Wiper Blade with arm or similar parts Fan Camera Case or similar parts

Camera CCD Color TXD7300 or similar parts

1.3 DELIVERY TICKET. The delivery ticket must be prepared to verify the performance of inspection/service calls. The delivery ticket must include the name of the person performing the services, repairs made to the item serviced or inspected, dated and signed.

2. SERVICES SUMMARY

Performance Objective PWS Para Performance Threshold

Quarterly Examination & Maintenance 1.1 90% completion of each Examination and Maintenance Submission of Report 1.1.3 90% completion of each report Intervening Repair Calls 1.2.2 95% completion of each Repair Call Emergency Repair 1.2.3 100% completion of each Emergency Repair Replacement Parts 1.2.4 95% completion of each Replacement

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 UTILITY Contractor can use electricity to repair the ITV items. Contractor shall make efforts to conserve electricity.

3.2 RESPONSIBILITY OF CONTRACTOR FOR GOVERNMENT PROPERTY. The contractor assumes full responsibility and shall indemnify the Government for any and all loss or damages resulting in whole or in part from acts of neglect or omissions by contractor, any subcontractor or any employee, agent, or representative of the contractor or subcontractor, to any Government property while in their custody and case for storage, repairs, or services to be performed under the terms of this contract. The QAP or CO shall be notified by the contractor prior to the removal of any Government owned property from 505th Quartermaster Battalion, Okinawa. All equipment removed from the installation will be accounted for on a hand receipt with the QAP and a copy provided to the CO. Maximum allowable repair time for Government property is 30 days, unless a written extension is obtained from the QAP.

4. GENERAL INFORMATION

4.1. QUALITY CONTROL.

The policy of the Government for Contractor Quality Control and applicable definitions are provided in the Federal Acquisition Regulations in Part 46. The contractor is required to control the quality of service delivery and offer to the Government for acceptance of services only, which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Service Summary.

4.1.1 Quality Control Program. The contractor shall provide a complete Quality Control Program (QCP) to ensure the requirements of the contract are provided as specified. The contractor shall provide a QCP describing the inspection system for the requested services listed in the Performance Work Statement (PWS). The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of unacceptable services. The contractor shall submit to the contracting officer for review no later than 15 days after award.

The contractor shall update the plan as changes occur and changes shall be submitted for review by the Contracting Officer.

4.1.2 The contractor’s QCP shall contain, as a minimum, the following items:

a. A description of the inspection system to cover all services. Description shall include specifies as to the areas to be inspected on a scheduled and unscheduled basis, frequently of inspections, and the title and organizational placement of the inspector(s).

b. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

c. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

4.1.3 Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2 QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance. The government will also investigate complaints received from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2.1 The Quality Assurance Personnel (QAP) is the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the QAP(s), with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror.

4.2.2 The QAP(s) or alternate(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The QAP(s) or alternate(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer and not to the QAP(s).

4.2.4 The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the Contracting Officer or authorized representative(s).

4.3 SECURITY REQUIREMENTS. All of the contractor's vehicle, equipments, tools, materials and any other items necessary to perform this contract shall be removed off-base at the end of each work period. Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.1 ID Passes, Badges and Vehicle Stickers. The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Okinawa prior to start to work. The contractor shall be responsible for all passes issued to his employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

The contractor shall submit a request for base passes for his employees to the 18th Contracting Squadron, Attention: 18 CONS/LGCA, Bldg 732 Kadena Air Base, for recommendation of approval by the Pass and ID Section. After approval from 18th CONS, the contractor shall follow the instructions for acquiring designated pass for entry into applicable Army facilities at Camp Foster, Bldg 456, at DSN 645-2239/7519 (Calling from off base 970-2239/7519). Also, contractor personnel desiring entry into Petroleum, Oils and Lubricants (POL) facilities must obtain a POL security badge in addition to the above standard pass. For POL Badges follow the instructions from Chibana, 505th Quartermaster Battalion, S2/3, Bldg 53110 at 632- 4044/4499/4330 (Calling from off base 962-4044/4499/4330). For vehicle access, follow the instruction from Vehicle Registration, Camp Foster, Bldg 5638 at DSN 645-3200 (Calling from off base 970-3200). The prime contractor shall be responsible for all passes issued to his/her or his subcontractor’s employees under this contract. The Government reserves the right to obtain certification of receipt for all base passes upon termination of employment or completion of contract, prior to payment of final invoice.

4.3.2 Vehicles. All vehicles of the contractor shall be in good operating condition and meet all bases, local and prefectural registrations and safety requirements. Vehicles shall have the company’s name displayed on both sides of the vehicles, visible from 50 feet, written in English.

4.4 HOURS OF OPERATIONS. The contractor shall perform the service required under this agreement during the following hours: Monday through Friday from 0730 to 1630. No work shall be scheduled or performed on holidays unless previous approved or directed by the QAP by submitting a written request or in the case of an emergency request by the personnel mentioned in para 1.4.

4.4.1 Holidays. The contractor is not requested to provide service, excepted as noted on the following days:

1 January New Year's Day* 3rd Monday of January Martin Luther King's Birthday 3rd Monday of February President’s Day Last Monday of May Memorial Day 4 July Independence Day* 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11 November Veteran's Day* 4th Thursday of November Thanksgiving Day 25 December Christmas Day

*If holiday fall on a Saturday, it will be observed on the preceding Friday. If it falls on a Sunday, it will be observed on the following Monday.

4.5 OPERATIONS DURING TYPHOON CONDITIONS. When Tropical Cyclone Condition Readiness 2 (TCCOR 2) is declared, all work will cease immediately. The contractor will clean up and dispose of all loose debris and waste as directed by QAP to secure the job site against damage that may result from anticipated weather conditions. Contractor responsibility shall remain the same during tropical cyclone declaration "Tropical Cyclone Condition of Readiness 1 Caution (TCCOR1C)." Upon the declaration of TCCOR1C, the contractor employees shall be excused from all duties. Upon declaration "Tropical Cyclone Condition of Readiness 1 Recovery (TCCOR1R)," the contractor will immediately be available for duty.

4.6 ADMINISTRATIVE REQUIREMENTS. The contractor shall have the capability to transmit and receive documents using electronic digital media that is compatible with the following English Language Software: Microsoft Word for Windows 2007 or latest version;

Microsoft Excel for Windows 2007 or latest version; and Adobe Acrobat Reader version 8.0 or latest version. The contractor shall have the capability to transmit and receive via Electronic Mail (E-Mail). All correspondence shall be sent first to the QAP, the government will transmit as a minimum, documents such as facility floor plans, and a variety of letters of correspondence related to the day to day execution of this contract. E-Mail addresses for government personnel and contractor personnel shall be exchanged during the pre-performance conference.

4.6.1 Submission of Invoices. The contractor’s invoice shall indicate the following:

a. Contract/Purchase or Delivery Order Number

b. Billing period or date supplies/services were received or rendered

c. Adequate description of supplies/services

d. Quantities of supplies/services received or performed

e. Total amount

f. Printed name, title, organization, and telephone number of designated government official

g. “Received” or similar statement

Invoices (one original) shall be submitted to the QAP at Chibana Compound for certification not later than the first working day of the month immediately succeeding the billing month. Delays in the submission of invoices will cause eventual delays in payments.

4.6.2 Payments: Payment will be made in yen to the contractor upon submission of proper invoices. The paying office will be:

Defense Finance and Accounting Service Japan DFAS-Army (DFAS-JRLF) Unit 5220

APO AP 96328-5220

4.7. ENVIRONMENTAL CONTROL

4.7.1. Compliance with Laws & Regulations. The contractor shall be knowledgeable of and comply with all Japan Environmental Governing Standards (JEGS) and Japanese requirements regarding environmental protection. In the event environmental laws, regulations, or requirements change during the term of the contract, the contractor shall comply with such changes. Upon receipt of any such change, the contractor has 30 calendar days to request an equitable adjustment, if necessary, to comply with a newly applicable environmental rule. If the contractor spills or releases any substance listed in the JEGS into the environment, the contractor shall immediately report the incident to appropriate authorities. In addition, the Fire Department covering the spill location and the QAP shall be immediately notified. The contractor is responsible for spill cleanup, remediation and disposal.

4.7.2. Employee Contact with Potential Hazardous Substances. If during the course of work site cleanup the contractor suspects an item to be potentially hazardous the contractor shall notify the Torii Station Fire Department and QAP immediately. The contractor is responsible to dispose of the questionable materials only when the Government makes a determination of the material being a non-hazardous disposable material.

4.7.3. Use of Hazardous Materials. The contractor’s use of any hazardous materials requires the submittal of a Form 3952 Chemical Authorization Request and a Material Safety Data Sheet (MSDS) in English for each item utilized. The contractor shall prepare the 3952 and obtain the approval of the Fire Department, Safety and the Environmental Office prior to the use of the item.

Conditions of use specified on the Form 3952 will be adhered to.

4.7.4 Reference. The contractor may refer attached link for the environmental requirements described in this paragraph.

Japan Environmental Governing Standards (JEGS) 2008 https://www.usfj.mil/Secure_Site/Publications/Pubs/JEGS.pdf

4.8 SAFETY REQUIREMENTS. The contractor shall comply with all government published safety requirements and regulations. Some of these regulations are available on the Internet for download. Internet site addresses will be provided to the contractor upon request, but it is the sole responsibility of the contractor and costs will be at his own expense. In addition, the contractor must follow the "Contractor Safety Requirements," set forth by the US Army Garrison Torii Station (USAG TS) Okinawa Safety Office (Appendix C). The applicable sections of the aforementioned publication include, Section I, Section II and Section IV. In accordance with the "Contractor Safety Requirements," Section II, the contractor shall report any accident to the QAP and the USAG TS Okinawa Safety Office, at 644-4702. The contractor shall take all precautions not to damage fences and others when operating machinery. In addition, fire lanes and entrances to buildings shall not be obstructed in any way that will prevent the flow of traffic from the public. The contractor will be responsible for instructing his employees in safety measures considered appropriate. The contractor shall not permit placing or use of any equipment in traffic or other locations in such a manner as to create safety hazards. Whenever applicable, the contractor will provide and place appropriate warning signs at work areas and its removal after completion of work. The general safety requirements of EM 385-1-1, dated 03 November 2003, “US Army Corps of Engineers, Safety and Health Requirements Manual”. See website address http://www.usace.army.mil/usace-docs/eng-manuals/em385-1-1/toc.htm for this regulation, and OSHA 2206, “General Industry, Occupational Safety and Health Administration Safety and Health Standards (29 CFR 1910)”, both will be complied within all contractor activities. See website address for OSHA regulation at http://www.osha.gov/.

4.8.1 Security Police and Fire Protection: Any suspicious or unexpected situations that might threaten or damage the facilities or performance required under this contract, the contractor shall notify Security Police and/or the Fire Department at 911-1911.

4.9 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS DECLARED IN ACCORDANCE WITH DoDI 3020.37.

4.9.1 In the event of a crisis declared overseas or in the United States, not affecting the local area, the contractor shall perform all the services required in this contract unless and until notified otherwise by the CO.

4.9.2 In the event of a crisis declared in the United States affecting the local area, the contractor shall perform the all required service in accordance with this contract until notified by the contracting officer.

4.9.3 For those tasks identified as essential, the contractor shall develop a contingency plan in order to provide a reasonable assurance of continuation of those services during crisis conditions.

The contractor shall also identify any employees that have military mobilization recall commitments and have adequate plans for replacing those employees in the event of mobilization.

4.10 PHASE OUT

4.10.1 If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be. During the phase-out familiarization period, the incumbent will be fully responsible for the operation of the required services.

4.10.2 The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor.

With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.11 PUBLICATIONS

4.11.1 Compliance with all publications, regulations and operating instructions provided by the Government is required when:

4.11.2 They pertain to the procedures for materials expediting herein and where the contractor is authorized by the statement of work to accomplish the work specified in the publication, regulation or operating instructions.

4.11.3 The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

4.11.4 The contractor is required to acquire and work on the latest version of the publication.

4.12 CONTRACTOR PERSONNEL

4.12.1 Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the CO.

The contract manager or alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract. The contract manager or alternate(s) shall be available during normal duty hours within two (2) hours to meet on the installation with government personnel (designated by the CO) to discuss problem areas. After normal duty hours, the manager or alternate(s) shall be available within four (4) hours. The Contract Manager and alternate(s) must be able to read, write, speak, and understand English.

4.12.2 Contractor Employees. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Defense, either military or civilian. The contractor shall endeavor to avoid employing individuals with conflicting financial interests within the meaning of the Joint Ethics Regulation and applicable guidance.

4.12.3 Removal of Contractor Employees.

4.12.3.1 The contractor agrees to utilize only experienced, responsible and capable people in the performance of the work. The Contacting Officer may require that the contractor remove from the Government job employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

4.12.3.2 The Contracting Officer, in writing, may require the contractor to remove from the work site, area, or base, objectionable employees.

4.12.3.3 Objectionable employees include those employees not properly attired or those employees using profane language or abusing or disobeying base/host country conduct rules or regulations.

4.13 JAPANESE ROAD LAWS

4.13.1 The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads) No person shall commit the following described acts:

a. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

b. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

4.13.2 The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.14 REQUIRED INSURANCE for JAPANESE LAW

4.14.1 The contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the contractor at the work site.

Type: Automobile Property Damage Insurance Amount: Y3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: Y30,000,000 or Dollar equivalent All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

4.14.2 Prior to the commencement of work hereunder, the contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

4.14.3 The contractor agrees to insert the substance of this clause, including this Paragraph in all subcontracts hereunder.

4.15 CONTRACTOR MANPOWER REPORTING (CMR). The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address:

https://contractormanpower.army.pentagon.mil.

The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in and overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

5. APPENDICES

APPENDIX A -Maintenance and Repair ITV System and Services Requirement APPENDIX B -Maps and Work Area Layout APPENDIX C -US Army Garrison Japan Okinawa Safety Office

APPENDIX A

Maintenance and Repair ITV System and Local Control Operation Panel Services Requirement

This appendix describes the equipment and systems to be maintained and repaired by the contractor on the quarterly basis in accordance with performance-based work statement.

Chimuwan Tank Farm I Monitor ITV System (9 Sets, Quarterly) Equipment Make/Model QTY

TV Camera, Outdoor Type TOSHIBA (TXD-7400) or similar parts 9 Camera Control Equipment TOSHIBA or similar parts 7 Signal Receiver/Driver PHILIPS (LTC Series) or similar parts 9 Field Distribution Box ifs or similar parts 10 Local Control Panels TOSHIBA or similar parts 2

Chimuwan Tank Farm II Monitor ITV System (5 Sets, Quarterly)

TV Camera, Outdoor Type TOSHIBA (TXD-7400) or similar parts 5 Camera Control Equipment TOSHIBA or similar parts 5 Signal Receiver/Driver PHILIPS (LTC Series) or similar parts 5 Field Distribution Box ifs or similar parts 5

Chimuwan Tank Farm III Monitor ITV System (3 Sets, Quarterly)

TV Camera, Outdoor Type TOSHIBA (TXD-7400) or similar parts 3 Camera Control Equipment TOSHIBA or similar parts 3 Signal Receiver/Driver PHILIPS (LTC Series) or similar parts 3 Field Distribution Box ifs or similar parts 3 Local Control Panels (D) TOSHIBA or similar parts 1 Central Control Panels TOSHIBA or similar parts 1

Tengan Searchlight System (1 Sets, Quarterly)

Searchlight System THE CARUSLE & FINCH CO or similar parts 1

Tank Farm White Beach Monitor ITV System (3 Sets, Quarterly)

TV Camera, Outdoor Type TOSHIBA (TXD-7400) or similar parts 3 Camera Control Equipment TOSHIBA or similar parts 3 ITV Control Equipment (E) TOSHIBA or similar parts 2

Central Control Panels TOSHIBA or similar parts 2

Chibana Compound Monitor ITV System (1 Set, Quarterly)

TV Camera, Outdoor Type TOSHIBA (TXD-7400) or similar parts 1 Camera Control Equipment PHILIPS or similar parts 1 ITV Control Equipment (E) PHILIPS or similar parts 1 Local Control Panels PHILIPS or similar parts 1 Central Control Panels PHILIPS or similar parts 1 Local Control Keyboard PHILIPS or similar parts 1

APPENDIX B

Location Map and Work Area Layout

APPENDIX C

US Army Garrison Japan Okinawa Safety Office BLDG. 234, TORII STATION Phone: 644-4702

CONTRACTOR SAFETY REQUIREMENTS

Reference: OSHA Standards. 29CFR1910 and 29CFR1926, EM 385-1-1, AR 385-10

SECTION I

INSTRUCTION AND TRAINING

General

1. No person shall be required to work under conditions, which are unsafe, dangerous to his/her health.

2. The employer shall be responsible for initiating and maintaining a safety and health program, which will comply with the Corps of Engineer’s Safety and Health Requirements.

3. Prior to commencement of work at a job site, the contractor shall parepare an acceptable accident prevention program for the specific work and implementing in detail the pertinent requirements of this Appendix, will be reviewed by designated Government personnel. On contract operations, the contractor’s program will include work to be performed by subcontractors, and measures to be taken by the contractor to control hazards associated with materials, services, or equipment provided by suppliers.

4. The accident prevention program shall be provided for frequent and regular safety inspections of the work sites, materials, and equipment by competent persons.

5. Prior to start of a project or any major phase of work, a job hazards analysis developed by the prime contractor will be reviewed with designated government personnel. The analysis will identify and evaluate the hazards and outline the proposed methods and techniques of accomplishing each phase in a safe manner.

6. Each employee shall be provided initial indoctrination and such continued training to enable him/her to perform his/her work in a safe manner.

7. Indoctrination and training shall be based on the safety program of the contractor or government agency and shall include but not to be limited to:

a. General safety policy and pertinent provisions of EM 385-1-1 and AR 385-10.

b. Requirements for employee and project safety.

c. Employee’s responsibilities for property and the safety of the others.

d. Employee’s responsibilities for reporting all accidents.

e. Medical facilities and required treatment.

f. Procedures for reporting or correcting unsafe conditions or practices.

g. Safe clearance procedures.

h. Job hazard analysis.

8. Regulatory scheduled safety meetings shall be held at least once a month for all supervisors on the project to review past activities, to plan ahead for new or changed operations, and establish safe working procedures for anticipated hazards.

9. At least one safety meeting shall be conducted weekly by field supervisors or foreman for all workers. An outline report of meeting giving date, time, attendance, subject discussed and who conducted it shall be maintained and copies furnished QAP and Functinal Chief on request.

10. All persons who may have to rescue or lifesaving equipment shall be familiarized with the location of the equipment and shall be trained in its proper use.

11. All persons that require handling or using of flammable liquids, gases, or toxic materials shall be instructed in the safe handling, storage, disposal, and use of these materials and specific requirements for protection.

12. Heavy equipment operators shall receive instructions and shall demonstrate proficiency in the operation of the equipment.

13. Employees required to work energized power and transmission lines shall be instructed and trained in the live-line bare-hand technique and its safety requirements before being permitted to use the technique on energized circuits.

SECTION II

ACCIDENT REPORTING AND RECORDKEEPING

1. All accidents, which occur incident to an operation, project, or facility, will be investigated, reported and analyzed as prescribed by designated authority.

2. Accidents with any of the consequences listed below shall be immediately reported to the designated authority. These accidents will be investigated in depth to identify all causes and to recommend hazard control measures. Except for rescue and emergency measures, the accident scene shall be distributed until it has been released by the investigating official. The consequences requiring an in depth investigation are:

a. Fatal injury.

b. Five or more persons admitted to a hospital.

c. Property damage in an amount specified by the designated authority.

Normally investigative officials, having expertise in areas related to the incident, will be selected from operating elements other than the elements involved. The format for investigation reports will be as specified by the designated authority.

3. Injured persons are responsible for reporting all injuries as soon as possible to their employer or immediate supervisor. No supervisor shall decline to accept a report or injury from a subordinate.

SECTION III

SANITATION

1. An adequate supply of drinking water shall be supplied by the contractor.

2. Toilet facilities shall be provided at each construction jobsite in the ratios shown:

NUMBER OF EMPLOYEES MINIMUM OF FACILITIES

20 or less 1

20 or more 1-toilet seat and 1 urinal per 40 workers

200 or more 1-toilet seat and 1 urinal per 50 workers

Under temporary field conditions, provisions shall be made to assure not less than 1 toilet facility is available. This requirement shall not apply to crews having transportation readily available.

3. Washing facilities shall be provided as needed to maintain healthful and sanitary conditions.

Washing facilities for persons engaged in the application of paints, coatings, herbicides, insecticides, or in other operations where contaminants may be harmful, shall be at or near the work site and shall be adequate for removal of the harmful substance.

4. Each washing facilities shall be maintained in a sanitary condition and provided with water, soaps, individual means of drying, and metal-covered receptacles for waste.

5. An adequate number of waste receptacles shall be provided in the food service areas. They shall be emptied at least daily and maintained in a sanitary condition. They shall be provided with solid tight-fitting covers.

6. No food or beverages shall be consumed or stored in a toilet room or in any exposed to a toxic material.

SECTION IV

MEDICAL AND FIRST AID REQUIREMENTS

1. Prior to start of work, arrangements shall be made for medical facilities, ambulance service, and medical personnel to be available for prompt attention to the injured and consultation on occupational health.

2. Communication and transportation to effectively care for injured workers shall be provided.

3. First Aid Kit

a. In all places where less than 100 workers are employed on any shift and where neither a first aid station nor infirmary is available, 16 unit first aid kits or kits approved by licensed physician shall be provided in the ratio of one for each 25 persons or less ( see EM 03.A.03).

The containers shall be weatherproof and each type of item therein shall be maintained sterile, and shall be easily accessible to all workers.

b. The contents of first aid kits shall be checked by the employer before being sent out on each job and at least weekly when work is in process to insure that expanded items are replaced.

SECTION V

PERSONAL PROTECTIVE APPAREL AND SAFETY EQUIPMENT

1. Personal protective devices shall be used as required.

2. Items of personal issue shall be inspected regularly and maintained in serviceable and sanitary condition and, before being reissued to another person or returned to storage, shall be cleaned, disinfected, inspected, and repaired.

3. Protective footwear, such as rubber boots, protective covers, safety boots, etc., shall be worn by all persons who are engaged in work, which requires such protection.

4. Person working on electrical distribution systems shall be provided with linemen’s belt, insulating gloves, insulating hoods, insulating blankets, insulating line hose, and hot line tools as necessary, which shall be tested and maintained in safe condition, as stipulated by the U.S.

National Electrical Safety Code. Minimum dielectric test intervals shall be 3 months for equipment in use and 6 months for equipment in storage.

5. Miner’s lights and flashlights used around explosives and in atmospheres likely to contain explosive vapor, dusts, or gases shall be approved by the Mine Safety and Health Administration (MSHA) or NIOSH.

6. Electric welding, gas welding and cutting, brazing, pressure and fusion welding, and operations where protections from radiant energy with moderate reduction of visible light is necessary shall require goggles, face mask, shields, or helmets, suitable to the type of work, providing protection from all angles of direct exposure, and lenses of appropriate shade. All eye and face protection must comply with ANSI Z 87.1.

7. Electric arc welding and cutting and hydrogen welding and similar operations, where protection from injurious radiant energy with a large reduction in visible radiant energy is necessary shall require helmets or shields of insulating material not readily flammable, and designed to protect the head from direct rays and fitted with secure glasses of appropriate shade.

8. Person handling rough, sharp-edged, abrasive materials or where the work subjects the hands to lacerations, punctures, burns, or bruises shall use hand protection.

9. All persons exposed to operations, which subject the eye s, or face to dust or flying particles shall use the eye and/ or face protection.

10. Babbiting, soldering, pouring of lead, casting of hot metals, handling of hot tar, oils, liquids, and molten substances, shall required eye protection such as goggles having safety lenses and screens for side protection, or face masks, shields, and helmets giving equal protection. Lens mountings shall be designed to retain in possession all parts of a cracked lens.

11. Operations which require handling of harmful materials such as acids, caustics, oils, liquids, and creosoted materials, and operations where protection from gasses, fumes, and liquids in necessary shall require the wearing of goggles with cups of soft pliable rubber or suitable face masks of hoods which cover the head and neck, and other protective clothing appropriate to the hazards involved.

12. Drop lines, lanyards and life lines independently attached or attended, shall be used when performing such works as following:

a. Work on stored material in hoppers, bins, silos, tanks, or other confined spaces.

b. Work on hazardous slopes, structural steel, poles; erection or dismantling of safety net;

tying reinforcing bars; and work from Boatswains’ Chairs, swinging scaffolds, or other unguarded locations at elevations greater than 6 feet.

c. Work on skips and platforms used in shafts by crews when the skip or cage does not block the opening to within 1 foot (30.5 cm) of the side of the shaft, unless cages are provided.

13. Lifelines, drop lines, safety belts, and lanyards shall be used only for employee safeguarding.

Any lifeline, safety belt, or fiber lanyard actually subjected to impact loading shall be immediately removed from service, and shall not be used again for employee safeguarding.

14. Defective safety belts, harnesses, lanyards, lifelines, and drop lines shall be replaced.

15. Safety belts, harnesses, lanyards, drop line, and lifelines shall be inspected before use each day to determine that they are in safe working condition.

16. Electrical worker’s rubber insulting protective equipment shall be visually inspected prior to use.

17. Only tools and equipment intended for live-line barehanded work shall be used on transmission lines. They shall be kept dry, clean and visually inspected before use each day. If any hazardous defects are found, the item shall be removed from service.

18. Overhead protection shall be provided where the public or workers are subject to injury from falling objects.

19. Persons shall be provided with eye and face protection equipment when machines or operations present potential eye or face injury from physical, chemical or radiation agents.

20. Face and eye protection equipment shall be kept clean and in good repair. Defective equipment shall not be used.

21. Employees shall wear clothing suitable for the weather and work conditions. The minimum shall be short sleeve shirt, long trousers, and leather or other protective work shoes or boots.

Canvas, tennis or deck shoes are not acceptable.

RESPIRATORY PROTECTION

22. Respirators shall not be substituted for engineering or environmental control methods without approval of the designated authority. Respiratory protection approved by NIOSH or MSHA shall be provided all employees subject to harmful concentration of dusts, gases, fumes, mists, toxic materials, or atmospheres deficient in oxygen.

23. No person shall be permitted in atmospheres containing less than 19.5% oxygen unless provided with a source of air meeting requirements of 29 CFR 1910.134 (d).

PROTECTIVE HEADGEAR

24. All protective headgear shall meet the requirements of ANSI Z89.1, Class A or ANSI Z89. 2, Class B.

PERSONAL PROTECTIVE APPAREL, AND SAFETY EQUIPMENT

25. Protective headgear worn near electric lines, and equipment shall be Class B (ANSI Z89.2).

26. All points of entry to a hardhat area shall have hardhat caution sign posted.

27. Hardhat areas shall be general areas such as construction, alternation, demolition, dredging, quarry, building, or similar related field activities rather than specific portion of a building or project.

28. All persons working on or visiting non-administrative activities (i.e. construction, operations, and maintenance) shall be provided with and required to wear protective headgear.

SECTION VI

RAMPS, RUNWAYS, PLATFORMS, SCAFFOLDS AND TOWERS

All temporary trestles, ramps, scaffolds, and similar load-bearing structures shall be designed, constructed, and maintained in accordance with US Army Corps of Engineers Manual, EM 1110-1-2101 unless an alternate requirements is specifically approved by the designated authority. If these structures, including such accessories as braces, brackets, trusses, screw legs, and ladders, are damaged or weakened from any cause they shall be repaired or replaced immediately. All load-carrying timber members of scaffolds framing shall be minimum of 1500 fiber (Stress Grade) construction grade lumber. All planking shall be Scaffolds Grades, or equivalent, as recognized by approved grading rules for the species of wood used.