Solicitation Attachment 1 PWS _dated 18 May 09_.pdf

Solicitation (FA5270-09-R-0014) Attachment 1

PERFORMANCE-BASED WORK STATEMENT

FOR

Maintenance and Repair of Petroleum Oil Lubricants (POL) Distribution Control Monitoring System, Okinawa

18 May 2009

PREPARED BY: Directorate, Public Works, Torii Station, U.S. Army Garrison Torii Station

TABLE OF CONTENTS

Paragraph Number

Title

Page

1 Section I – Description of Services 3

1.1 General Scope 3

1.2 Specific Requirements 3

1.3 Technical Definitions Peculiar to this PWS 5

2 Section II – Service Summary 5

3 Section III – Government-Furnished Property and Services 6

3.1 Utilities 6

4 Section IV – General Information 6

4.1 Quality Control 6

4.2 Quality Assurance 6

4.3 Security Requirements 6

4.4 Physical Security 7

4.5 Hours of Operation 8

4.6 Operation during Typhoon Conditions 8

4.7 Administrative Requirements 8

4.8 Contractor’s Failure to Perform 9

4.9 Contractor Personnel 9

4.10 Safety Requirements 10

4.11 Performance of Services during Crisis Declared by the National

Command Authority or Overseas Combatant Commander

4.12 Phase Out 11

4.13 Environmental Control 12

4.14 Japanese Road Laws 12

4.15 Required Insurance 13

5. Appendix

Title 14

A Repair and Diagnostic Requirements 14 B Maps and Work Area Layouts 16 C USAG-J Contractor Safety Requirements 17 D Japan Environmental Governing Standards (JEGS) PDF

PERFORMANCE BASED WORK STATEMENT

1. DESCRIPTION OF SERVICES.

1.1 GENERAL SCOPE. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to perform diagnostic testing and repair of a petroleum distribution control system as defined in this performance based work statement (PWS) except as specified in para-3 as Government furnished property and services at U.S. Army POL Facilities, Okinawa. The contractor shall perform to the standards in this contract. The estimated quantities of work are listed in appendix A, Repair and Diagnostic Requirements. The contractor shall perform diagnostic testing and repair to malfunctions of the computer monitoring and related systems of the petroleum distribution control systems as defined in this PWS. The equipment described in appendix A constitutes the Petroleum Distribution Control Systems

(PDCS).

1.2 SPECIFIC REQUIREMENTS

1.2.1 Diagnostic Testing. The contractor shall accomplish diagnostic testing once every quarter (4 times a year) on a scheduled basis. The contractor is to provide a proposed work schedule to the Contracting Officer (CO) for approval not later than the pre-performance conference. The contractor shall also perform diagnostic testing on an on-call basis when the Quality Assurance Personnel (QAP) determines a system malfunction requires testing to identify the actual cause of the malfunction. The specific systems to be diagnostically tested are the central processing unit (CPU PFC-1500) power supply console panel, maintenance panel, auxiliary storage system, power distribution panels, Uninterruptable Power Source (UPS) system, seismograph and seismograph related systems. The diagnostic testing includes the entire petroleum pipeline monitoring system to include all systems that require the use of Fuji Electric’s software to determine system malfunctions. All system malfunctions detected during diagnostic testing will be recorded in writing and presented to the QAP within twenty-four (24) hours of call to the contractor.

Repair of system malfunction will not be accomplished without the approval of the CO or QAP. The contractor shall also accomplish diagnostic testing of Emergency Shutdown Valves (ESVs) once a year, provide 93 Each (Ea.) Carbon Dioxide ( CO2) (44 Ea., 50 cc & 49 Ea., 95cc type) and 8 EA. Nitrogen gas filled in the cylinder tanks after the testing and diagnostic testing of 20 Ea. terminal boxes once in two years.

1.2.2 Report and Invoice. The contractor shall submit inspection or survey report with invoices to the QAP. The quarterly report will contain a certification whether or not the entire emergency shutdown system is capable of automatically shutting down. If the system is not capable of a 100% automatic shutdown, then the report should indicate immediate repairs that need to be accomplished to bring the system up to a 100% automatic shutdown, and other repairs that are needed but do not interfere with the 100% automatic shutdown of the system.

1.2.3 Repairs. The contractor shall accomplish on an on-call basis for repairs of malfunctions of the computer system, specifically the central processing unit (CPU-PCF-1500) power supply console panel, maintenance panel, auxiliary storage system, power distribution panels, UPS system, seismographs, seismograph related systems and entire petroleum pipeline monitoring system wiring, and all related components (See appendix A for system/component requirements). All system malfunctions detected by the contractor during diagnostic testing or repair evaluation will be recorded in writing and presented to the user (505th QM BN) specifically the QAP within twenty-four (24) hour of the actual call from an authorized call officer. The contractor shall submit AF Form 3052 cost estimate breakdown and to be submitted to the QAP or CO prior to execution of repair work. Repairs or replacement of system components will not be accomplished without the approval of the QAP or CO.

1.2.3.1 Service Tickets. Upon completion of all repairs and replacement of parts, the contractor shall provide the user a service ticket that consists of the original ticket and three (3) copies of each unit or system repaired. The ticket shall contain the following information as a minimum:

Name of Contractor Contract and delivery Order Number Itemized List of Parts Furnished Cost of Repair Parts Furnished Hours Actually Worked Date of Delivery

The maintenance/Assistant officer or the QAP, established by using organization, shall sign all copies of the service ticket certifying that the repairs or parts replacement have been performed and accepted. The original and one copy shall be returned to the contractor. The second and third copy is to be returned by the using organization.

1.2.3.2 All defective/inoperable parts removed from the system and replaced by parts for which the contractor will be reimbursed by the Government shall be given to the QAP or CO.

1.2.3.3 Defective/inoperable parts which are repairable (but cannot be repaired by the contractor) shall be sent by the contractor to the manufacture for repair, at the direction of the QAP. Upon completion of repairs and prior to installation, the contractor shall submit the part(s) to QAP. The contractor is to maintain an inventory of repaired parts. The contractor will be reimbursed for the repair cost and shipping cost associated with the repair.

1.2.3.4 The contractor shall use competitive procedure for purchasing practices to obtain parts at the lowest possible cost to the Government.

1.2.3.4.1 The contractor shall submit a manufacture’s published price list, if available, to the CO for review and approval. Any changes to the price list shall be submitted to the CO for approval.

The revised price(s) shall not be used until the effective date of the change or the date the change(s) is approved by the CO, whichever is later.

1.2.3.4.2 If a manufacture’s published price list is not available, the contractor shall obtain a minimum of two (2) offers for purchasing “over” ¥2,500,000 shall be submitted on AF Form 3052.

If two offers cannot be obtained, evidence of price reasonableness is required. All purchases in this category must be approved in advance by the CO.

1.2.3.5 Shipping cost involved in obtaining replacement parts or having parts repaired, as specified in paragraph 1.2.3.3, if any, shall be considered as part of the purchase price.

1.2.3.6 Parts or any other necessary associate costs to accomplish on call services described in para. 1.2.3, 1.2.4, 1.2.5, 1.3.1, 1.3.2, will be on a reimbursable basis.

1.2.3.7 If there are components cannot be repaired by local technician, the contractor shall hire a technical expert from the manufacturer (CONUS or other countries) to insure the problem can be solved and make it serviceable.

1.2.4 Emergency Repairs. Emergency repairs are accomplished at any time other than normal working hours for the purpose of preventing prolong system downtime due to component or equipment failure or damage. The contractor shall respond to emergency repair request within three (3) hours of actual call from an authorized call officer. Repair will not be accomplished without the approval of the QAP or CO.

The contractor shall have someone available thru cellular or local phone in case of emergency repairs required.

1.2.5 Replacement Parts. All replacement parts required in the performance of this contract will be provided by the contractor, with the Government’s consent, on a cost reimbursement basis. All parts will be provided in accordance with the contractor’s published parts/price listing. A service ticket will be annotated for all contractor provided parts as described in para. 1.2.3.1 above.

1.3 TECHNICAL DEFINITIONS PECULIAR TO THIS PWS.

1.3.1 Diagnostic Testing and Repairs. The contractor shall perform on a scheduled basis and on an on-call basis to perform diagnostic testing and repairs to malfunctions of the computer monitoring and related systems, specifically the central processing unit (CPU PFC-1500), power supply console panel, maintenance panel, auxiliary storage system, power distribution panels, UPS system and seismograph related system (See Technical appendix A for system/component requirements).

1.3.2 Emergency Maintenance. Emergency Maintenance is a service rendered at any time other than normal working hours, for the purpose of performing diagnostic testing and repairs to the system due to component or equipment failure or damage.

2. SERVICE SUMMARY (SS)

Performance Objective PWS Para Performance Threshold Perform quarterly diagnostic testing on entire petroleum pipeline monitoring system including a diagnostic testing of The ESV once a year and two times a year of terminal boxes diagnostic testing

1.1 & 1.2 (except 1.2.4)

100% completion of each testing

Repair system malfunctions detected.

Record the malfunctions in writing and present the QAP(s) at 505th QM Bn within twenty four

(24) hours of actual calls for the repair from an authorized call officer.

1.2.1 & 1.2.3

90% completion of each repair work

Respond to emergency repairs within 3 hours of notification

1.2.4

90% completion of each emergency repair work

Provide/purchase replacement parts IAW contractor’s published parts/price list

1.2.5

90% completion of each part replacement

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 UTILITIES. The contractor can use Government electricity, water, and sewage when available for contract performance.

4. GENERAL INFORMATION

4.1. QUALITY CONTROL. The contractor shall establish and maintain a complete Quality Control Plan (QCP) to ensure the requirements of the contract are provided as specified. One copy of the contractor’s QCP shall be provided to the CO for review not later than the pre-performance conference. An updated copy shall be provided to the CO on the contract start date if necessary and as changes occur. The plan shall include: the methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable and on-site records of all inspections conducted by the contractor and necessary corrective action taken. This documentation shall be made available to the Government during the term of the contract.

4.2 QUALITY ASSURANCE. The Government will evaluate the contractor’s performance by appointing representative(s), QAP(s) to monitor performance to ensure services are received. The QAP will evaluate the contractor’s performance through periodic 100% on-site inspections of the contractor’s quality control program. The Government will also receive and investigate complaints from various customers receiving the services. The contractor shall be responsible for initially validating customer complaints. However, the QAP will make final determination of the validity of customer complaints. All surveillance observations will be recorded by the Government. When an observation indicates defective performance, the QAP will request the contractor’s representative to initial the observation.

4.3 SECURITY REQUIREMENTS

4.3.1 ID Passes, Badges and Vehicle Stickers. The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Okinawa prior to start to work. The contractor shall be responsible for all passes issued to his employees under this contract.

Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges.

Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

The contractor shall submit a request for base passes for his employees to the 18th Contracting Squadron, Attention: 18 CONS/LGCA, Kadena Air Base, for recommendation of approval by the Pass and ID Section. After approval from 18 CONS/LGCA, the contractor shall follow the instructions for acquiring designated pass for entry into applicable Army facilities at Camp Foster, Bldg 456, at DSN 645-2239/7519.

Also, contractor personnel desiring entry into POL facilities must obtain a POL security badge in addition to the above standard pass. For POL Badges follow the instructions from Chibana, 505th Quartermaster Battalion, S2/3, Bldg 53110 at 632-4045 or 632-4044. For vehicle access, follow the instruction from Vehicle Registration, Bldg 5638, Camp Foster, at DSN 645-3200. The prime contractor shall be responsible for all passes issued to his/her or his subcontractor’s employees under this contract. The Government reserves the right to obtain certification of receipt for all base passes upon termination of employment or completion of contract, prior to payment of final invoice. Contractor employees will be required to display identification badges.

4.3.2 Vehicles. All vehicles of the contractor shall be in good operating condition and meet all bases, local and prefectural registrations and safety requirements. Vehicles shall have the company’s name displayed on both sides of the vehicles, visible from 50 feet, written in English.

4.4 PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each working day, government facilities, property, and materials shall be secured and keys shall be returned to the Government.

4.4.1. Key Control. The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall take the keys from the Government personnel indicated by the QAP. The contractor shall not duplicate any keys issued by the Government. The contractor shall develop procedures covering key control, i.e. turn in of any issued keys by personnel who no longer require access to locked areas, shall be included in the Quality Control Plan.

4.4.1.1. The contractor shall immediately report the occurrences of lost of duplicate key to the contracting officer.

4.4.1.2. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the contracting officer, rekey or replace the affected lock or locks; however, the government has the option to replace the lock or locks or perform rekeying. When the replacement of locks or rekeying is performed by the government, the total cost of rekeying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.4.1.3. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

4.4.2. Lock Combinations. The QAP will escort the contractor to the areas that are locked with lock combinations.

4.5 HOURS OF OPERATION

4.5.1 Normal Hours. The contractor shall provide diagnostic testing and repair from 0730 to 1630, Monday through Friday.

4.5.2 Holidays. The contractor is not required to provide service on holiday listed below, however the Government reserves the right to require services on these holidays if necessary.

1 January New Year’s Day 3rd Monday of January Martin Luther King’s Birthday 3rd Monday of February President’s Day Last Monday of May Memorial Day 4 July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11 November Veteran’s Day 4th Thursday of November Thanksgiving Day “25 December” Christmas Day

*If holiday fall on a Saturday, it will be observed on the preceding Friday. If it falls on a Sunday, it will be observed on the following Monday.

4.6 OPERATION DURING TYPHOON CONDITIONS. When Tropical Cyclone Condition Readiness 2 (TCCOR 2) is declared, all work will cease immediately. The Contractor will clean up and dispose of all loose debris and waste as directed by QAP to secure the job site against damage that may result from anticipated weather conditions. Contractor responsibility shall remain the same during tropical cyclone declaration “Tropical Cyclone Condition of Readiness 1 Caution (TCCOR1C).” Upon the declaration of TCCOR1C, the contractor employees shall be excused from all duties. Upon declaration “Tropical Cyclone Condition of Readiness 1 Recovery (TCCOR1R),” the contractor will immediately be available for duty.

4.7 ADMINISTRATIVE REQUIREMENTS. The contractor shall have the capability to transmit and receive documents using electronic digital media with the following English Language Software: Microsoft Word for Windows 2003 or 2007 ; Microsoft Excel for Windows 2003 or 2007 ; and Adobe Acrobat Reader version 8.0 . The contractor shall have the capability to transmit and receive via Electronic Mail (E-Mail). All correspondence shall be sent first to the QAP, the government will transmit as a minimum, documents such as Facility Floor Plans, and a variety of letters of correspondence related to the day to day execution of this contract. E-Mail addresses for government personnel and contractor personnel shall be exchanged during the pre-performance conference.

4.7.1 Submission of Invoices. The contractor’s invoice shall indicate the following:

a. Contractor’s name, address, phone number, fax number and e-mail address

b. Contract/Purchase or Delivery Order Number/Contract Line Item Number

c. Billing period or date supplies/services were received or rendered

d. Adequate description of supplies/services

f. Quantities of supplies/services received or performed

g. Total amount

h. Printed name, title, organization, and telephone number of designated government official.

Invoices (one original) shall be submitted to the QAP at Chibana Compound for certification not later than the first working day of the month immediately succeeding the billing month. Delays in the submission of invoices will cause eventual delays in payments.

4.7.2 Payments. Payment will be made in yen to the contractor upon submission of proper invoices. The requiring activity’s representative (the QAP), who certifies invoices, shall submit them to Budget Office at Torii Station. Budget Office shall submit them to the following paying office :

Defense Finance and Accounting Service (DFAS) Japan DFAS-Army (DFAS-JRLF) Unit 5220

APO AP 96328-5220

E-mail: DFAS-JP-VPISA@dfas.mil

4.8 CONTRACTOR’S FAILURE TO PERFORM. If the contractor fails to perform required services within the specific limitations, the government may:

a. Accept the services at a later date at no cost to the government, or

b. Request an equitable adjustment.

4.9 CONTRACOR PERSONNEL

4.9.1 Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person should be or who shall act for the contractor when the manager is absent shall be designated in writing to the CO.

a. The contract manager or alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

b. The contract manager or alternate(s) shall be available during normal duty hours and within 3 hours to meet on the installation with Government personnel designated by the CO to discuss problem areas.

c. The contract manager and alternate(s) must be able to read, write, speak and understand English.

d. A telephone number(s) where contract manager or alternate(s) can be reached after normal duty hours shall be provided to the CO at pre-performance conference.

4.9.2 Contractor Employees. Contractor personnel shall present a neat appearance and be easily recognized. This shall be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the company name and employee name.

a. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest nor shall the contractor employ any person who is an employee of the department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DoD 5500.7-R (for military) or AFI 40-735 (for civilian). In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 79-1.

b. The contractor is cautioned that off duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours or deployment. Military reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform. Their absence at any time shall not constitute an excuse for non performance under this contract.

4.9.3 Removal of Contractor Employees.

a. The contractor agrees to utilize only experienced, responsible and capable people in the performance of the work. The CO may request that the contractor remove its employees from the Government job who endanger to persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

b. The CO, in writing, may request the contractor remove its objectionable employees from the work, site, area, or base.

c. Objectionable employees include those employees not properly attired or those employees using profane language, or abusing or disobeying base/host country conduct rules or regulations.

4.10 SAFETY REQUIREMENTS. The contractor shall comply with all government published safety requirements and regulations. Some of these regulations are available on the Internet for download.

Internet site addresses will be provided to the contractor upon request, but it is the sole responsibility of the contractor and costs will be at his own expense. In addition, the contractor must follow the "Contractor Safety Requirements," set forth by the US Army Garrison Japan (USAG-J) Okinawa Safety Office, appendix C. The applicable sections of the aforementioned publication include, Section I, Section II and Section IV. In accordance with the "Contractor Safety Requirements," Section II, the contractor shall report any accident to the QAP and the USAG-J Okinawa Safety Office, at 644-4702. The contractor will be responsible for instructing his employees in safety measures considered appropriate. (See appendix C, section V). The contractor shall not permit placing or use of any equipment in traffic or other locations in such a manner as to create safety hazards. Whenever applicable, the contractor will provide and place appropriate warning signs at work areas and its removal after completion of work. The general safety requirements of EM 385-1-1, dated 03 November 2003, “US Army Corps of Engineers, Safety and Health Requirements Manual”. See website address http://www.usace.army.mil/usace-docs/eng-manuals/em385- 1-1/toc.htm for this regulation, and OSHA 2206, “General Industry, Occupational Safety and Health Administration Safety and Health Standards (29 CFR 1910)”, both will be complied within all contractor activities. See website address for OSHA regulation at http://www.osha.gov/.

4.10.1 Security Police and Fire Protection. Any suspicious or unexpected situations that might threaten or damage the facilities or performance required under this contract, the contractor shall notify Security Police and/or the Fire Department at 911.

4.10.1.1 All safety precautions shall be exercised when working in and around POL storage facilities. All items or materials used shall conform to applicable specifications set out in this contract. When a standard for any particular item or materials is not specified, the item, equipment or material shall be equivalent to the best commercially available for the same or similar purposes. All contractor equipment shall be equipped with proper safety and noise-limiting devices and shall be kept in safe operating condition at all times.

4.10.1.2 All contractor vehicles entering POL areas shall be in good mechanical and safe operating condition. All vehicles shall keep dry chemical type fire extinguishers on each vehicle, appendix 4, h.

These vehicles are subject to inspection at any time.

4.10.1.3 All contractor employees entering POL areas shall not have matches or lighters in their possession.

Smoking is prohibited at POL Facilities, Kuwae Tank Farm 1, 2, Chimuwan Tank Farm 1, 2 & 3 and White Beach. The contractor shall be responsible to follow the Fire & Emergency Services (USAG-J Reg 420-90). See website address https://intranet.zama.army.mil./CmdStaff/usagj/cmdgrp/reg.htm.

4.11 Performance of Services during Crisis Declared by the National Command Authority or Overseas Combatant Commander. All Services accomplished under this contract shall be performed during any crisis situation. A crisis situation is any action encompassing civil unrest or insurrection, civil war, civil disorder, terrorism, hostilities buildup, wartime conditions, disaster or conflict presenting serious threat to the Department of Defense interests. Notwithstanding any other provision of this contract, the contractor agrees that, in the event of the occurrence of any crisis situation, the Government shall have the unilateral right to extend performance of this contract as long as the crisis situation exists. Contract payment will be in accordance with the existing contract rate.

4.112.1 The Contractor must develop a contingency plan for those tasks identified in para 4.12 above that have been identified as essential to provide reasonable assurance of continuation during crisis conditions.

4.12 PHASE OUT

4.12.1 If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be.

During the phase-out familiarization period, the incumbent will be fully responsible for the operation of the required services.

4.12.2 The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.13 ENVIRONMENTAL CONTROL.

4.13.1 Regulatory Requirements. The contractor shall be knowledgeable of and comply with all Japan Environmental Governing Standards (JEGS), appendix D, Department of Defense, prefectural and local environmental laws and regulations. In the event environmental laws, regulations, or requirements change during the term of the contract, the contractor shall comply with such changes. Upon receipt of any such change, the contractor has 30 calendar days to request an equitable adjustment, if necessary, to comply with a newly applicable environmental rule. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements (see FAR 52.243-7, 43.104) and negotiate a modification to the contract.

4.13.2 Notification of Environmental Spills. If the contractor spills or releases any hazardous material or waste into the environment in Kadena Air Force Base (KAB) Area and non-KAB area , the contractor shall immediately report the incident to Kadena Fire Department and the respective service component's Fire Department respectively covering the spill location, and shall notify the QAP. The liability for the spill or release of such substances rests solely with the Contractor and its agent. The contractor is responsible for spill clean-up, remediation and disposal.

4.13.3 Use of Hazardous Materials. The contractor’s use of any hazardous materials will require the submittal of a Material Safety Data Sheet (MSDS) in English for each item utilized. The contractor shall prepare to obtain the approval of the Fire Department, Safety and the Environmental Office prior to the use of the item. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. Storage of hazardous material on the installation is prohibited and all hazardous material will be removed from the installation at the end of each work day.

4.13.4 Hazardous Waste. The contractor shall collect waste materials including spill residues and determine their status as regulated hazardous waste, non-regulated hazardous waste or trash according to the provisions of chapter 6 of the Japan Environmental Governing Standard (JEGS) and the Overseas Environmental Baseline Guidance Document (OEBGD). Waste that is deemed “hazardous waste” shall be accumulated in accordance with Chapter 6 and turned over to the government for disposal as required by Chapter 6.

4.13.5 Aerosol Cans. Aerosol cans whether empty or not shall be retained by the contractor and shall not be disposed of on government property.

4.14 JAPANESE ROAD LAWS

(a) The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

(1) Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

(2) Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

(b) The agency managing a road may when there is reasonable cause for him/her to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.15 REQUIRED INSURANCE (In addition to that required by Japanese Law)

(a) The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

(b) Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

5. APPENDICES.

Appendix A - Repair and Diagnostic Requirements Appendix B - Maps and Work Area Layouts Appendix C – USAG-J Contractor Safety Requirements Appendix D - Japan Environmental Governing Standards (JEGS)

APPENDIX A

ESTIMATE QUANTITITIES OF WORK

REPAIR AND DIAGNOSTIC REQUIREMENTS

This technical exhibit describes the equipment and systems to be repaired or diagnostically tested by the contractor during times of system/component malfunction. The repair or testing will be accomplished on an on-call basis, as requested by the using organization.

Computer Monitoring System Equipment/System Description Model Quantity Central Processing Unit FUJI ELECTRIC (PANAFACOM U-1500) or equivalent 1 EA Auxiliary Storage System (1 set) FUJI ELECTRIC(PANAFACOM PF7028B) or equivalent 1 SET System Typewriter FUJI ELECTRIC (PANAFACOM 881A) or equivalent 1 EA Line Printer FUJI ELECTRIC (PANAFACOM F6733B2) or equivalent 1 EA Message Printer FUJI ELECTRIC (FE9218F) or equivalent 1 EA CRT Display FUJI ELECTRIC (FE9261A) or equivalent 1 EA Real Time Controller FUJI ELECTRIC (SHF-A50) or equivalent 2 EA Floppy Data Entry System FUJI ELECTRIC(PANAFACOM 6851A) or equivalent 1 SET Power Distribution Panel FUJI ELECTRIC or equivalent 2 EA Sequencers FUJI ELECTRIC (MICREX-E40) or equivalent 10 EA

Remote Supervisory Control System Equipment/System Description Model Quantity TM/TC Master Stations FUJI ELECTRIC (DISTA-1000) or equivalent 5 EA Signal Transmitting Equipment FUJI ELECTRIC (AMC) or equivalent 16 EA

TM/TC Slave Stations FUJI ELECTRIC (DISTA-1000) (DISTA-212) (SAS-100) (SAS-200) (SAS-50) or equivalent 16 SET

Remote Motor Valve Control System Equipment/System Description Model Quantity Valve Control Master Stations LIMITORQUE or equivalent 2 SET

Instrumentation Equipment/System Description Model Quantity Instrument Panel Control Desk FUJI ELECTRIC or equivalent 14 EA Teleperm Electronic Indicator FUJI ELECTRIC (PMJ) or equivalent 51 EA Teleperm Compact Calculator FUJI ELECTRIC (PMM) (PDJ) or equivalent 44SET Teleperm System Power Supply FUJI ELECTRIC (PXJ) or equivalent 17 EA Teleperm Distributors FUJI ELECTRIC (PXM) or equivalent 25 EA Pulse Motor Count OVAL ENGINEERING (ELO) or equivalent 33 EA Programmable Controller FUJI ELECTRIC (Fuji-Log uT) (MICREX) or equivalent 3 SET Protector Panels SANKO-SYA or equivalent 2 EA Seismograph AKASHI SEISAKUSYO (AJA-3S2) (SMAC-Q) or equivalent 2 SET Bar Graph Indicators FUJI ELECTRIC (PAL) or equivalent 94 EA Signal Convertor OVAL ENGINEERING (EL 0810) or equivalent 35 SET

Pressure Transmitter FUJI ELECTRIC (FBC) (FKG) or equivalent 70 SET Teleperm Self-Balancing Recorder FUJI ELECTRIC (PFA) or equivalent 5 EA Gas Detector System (Sensor, Stainless housing , Receiver unit and LED light Unit)

RIKEN KEIKI (GP-621A) (NC-631A) (GD-A8NC)

(LE-110P-G) (SZ-011) or equivalent 59 SET

Instrumentation Equipment/System Description Model Quantity

Emergency Shut-off Mechanism NIPPON BALL VALVE (SKD-200), KITAMURA VALVE(AW17) or equivalent 52 EA

Flow Meters OVAL ENGINEERING, EMCO or equivalent 30 EA Motor ESV Valves Limitorque, SEIBU DENKIor equivalent 48 SET

Uninterruptible Power Supply System Equipment/System Description Model Quantity Inverter Distribution Panels, Charges, Cooling fan units and Batteries FUJI ELECTRIC or equivalent 16 SET

Telephone Systems KO-ON DENPA or equivalent 15 EA

Diagnostic Testing And Troubleshooting Equipment/System Description Model Quantity Provide diagnostic testing and troubleshooting of monitoring and control system to determine system malfunctions

As Required

APPENDIX B

MAPS AND WORK AREA LAYOUTS

The maps will be handed out at the site visit.

APPENDIX C

US Army Garrison Japan Okinawa Safety Office

BLDG. 234, TORII STATION Phone: 644-5102

CONTRACTOR SAFETY REQUIREMENTS

Reference: OSHA Stds. 29CFR1910 and 29CFR1926, EM 385-1-1, AR 385-10

SECTION I

INSTRUCTION AND TRAINING

General

1. No person shall be required to work in surroundings or under working conditions, which are unsafe, dangerous to his/her health.

2. The employer shall be responsible for initiating and maintaining a safety and health program, which will comply with the Corps of Engineer’s Safety and Health Requirements.

3. Prior to commencement of work at a job site, an acceptable accident prevention program written by the prime contractor for the specific work and implementing in detail the pertinent requirements of this manual, will be reviewed by designated Government personnel. On contract operations, the contractor’s program will include work to be performed by subcontractors, and measures to be taken by the contractor to control hazards associated with materials, services, or equipment provided by suppliers.

4. The accident prevention program shall be provided for frequent and regular safety inspections of the work sites, materials, and equipment by competent persons.

5. Prior to start of a project or any major phase of work, a job hazards analysis developed by the prime contractor will be reviewed with designated government personnel. The analysis will identify and evaluate the hazards and outline the proposed methods and techniques of accomplishing each phase in a safe manner.

6. Each employee shall be provided initial indoctrination and such continued training to enable him/her to perform his/her work in a safe manner.

7. Indoctrination and training shall be based on the safety program of the contractor or government agency and shall include but not to be limited to:

a. General safety policy and pertinent provisions of EM 385-1-1 and AR 385-10.

b. Requirements for employee and project safety.

c. Employee’s responsibilities for property and the safety of the others.

d. Employee’s responsibilities for reporting all accidents.

e. Medical facilities and required treatment.

f. Procedures for reporting or correcting unsafe conditions or practices.

g. Safe clearance procedures.

h. Job hazard analysis.

8. Regulatory scheduled safety meetings shall be held at least once a month for all supervisors on the project to review past activities, to plan ahead for new or changed operations, and establish safe working procedures for anticipated hazards.

9. At least one safety meeting shall be conducted weekly by field supervisors or foreman for all workers.

An outline report of meeting giving date, time, attendance, subject discussed and who conducted it shall be maintained and copies furnished the designated authority on request.

10. All persons who may have to rescue or lifesaving equipment shall be familiarized with the location of the equipment and shall be trained in its proper use.

11. All persons required handling or using flammable liquids, gases, or toxic materials shall be instructed in the safe handling, storage, disposal, and use of these materials and specific requirements for protection.

12. Heavy equipment operators shall receive instructions and shall demonstrate proficiency in the operation of the equipment.

13. Employees required to work energized power and transmission lines shall be instructed and trained in the live-line bare-hand technique and its safety requirements before being permitted to use the technique on energized circuits.

SECTION II

ACCIDENT REPORTING AND RECORDKEEPING

1. All accidents, which occur incident to an operation, project, or facility, will be investigated, reported and analyzed as prescribed by designated authority.

2. Accidents with any of the consequences listed below shall be immediately reported to the designated authority. These accidents will be investigated in depth to identify all causes and to recommend hazard control measures. Except for rescue and emergency measures, the accident scene shall be distributed until it has been released by the investigating official. The consequences requiring an in depth investigation are:

a. Fatal injury.

b. Five or more persons admitted to a hospital.

c. Property damage in an amount specified by the designated authority.

Normally investigative officials, having expertise in areas related to the incident, will be selected from operating elements other than the elements involved. The format for investigation report will be as specified by the designated authority.

3. Injured persons are responsible for reporting all injuries as soon as possible to their employer or immediate supervisor. No supervisor shall decline to accept a report or injury from a subordinate.

SECTION III

SANITATION

1. An adequate supply of drinking water shall be supplied.

2. Toilet facilities shall be provided at each construction jobsite in the ratios shown:

NUMBER OF EMPLOYEES MINIMUM OF FACILITIES

20 or less 1

20 or more 1-toilet seat and 1 urinal per 40 workers

200 or more 1-toilet seat and 1 urinal per 50 workers

Under temporary field conditions, provisions shall be made to assure not less than 1 toilet facility is available. This requirement shall not apply to crews having transportation readily available.

3. Washing facilities shall be provided as needed to maintain healthful and sanitary conditions. Washing facilities for persons engaged in the application of paints, coatings, herbicides, insecticides, or in other operations where contaminants may be harmful, shall be at or near the work site and shall be adequate for removal of the harmful substance.

4. Each washing facilities shall be maintained in a sanitary condition and provided with water, soaps, individual means of drying, and metal-covered receptacles for waste.

5. An adequate number of waste receptacles shall be provided in the food service areas. They shall be emptied at least daily and maintained in a sanitary condition. They shall be provided with solid tight-fitting covers.

6. No food or beverages shall be consumed or stored in a toilet room or in any exposed to a toxic material.

SECTION IV

MEDICAL AND FIRST AID REQUIREMENTS

1. Prior to start of work, arrangements shall be made for medical facilities, ambulance service, and medical personnel to be available for prompt attention to the injured and consultation on occupational health.

2. Communication and transportation to effectively care for injured workers shall be provided.

3. First Aid Kit

a. In all places where less than 100 workers are employed on any shift and where neither a first aid station nor infirmary is available, 16 unit first aid kits or kits approved by licensed physician shall be provided in the ratio of one for each 25 persons or less ( see 01.C. 15 ). The containers shall be weatherproof and each type of item therein shall be maintained sterile, and shall be easily accessible to all workers.

b. The contents of first aid kits shall be checked by the employer before being sent out on each job and at least weekly when work is in process to insure that expanded items are replaced.

SECTIN V

PERSONAL PROTECTIVE APPAREL, AND SAFETY EQUIPMENT

1. Personal protective devices shall be used as required.

2. Items of personal issue shall be inspected regularly and maintained in serviceable and sanitary condition and, before being reissued to another person or returned to storage, shall be cleaned, disinfected, inspected, and repaired.

3. Protective footwear, such as rubber boots, protective covers, safety boots, etc., shall be worn by all persons who are engaged in work which requires such protection.

4. Person working on electrical distribution systems shall be provided with linemen’s belt, insulating gloves, insulating hoods, insulating blankets, insulating line hose, and hot line tools as necessary, which shall be tested and maintained in safe condition, as stipulated by the National Electrical Safety Code.

Minimum dielectric test intervals shall be 3 months for equipment in use and 6 months for equipment in storage.

5. Miner’s lights and flashlights used around explosives and in atmospheres likely to contain explosive vapor, dusts, or gases shall be approved by the Mine Safety and Health Administration (MSHA) or NIOSH.

6. Electric welding, gas welding and cutting, brazing, pressure and fusion welding, and operations where protections from radiant energy with moderate reduction of visible light is necessary shall require goggles, face mask, shields, or helmets, suitable to the type of work, providing protection from all angles of direct exposure, and lenses of appropriate shade (App. A). All eye and face protection must comply with ANSI Z 87.1.

7. Electric arc welding and cutting and hydrogen welding and similar operations, where protection from injurious radiant energy with a large reduction in visible radiant energy is necessary shall require helmets or shields of insulating material not readily flammable, and designed to protect the head from direct rays and fitted with secure glasses of appropriate shade (App. A).

8. Person handling rough, sharp-edged, abrasive materials or where the work subjects the hands to lacerations, punctures, burns, or bruises shall use hand protection.

9. All persons exposed to operations, which subject the eye s, or face to dust or flying particles shall use the eye and/ or face protection.

10. Babbiting, soldering, pouring of lead, casting of hot metals, handling of hot tar, oils, liquids, and molten substances, shall required eye protection such as goggles having safety lenses and screens for side protection, or face masks, shields, and helmets giving equal protection. Lens mountings shall be designed to retain in possession all parts of a cracked lens.

11. Operations which require handling of harmful materials such as acids, caustics, oils, liquids, and creosoted materials, and operations where protection from gasses, fumes, and liquids in necessary shall require the wearing of goggles with cups of soft pliable rubber or suitable face masks of hoods which cover the head and neck, and other protective clothing appropriate to the hazards involved.

12. Drop lines, lanyards and life lines independently attached or attended, shall be used when performing such works as following:

a. Work on stored material in hoppers, bins, silos, tanks, or other confined spaces.

b. Work on hazardous slopes, structural steel, poles; erection or dismantling of safety net; tying reinforcing bars; and work from Boatswains’ Chairs, swinging scaffolds, or other unguarded locations at elevations greater than 6 feet.

c. Work on skips and platforms used in shafts by crews when the skip or cage does not block the opening to within 1 foot (30.5 cm) of the side of the shaft, unless cages are provided. See 22.A.18.

13. Lifelines, drop lines, safety belts, and lanyards shall be used only for employee safeguarding. Any lifeline, safety belt, or fiber lanyard actually subjected to impact loading shall be immediately removed from service, and shall not be used again for employee safeguarding.

14. Defective safety belts, harnesses, lanyards, lifelines, and drop lines shall be replaced.

15. Safety belts, harnesses, lanyards, drop line, and lifelines shall be inspected before use each day to determine that they are in safe working condition.

16. Electrical worker’s rubber insulting protective equipment shall be visually inspected prior to use.

17. Only tools and equipment intended for live-line barehanded work shall be used on transmission lines.

They shall be kept dry, clean and visually inspected before use each day. If any hazardous defects are found, the item shall be removed from service.

18. Overhead protection shall be provided where the public or workers are subject to injury from falling objects.

19. Persons shall be provided with eye and face protection equipment when machines or operations present potential eye or face injury from physical, chemical or radiation agents.

20. Face and eye protection equipment shall be kept clean and in good repair. Defective equipment shall not be used.

21. Employees shall wear clothing suitable for the weather and work conditions. The minimum shall be short sleeve shirt, long trousers, and leather or other protective work shoes or boots. Canvas, tennis or deck shoes are not acceptable.

RESPIRATORY PROTECTION

22. Respirators shall not be substituted for engineering or environmental control methods without approval of the designated authority. Respiratory protection approved by NIOSH or MSHA shall be provided all employees subject to harmful concentration of dusts, gases, fumes, mists, toxic materials, or atmospheres deficient in oxygen.

23. No person shall be permitted in atmospheres containing less than 19.5% oxygen unless provided with a source of air meeting requirements of…