Attachment 1 - Draft PWS.docx

DRAFT

Performance Work Statement

For

Andersen Air Force Basewide

Vehicle and Equipment

Corrosion Control Prevention and Repair

PREPARATION DATE: Draft as of 20 Nov 2024

1.0 INTRODUCTION

1.1 This Performance Work Statement details refurbishment of Vehicles and Equipment at Andersen Air Force Base (AAFB) by means of corrosion control treatment, prevention, and repair maintenance. The contractor is responsible for providing services for corrosion prevention, body and sheet metal repair maintenance, and painting. The objective of vehicle rustproofing under the Air Force Corrosion Prevention and Control Program shall be to enhance safety and extend equipment service life. Concurrent with that aim, reduced costs, repair man-hours, and system/equipment downtime will be of paramount concern in preventive measures incorporated.

2.0 SCOPE

2.1 The contractor shall employ a labor force, with the appropriate skills and/or certifications, to ensure refurbishment of Vehicles and Equipment for the AAFB are in accordance with (IAW) Air Force Instruction (AFI) 24-302, Technical Order (T.O.) 00-35D-54, T.O 1-1-8, T.O.1-1-691, T.O. 1-1-691, T.O. 35-1-3, T.O. 36-1-131/TB 43-0213, T.O. 36-1-191 (see Table 1). The contractor shall supply all required equipment, media, or water blasting equipment to remove paint coatings. Corrosion removal and repair shall be conducted without damaging the structural integrity of the Vehicles. Corrosion removal and repair shall be performed in a way that does not degrade or render the vehicles unsafe/unserviceable or otherwise further degrade the condition of an asset. The contractor shall restore equipment in accordance with technical data (see Table 1). through metal repair and rework of fiberglass and plastic structures. Disassembly of vehicles, excluding powertrain and electrical components, shall be conducted to aid the corrosion removal/refurbishment process. The contractor shall notify the Contracting Officer Representative (COR) if soft components, i.e. seals, gaskets, etc., are noticed to be perished during disassembly and require replacement. The contractor shall also notify the COR if vehicle parts, body panels, and/or attached equipment are unsalvageable and require replacement prior to performing corrosion control services.

Vehicles requiring complete coating removal or Corrosion Prohibitive Compounds (CPC’s) have been identified in Attachment 2 – DRAFT Corrosion Control and Prevention Vehicle List. This list is susceptible to change as Vehicles and Equipment are added and removed from the vehicle fleet. Vehicles requiring sanding or scuffing to any level will adhere to applicable data (Table 1). For any deviations, contractor will consult with the COR for approval. The contractor shall perform corrosion control IAW technical data for applicable coating thicknesses during refurbishment. All chemical products used on vehicles shall be verified in the approved DoD Qualified Products Listing (QPL) database at: https://qpldocs.dla.mil/default.aspx.

2.2 The contractor shall provide all facilities, equipment, consumables, Personal Protective Equipment, and hazardous material items to accomplish work in accordance with applicable safety guidelines and appropriately dispose of generated hazardous waste.

3.0 APPLICABLE DOCUMENTS/DIRECTIVES

3.1 All work performed by the contractor shall be accomplished in accordance with applicable publications, technical data, instructions, standards and procedures contained in pertinent manuals utilizing blueprints, drawings or schematics (Table 1). When a publication provided by the Government is subsequently revised, supplemented, replaced or rescinded, the contractor, upon notification or receipt of it, shall comply with any applicable changes.

3.1.1 The contractor shall notify the Procuring Contracting Officer (PCO) if any changes required by a revision to the documents cited in Table 1 below directly impact the firm fixed price of the contract. This notification shall be made and funded prior to any work being performed against that revision.

3.1.2 TABLE 1:

4.0 TECHNICAL/PERFORMANCE REQUIREMENTS

4.1 Types of Work - The contractor shall provide corrosion control treatment, prevention and repair maintenance to all vehicles according to responsibilities outlined under paragraph 4.1.1. The contractor shall perform maintenance, repair and paint in accordance with work instructions, work books, standard operating procedures, quality manual and other procedures applicable to the work effort outlined in Table 1.

4.1.1 Vehicles: The contractor shall perform inspections, structural repairs, corrosion treatment and painting of vehicles to refurbish the vehicle and eliminate damage from corrosion. The maintenance effort shall concentrate additional attention on corrosion-prone areas during all corrosion-related inspections. The contractor shall maintain a separate record for each vehicle that has been inducted for refurbishment; identifying each piece by registration number (License Plate), Make & Model, date of inspection, findings, refurbishment dates and extent of refurbishment. It is the sole responsibility of the 36 LRS/LGRV to monitor and ensure all vehicles that require structural repair, corrosion treatment, or paint operations are scheduled based on mission priorities. The contractor shall perform the following in all areas where corrosion is detected:

4.1.1.1 Vehicle Inspection, Structural Repair, Corrosion Treatment and Painting:

a. Disassembly of vehicles, excluding powertrain and electrical components, will be conducted to aid the corrosion removal/refurbishment process.

b. Vehicles that solely require a rust proofing coating will be serviced onsite and be completed within the same business day.

c. Perform corrosion removal techniques as prescribed by applicable technical data. Sand or scuff vehicle only needing minor corrosion treatment.

d. Media blasting will be utilized on all moderately to severely corroded vehicles as prescribed by applicable technical data. Moderate to severely corroded assets requiring extensive sanding, repair, and/or paint shall be completed and returned to the Government customer within 15 business days of vehicle transportation.

e. For extreme corrosion, the contractor is responsible for seeking an extension beyond the 15 business day repair window. Contractor shall seek extension approval no later than the 5th business day after the start of work.

f. Perform approved structural repairs as prescribed by applicable technical data.

g. Apply corrosion treatment(s) and prime all metal surfaces as prescribed by applicable technical data.

h. Apply corrosion treatment and paint for all replacement components provided by the Government customer or contractor procured parts, if approved by the COR before contractor procurement.

i. Apply rubberized non-skid coatings (i.e. Spray on liner such as Tuff coat) to vehicle surfaces identified by the COR. This may include buckets, dump truck beds, equipment blades and pick-up truck beds, but is not exclusive to the above items listed. Contractor shall complete non-skid coating within 5 business days.

j. Apply vehicle markings, stencils and decals as prescribed by applicable vehicle manufacturer, technical data and COR after refurbishment.

k. Flaws in topcoat such as adhesion failure, runs, sags, debris and coating uniformity (coverage) will be corrected at the contractor’s expense.

l. Contractor shall match the vehicle’s manufacturer’s OEM specified paint color prescribed by applicable technical data. If deviations are required, contractor shall identify deviations to the COR for approval prior to painting. Contractor shall document all approved paint deviations.

4.1.1.2. Corrosion Rating System

The goal at this level is to maintain the Vehicle or Equipment item as Category 1.

The goal at this level is to return the Vehicle or Equipment item as Category 1.

The goal at this level is to return the Vehicle or Equipment item as Category 1.

The goal at this level is to return the Vehicle or Equipment item as Category 1.

5.0 GENERAL INFORMATION:

5.1 The COR will determine and coordinate the corrosion schedule according to the Government customer mission priorities and/or timelines. The COR will provide a designated monthly vehicle lists of assets that need scheduled for the following month by the 1st business day of every month. The work of these assets shall begin no later than the last day of the designated month (e.g. August vehicle list is submitted to the contractor no later than the 1st business day of July, all work is to begin by the last day of the month in August). The COR will schedule up to 150 assets to be serviced per month. The contractor will provide a tentative schedule to COR by the 15th of the month for assets being serviced for the designated month. (e.g. Contractor will provide a tentative schedule by 15 July for vehicles being serviced in the month of August).

5.2 All contractor vehicles entering 36th Wing Air Force Base/Northwest Field shall be marked with readily identifying affiliation.

5.3 The contractor suppling personnel shall ensure all products used are on an approved Qualified Product List (QPL) and prescribed by applicable technical data.

5.4 Work shall be accomplished as prescribed by applicable technical data, directives, changes, and supplements. The contractor shall halt all work and immediately submit in writing to the COR if discrepancies exist between general and vehicles-specific technical data. Work may resume once the COR has provided in writing a solution.

5.5 The contractor shall ensure the COR has ready access to all areas under operational control of the contractor during normal business hours. The COR may inspect any step in the restoration process for compliance with technical data.

5.7 Corrosion refurbishment shall be rendered complete when IAW Table 1. Upon completion of work, the COR will inspect the asset. All discrepancies and unsatisfactory conditions within scope identified by COR shall be corrected by the contractor at no cost to the government. The COR will have 10 calendar days to identify, document in writing, and submit discrepancies and/or unsatisfactory conditions to the contractor.

5.8 The contractor shall submit in writing to the COR and 36 CONS within 24 hours of any additional work potentially beyond the scope of corrosion repair (e.g. if contractor needs to apply undercarriage spray but upon performing, identifies additional items that need welded or painted (within scope) shall perform or in the case of identifying a gas tank leak (beyond scope)) to the designated COR and contracting officer. It is the contractor’s responsibility to notify the Government of any potential work beyond scope prior to being performed. Any work beyond scope performed prior to notification and a notice to proceed from the contracting officer may result in such efforts performed at no additional cost to the Government.

5.9 The contractor shall contact the COR prior to working on a vehicle missing major components, lacking the necessary pre-input preparations, or any other condition that may impact the safety, timeliness, or quality of the refurbishment effort. The COR will be responsible for determining the course of action in these instances.

5.10 The contractor shall limit disassembly to the extent necessary to aid the corrosion removal/ refurbishment process. The contractor shall reassemble the vehicle, as prescribed by applicable technical data, after specified maintenance. Disassembly shall NOT include powertrain or major subassemblies without prior approval by the COR.

5.11 When the technical data or maintenance requirements are deleted, modified, reviewed, or added, the contractor will be notified by COR to determine what changes, if any, will impact vehicle refurbishment in progress and future work. Previously accepted vehicle units will not require rework.

5.12 The contractor will provide on site (36th Wing Andersen Air Force Base and Northwest Field) corrosion control treatment, prevention and repair maintenance when applicable. For services on scheduled assets that require treatment and repair maintenance that cannot be conducted on site, the contractor will provide transportation and/or towing services to and from the 36th Wing Air Force Base/Northwest Field.

6.0 SERVICE SUMMARY OBJECTIVES, THRESHOLDS, AND SURVEILLANCE METHODS.

6.1 The services required by the contractor are summarized into performance objectives and indicators, along with the minimum standards that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

6.2 Service Summary Table

COR will notify contracting officer following each incident this occurs.

COR will review or perform vehicle inspection report following vehicles’ return from contractor services.

Corrosion removal and repair shall be performed in a way that does not degrade or render the vehicles unsafe/unserviceable or further degrade the condition of the asset

COR will notify the contracting officer when this threshold.

COR will review contractor report submitted at the end of each month.

The contractor shall submit the following deliverables within the time frames specified per the DELIVERABLES table. Receipt of all deliverables shall be dated and submitted to the 36 LRS designated Contracting Officer Representative.

COR will notify the contracting officer of any delinquent reports exceeding 5 days and annotate in writing for each incident.

COR will manage and review timeliness of all due deliverables.

The contractor shall start all services by the last day of the month from the list provided the previous month

7.0 REPORTING REQUIREMENTS

7.1 In addition to the reporting requirement listed below, CDRLs identified in the basic contract are applicable to this order, are not to be priced separately or invoiced and are required in accordance with the basic contract.

7.2 The contractor shall provide all local monthly reporting requirements and, in addition will provide a Monthly Status Report of unit types completed, vehicles in-work estimated completion dates man-hours expended, materials consumed throughout the repair process and type of maintenance for each vehicle asset. Report shall include data for any assets that were rendered unsafe/unserviceable due to corrosion removal and repair. Reports will be sent to the COR on the last business day of every month.

7.3 Maintenance Documentation and Reporting: The contractor shall maintain all forms/publications relating to workload accomplished for a period beginning with induction and extending to contract completion. All information (workbooks, forms, etc.) shall be made readily available for review within 10 calendar days, when requested by the COR.

7.3.1 Document, track, record and report discrepancies, corrosion conditions, structural defects, and deteriorated paints and/or markings on vehicles using Automated Data Processing Equipment (ADPE) spread sheets, databases or other suitable means as provided by Government customer. Information must be presented to the COR upon request.

7.3.2 Reporting Requirements: Upon request and completion of a Delivery Order, the contractor shall provide the COR with a complete record of work performed. The COR shall have access to all applicable forms and historical records pertaining to work accomplished by contractor personnel.

8.0 SPECIAL REQUIREMENTS/INSTRUCTIONS

8.1 Safety: The contractor shall comply with all safety regulatory guidance including those as detailed in appropriate OSHA and Environmental Protection Agency (EPA) instructions. The contractor shall be responsible for the safety and accountability of all its employees and provide personnel protective equipment (PPE) for team members.

8.2 Security:

8.2.1 Clearances: The contractor shall not divulge any information about files, data, processing activities or functions, user ID’s, passwords or other knowledge that may be gained to anyone who is not authorized to have access to such information. Contractor personnel shall abide by all 36th Wing rules, procedures and standards of conduct.

8.2.2 Badges: The contractor shall coordinate with the COR for base access if required. The contractor shall comply with all applicable security requirements, abide by direction given by Military Police or other security personnel, and adhere to installation traffic laws.

8.2.3 Contractor Employees: Contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations, meetings, and in formal and informal written correspondence.

8.3 Contractor Quality: The contractor shall ensure quality service is maintained throughout the life of the contract, and shall prepare and implement (upon Government acceptance) a Quality Control Plan (QCP), IAW this PWS. The QCP shall be due not later than 30 calendar days after contract award. The plan shall reflect the contractor’s overall approach, internal controls and establishment of procedures for evaluating each of the major service areas (who, method, how often), for reporting to the Government, for resolving deficiencies, for identifying potential improvements, and for maintaining and making available to the Government, documentation reflecting quality control inspections and any corrective actions taken.

8.3.1 The Government will evaluate the contractor’s performance by appointing a COR to accomplish a Contractor Monthly Performance Evaluation, the appointed representative will use the following surveillance tools: Quality Assurance Surveillance Plan (QASP), customer feedback, trend analysis and Corrective Action Reports (CAR) submitted by the COR.

8.4 Facilities and Tooling/Machinery: The contractor shall be responsible for providing all facilities and tooling/machinery to carry out tasks within the scope of work.

8.4.1 All inquiries by parties not directly involved in the contract maintenance effort shall be referred to the COR or the designated representative.

8.4.2 All vehicles will be secured inside contractor facilities after normal business hours.

8.5 Off-Site Operations: Contractor facilities will be off-site of Andersen AFB, GU. The contractor is responsible for all transportation between the COR designated vehicle pickup/drop-off ready lines and the contractor facilities. If maintenance is required away from the contractor’s primary facilities, the contractor will notify the COR prior to transport of the vehicle to the new location.

8.5.1 Pre-Transportation Inspections: The contractor shall develop a standardized form to conduct pre-transportation inspections to document the initial condition of each vehicle for all vehicles being transported from the Government customer primary facilities/vehicle staging areas. The contractor will conduct the inspection and the COR will sign pre-transportation inspections, using the standardized form, for all vehicles prior to transport to contractor facilities. The COR will be provided a copy of this inspection (electronic copies acceptable) on the day the equipment is transported.

8.6 Data Rights:

8.6.1 The contractor shall be provided applicable technical data when requested from the COR.

8.6.2 All data pertaining to this contract shall be returned to the Government upon order expiration. The contractor shall not retain unclassified material generated or received under this order after the order ends.

8.6.3 The Government has unlimited rights to all deliverables developed under this contract. The Government shall retain custody of all records associated with contractor deliverables and shall have exclusive control of all records associated in the distribution of all written deliverables. The contractor shall not use any materials pertaining to this order for business development or any other vendor strategic purposes.

8.7 Mission Essential Services: When necessary the COR can set repair priority for any mission essential Vehicle/Vehicle Equivalent in the contractors possession that is needed to meet any designated mission.

9.0 DELIVERABLES

9.1 Deliverable Due Outs: The contractor shall submit the following deliverables within the time frames specified per the DELIVERABLES table. Receipt of all deliverables shall be dated and submitted to the 36 LRS/LGRV COR.

Monthly Status Report Summarizes:

- Assets completed;

- In-work assets estimated completion dates;

- Assets pending service start

- Assets requiring additional/pending actions (e.g. parts procurement, Government customer approvals)

- Man-hours expended;

- Materials consumed throughout the repair process; and

- Type of service for each asset.

-Provide data for any assets deemed unsafe/unserviceable following corrosion removal and repair.

Pre-Transportation Inspection Form Documents initial condition of equipment prior to transport to contractor facility.

Quality Control Plan Summarizes:

- Contractor’s overall approach;

- Internal controls;

- Procedures for:

-- Evaluating each major service area (who, method, how often);

-- Reporting to the Government, --Resolving deficiencies -- Identifying potential improvements;

-- Maintaining and making available documentation reflecting quality control inspections and any corrective actions taken.

10.0 REFERENCES:

Qualified Products Listing (QPL) - http://quicksearch.dla.mil

11.0 APPENDIX

Attachment 1 – DRAFT Corrosion Control and Prevention Vehicle List Attachment 2 – DRAFT CLIN Structure