RFQ 554 RHS - Caterpillar Scraper Parts.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

27 August 2025

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524025QM173

SOLICIATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 333120- Construction Machinery Manufacturing SIZE STANDARD: 1,250 Employees SET-ASIDE: This requirement is a 100% Small Business Set Aside

SUBJECT: RFQ 554 RHS – Caterpillar Scraper Parts

RESPONSE DATE: 04 September 2025 at 10:00 AM Chamorro Standard Time (CHST)

I. Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

II. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-05, effective date 07 August 2025 Defense Federal Acquisition Regulation Supplement change effective 17 January 2025, and Department of the Air Force Federal Acquisition Regulation Supplement change effective 16 October 2024.

III. Offeror is to propose on the following Contract Line-Item Number(s) (CLINs):

CLIN Description Qty Unit of Issue Unit Price Extended

Price

Caterpillar Scraper Parts IAW Attachment 1 – Salient Characteristics 554 RHS Caterpillar Scraper Parts

1 Lot

0002 Shipping IAW Section V 1 Each

Total

(Continued on next page)

IV. Vendor Information:

Vendor Name:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

V. Shipping and Delivery Information:

Delivery Date: 90 Days ARO FOB Destination:

Local Address:

554th RED HORSE Squadron Unit 14014 Bldg. 61202 Andersen Air Force Base Yigo, Guam 96929

APO Address:

554th RED HORSE Squadron Unit 14014 Bldg. 61202 Attn: Material Control

APO, AP 96543

VI. Interchanges: The government intends to award a purchase order without Interchanges with respective offerors. However, the Government may conduct Interchanges with one, some, none or all Vendors at its discretion.

VII. FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services applies to this acquisition

a. Provide pricing utilizing the CLIN breakout under Paragraph 3 of this combined synopsis/solicitation to include a technical description of the items being offered in sufficient detail to evaluate compliance.

b. Provide vendor information specified under Paragraph 4 of this combined synopsis/solicitation.

c. Provide a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, catalog cuts, or other documents as necessary.

d. Only offers from offerors identified as Small Businesses on SAM.GOV will be considered under this set aside.

VIII. FAR 52.212-2, Evaluation—Commercial Items applies to this acquisition.

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government based on the best overall offer that is determined to be the best value to the Government. The Government reserves the right to issue purchase order for all, some, or none of the contents of this RFQ/solicitation. The following factors shall be used to evaluate offers and are listed in descending order of importance:

i. Acceptability in accordance with (IAW) Solicitation and salient characteristics

Rating Description

Acceptable Offer clearly meets the minimum requirements of the solicitation & specifications provided in Attachment 1 – Salient Characteristics 554 RHS Caterpillar Scraper Parts

Unacceptable

Offer does not clearly meet the minimum requirements of the solicitation & specifications provided in Attachment 1 – Salient Characteristics 554 RHS Caterpillar Scraper Parts

ii. Price

iii. Delivery Acceptable delivery period. Offers that exceed the delivery date of 90 Days

ARO

b. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are interchanges after its receipt, unless a written notice of withdrawal is received before award.

IX. BASIS FOR AWARD / EVALUATION PROCEDURES:

a. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on lowest price. Offer will additionally be evaluated with consideration of delivery time, if the offer exceeds the acceptable delivery period (see section V), the Government reserves the right to rate the offer as technically unacceptable. Award may be made to an offer with significantly lower lead/delivery time over lowest price if it is deemed to be in the best interests of the Government.

Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

b. Award will be made on the initial evaluation of quotes received in response to this RFQ. Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regard to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the Government. If award is not in the best interest of the Government, the Government reserves the right to determine the quote ineligible for award.

X. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is included in this solicitation. The contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) and furnish the government a completed copy of the record with its offer.

XI. Additional clauses and provisions applicable to this solicitation and resulting award are listed in Attachment 2 – Provisions and Clauses 554 RHS Caterpillar Scraper Parts

XII. Provisions and Clauses Incorporated By Full Text:

FAR 52.252-1 Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

Acquisition.gov

(End of provision)

FAR 52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Acquisition.gov

(End of clause)

XIII. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/portal/public/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee.

Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered UEI, CAGE code, and small business status.

XIV. Submit quotes via email to A1C Gabriel Kolaj at gabriel.kolaj@us.af.mil and TSgt Samuel Gordon at samuel.gordon@us.af.mil.

XV. A Response to this RFQ must be received via e-mail no later than 04 September 2025 at 10:00 AM CHST. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressees email inbox on time and the addressees must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of quotes. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

XVI. Please send any questions or Requests for Information (RFIs) to the emails provided above or call (671) 366-3686 for information regarding this solicitation no later than 02 September 2025 at 10:00 AM CHST.

XVII. ATTACHMENTS:

1. Attachment 1 – Salient Characteristics 554 RHS Caterpillar Scraper Parts

2. Attachment 2 – Provisions and Clauses 554 RHS Caterpillar Scraper Parts

Prepared By: