FA524025QM141 - Combined Synopsis-Solicitation.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

13 June 2025

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524025QM141

SOLICIATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 333517 – Machine Tool Manufacturing SIZE STANDARD: 500 Employees SET-ASIDE: This requirement is a 100% Small Business Set Aside

SUBJECT: 36 MXS Milling Machines (Manual and Hybrid)

RESPONSE DATE: 27 June 2025 at 1300 Chamorro Standard Time (CHST)

DESCRIPTION:

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

II. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2025-03, effective date 17 January 2025, Defense Federal Acquisition Regulation Supplement change effective 17 January 2025, and Department of the Air Force Federal Acquisition Regulation Supplement DAFFARS change effective 16 October 2024.

III. Offeror is to propose on the following Contract Line Item Number(s) (CLINs):

CLIN Description Qty Unit of Issue

Unit Price

Extended Price

Manual Milling Machine or equal in accordance with details listed in Attachment 2 – Salient Characteristics

FA524025QM141

1 EA

Hybrid Milling Machine or equal in accordance with details listed in Attachment 2 – Salient Characteristics

FA524025QM141

1 EA

Shipping See Section V – Indicate Shipping option A or B in quote

1 Shipment

Total

IV. Vendor Information:

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

Indicate if offer utilizing Shipping Option

A or Option B (See section V and VIII)

V. Shipping and Delivery Information:

Delivery Method:

Direct Delivery Method (FOB Destination)

Shipping Option A:

Delivery Date: 120 Days After Receipt of Offer (ARO) Delivery Address:

Attn: TSgt Michael J. Montgomery Local Address:

36 MXS

Unit 14012, Bldg 18006 Andersen Air Force Base Yigo, Guam 96929

APO Address:

36 MXG

Unit 14012

APO, AP 96543-4003

Shipping Option B:

Delivery Date: 45 Calendar Days ARO Delivery Address:

DLA Consolidation Point (Tracy, CA):

DDJC Consol and Contain Pt Whse 30 Warehouse Clerk Ph 209 839 5028 25600 S Chrisman Rd CCP Whse 30 Tracy CA 95304-5000

If utilizing option shipping option B, estimated total shipment dimensions and weight information must be included in offer or offer may be deemed ineligible for award.

Offers utilizing Shipping Option B shall adhere to the applicable shipping procedures found in Attachment 3 – Shipping Option B Standard Operating Procedures – AAFB Shipment via DLA Consolidation Point. The contractor shall coordinate with the

Contract Officer all necessary shipment information to produce appropriate military shipping labels and necessary tracking code numbers to be included on the shipments for all items to the delivery address.

VI. Interchanges: The government intends to award a purchase order without Discussions with respective offerors. However, the Government may conduct interchanges with one, some, none or all offerors at its discretion.

VII. FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services applies to this acquisition

a. Provide pricing and any discount terms utilizing the CLIN breakout under Paragraph

III of this combined synopsis/solicitation.

b. Provide vendor information specified under Paragraph IV of this combined synopsis/solicitation.

c. Provide a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, catalog cuts, or other documents as necessary.

VIII. FAR 52.212-2, Evaluation—Commercial Items applies to this acquisition.

A. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, under the Lowest Price evaluation process. The following factors shall be used to evaluate offers:

i. Acceptability in accordance with (IAW) solicitation and salient characteristics Rating Description

Acceptable Offer clearly meets the minimum requirements of all specifications provided in Attachment 2 – Salient Characteristics FA524025QM141

Unacceptable

Offer does not clearly meet the minimum requirements of all specifications provided in Attachment 2 – Salient Characteristics

FA524025QM141

ii. Price.

Offers may be subject to additional Government price evaluation factors dependent on what shipping options are contained in the offer:

a) Government Shipping Cost factor.

Note: Only for offers utilizing shipping option B will need to provide total estimated shipment dimension and weight. Offers that do not include or include unrealistic shipping size or weight estimates per manufacturer specifications may be deemed ineligible for award. The Contracting Officer will utilize this information calculate an independent government shipping estimate for transportation costs to ship all items from the DLA Tracy Consolidation Point to Andersen AFB. This will result in the calculation of a Government shipping cost factor which will be used when evaluating the price factor. Offers utilizing shipping option A will not have a total Government cost factor as shipping will be direct to Andersen AFB.

iii. Delivery terms.

a) Acceptable delivery period. Offers that exceed a total delivery period of 120 calendar days ARO may be deemed unacceptable.

Note: Offers utilizing shipping option B will be assigned an additional independent value of +75 calendar days ARO in evaluation, for evaluation purposes only. This is the anticipated delivery period for Government shipping from the DLA Tracy Consolidation point to Andersen

AFB.

The Contracting Officer shall conduct a price analysis in accordance with FAR 12.209.

Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price to the Government. However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

B. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are interchanges after its receipt, unless a written notice of withdrawal is received before award.

IX. BASIS FOR AWARD / EVALUATION PROCEDURES:

a. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on price with Government shipping cost factor included if applicable (see Section VIII(A)(ii)(a)). Offer will additionally be evaluated with consideration of delivery time, if the offer exceeds the acceptable delivery period (see Section VIII(A)(iii)(a)), the Government reserves the right to rate the offer as technically unacceptable. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

b. Award will be made on the initial evaluation of quotes received in response to this RFQ. Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

X. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items are included in this solicitation. The contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) and furnish the government a completed copy of the record with its offer.

XI. FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. No addenda to this clause.

XII. Additional clauses and provisions applicable to this solicitation and resulting award are listed in Attachment 1 – Clauses and Provisions - FA524025QM141.

XIII. Provisions and Clauses Incorporated By Full Text:

FAR 52.252-1 Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

Acquisition.gov (End of provision)

FAR 52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): Acquisition.gov

(End of clause)

XIV. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/portal/public/SAM/ to be considered for award. Proposal must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered UEI, CAGE code, and small business status.

XV. Submit quotes via email to Ethan Langas ethan.langas.1@us.af.mil and TSgt Samuel

Gordon at samuel.gordon@us.af.mil.

XVI. A Response to this RFQ must be received via e-mail no later than Friday, 27 June 2025 at 1300 CHST. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressees email inbox on time and the addressees must be able to open the email and mailto:ethan.langas.1@us.af.mil mailto:samuel.gordon@us.af.mil all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of quotes. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

XVII. Please send any questions or Requests for Information (RFIs) to the emails provided above or call (671) 366-6684 for information regarding this solicitation no later than Friday, 20 June 2025 at 1300 CHST.

Samuel L. Gordon, TSgt, USAF Contracting Officer

ATTACHMENTS:

Attachment 1 – Provisions and Clauses – FA524025QM141 Attachment 2 – Salient Characteristics – FA524025QM141 Attachment 3 - Shipping Option B - Standard Operating Procedures - AAFB Shipment via DLA Consolidation Point