Attachment 1 - 36 CS - Base Cell Phone PWS.pdf

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PERFORMANCE WORK STATEMENT (PWS)

ANDERSEN AFB COMMERCIAL MOBILE DEVICE

Preparation Date: 30 Jan 2025

Andersen AFB Commercial Mobile Device

Performance Work Statement (PWS)

36th Communications Squadron

Table of Contents

List of Tables

Table 1: Required Features for Local Cellular Data-Only Services 6

Table 2: DoD Directives 11

Table 3: Table of Performance Objectives 22

Table 4: Wireless Service Metrics 28

Table 5: Management and Operations Performance Metrics 28

C.l. Background 2

C.2. Performance Objectives 2

C.3. Basic Plan Requirements 3

C.4. Product and Services 5

C.5. Technical Requirements 10

C.6. Management and Operations 12

C.7. Invoicing 13

C.8. Contract and Task Order Report Data Requirements 16

C.9. Problem Resolution 17

C.10. Quality Control 22

C.11. Performance Metrics 28

C.12. Government Transition Support. 30

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C.1. Background

This Indefinite Delivery Indefinite Quantity (IDIQ) procurement is needed to ensure mission critical support is sustained without interruption for Wireless Devices and Services (WDS). Services under this procurement require coverage within the 50 United States and international countries for members of the Department of Defense (DoD) assigned to Andersen AFB (AAFB), Guam or its tenant units.

Scope

The scope of this contract covers AAFB’s requirement for wireless and cellular telecommunications services [hereinafter, wireless telecommunications includes all commercially available wireless technologies and related operations], including related software, hardware, firmware and equipment.

This contract shall provide a flexible means of meeting and sustaining AAFB’s need for fast, safe, secure, dependable, and stable telecommunications services and equipment. The intent is to maintain AAFB’s ability to communicate data, voice, text, pictures, and all other commercially available cellular services locally, domestically and while traveling globally to enable AAFB to fulfill its duty of defending and protecting the United States of America and its citizens. The Vendor must provide an architecture and infrastructure that is capable of the highest standard of performance in the constantly evolving field of telecommunication and the challenges brought about by Acts of God and man. The Vendor shall have and maintain the highest standard of business ethics. It is expected that the resulting contracts and Vendors keep current with ever changing technology over the life of their contract and provide the same to AAFB via their contract.

C.2. Performance Objectives

During the performance of the contract, the Government and the Vendor will work together, towards shared goals and objectives. These goals and objectives include:

a. Obtaining commercially available wireless and cell phone services/devices with the Government customer in mind.

b. Improving reporting requirements to ensure technical, cost-effective usage within stated program ceiling

c. Working to maintain aggressive pricing that does not exceed the lowest price offered to other commercial entities, Federal, State, and Local Governments for like services.

d. Providing optimized rate plans able to incorporate price reductions occurring during the life of the contracts, as a result of technological improvements, marketplace competition, large volume usage and the combination of AAFB requirements.

e. Improved pricing that optimizes rate plans and allows for easy assessment of cost and price effective solutions over the life of the contract.

f. Maximizing areas of coverage, clarity and speed of service within the Marianas Region, outside and inside the 50 United States and foreign countries.

g. Working to monitor and minimize or eliminate over utilized and underutilized services under each Task Order.

h. Ensuring that current, commercially available supplies and services are provided during the life of the contract, including standard or state of the art technology, equipment and features.

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i. Upgrading and refreshing services provided as new technology, equipment and features become available.

j. Providing mobile phone plans that allow users to select the best economic solution for their needs within the parameters of the contract exhibit line items (ELINS).

k. Providing a comprehensive Customer Service Approach that incorporates:

i. Providing recommendations for services that will allow for the effective management of Cell Phone, Smartphone, Tablet and internet hotspot usage within the scope of the contract, in terms of plans, WDSs, and service features,

ii. Solutions regarding the repair, replacement, or upgrade of WDSs and addressing maintenance issues associated with the WDSs.

l. Accommodating billing procedures and practices that may vary between customers.

m. Accepting the Government Purchase Card as a method of payment.

n. Providing consolidated and web-based summary reports with data elements for program and Task Order levels, which include detailed information on costs incurred, numbers called, time of calls and underutilized/over utilized lines.

o. Monitoring charges on WDS usage to ensure that cost limitations on each Task Order are enforced.

p. Providing trend analysis and optimization recommendations based on new technologies, usage, trends

q. Providing coverage quality that is at least “Complete” as defined herein Table 4, Wireless Service Metrics, for voice, data, email, texts, within the Marianas Region, outside and inside the 50 United States, and foreign countries as applicable.

Data Communication Services and WDSs are included in this solicitation e.g. Smartphone and other data devices such as tablets. All devices, hardware, and software that communicate with the various DoD systems shall be certified and compatible in accordance with the appropriate DoD service component’s requirements.

The various DoD service component’s policies regarding contracting or Wireless Service may change throughout the life of the contract. Vendors shall work closely with each of the DoD service component’s contracting and communications units to incorporate such changes as applicable.

Information properly marked, in accordance with FAR 52.215-1(e) (1) (2) and asserted to be proprietary and/or trade secret information, does not bind the Government. Federal Law, to wit, 5 USC 552, "The Freedom of Information Act (FOIA)" applies. The Government will nevertheless not release any FOIA requested contract information unless it has provided a meaningful opportunity to object. See FOIA, 5 U.S.C. 552(b) (3) and (4).

C.3. Basic Plan Requirements

Description: This is a commercial acquisition for cellular and wireless services and WDSs for DoD members and employees on AAFB. There are three basic devices, feature phone (voice); smart phone (voice and data); and other WDSs (internet hotspots) and services. Additional services and devices may be added over the life of the contract, via contract modification. This acquisition is for Indefinite Delivery/Indefinite Quantity (IDIQ) for various telecommunication, WDSs, and services. The Vendor shall provide all labor, management, supervision, tools, material, and equipment to perform all requirements

4 | P a g e described herein for each Task Order. The contract performance period will be for a base year of twelve months, plus four (4) twelve-month option periods.

Wireless Requirements Inside and Outside of the U.S.

Government “Global Service” subscribers may require voice and data wireless communications services and commercial off the shelf (COTS) wireless/cellular telephones/voice mail/smart phone/internet hotspot devices throughout the U.S. Indo-Pacific Command (USINDOPACOM), U.S. European Command (USEUCOM), U.S. Central Command (USCENTCOM), U.S. Africa Command (USAFRICOM), U.S Northern Command (USNORTHCOM), and Southern Command (SOUTHCOM) Areas of Responsibility (AORs).

Global service includes wireless coverage throughout: The 48 contiguous United States, Afghanistan, Alaska, Albania, Australia, Austria, Azerbaijan, Bahrain, Bangladesh, Belgium, Bhutan, Bosnia Herzegovina, Brunei, Bulgaria, Burma, Cambodia, Canada, Caribbean, Chile, China, CNMI, Cook Islands, Croatia, Czech Republic, Democratic People’s Republic of Korea, Democratic Republic of Congo, Denmark, District of Columbia, Egypt, Estonia, Fiji, Finland, France, French Polynesia, Germany, Ghana, Greece, Hawaii, Honduras, Hong Kong, Hungary, Iceland, India, Indonesia, Iraq, Ireland, Israel, Italy, Japan, Kenya, Kiribati, Kuwait, Laos, Latvia, Libya, Lithuania, Luxembourg, Macau, Macedonia, Malaysia, Maldives, Malta, Marshall Islands, Midway Islands, Mongolia, Mozambique, Myanmar, Nauru, Nepal, Netherlands, New Caledonia, New Zealand, Nigeria, Norway, Oman, Pakistan, Palau, Panama, Papua New Guinea, Philippines, Poland, Portugal, Puerto Rico, Qatar, Romania, Russia, Saint Kitts and Nevis, Saint Lucia, Saint Vincent, Samoa, Serbia, Singapore, Slovenia, Solomon Islands, South Africa, South Korea, Spain, Sri Lanka, Sweden, Switzerland, Taiwan, Tanzania, Tasmania, Thailand, the Federated States of Micronesia, Timor-Leste, Tonga, Turkey, Turkmenistan, Tuvalu, U.S. Territories of American Samoa, U.S. Virgin Islands, Ukraine, United Arab Emirates, United Kingdom, Uzbekistan, Vanuatu, Vietnam, Wake Island, Yemen.

Mandatory Requirements Inside and Outside of the U.S.

In order to provide complete coverage, the Vendor shall provide WDSs and supporting services through parent operating companies, partner markets, affiliates, teaming arrangements, or subcontracting as necessary.

Devices may be provided with local phone numbers for the country in which they are to be used so that CONUS calls made will not appear as long distance or international calls and long-distance roaming charges are not incurred.

The following types of COTS devices and accessories are required:

Full-featured, compact digital wireless phones, smart phones, internet hotspots, and cellular devices.

Smart Phones. All devices provided must meet one (1) or more of the following technical criteria:

HSPA+, EVDO, UMTS, GSM, iDEN or other more advanced technology. Smart phones shall provide digital wireless cellular functionality in addition to state of the art functionality including but not limited to two-way wireless emailing and text messaging; World Wide Web (WWW) browsing; camera and video-recording; Global Positioning System and mapping functionality;

Wireless Local Area Network (WLAN) such as Wi-Fi, large capacity memory, and battery life;

organizer functionality; and ability to synchronize with desktop/laptop calendar and address book. In addition, Smart Phones shall have a full QWERTY keyboard capability.

Internet hotspots (MiFi) All Apple iPhone devices must be registered with Apple Business Manager (ABM) prior to delivery, unless otherwise directed.

Short-term (one month and six month) subscriptions and equipment rentals are desired. Rental is defined as equipment that is not government-owned, will not have access to government

5 | P a g e communication systems, and is intended to be returned to the provider. Rentals must use one of the services provided as defined in Paragraph C.4.

Authorized Users

The IDIQ is intended for use by the DoD members and employees on AAFB and their associated users. All Department of Defense personnel, and their designees, within the Marianna Islands must be approved in writing, by the designated Contracting officer Representative (COR) assigned to 36 Communications Squadron. The requirement will then be routed to the appropriate Contracting Officer assigned to the 36 Contracting Squadron, Andersen AFB, Guam, who will place task orders off the IDIQ. The 36 Contracting Squadron is the Procuring Contracting Office for this requirement.

Rate Plan and Equipment Refresh

All devices offered under the IDIQ shall be new, unless otherwise specified. WDSs and cellular services provided under the IDIQ shall remain up to date with commercial equivalents. Accordingly, similar cellular services and solutions available shall be increased, enhanced and upgraded as these improvements become available to commercial customers. As a reminder, all Apple iPhone devices must be registered with Apple Business Manager (ABM) prior to delivery, unless otherwise directed.

All devices shall be refreshed every 24 months from the initial date the devices were purchased under Task Order. Contracting Officer Representatives on the Task Order may request devices refresh up to 6 months prior to the end of the 24-month period.

The Vendor shall only offer WDSs approved by Services/Armed Forces in line with the Department of Defense (DoD) policies and guidelines. Once approved, new devices will be made available for order under the IDIQ. ONLY approved devices can be sold under the IDIQ. If unapproved devices are sold in contravention to this provision, they will be exchanged with approved DSs at no additional cost to the government when identified.

In particular, the Vendor shall provide upgrades to its commercial support systems, (including, but not limited to, systems for billing and invoicing, service ordering and tracking, trouble and complaint handling, and spend management and administrative reporting) at no additional cost to the Government as these upgrades become available to commercial customers. The Vendor shall provide notification to the Government when an installation is eligible for any device upgrades. Device upgrades must meet all the previously stated specifications and be approved by the appropriate Service components communications unit. If the Government elects an upgrade in equipment, the Government will retain and properly dispose of the outdated equipment. The Government will also be responsible for the cost of the new equipment in accordance with the specified price list in this IDIQ. If the Government will be affected by system changes or upgrades, the Vendor shall notify and inform Government users how they will be impacted no later than 30 days prior to the implementation.

Discounts and promotional prices may be offered at any time and do not need the approval of the Contracting Officer or a solicitation under the terms of the Contract. Prices listed in the IDIQ are Not to Exceed (NTE) prices and therefore cannot exceed the price listed in the Pricing Schedule.

C.4. Products and Services

The requirement is to have voice and data transmit over commercially available cellular networks using WDSs to support the Government's mission. The Vendor's cellular and data networks shall provide subscribers with cellular capabilities for their WDSs to be used for applications such as voice, data plans, short messaging services, multimedia messaging services, and Internet services.

The requirements have been divided into three primary groupings:

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Cellular airtime, to include voice-only, data-only and combined voice and data capability Commercial Mobile Devices and Accessories for cellular devices

Additional Capabilities

Each of these requirements is outlined in greater detail in the sections that follow.

Cellular Airtime Requirements

Cellular Services provide subscribers with the ability to communicate both voice and data through commercially available cellular networks at standard levels of security. Standard cellular services are grouped into the following primary service offerings:

1. CONUS Voice, SMS and Data Services

2. Global Voice, SMS and Data Services

3. Unlimited Local Area (Guam/CNMI) Voice, SMS and Data Services

4. Local Service Area MiFi Services

5. Local/CONUS Data Services for Tablets/Smart Devices

6. 911 Interoperability and Service

All service offerings shall be free from any peak/off peak restrictions. Each of these services is discussed in greater detail in the following sections.

1. CONUS Voice, SMS and Data Services Unlimited Local (Guam/CNMI) Voice, SMS, and Data Unlimited mobile-to-mobile minutes within the same provider’s cellular network Commercially available standard features including voicemail, caller ID, caller ID blocking, call waiting, call forwarding and three-way calling Unlimited CONUS SMS Unlimited CONUS Long Distance calling: Free nationwide (calls originating from local service area to Continental US, Alaska, and Hawaii) long distance Unlimited CONUS Voice and Data Roaming Unlimited iPhone Hotspot Service Zero Data Throttling

2. Global Voice, SMS and Data Services Unlimited Global Voice, SMS and Data Unlimited mobile-to-mobile minutes within the same provider’s cellular network Commercially available standard features including voicemail, caller ID, caller ID blocking, call waiting, call forwarding and three-way calling Unlimited Global Long Distance calling from local service area to locations defined in Paragraph

C.3 Unlimited Global Voice and Data Roaming Unlimited iPhone Hotspot Service Zero Data Throttling

3. Unlimited Local Area (Guam/CNMI) Voice, SMS and Data Services Unlimited Global Voice, SMS and Data Commercially available standard features including voicemail, caller ID, caller ID blocking, call waiting, call forwarding and three-way calling Unlimited iPhone Hotspot Service Zero Data Throttling

4. Local Service Area MiFi Services

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Unlimited local service area data Data services provide access to the internet and other packet-switched networks over a variety of cellular networks.

Zero Data Throttling

5. Local/CONUS Data Services for Tablets/Smart Devices Unlimited local service area data and CONUS Data-Only SmartServices Data services provide access to the internet and other packet-switched networks over a variety of cellular networks. (Ethernet, TCP/IP, UDP, LAN, IPX/SPX, X.25, GPRS) Telephone, data transfer, teleconferencing, video broadcasting, messaging etc.

Zero Data Throttling

6. 911 Interoperability & Service Unlimited local service area data Basic 911 – Wireless service provider must send all 911 calls to a Public Safety Answering Point

(PSAP)

Enhanced 911 (E911) – Wireless services providers must send the caller’s phone number and location of the cell tower to the PSAP Next-Generation 911 – Wireless service providers must send the caller’s phone number and location to the PSAP, and may also allow text messaging Data services provide access to the internet and other packet-switched networks over a variety of cellular networks.

Table 1: Local/Domestic Cellular Data-Only Services

1 Web Browsing The Vendor shall provide connection to the Internet for browsing

2 Web Client E-mail The Vendor shall provide access to web-based email (e.g. POP3)

4 Text Messages The Vendor shall provide the ability to send and receive text messages

5 Instant Messages The Vendor shall provide the ability to send and receive instant messages

6 Data Transmission The Vendor shall provide the ability to send and receive data packets in any form not above (e.g., attachments) identified

7 FIPS 140-2 Compliance The Vendor shall provide the ability to send and receive data transmissions over its network to FIPS 140-2 Standards (as outlined within current DoD Information Assurance (IA) policy DoDD 8100.2) subject

Wireless Devices and Services (WDS)

A wireless WDS is defined as a unit of equipment, such as a cell phone, smart phone, and wireless data device running on the provider's cellular network. WDSs are composed of all necessary hardware, firmware, and software, and can be mobile; or in the case of infrastructure, fixed.

Specific WDSs shall include; as commercially available, the ability to interoperate with public safety networks. These devices can be excluded from other IDIQ requirements, as needed to meet commercial standards.

WDSs are separated into Standard mobile technology and Secure mobile technology. Commercial Mobile Devices and Accessories

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The following capabilities are mandatory for all WDSs unless indicated otherwise:

The Vendor shall provide WDSs that are “Unlocked”. Unlocked is defined as, a WDS which is not restricted to use on one Vendors network through software, hardware, or any other means. The WDS shall be capable of being utilized on any Vendors’ network.

The Vendor shall provide and support commercially available WDSs (Including cell phones, wireless data devices, Internet hotspots, and tablets) with the characteristics and features needed to operate on their network.

The Vendor shall provide the Government with an equipment list of WDSs (e.g., cell phones, Internet hotspots, and tablets) and associated accessories and submit the list to the Contracting Officer for review. The WDSs provided on the list must be on the Defense Information Systems Agency (DISA) approved products list (APL) for Multi-Function Mobile Devices (MFMD). The Government will review the list and make any necessary changes to ensure the products are compliant with Government policies and standards. The Government-approved list will then become the official equipment list of devices and associated accessories that will be available from the Vendor. The new approved list must be modified into the IDIQ prior to use.

The Vendor shall propose revised equipment lists as needed to remain current with the latest technology.

When proposing updates, the Vendor shall work with the Government, to the extent practicable; to minimize the total cost of ownership through maximizing the continued compatibility of previously purchased accessories with the proposed new devices.

The Vendor shall obtain permission from the Contracting Officer to ensure compliance with Government standards and requirements prior to making any updates or changes to any equipment list.

The Vendor shall provide standard, commercially available warranties for commercial mobile technologies (1 year).

The Vendor shall not offer extended warranties, loss/damage protection plans or other insurance on WDSs. DoD self-insures for these losses.

WDS shall be separately priced from cellular airtime and their costs shall not be included in the cellular airtime pricing. The Government may choose to purchase more than one device per line of service and upgrades may occur at any time under the IDIQ.

Devices shall support, without device modification, the option of using a Government-owned and/or Government- operated cell network, or virtual cell network, during national emergencies, training exercises, and overseas requirements.

Smart phone end-to-end requirements from Unified Capability Requirements (UCR) 2008, Change 2, or current shall be incorporated into all appropriate WDSs.

Commercial Mobile Devices Accessories

The Vendor shall offer cost effective pricing for rugged and non-rugged protective cases. Cases should offer drop, dust, screen, water, and scratch protection for smart phones and other devices.

Additional Capabilities

Suspension and Termination of Services on Task Orders

The Vendor shall suspend all services associated with a Task Order, at no additional charge; upon expiration of the Task Order's Period of Performance (POP) unless a new order has been established or other arrangements have been made by the Ordering Contracting Officer. Thirty days after suspension, 9 | P a g e the services shall be terminated, along with a notification sent to the Ordering Contracting Office. The Government shall not be liable for costs incurred after the POP.

Suspension of Active Service

The Vendor shall provide the option to voluntarily suspend any active line of service for the length of the period of performance of the task order at the price of $0.01 per user per month. The DoD Authorized Purchaser must request suspension or removal of suspension by means of email notification to the Vendor, a minimum of three

(3) business days in advance of the date that suspension or removal from suspension will take effect.

Surge

The Contracting Officer will direct Surge capabilities when required, pricing shall be negotiated prior to the issuance of a task order or be handled as an undefined contract action. Surge is defined as any additional equipment, devices, services and accessories above and beyond the normal support to an installation, activity or customer on a temporary basis. The Vendor shall provide surge capabilities through the temporary deployment of network infrastructure, equipment and support. Additional equipment may be needed to enhance network coverage such as cellular on wheels (COWs), and repeaters. Surge requirements may be a result of exercises, natural disasters, contingencies, special events or air shows. Surge capabilities shall allow for the rapid deployment, activation, operation, and collection of WDSs, in large or bulk quantities in a particular local area for a specified period of time (normally less than 6 months).

Contingency Communication Capability (CCC) – Emergency Service

Description: Defined by the government as the Vendor’s ability to respond and provide services during domestic emergency or disaster situations, where communication networks are adversely impacted and/or disruption of wireless service occurs. The following capabilities are required:

(1) A dedicated crisis phone number

(2) A live support line for assistance 24/7

(3) Deploy temporary mobile cellular sites as requested

(4) Provide Wireless Priority Service (WPS) to all devices

(5) An emergency response process plan

All WDSs will be capable of receiving emergency texts, and these texts will be provided at no charge.

The Vendor will have available a minimum of bundled units of either 10 Smartphones or other ready-to-use wireless voice communication devices and provide the capability to issue them within 24-hour notice during local and or national emergencies

Overages

Due to all task orders being Firm Fixed Price, overages will not be allowed. Service shall be rendered inoperable when a user attempts to utilize a service outside of their covered plan. Unless notified, in writing, by the contracting officer, the Vendor shall suspend services for devices that have reached the end of their periods of performance prescribed in the task order.

C.5. Technical Requirements

Coverage

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Vendors shall work with designated Government points of contact (POCs) to identify areas requiring coverage enhancements and work toward improving coverage in targeted areas as they become identified. Vendors are required to identify known FCC defined “dead zones”. The Vendor shall enhance coverage in targeted areas by means of cellular towers, antennas, COWs, repeaters, in-building solutions and other technology as it becomes available. The Vendor shall have a designated POC for this purpose and provide the contact information for that person. The Vendor shall offer Government-owned infrastructure options, where available, that reduce overall total cost of ownership. This infrastructure shall be carrier agnostic where possible. The Government retains the right to remove the Government-owned infrastructure at any time. If removed by the Government the Vendor shall not be held liable to provide additional service to replace lost or deteriorated services.

Vendors shall provide coverage maps and are required to be posted on end user websites. The coverage maps shall show coverage quality/speeds for voice, texting, data speeds, video downloading speeds.

Coverage maps shall include areas within the Mariana Islands, United States and outside the United States where applicable.

Although various coverage problems can occur (such as in-building limitations, weather impact, terrain foliage) the Vendor will make every effort to support limited or loss of service requests. The offeror shall provide an in- building solution such as a repeater or femtocell like capability where recurring outages or loss of services occur. Government entities shall allow in-building solutions where feasible.

Standards

The Vendor shall work with the Government to document their network and product compliance with the following standards:

Table 2: DoD Directives

1. Information Assurance and Information Management of each Service Component

2. Use of Commercial Wireless Devices, Services, and Technologies in the Department of Defense (DoD) Global Information Grid (GIG) (DoD Directive 8100.2) http://www.dtic.mil/whs/directives/corres/pdf/810002p.pdf

3. Security Requirements for Cryptographic Modules (FIPS PUB 140-2). 3 Dec 2002 http://csrc.nist.gov/publications/fips/fips140-2/fips1402.pdf

4. Department of Defense (DoD) Chief Information Officer (CIO) Memorandum, Wireless Devices and Services (WDS) Interim Policy

5. Security Technical Implementation Guides http://iase.disa.mil/stigs

Wireless capabilities under this IDIQ will carry non-sensitive programmatic and administrative traffic;

Sensitive but Unclassified (SBU) traffic; and higher levels of sensitive and/or classified traffic that has been encrypted by Government subscribers. Therefore, the Vendor is required to provide basic security for all network services, network management, and information systems and databases to support those network services. Such basic security shall include protecting all network services, information, Vendor infrastructure and information processing resources against threats, attacks, and/or failures of systems.

The Vendor shall identify 24x7x365 POCs to work network operations and security issues (e.g., network outages and security breaches) with Government Network Operations Centers. As part of its Network Operations and Security function, the Vendor shall provide the ability to remotely "suspend" or "kill" phones and other wireless devices in the event of theft or loss.

http://www.dtic.mil/whs/directives/corres/pdf/810002p.pdf http://csrc.nist.gov/publications/fips/fips140-2/fips1402.pdf http://iase.disa.mil/stigs

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Security Breach Requirements

The Vendor must report any breach, or incident reasonably believed to have been a breach, which may have exposed Government data to the appropriate agency. Vendor would contact the 36th Wing Cybersecurity Office immediately upon discovery at 671-366-5108 or the Contracting Office at 671-366- 3472.

Reasonable belief that a breach has occurred arises when:

Someone has received unauthorized access to data (including, but not limited to: non-public mail / e-mail to an unauthorized person, incorrect network access settings which are reasonably believed to have resulted in intrusion, inadvertent posting of information in electronic format or other non-hacking incidents)

Data acquisition has occurred (including, but not limited to, lost or stolen electronic equipment including PDAs, laptops, desktop computers, storage media);

Hacking (to be defined as a successful intrusion of computer systems via the network where it is indicated that Government data may have been downloaded, copied or otherwise accessed).

Any other unauthorized/inappropriate access of Government data stored by the Vendor in any form.

Access to the network, which could create a denial or degradation of service of DoD capabilities (e.g., spam or traffic overload).

The Vendor must report any known or discovered security vulnerabilities which have the potential to compromise the confidentiality, or integrity of data resident on, transmitted or received by cellular devices, and any peripherals, firmware, or software related to these devices provided to the Government by the Vendor immediately upon discovery, but no later than 24 hours following discovery.

National Policy Directives

Cellular services and other service elements (technical and management and operations related) acquired shall comply with national policy throughout the life of the IDIQs. The Vendor shall ensure that cellular services delivered comply with national policy directives that apply to the national telecommunications infrastructure. Specific national policy requirements include, but are not limited to:

Section 508, 1998 amendment to the Rehabilitation Act requires Agencies to make their information technology accessible to persons with disabilities. All electronic and information technology (EIT) procured under this IDIQ must meet applicable accessibility standards at 36 CFR Part 1194, unless an exception exists, or unless and to the extent that individual standards cannot be met with products or services available in the commercial marketplace in time to meet delivery requirements. For the products and services that are available for ordering under the IDIQ, the Vendor shall indicate whether each product or service is compliant or noncompliant with the accessibility standards at 36 CFR Part 1194, and the Vendor shall indicate where full details of compliance can be found (e.g., Vendor's, subVendor's or other exact website location). The Vendor shall ensure that this information is kept current and that it is easily accessible by users. In order to facilitate compliance with accessibility standards at the time an order is issued, the Vendor shall, at the request of the Government, propose a compliant equivalent substitute, if commercially available, within five working days for any EIT supply or service on contract that does not comply with 36 CFR Part 1194. Price will be negotiated with the ordering contracting officer. (Refer to Section 508; http://www.section508.gov).

C.6. Management and Operations

The following Management and Operations functions are assumed to be part of the Vendor's support.

These functions are part of the Vendor's normal cost of doing business and are assumed to be provided at no additional cost.

http://www.section508.gov/

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Program Management

The Vendor shall establish a dedicated Program Manager (PM) that will be responsible for successful execution and ongoing management of this IDIQ. The Vendor shall provide the name and contact information (including phone and e-mail address) for the PM and alternate POCs that may be used in the event the PM is unavailable.

Program management support includes, but is not limited to, the following:

Serve as the Vendor or the DoD Wireless Program Provide assistance with urgent request (e.g., broken equipment, service interruptions, surge requirements, coverage issues).

Assist with normal requests such as service changes or inquires

The Vendor shall provide customer service to Government subscribers in support of pre- and post-sales issues, using dedicated Customer Service Representatives (CSRs) specifically familiar with Government requirements and the details of this IDIQ. CSRs shall be available via phone and e-mail from 7:00am to 5:00pm CHST, Monday through Friday. CSRs shall be responsible for resolution of ordering, service, billing, technical, and warranty and payment issues.

Ordering-General

Orders will be placed against this IDIQ on individual Task Orders. Task Orders may be issued up to a one

(1) year base period and up to four (4), one year option periods. The Contracting Officer shall not issue a Task Order with a period of performance that extends beyond the period of performance of the IDIQ.

Equipment delivery within Guam must occur within five (5) business days from when the order is accepted by the Vendor, unless other arrangements have been agreed upon by both parties. Shipping costs shall be included in the price of the device. Normally delivery is on island; however, global expedited shipping via FedEx or DHL would be at no cost for emergency device replacement Arrangements for expedited and overseas delivery will be made between the ordering office and the Vendor. The Vendor shall support movements of numbers into their network at no additional charge to the user beyond those required by the FCC.

Charges

Paper invoices will not be utilized. Vendors shall make available an electronic invoice for all goods and services by the 16th business day of every month following the billed period. All invoices shall clearly state the IDIQ and Task Order number. If applicable, the period of performance shall also be included on the invoice. The electronic invoice shall be in a format that can be automatically processed, as opposed to an image of the data (e.g., PDF or bitmap). A structured data file (e.g., xls or xlsx) is the preferred format for electronic invoice transmission. The electronic format used shall be such that a machine-to-machine interface can be used and not require manual intervention. Delivery of the electronic invoice shall be via secure means (e.g., Secure FTP, HTTPS, or s/mime e- mail attachments). Each individual charge (e.g., MRCs, airtime, feature charges, taxes, fees, surcharges) shall be broken out as a separate line item under each line of service. Each charge detail record shall include a standard service description and the associated Exhibit Line-Item Number (ELIN). Date of applicability or the date that the charge was incurred shall be presented in a separate data field for each charge. The type of charge (e.g., recurring service, usage, equipment purchase) shall be indicated for each charge detail record. There shall be no overage charges to address, as all cellular service options are unlimited in quantity and restricted to local/domestic use, or unlimited in quantity and unrestricted in use worldwide. Wide Area Workflow is the only approved payment method, invoices shall be electronically loaded into the Defense Finance and Accounting System (DFAS) payment system

C.7. Invoicing

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The Vendor shall provide a standard commercial monthly invoice for each Task Order.

Monthly Invoice shall contain an itemized price breakout for everything billed in that month. Itemized breakout shall include list of all phone numbers, amount charged for each phone number, total amount billed on that invoice and any other charges.

Payment of Invoices

Two major billing and payment processes shall be supported by the Vendor. In addition to these, the Vendor shall work with Government to accommodate other authorized processes identified at a later date.

GPC

DoD Wide Area Workflow (WAWF)

Each of these options is discussed briefly below:

GPC

GPC may only be used to purchase WDSs and to rent WDSs for periods not longer than 30 days. GPC’s are an acceptable form of payment whenever possible. This section describes the procedures to be used for ordering items under the Task Order using the GPC. The GPC payment option is strictly an alternative method of ordering by the Government and may be used in place of ordering by other means that comply with FAR 12.204. The Government reserves the right to unilaterally terminate the use of the credit card at any time.

All ordering offices may use the GPC, commonly referred to as the Government “credit card,” as an alternative method of ordering and paying for purchases made under the Task Order. Purchase card orders are subject to all terms and conditions of this agreement, unless otherwise stated in this provision or another provision in the Task Order.

The Vendor shall accept firm-fixed-price credit card orders under the agreement made by use of a GPC.

The Vendor shall report all credit card purchases to the 36th Wing Contracting Office with the Program-level Report.

DoD Wide Area Workflow (WAWF)

DoD Wide Area Workflow (WAWF) is the payment processes that shall be supported by the Vendor. This option is discussed briefly below:

The Vendor shall follow the WAWF Payment Instructions as outlined within the Terms and Conditions of the contract DFARS 252.232-7006 Wide Area Workflow Payment Instructions. Specific Routing Data Table instructions shall be included in each Task Order.

C.8. Contract and Task Order Report Data Requirements:

The Vendor shall provide, upon request, Contract and Task Order Data to the Contracting Officer.

Contract Data shall include: (list may not be all inclusive)

a. Total number of Task Orders written on the IDIQ

b. Total dollar value of each Task Order

c. Total dollar value of all Task Orders combined (running total)

Task Order Data shall include: (list may not be all inclusive)

a. Task Order number

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b. Phone numbers on each Task Order

c. Plans (ELINS) associated with each Phone number

d. Total value of Task Order

e. Date of Award of Task Order

f. Date of Expiration of Task Order

C.9. Problem Resolution

The Vendor shall develop a formal problem resolution process that will be incorporated into the IDIQ. The proposed process shall include a means to address the full range of potential problems including those surrounding product/service delivery, accuracy/integrity of data feeds, invoice and billing discrepancies, and any other potential issues that may arise. The Vendor's proposed problem resolution process shall include, at a minimum, the following key elements:

Dedicated Vendor POCs to receive initial calls regarding any problem and help route the caller to the Proper person to address the problem. ·

Escalation Process: If the initial POC cannot resolve the Government subscriber's problem surrounding product/service delivery, accuracy/integrity of data feeds, invoice and billing discrepancies, and any other potential issues within 48 hours, the Government subscriber should contact an alternate POC via phone or e-mail to escalate the rectification of the issue.

Ability to track a problem from initial contact through the escalation process to resolution.

Proposed performance metrics for problem resolution (time to resolve) and proposed method for tracking and reporting these metrics listed in Table 4: Wireless Service Metrics.

Outage Notification Process

The Vendor shall notify the Government when cellular coverage outages occur on the Vendor's network.

The expected Time to Restore (TTR) service metrics are identified in Table 3, Table of Performance Objectives and Section C.11, Performance Metrics.

In Process Reviews (IPRs)

Semi-Annual Site Visits

By entering the IDIQ, the Vendor agrees to participate in semi-annual reviews with the Contracting Officer and his/her designated representatives. Exact dates and locations shall be coordinated with the IDIQ Contracting Officer. The purpose of these meetings will be to discuss the overall status and performance of the IDIQ. Topics covered in these reviews may include, but shall not be limited to:

Review of Vendor performance in each of the performance metrics outlined below in section Table 3, Table of Performance Objectives and Section C.11, Performance Metrics.

Discussions regarding process improvements that may be undertaken by the Vendor, the Government, or both parties to create additional efficiencies or cost savings.

Review of equipment lists and service offerings, including planned technology enhancements, in support of ongoing refresh of devices and services offered under the IDIQ.

Review of any invoicing, technical or other programmatic issues.

Telephonic Monthly Reviews

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Throughout the performance period of this IDIQ, Vendors shall participate in monthly In-Process Reviews (IPRs) when requested to address the status of invoicing, technical, and programmatic issues. At a minimum, the Vendor’s Operations Administrator shall attend. Exact dates and locations will be determined through coordination between the specific Contracting Officer Representative (COR) and the Vendor.

Procedures for Requesting Rate Plan and Device Changes from the Vendor

The Vendor shall submit a single comprehensive list (rate plan or device list) highlighting the changes requested or new items being added to the IDIQ to the Contracting Office. Specifications for each device are to be included with each submission.

U.S. Air Force 36th Contracting (CONS) Squadron, Andersen Air Force Base will review the Vendor’s request. If approved, the 36th CONS will then forward the list for technical evaluation. Plans and devices are approved to ensure they comply with the appropriate DoD Service Components Instructions.

The Vendor will be notified if the changes have been approved or disapproved. If approved, the Vendor will receive an IDIQ modification.

There will only be one (1) comprehensive equipment list and one (1) comprehensive rate plan list for all users under this IDIQ. If required, the list may be organized by approved equipment per DoD Service Component.

Reporting Requirements

There are two (2) levels of reporting required

1. Level 1: Report of overall billing which includes data for all numbers to the Contracting Officer Representative from the 36th Communication Squadron and the Contracting Officer. The Vendor shall provide reporting data that spans across the entire IDIQ to include all GPC orders and awarded Task Orders

2. Level 2: Report specific individual bills, listed in detail per charge, to each COR/End User number. The Vendor shall provide reporting data to the designated program manager CORs, which can be modified to provide a summary of total usage and resulting total cost for each month.

The preferred method of delivery for the reports is via E-Mail. If unable to submit the report via E-mail, due to file size, other secure methods may be utilized. Please coordinate with the IDIQ Contracting Officer on how reports will be delivered.

Program IDIQ Level Usage Reporting

The Vendor shall provide detailed billing, usage details of all Government users, lines of voice, account numbers, installations with and inventory data to the Government. The data shall be sent on a monthly basis in an electronic format that can be automatically processed as opposed to an image (e.g., PDF or Bitmap). A structured data file (e.g., xls or xlsx) is preferred and must be delivered via secure means (e.g., secure FTP, HTTPS, or s/mime e-mail attachment). The Vendor shall also provide the Government, to the extent offered to other similar customers, data analysis capability to be used for identification of savings opportunities such as rate plan optimization, enterprise spend management, and reduction of overage, roaming, and text messaging. The Vendor's web site shall provide on-line access to the management reports outlined or a report will be delivered electronically via an Excel document or Tab Delimited ASCII formatted file using current commercial practices. Reports should be delivered via secure means (e.g., Secure FTP or HTTPS).

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The Government will own the right to use all data provided by the Vendor. Any data marked as proprietary by the Vendor will be treated as such by the Government, unless a determination to the contrary is made by the IDIQ Contracting Officer in accordance with the Data Rights clauses included herein.

The Government may identify specific third-party Vendors to conduct data analysis, which may include information at the individual account user level, and/or optimization efforts being provided on a monthly basis, in support of this IDIQ. After receipt of written consent from the Contracting Officer, Vendor will provide

Consumer Proprietary Network Information to the specific third-party Vendor identified by the Contracting Officer in the written consent.

The Vendor shall capture and support reporting on the following data elements:

Service order number/Identifier (assigned by CAUI):

Task order/job order number Period of Performance on the Task Order Customer account number (assigned by Vendor) Ordering Entity based on ordering web site hierarchy

Military Service:

ACOM/MAJCOM/Region/Direct Reporting Unit/Field Operating Agency Base/Post Unit Account Number Individual User (Wireless Number)

Billing POCs on the account:

Mailing address:

Telephone number E-mail address

User POCs on the account:

Mailing address Telephone number E-mail address

Contracting POCs on the account:

Mailing address Telephone number E-mail address

Type of Plan (Flat rate, extended, all-inclusive plan)

Total lines of service purchased of each plan IDIQ price of Rate Plan for each line of service A list of types and amount of taxes applied to each phone/pager line (federal, State, E911) Plan discount amount and total cost savings Usage details including, but not limited to: total minutes used per month CONUS long distance usage (if applicable) International Long-Distance usage (if applicable) International roaming (voice and data) usage (if applicable) Country Code for International roaming (if applicable)

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Number of text messages (if applicable) Data usage (if applicable) Usage and overage data for all other features including SMS, MMS, and any other feature with a usage

Product description listed by phone/pager number (where applicable):

Type of Equipment with model number (e.g., BB/Cell Phone/Pager) International Mobile Equipment Identity (IMEI) Number Cost of equipment Quantity of equipment CLIN or part number(s) Billing period start date Billing period end date List and explanation of any one-time charges Total Cost per phone/pager line Method of Payment-WAWF or Credit Card

The Vendor shall work with the Government to capture additional data elements that may be requested at a later date. If additional data elements are to be provided, as necessary, and the details of the data elements are to be defined following the IDIQ, the company shall use reasonably commercial efforts to fulfill the Government request.

Program IDIQ Level Coverage Reporting

Coverage reporting at the Program level will be used by a discreet number of authorized individuals for the purpose of working with the Vendor to identify detailed coverage capabilities for requested locations including, but not limited to, the areas in and around specified military installations. This information may be used to evaluate the best coverage options at a particular installation or identify target areas where the Government and the Vendor may work together to enhance existing coverage.

This detailed coverage information will be treated as proprietary if so marked by the Vendor. Coverage reporting is due upon the issuance of the IDIQ and updated annually. ·

The Government reserves the right to independently test the coverage, verify coverage maps and discuss any apparent discrepancies with the Vendor.

End User Reporting

The Vendor shall provide the following reports for individual account holders:

Usage Details

The usage detail report shall match each of the equipment and service charges to a corresponding CLIN and BAC (or Vendor assigned account corresponding to a single BAC).