FA524024R0003 Attachment 5 - Evaluation Criteria.pdf

FA524024R0003 HVAC Direct Digital Controls (DDC) Maintenance Services Attachment 5 – Evaluation Criteria

Addendum to 52.212-2 Evaluation-Commercial Items.

Lowest Price Acceptable Past Performance (LPAPP) Source Selection Approach

52.212-2, Evaluation--Commercial Items (Oct 2014)

(a) The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors will be used to evaluate offers:

(1) Price

(2) Past Performance

(b) Options. The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options will not obligate the government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, will result in a binding contract without further action by either party. Before the offer's specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR 52.212-2, Evaluation - Commercial Items

The following is inserted as new paragraph (d) of the provision:

“(d) BASIS FOR CONTRACT AWARD: This is a competitive Lowest Price Acceptable Past Performance (LPAPP) best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 15, Department of Defense (DoD) FAR Supplement Procedures, Guidance and Information Subpart 215.3, and Department of the Air Force FAR Supplement (DAFFARS) Mandatory Procedure (MP) 5315.3 in which competing offerors' past performance information will be evaluated on an Acceptable/Unacceptable basis (pass or fail). By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors or subfactors.

Failure to meet a solicitation requirement may result in an offer being determined unacceptable. The government reserves the right to award a contract to other than the lowest Total Evaluated Price (TEP). The evaluation process will include the following:

(1) Past Performance Factor. The government will evaluate recent and relevant performance information on all offerors based on (i) the references provided by the offeror, and (ii) any past performance information obtained from survey/questionnaires (Attachment 8), and (iii) any data independently obtained by the government. If a reference identified by the offeror in accordance with 52.212-1(m)B.4(c), does not submit a survey/questionnaire, the government will follow up with the reference POC, but it is not responsible for the failure of a reference POC to provide a survey/questionnaire.

Past performance regarding predecessor companies of the offeror and/or subcontractors, key personnel, and subcontractors that will perform major aspects of the requirement, if applicable (see 52.212-1(m)B.4(d)), will not be rated as highly as past performance information for the principal offeror.

(A) Recent past performance information includes contracts performed and/or being performed for any customer within the last three (3) years prior to the issuance date of the solicitation.

(B) Relevant contracts performance effort involved similar scope, magnitude of effort, and complexities to that required by this solicitation. In order to meet the Acceptable criterion, the contract performance must be at least rated Relevant. The government will assess relevancy for each contract and assign a rating as described in Table 1 below:

Table 1. Past Performance Relevancy Ratings Rating Rating Definition

Relevant - Acceptable

Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Not Relevant - Unacceptable

Present/past performance effort involved some, little or none of the scope and magnitude of effort and complexities this solicitation requires.

(3) Performance Quality Assessment: For each of the recent past performance information reviewed, the performance quality of work will be assessed based on the (i) Quality Assessment Criteria evaluated under Past Performance Questionnaires (PPQs) (Attachment 8) and (ii) the evaluation ratings in the Federal Past Performance Information Retrieval System (PPIRS)/ Contractor Performance Assessment Reporting System (CPARS), if available.

(4) The purpose of the past performance evaluation is to assess the degree of confidence the

Government has in the offeror’s ability to meet the solicitation requirements based on the offeror’s demonstrated record of performance. The assessment process will result in an offeror’s overall performance confidence assessment rating of Acceptable (Satisfactory Confidence) or, Unacceptable (Limited Confidence). As a result of the relevancy and performance quality assessments, offerors will receive a past performance confidence assessment rating as described in Table 2 below:

TABLE 2. Past Performance Confidence Assessment Ratings Rating Description

ACCEPTABLE (SATISFACTORY

CONFIDENCE)

Based on the offeror’s recent/relevant performance record, the government has a reasonable expectation that the offeror will successfully perform the required effort.

UNACCEPTABLE (LIMITED

CONFIDENCE)

Based on the offeror’s recent/relevant performance record, the government has a low expectation that the offeror will successfully perform the required effort.

Note: In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation.

The government will conduct the Past Performance assessment before evaluating Price proposals.

Only offerors with an Acceptable (Satisfactory Confidence) rating will have their Price proposals evaluated.

(5) Price Evaluation Factor. After completing the Past Performance assessment, the government will rank the Acceptable (Satisfactory Confidence) offerors by price, including all option prices. The price evaluation will document the fairness and reasonableness of the TEP. In addition, each offeror’s separately priced line items or subline items shall be analyzed to determine if the prices are unbalanced in accordance with FAR 15.404-1(g). The government reserves the right to perform price realism analysis. If the Government elects to perform a price realism analysis, the Government reserves discretion over the method within which it performs its price realism analysis.

If the Government elects to perform a price realism analysis and finds a proposal unrealistic, the Government may withhold award to that offeror.

Total Evaluated Price: A TEP will be computed for each offer in order to meet the requirements of FAR Parts 6 and 17. The price of a six-month extension authorized by 52.217-8, Option to Extend Services, will be added to the proposed price for each potential contract performance period.

The TEP is a two-part computation. First, the offeror’s total proposed price will be determined by multiplying the quantities identified in the Pricing Schedule (SF 1449, continuation of blocks 19 –

24) by the unit price, limited to two decimal places, for each Contract Line Item Number (CLIN) to confirm the extended total amount for each CLIN; the sum of all extended amounts will be the offeror’s total proposed price. Second, the total proposed price (total amount for CLINs 0001 – 0004) plus the sum of Option to Extend Services clause 52.217-8 formula (shown below) will constitute the

TEP.

The formula for the Option to Extend Services amount is as follows:

Base Year = CLIN Unit Amount x 6 Option Year 1 = CLIN Unit Amount x 6 Option Year 2 = CLIN Unit Amount x 6 Option Year 3 = CLIN Unit Amount x 6 Option Year 4 = CLIN Unit Amount x 6

Evaluating the Option CLINs does not obligate the government to exercise the Options.

(5) The government intends to award a contract without discussions with respective offerors. The offeror with the lowest TEP and an Acceptable (Satisfactory Confidence) rating will be selected for award. The government, however, reserves the right to conduct discussions if deemed in its best interest.