Attachment 1 - ATV_UTV Performance Work Statement.pdf

FA524024QM202 36 SFSATV/UTV Maintenance Page 1 of 4

FA524024QM202

PERFORMANCE WORK STATMENT

ALL TERRAIN VEHICLE (ATV)/UTILITY TERRAIN VEHICLES (UTV)

MAINTENANCE/SERVICE CONTRACT, 36TH SECURITY FORCES SQUADRON,

ANDERSEN AIR FORCE BASE (GUAM)

1. SCOPE: The contractor shall provide all maintenance, labor, services, tools, materials, equipment, transportation, and supervision to perform maintenance on 10 Polaris Sportsman ATVs and 4 (four) Polaris RZR M4 UTVs in support of the 36th Security Forces Squadron, Andersen Air Force Base (AAFB), Guam.

2. PERFORMANCE PERIOD

Base Year: 1 September 2024 – 31 August 2025 Option Year 1: 1 September 2025 – 31 August 2026

3. CONTRACTOR REQUIREMENTS

A. The contractor shall :

• Provide annual service in accordance with (IAW) manufacturer’s recommendation to be serviced based on hours used and/or biannually (whichever comes first). See Attachment 2 (RZR 4) and Attachment 3 (Sportsman ATV) for the Owner Manual’s Periodic Maintenance Chart.

• Pick up and deliver back serviced units from 36th Security Forces Squadron (Exact dates and times shall be coordinated with the Government prior to pick-up).

• Vendor must be qualified to repair Polaris vehicles.

• Provide Corrosion Control-- a rust corrosion inhibitor/evader to the vehicles in the fleet to deter and slow the process of rusting conditions.

• Replace all RZR M4 UTV tires once annually with 27x9-14, 12-Ply UTV Run

Flat Tire (All-Terrain). 16 tires in total.

• Replace all Sportsman ATV tires once annually with front tires, size 24x8-12 and rear tires, size 24x10-12. 40 tires in total.

B. All work shall be in accordance with the manufacturer's requirements.

C. Full Equipment List:

Make Model Qty Polaris Sportsman ATV 10 Polaris RZR M4 UTV 4

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4. ESTIMATED SERVICE LIST:

This list is an estimate of the maintenance and service needs for the vehicle equipment. If additional service or maintenance items are needed, approval must first be obtained through the Contracting Office prior to proceeding with the repairs. The estimates for minor services are based on average maintenance per year. All models on the full equipment list will follow their respective periodic maintenance charts as recommended by the manufacturer. (See attached periodic maintenance charts).

Polaris Sportsman ATVs 10 units – 1st Service – After 12 months of use.

ATV Regular Service Every 50-100 hours of use.

Polaris RZR M4 UTVs 4 units – 1st Service – After 12 months of use.

RZR Regular Service Every 50-100 hours of use.

5. AFTER SERVICE MAINTENANCE:

If any vehicle has issues after maintenance is completed and they are relevant to or were covered during the completed maintenance service, the contractor shall pick up and repair and deliver the needed vehicles within two weeks of notification of malfunction. If the vehicles are not repaired completely within the time frame, the contractor will notify the Government Point of Contact (GPOC) and Contracting Officer with rationale for the delay.

6. LIABILITY:

The contractor shall be liable for any damages resulting from any carelessness or failure to follow proper safety, installation, engineering, or maintenance procedures and standards.

7. GENERAL INFORMATION:

7.1. Hours of Operation: The normal hours of operation for the project are from 0730 to 1630, Monday through Friday, excluding holidays and family days.

7.2. Contractor Personnel: The contractor shall provide point of contact (POC) for all contractual matters during normal hours of operation. The POC shall respond on-site within 1 hour during normal duty hours of operation to discuss concerns with government personnel designated by the CO to discuss problem areas.

7.3. Base Access: The contractor must notify the GPOC 24 hours prior to pick up of any vehicles being serviced and arrange a time to meet at the AAFB visitors center, provide the required forms of combined documentation to obtain the necessary visitor and vehicle passes to allow access on base property and facilities by being sponsored by the assigned GPOC from 36th Security Forces Squadron.

7.4. Location: All work will be performed at the contractor’s site. For ease of parts supply, tools, special tools, waste disposal availability, etc.

7.5. Work Interruption: All work must be done in such a manner that minimum inconvenience will be caused to the using agency.

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7.6. Schedule: All routine work shall be completed within two weeks. Notification is needed for any vehicles needing more than two weeks servicing due to parts being ordered from off-island vendors.

7.7. Performance: The performance period will begin within 10 working days after receipt of the contract being awarded.

7.8. Quality Assurance: Inspection at contractor’s location - After completion of service the vendor must inspect the vehicles to ensure proper function at their facility and provide a copy of the repair invoice to the GPOC. If there are any additional services required to any particular vehicle, a written quote must be submitted to the GPOC for approval prior to providing additional service.

Inspection on site at AAFB - Upon the delivery of the serviced vehicles, the GPOC and the company representative will ensure proper functioning of all serviced vehicles prior to departure of the company representative to ensure that all repairs were made and all is functioning properly.

Inspection checklist items:

a) Did the vendor provide a copy of the service ticket?

b) During on-site inspection, were all service items completed?

c) Are the vehicles in proper working condition?

d) Are there any additional services required to any particular vehicle? If so, will it be re-scheduled?

Reminder for inspection - Contractor is to provide a reminder for annual service 90 days prior to the scheduled maintenance to be performed.

8. SECURITY:

8.1. Pass and Identification Items: The contractor shall ensure the pass and identification items required for contract performance are obtained for employees.

8.2. Retrieving Identification Media: The contractor shall return all identification media and/or visitor passes from employees who depart for any reason before the contract expires; i.e.

terminated for cause, reassignment, retirement, etc.

8.3. Traffic Laws: The contractor and its employees shall comply with base traffic regulations.

Traffic regulations include, but are not limited to:

a) Employees shall wear seatbelts when operating or riding in any vehicle (military, company or private owned) while on installation.

b) Speed limits on Andersen AFB are 25 MPH unless otherwise posted. Be aware of reduced speed limits and exercise caution when driving in base housing and school zones.

c) All vehicle operators on the installation shall not use cell phones unless the vehicle is safely parked or they are using a 100% hands free device. The wearing of any other

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8.4. Weapons, Firearms and Munitions: Employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within vehicles (military, contractor owned or privately owned) while on Andersen AFB.

8.5. For Official Use Only (FOUO): The contractor shall comply with DoD 5400.7-R, Chapter 4 DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

8.6. Reporting Requirements: Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified/unclassified defense information.

Employees shall be briefed by their immediate supervisor upon initial on-base assignment.

8.7. Physical Security: The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment and materials shall be secured.

8.8. Military Exercises: No compensation will be claimed for any delays resulting from re-entry procedures due to exercises.

9. VEHICLE IDENTIFICATION NUMBERS

2016 Polaris Sportsman 450 H.O.

4XASEA503JA274918

4XASEA502JA273940

4XASEA504JA274913

4XASEA506JA274928

4XASEA50XJA274981

4XASEA500JA273937

4XASEA509JA273936

4XASEA509JA274907

4XASEA501JA273928

4XASEA507JA274909

2016 Polaris RZR 4 900 EPS

4XAVXE903GB138395

4XAVXE905GB138432

4XAVXE906GB138424

4XAVXE903GB138347