Amendment 1 - RFQ - 644 CBCS AN PRC-160 Radios 2024.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

19 September 2024

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524024QM123

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 334220 - Radio and Television Broadcasting and Wireless Communications

Equipment Manufacturing

SET-ASIDE: This is a 100% Small Business Set-Aside Acquisition

SMALL BUSINESS SIZE STANDARD: 1250 employees

SUBJECT: Amendment 1 - RFQ 644 CBCS AN/PRC-160 RADIOS 2024

RESPONSE DATE: 24 September 2024 at 1:00pm Chamorro Standard Time

AMENDMENT 1 – SUMMARY OF CHANGES (All amendments have been highlighted yellow in this document):

1) Attachment 3 – Questions and Answers for Solicitation FA524024QM123 and Attachment 4 – Shipping Option B Standard Operating Procedures – AAFB Shipment via DLA Consolidation Point has been added to section XIV. Attachments.

2) Delivery options have been expanded to include allowing for shipment to DLA Tracy Consolidation point. Please see section V and Section IX which have been revised to accommodate this shipping option.

3) Appropriate point of contact has been corrected in Section XIII.

4) All other terms and conditions remain unchanged.

DESCRIPTION:

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

II. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-05 Effective May 22, 2024.

III. Vendor shall quote on the following Contract Line Item Number(s) (CLINs):

CLIN Description Qty Unit of issue Unit

Price Extended

Price 0001 AN/PRC-160 UHF/VHF radios and supporting equipment IAW Attachment 1 – Salient Characteristics for 644 CBCS

AN/PRC-160 RADIOS

1 Lot

0002 FOB Destination Shipping to shipping address in Section V

1 Shipment

Total

IV. Vendor Information

Vendor Name:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

V. Shipping and Delivery Information:

Shipping Option A Delivery Date: 120 Calendar Days ARO Delivery: FOB Destination Delivery Address:

Attn: 644 CBCS/SCX USAF Bldg 61316, Northwest Field

JVJ2+7Q7

Yigo, GU 96929

Shipping Option B Delivery Date: 45 Calendar Days ARO Delivery: FOB Destination Delivery Address:

DDJC Consol and Contain Pt Whse 30 Warehouse Clerk Ph 209 839 5028 25600 S Chrisman Rd CCP Whse 30 Tracy CA 95304-5000 If utilizing option shipping option B, estimated total shipment dimensions and weight information must be included in offer or offer may be deemed ineligible for award.

Offers utilizing Shipping Option B shall adhere to the applicable shipping procedures found in Attachment 4 – Shipping Option B Standard Operating Procedures – AAFB

Shipment via DLA Consolidation Point. The contractor shall coordinate with the Contract Officer all necessary shipment information to produce appropriate military shipping labels and necessary tracking code numbers to be included on the shipments for all items to the delivery address.

VI. Interchanges: The Government intends to award a purchase order without Interchanges with respective offerors. However, the Government may conduct Interchanges with one, some, none or all offerors at its discretion.

VII. The Government reserves the right to cancel or amend this solicitation beyond the response date if it does not receive sufficiently acceptable quotes or determines there is inadequate funding to move forward with award. The Government may utilize amendments to extend response period when it is in the Government’s best interest.

VIII. FAR 52.212-1, Instructions to Offerors--Commercial Products and Commercial

Services applies to this acquisition.

a. Provide pricing utilizing CLIN breakout under section III of this combined synopsis/solicitation, and include salient physical, functional, and/or performance characteristics to include any and all catalog cuts for the equipment requested.

b. Offers that do not contain the brand name items will need to provide information demonstrating they would be able to meet all specifications and salient characteristics found in Attachment 1 – Salient Characteristics for 644

CBCS AN/PRC-160 RADIOS

IX. FAR 52.212-2, Evaluation--Commercial Products and Commercial Services applies to this acquisition.

A. The Government intends to award a purchase order from this solicitation to the responsible offeror whose offer conforming to the solicitation is most advantageous to the Government based on the best overall offer that is determined to be the best value to the Government. The Government reserves the right to issue purchase order for all, some, or none of the contents of this solicitation. The following factors shall be used to evaluate offers and are listed in descending order of importance:

i. Acceptability

Offers must conform with technical acceptable criteria below:

Rating Description

Acceptable

Offer clearly meets the minimum requirements of all specifications provided in Attachment 1 – Salient Characteristics for

644 CBCS AN/PRC-160 RADIOS

Unacceptable

Offer does not clearly meet the minimum requirements of all specifications provided in Attachment 1 – Salient Characteristics for 644

CBCS AN/PRC-160 RADIOS

ii. Price.

iii. Delivery terms.

Acceptable delivery period. Offers that exceed a total delivery period of 120 calendar days ARO may be deemed unacceptable. The Government reserves the right to deem offers significantly beyond the 120 day acceptable delivery period unacceptable. Offers that exceed a total delivery period of 120 calendar days ARO may be still be considered acceptable if it is determined to be in the Government’s best interest.

a) Shipping Option A preference The Government has a preference for quotes utilizing shipping option A due to less variable shipping delivery times and the reduced administrative burden on the Government for shipping to Andersen AFB. The Government may make an award to a higher overall price quote over another quote utilizing shipping Option B if determined in the best interest of the Government.

b) Government Shipping Cost factor. (For option B only) Note: Only for offers utilizing shipping option B will need to provide total estimated shipment dimension and weight. Offers that do not include or include unrealistic shipping size or weight estimates per manufacturer specifications may be deemed ineligible for award. The Contracting Officer will utilize this information calculate an independent government shipping estimate for transportation costs to ship all items from the DLA Tracy Consolidation Point to Andersen AFB. This will result in the calculation of a Government shipping cost factor which will be used when evaluating the price factor. Offers utilizing shipping option A will not have a total Government cost factor as shipping will be direct to Andersen AFB.

c) Acceptable delivery period. Offers that exceed a total delivery period of 120 calendar days ARO may be deemed unacceptable.

Note: Offers utilizing shipping option B will be assigned an additional independent value of +75 calendar days ARO in evaluation, for evaluation purposes only. This is the anticipated delivery period for Government shipping from the DLA Tracy Consolidation point to Andersen AFB.

The Contracting Officer shall conduct a price analysis in accordance with FAR 12.209.

Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price to the Government. However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), unless a written notice of withdrawal is received before award.

X. BASIS FOR AWARD / EVALUATION PROCEDURES:

a. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on price. Offers will additionally be evaluated with consideration of delivery time, if the offer exceeds the acceptable delivery period, the Government reserves the right to rate the offer as technically unacceptable. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

b. Award will be made on the initial evaluation of quotes received in response to this RFQ. Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

XI. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered Unique Entity Identity, CAGE code, and small business status.

XII. Full list of provisions and clauses applicable to this RFQ can be found in Attachment 2

– Provisions and Clauses.

XIII. Submit offer via email to SSgt James Kwok at james.kwok@us.af.mil and Emily Gumataotao at emily.gumataotao.1@us.af.mil. Submittal of multiple quotes will be treated as separate offers.

A Response to this RFQ must be received via e-mail no later than 1:00 P.M. Chamorro Standard Time (ChST) on 24 September 2024. Oral quotes will not be accepted.

Emailed quotes must be received at the stated addressee email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

XIV. Please send any questions to the email provided above for information regarding this solicitation no later than 1:00 P.M. ChST on 20 September 2024 http://www.sam.gov/SAM/ mailto:james.kwok@us.af.mil

XV. ATTACHMENTS

Attachment 1 – Salient Characteristics for 644 CBCS AN/PRC 160 RADIOS Attachment 2 – Provisions and Clauses FA524024QM123 Attachment 3 – Questions and Answers for Solicitation FA524024QM123 18SEP24 Attachment 4 – Shipping Option B Standard Operating Procedures – AAFB Shipment via DLA Consolidation Point