Amendment 1 - RFQ 736 SFS Utlility Task Vehicle.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

24 July 2024

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524024QM101

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 336999, All-terrain vehicles (ATVs), wheeled or tracked, manufacturing

SET-ASIDE: This is a 100% Small Business Set-Aside Acquisition

SMALL BUSINESS SIZE STANDARD: 1000 employees

SUBJECT: AMENDMENT 1 RFQ 736 SFS – Utility Task Vehicles 2024

RESPONSE DATE: 31 JULY 2024 at 10:00am Chamorro Standard Time

AMENDMENT 1 – SUMMARY OF CHANGES (All amendments have been highlighted yellow in this document):

1) RFQ response deadline has been extended to 31 July 2024

2) Attachment 3 – Questions and Answers for Solicitation FA524024QM101

3) All other terms and conditions remain unchanged.

DESCRIPTION:

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

II. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-05, effective date 22 May 2024 Defense Federal Acquisition Regulation Supplement change effective 30 May 2024, and Department of the Air Force Federal Acquisition Regulation Supplement change effective 12 June 2024.

III. Vendor shall quote on the following Contract Line Item Number(s) (CLINs):

(This space is left intentionally blank. See next page.)

CLIN Description Qty Unit of issue

Unit Price Extended Price

0001 Utility Task Vehicle – in accordance with Attachment 1 – Salient Characteristics 736 SFS Utility Task Vehicle

1 Each

0002 Shipping See Section V – Shipping to Andersen AFB

1 Shipment

TOTAL COST

IV. Vendor Information

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

V. Shipping and Delivery Information:

Shipping Option A Delivery Date: 120 Calendar Days ARO Delivery: FOB Destination Delivery Address:

736 SFS/CW

Bldg. #23022, Unit 1448

ANDERSEN AFB

YIGO, GUAM 96929

APO, AP 96543-4048

VI. Interchanges: The Government intends to award a purchase order without interchanges with respective offerors. However, the Government may conduct interchanges with one, some, none or all vendors at its discretion.

VII. FAR 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services applies to this acquisition.

a. Provide pricing utilizing CLIN breakout under section III of this combined synopsis/solicitation, and include salient physical, functional, and performance characteristics to include any and all catalog cuts, technical/data sheets, and/or specifications for the equipment requested.

VIII. FAR 52.212-2, Evaluation--Commercial Products and Commercial Services applies to this acquisition.

A. The Government will award a contract from this solicitation to the responsible offeror whose offer conforming to the solicitation is most advantageous to the Government based on the best overall offer that is determined to be the best value to the Government. The Government reserves the right to issue purchase order for all, some, or none of the contents of this RFQ/solicitation. The following factors shall be used to evaluate offers and are listed in descending order of importance:

i. Acceptability in accordance with (IAW) solicitation and salient characteristics

Rating Description

Acceptable Offer clearly meets the minimum requirements of all specifications provided in Attachment 1- Salient Characteristics 736 SFS Utility Task Vehicle

Unacceptable Offer does not clearly meet the minimum requirements of all specifications provided in Attachment 1- Salient Characteristics 736 SFS Utility Task Vehicle

ii. Price

iii. Delivery terms.

Acceptable delivery period. Offers that exceed a total delivery period of 120 calendar days ARO may be deemed unacceptable.

The Contracting Officer shall conduct a price analysis in accordance with FAR 12.209. Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price to the Government. However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

B. A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

IX. BASIS FOR AWARD / EVALUATION PROCEDURES:

a. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on lowest price. Offer will additionally be evaluated with consideration of delivery time, if the offer exceeds the acceptable delivery period (see Section VIII(A)(iii)), the Government reserves the right to rate the offer as technically unacceptable. Award may be made to an offer with significantly lower lead/delivery time over lowest price if it is deemed to be in the best interests of the Government. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

b. Award will be made on the initial evaluation of quotes received in response to this RFQ.

Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

X. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered Unique Entity Identity, CAGE code, and small business status.

XI. Full list of provisions and clauses applicable to this RFQ can be found in Attachment 2 –

Provisions and Clauses.

XII. Submit offer via email to SSgt James Kwok at james.kwok@us.af.mil and Amn Gabriel Kolaj at gabriel.kolaj@us.af.mil. Submittal of multiple quotes will be treated as separate offers.

A Response to this RFQ must be received via e-mail no later than 10:00 A.M. Chamorro Standard Time (ChST) on 31 July 2024. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

XIII. Please send any questions to the email provided above for information regarding this solicitation no later than 10:00 A.M. ChST on 19 July 2024.

XIV. ATTACHMENTS

Attachment 1 - Salient Characteristics 736 SFS Utility Task Vehicle Attachment 2 - Provisions and Clauses Attachment 3 - Questions and Answers for Solicitation FA524024QM101