RFQ FA524024QM087 36 LRS Vehicle Maintenance Parts for MUNS Tractors 2024.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

12 June 2024

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524024QM087

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 336390 Other Motor Vehicle Parts Manufacturing

SET-ASIDE: This is a 100% Small Business Set-Aside Acquisition

SMALL BUSINESS SIZE STANDARD: 1000 employees

SUBJECT: RFQ 36 LRS – Vehicle Maintenance Parts for MUNS Tractors

RESPONSE DATE: 19 July 2024 at 11:00am Chamorro Standard Time

DESCRIPTION:

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

II. The solicitation document and incorporated provisions and clauses are those in effect through

ACQUISITION.GOV - Federal Acquisition Regulation FAR 2024-05 Effective May 22, 2024.

III. Vendor shall quote on the following Contract Line-Item Number(s) (CLINs):

CLIN Description Qty Unit of issue

Unit

Price

Extended

Price

0001 VM Parts for MUNS Tractor REG#

09B00934

All items and quantities provided in Attachment

1 – Vehicle Maintenance Parts for MUNS

Tractors

1 Each

0002 VM Parts for MUNS Tractor REG#

09B00940

All items and quantities provided in Attachment

1 – Vehicle Maintenance Parts for MUNS

Tractors

1 Each

0003 VM Parts for MUNS Tractor REG#

09B00927

All items and quantities provided in Attachment

1 – Vehicle Maintenance Parts for MUNS

Tractors

1 Each

TOTAL COST

IV. Vendor Information:

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

V. Shipping and Delivery Information:

The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to one of the specified delivery options below.

Delivery Date: No later than 60 Calendar Days After Receipt of Order (ARO)

Delivery Terms: FOB Destination

Delivery Address:

36th Logistics Readiness Squadron (LRS)/LGRV Bldg. 18001 ARC

Light Blvd

Andersen Air Force Base Yigo, Guam 96929

VI. Interchanges: The government intends to award a purchase order without Interchanges with respective offerors. However, the Government may conduct Interchanges with one, some, none or all Vendors at its discretion.

VII. FAR 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services applies to this acquisition.

a. Provide pricing utilizing CLIN breakout under section III of this combined synopsis/solicitation, and include salient physical, functional, and/or performance characteristics to include any and all catalog cuts for the equipment requested.

b. Provide pricing utilizing attaching Attachment 1 – Vehicle Maintenance Parts for MUNS

Tractors.

c. Provide vendor information specified in section IV of this combined synopsis/solicitation.

d. Include salient physical, functional, and/or performance characteristics to include any and all catalog cuts for the equipment requested.

VIII. FAR 52.212-2, Evaluation--Commercial Products and Commercial Services applies to this acquisition.

a. The Government will award a contract from this solicitation to the responsible offeror whose offer conforming to the solicitation is most advantageous to the Government based on the best overall offer that is determined to be the best value to the Government. The following factors shall be used to evaluate offers and are listed in descending order of importance:

i. Acceptability: Offers must conform with technical acceptable criteria below:

Rating Description

Acceptable

Offer clearly meets the minimum requirements of all specifications provided in:

Attachment 1 – Vehicle Maintenance Parts for

MUNS Tractors

Unacceptable

Offer does not clearly meet the minimum requirements of all specifications provided in

Attachment 1 – Vehicle Maintenance Parts for

MUNS Tractors

ii. Price: The Contracting Officer shall conduct a price analysis in accordance with FAR 12.209.

Offerors are cautioned that the award may not necessarily be made to the lowest price offered.

The Government is more concerned with obtaining the best value than with making an award at the lowest overall price to the Government. However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

iii. Delivery terms: Acceptable delivery period. The Government reserves the right to deem offers significantly beyond the 60-day acceptable delivery period unacceptable. Offers that exceed a total delivery period of 60 calendar days ARO may still be considered acceptable if it is determined to be in the Government’s best interest.

b. A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

IX. BASIS FOR AWARD / EVALUATION PROCEDURES:

a. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on price. Offers will additionally be evaluated with consideration of delivery time, if the offer exceeds the acceptable delivery period, the Government reserves the right to rate the offer as technically unacceptable. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

b. Award will be made on the initial evaluation of quotes received in response to this RFQ.

Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regard to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

X. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered Unique Entity Identity, CAGE code, and small business status.

XI. Full list of provisions and clauses applicable to this RFQ can be found in Attachment 2 – http://www.sam.gov/SAM/

Provisions and Clauses.

XII. Submittal Information: Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee’s email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of quotes. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

a. Requests for Information (RFIs): Submit Requests for Information (RFIs) no later than

Monday, 15 July 2024 at 11:00 A.M. ChST.

b. Request for Quote (RFQ): Please submit any Quotes in response to this RFQ no later than

Friday, 19 July 2024 at 11:00 A.M. ChST.

c. Submission Points of Contact (POC): Submit RFIs and Quotes/Offers via email to:

• Contract Specialist: Mr. Joseph Taijeron at joseph.taijeron.1@us.af.mil; AND

• Contracting Officer: TSgt Benjamin Albers at benjamin.albers@us.af.mil

XIII. ATTACHMENTS

Attachment 1 – Attachment 1 – Vehicle Maintenance Parts for MUNS Tractors

Attachment 2 – Provisions and Clauses