Attachment 2 - Justification and Approval Brand Name Persistent System or Equal_Redacted.pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

For Official Use Only

March 2023 For Official Use Only Page 1 of 3March 2023 For Official Use Only Page 1 of 3

NOTE: If a Justification was approved for the preceding acquisition, a copy of the approved Justification for the predecessor action must be included in the staff package for approval of the instant Justification. This applies to Justification staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor Justification will be used as a reference document by the approving official.

Is this a new or amended J&A Document? New Amended ( Prior to Award Only! )

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Funding level for this acquisition: >SAT and < $750K > $750K and < $15M

Contracting Activity: 36th Contracting Squadron

Purchase Request / Local ID Number: F1C0CR4130AC01

Program / Project (and PE, if applicable): Brand Name Justification for Persistent Systems Headsets or Equal

Program Type (PEO or Other Contracting): Operational

Authority: AFFARS 5313.501 - 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

AFFARS 5313.501 - 10 U.S.C. 3403, Special Emergency Procurement Authority (41 U.S.C. 1903)

Estimated Contract Cost (including options): Justification Type: Class Individual

COORDINATION ( AFFARS 5306.304(a))

Date

30 Apr 2024

Technical Personnel / Requiring Activity MSgt Gilbert C Kless III

644 CBCS/SCXD / (671)362-6192

Signature

Date

14 Jun 2024

Contracting Officer Rhyne A. Stroupe, SrA, USAF

36 CONS/PKB, 315-366-4945

Signature

APPROVAL (AFFARS 5306.304(a) )

Date

16 Jun 2024

Chief of the Contracting Office (COCO) Francis S. Navarro, Lt Col, USAF 36 CONS/Commander, 366-4214

Signature

KLESS.GILBERT.CLIFFOR

D.III.1367537040

Digitally signed by

KLESS.GILBERT.CLIFFORD.III.1367537040

Date: 2024.04.30 16:19:01 -04'00'

STROUPE.RHYNE.ASHT

ON.1545424211

Digitally signed by

STROUPE.RHYNE.ASHTON.1545424211

Date: 2024.06.14 14:41:47 +10'00'

NAVARRO.FRANCIS.SH

ANE.1258283550

Digitally signed by

NAVARRO.FRANCIS.SHANE.1258283550

Date: 2024.06.16 10:41:02 +10'00'

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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I. Contracting Activity.

The 36th Contracting Squadron Andersen Air Force Base, Guam Unit 14040, Bldg 22026

APO AP 96543-4040

II. Nature and/or description of the action being processed.

A Firm Fixed Price, 100% Small Business set-aside purchase order is anticipated.

III. Description of supplies/services required to meet agency needs.

This supply requirement includes the following list of summarized items:

1. Stereo headset with Dual PTT connector - MPU5-compatible stereo headset with Persistent Systems Push-to-Talk direct-attach cable and single headset lead.

2. Vendor must be an authorized seller of Brand Name: Persistent System or Equal

3. Standard one year warranty included

4. Must be new, OEM equipment

5. Direct Shipment to Andersen, AFB, Guam

IV. Statutory authority permitting other than full and open competition.

FAR 13.106-1 (b) Soliciting from a single source. (1) For purchases not exceeding the simplified acquisition threshold.

(i) Contracting officers many solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g, urgency, exclusive licensing agreements, brand-name or industrial mobilization.)

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

The 644th is requiring Persistent Systems' Stereo Headset since it is the only headset made that is able to directly connect to the Persistent Systems dual Push-To-Talk system with no additional cables. The 644 CBCS already has the Persistent System dual Push-to-Talk and needs the headsets that will be compatible with the existing equipment.

OEM parts are built to the exact specifications of the Brand Name: Persistent System or equal for the MPU5 Stereo Headsets. Aftermarket equipment do not guarantee the exact fit, durability and quality as OEM equipment. Therefore, it is in the best interest of the Government to procure Brand Name: Persistent System or Equal OEM Equipment to avoid potential delays in having to reorder equipment that does not fit properly.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

A Sources-Sought was posted to SEWP.nasa.gov on 4 Jun 2024 to 11 Jun 2024. The Sources-Sought closed on 11 Jun 2024 that resulted in zero (0) responses indicating that there was not a vendor that was capable or interested. In conclusion, the government’s best interest would be to pursue a 100% small business set-aside by soliciting a Brand Name: Persistent System or Equal MPU5 Stereo Headsets on SAM.gov.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The contractor can determine the fair and reasonable price by the independent government estimate, previous

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

A Sources-sought was posted on Sewp.nasa.gov with one Request for Information regarding quantity . However, there was no responses from vendors saying they were capable and interested in the requirement. Further search on FPDS- NG found there were small businesses with similar products that were awarded contracts with the government.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

The 644 CBCS already has the Persistent System dual Push-to-Talk, therefore they need a Persistent System or equal MPU5 Stereo Headset that will be compatible with the existing equipment.

X. List of any sources that expressed, in writing, an interest in the acquisition.

N/A

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

The government will continue to scrutinize procurements regarding communication systems and their expansions to ensure there are alternatives that are compatible with the existing Push-To-Talk system or other communication systems.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.