FA524024QM077 - 644 CBCS - Brand Name Rohde and Schwarz Spectrum Analyzer RFQ signed.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

12 July 2024

*Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524024QM077

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 334220, Radio and Television Broadcasting and Wireless Communications Equipment

Manufacturing

SET-ASIDE: This is a 100% Small Business Set-Aside Acquisition.

SMALL BUSINESS SIZE STANDARD: 1,000 In Number of Employees

SUBJECT: 644 CBCS Rohde & Schwarz PR200 Spectrum Analyzers and Auxiliary Components 2024

** Brand Name Only **

RESPONSE DATE: 24 July 2024 at 1:00 P.M. Chamorro Standard Time (ChST)

DESCRIPTION:

I. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

II. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-04 effective 22 May 2024, DFARS Change effective 25 April 2024, DFARS PGI effective 25 April 2024, and DFAC 2023-0707 effective 07 July 2023.

III. Vendor shall quote on the following Contract Line Item Number(s) (CLINs):

CLIN Description Qty Unit of issue

Unit Price

Extended Price

Rohde & Schwarz PR200 Spectrum Analyzer and auxiliary component—Must include all items and specifications in accordance with Attachment 1 – Salient Characteristics PR200 Spectrum Analyzer & Auxiliary Components

1 EA

Shipping and Delivery to FOB Destination:

Andersen Air Force Base, Guam

644 CBCS/SCXD

c/o 644 CBCS Bldg. 61202, Northwest Field Andersen Air Force Base, Yigo, Guam 96929

1 EA

TOTAL COST

IV. Vendor Information Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery :

Warranty: Discount Terms:

V. Shipping and Delivery Information:

Delivery Date: 90 Days ARO

Delivery Address:

644 CBCS/SCXD

c/o 644 CBCS Bldg. 61202, Northwest Field Andersen Air Force Base, Yigo, Guam 96929

The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to the delivery address above.

VI. Interchanges: The Government intends to award a purchase order without discussions with respective offerors. However, the Government may conduct interchanges with one, some, none, or all offerors at its discretion.

VII. 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services applies to this acquisition

a. Provide pricing utilizing CLIN breakout under Paragraph III of this combined synopsis/solicitation.

b. Provide vendor information specified under Paragraph IV of this combined synopsis/solicitation.

c. Provide a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, catalog cuts, or other documents as necessary.

VIII. 52.212-2, Evaluation--Commercial Products and Commercial Services applies to this acquisition.

A) The Government will award a contract from this solicitation to the responsible offeror whose offer conforming to the solicitation is most advantageous to the Government based on the best overall offer that is determined to be the best value to the Government. The Government reserves the right to issue purchase order for all, some, or none of the contents of this solicitation. The following factors shall be used to evaluate offers and are listed in descending order of importance:

i. Acceptability Offers must conform with technical acceptable criteria below:

Rating Description

Acceptable

Offer clearly meets the minimum requirements of all specifications provided in Attachment 1 – Salient Characteristics PR200 Spectrum Analyzer & Auxiliary Components

Unacceptable

Offer does not clearly meet the minimum requirements of all specifications provided in Attachment 1 – Salient Characteristics PR200 Spectrum Analyzer & Auxiliary Components

ii. Price.

iii. Delivery terms.

Acceptable delivery period. The Government reserves the right to deem offers significantly beyond the 60 day acceptable delivery period unacceptable. Offers that exceed a total delivery period of 60 calendar days ARO may be still be considered acceptable if it is determined to be in the Government’s best interest.

The Contracting Officer shall conduct a price analysis in accordance with FAR 12.209. Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price to the Government. However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

B. A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

IX. BASIS FOR AWARD / EVALUATION PROCEDURES:

a. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on price. Offers will additionally be evaluated with consideration of delivery time, if the offer exceeds the acceptable delivery period, the Government reserves the right to rate the offer as technically unacceptable. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

b. Award will be made on the initial evaluation of quotes received in response to this RFQ.

Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

X. 52.212-3, Offeror Representations and Certifications – Commercial Items is included in this solicitation. The contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) and furnish the government a completed copy of the record with its offer.

XI. FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. No addenda to this clause.

XII. 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Service, and additional clauses and provisions applicable to this solicitation and resulting award are listed in Attachment 3 – Clauses and Provisions.

XIII. Provisions and Clauses Incorporated By Full Text:

52.252-1 Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

Acquisition.gov

(End of provision)

52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

Acquisition.gov

(End of clause)

XIV. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted.

All quotes must include registered Unique Entity Identity, CAGE code, and small business status.

XV. Submit offer via email to Gerardine Mendiola at gerardine.mendiola@us.af.mil and SSgt James

Kwok at james.kwok@us.af.mil. Submittal of multiple quotes will be treated as separate offers.

XVI. A Response to this RFQ must be received via e-mail no later than 1:00 P.M. Chamorro Standard Time (ChST) on 24 July 2024. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressees email inbox on time and the addressees must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

XVII. Please send any questions or Requests for Information (RFIs) to the email addresses provided above for information regarding this solicitation no later than 1:00 P.M. ChST on 18 July 2024.

James O. Kwok, SSgt, USAF Contracting Officer

3 Attachments:

Attachment 1 – Salient Characteristics PR200 Spectrum Analyzer & Auxiliary Components Attachment 2 – Brand Name Justification - Rohde & Schwarz PR200 Spectrum Analyzers with Auxiliary

Components and Software Attachment 3 – Provisions and Clauses