AMEND 0002 FA524024QM075 - 36 LRS Fire and Refuel Maintenance Vehicle Parts.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

10 July 2024

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524024QM075 0002

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 336390, Other Motor Vehicle Parts Manufacturing

SET-ASIDE: This is a 100% Small Business Set-Aside Acquisition

SMALL BUSINESS SIZE STANDARD: 1000 employees

SUBJECT: Amendment 2 - RFQ 36 LRS Fire and Refuel Maintenance Vehicle Parts

RESPONSE DATE: 19 July 2024 at 11:00 A.M. Chamorro Standard Time (ChST)

DESCRIPTION:

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

II. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-05 effective 22 May 2024, DFARS Change effective 30 May 2024, DFARS PGI effective 30 May 2024, and DAFAC 2024-0612 effective 12 June 2024.

III. Vendor shall quote on the following Contract Line-Item Number(s) (CLINs):

CLIN Description Qty Unit of issue

Unit Price

Extended Price

All items within Attachment 1 – 36 LRS Fire and Refuel Maintenance Vehicle Parts.

See Attachment 1 for full list of items and quantities.

1 EA

Direct Shipment and Delivery to Andersen AFB, Guam:

36 LRS/Vehicle Maintenance Bldg 18001 Arc Light Blvd Andersen AFB, Yigo, Guam 96929

1 EA

TOTAL COST

IV. Vendor Information

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

V. Shipping and Delivery Information:

The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to one of the specified delivery options below.

Desired Delivery Date: 90 Calendar Days ARO Delivery: FOB Destination Delivery Address:

36 LRS/Vehicle Maintenance Bldg 18001 Arc Light Blvd Andersen AFB, Yigo, Guam 96929

VI. Exchanges: The government intends to award a purchase order without Discussions with respective offerors.

However, the Government may conduct Clarifications with one, some, none, or all offerors at its discretion.

VII. FAR 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services applies to this acquisition.

i. Provide pricing utilizing CLIN breakout under Paragraph III of this combined synopsis/solicitation and in Attachment 1 – 36 LRS Fire and Refuel Maintenance Vehicle Parts.

ii. Provide vendor information specified under Paragraph IV of this combined synopsis/solicitation.

iii. Include specifications in Attachment 1 – 36 LRS Fire and Refuel Maintenance Vehicle Parts in “Additional Information Needed” section. Offers that do not include information per manufacturer specifications may be deemed ineligible for award. At minimum, specifications should include manufacturer and part number; otherwise, we cannot evaluate for technical acceptability and the quote may be deemed unacceptable. Include salient physical, functional, and/or performance characteristics to include any and all catalog cuts for the equipment requested.

VIII. FAR 52.212-2, Evaluation--Commercial Products and Commercial Services applies to this acquisition.

a. The Government will award a contract from this solicitation to the responsible offeror whose offer conforming to the solicitation is most advantageous to the Government based on the best overall offer that is determined to be the best value to the Government. The following factors shall be used to evaluate offers and are listed in descending order of importance:

i. Acceptability in accordance with (IAW) Attachment 1 – 36 LRS Fire and Refuel Maintenance Vehicle Parts

Rating Description

Acceptable Offer clearly meets the minimum requirements of all specifications provided in Attachment 1 – 36 LRS Fire and Refuel Maintenance Vehicle Parts

Unacceptable Offer does not clearly meet the minimum requirements of all specifications provided in Attachment 1 – 36 LRS Fire and Refuel Maintenance Vehicle Parts

ii. Price.

The Contracting Officer shall conduct a determination of price reasonableness in accordance with FAR 12.209. Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price to the Government. However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

iii. Delivery Terms.

Acceptable delivery period. The Government reserves the right to deem offers significantly beyond the 90-day acceptable delivery period unacceptable. Offers that exceed a total delivery period of 90 calendar days ARO may still be considered acceptable if it is determined to be in the Government’s best interest.

b. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

c. BASIS FOR AWARD / EVALUATION PROCEDURES:

i. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on price. Offers will additionally be evaluated with consideration of acceptable delivery period, if the offer exceeds the acceptable delivery period, the Government reserves the right to rate the offer as technically unacceptable. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

ii. Award will be made on the initial evaluation of quotes received in response to this RFQ.

Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response regarding FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

IX. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered Unique Entity Identity, CAGE code, Tax ID, and small business status.

X. A full list of provisions and clauses applicable to this RFQ can be found in Attachment 2 – Provisions and Clauses.

XI. Submit RFIs and Quotes/Offers via email to:

Contract Specialist: Rachel Kinsella at rachel.kinsella@us.af.mil Contracting Officer: Lauren Reyes at lauren_renee.reyes.2@us.af.mil

XII. A Response to this RFQ must be received via e-mail no later than 11:00 A.M. Chamorro Standard Time (ChST) on 19 July 2024. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressees email inbox on time and the addressees must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

XIII. Please send any questions or Requests for Information (RFIs) to the email addresses provided above for information regarding this solicitation no later than 12:00 P.M. ChST on 15 July 2024.

Lauren Reyes Contracting Officer

ATTACHMENTS:

1. Attachment 1 – 36 LRS Fire and Refuel Maintenance Vehicle Parts

2. Attachment 2 – Provisions and Clauses

3. Attachment 3 – Memorandum for Record mailto:rachel.kinsella@us.af.mil mailto:lauren_renee.reyes.2@us.af.mil