FA524024QM070 - Signed Combo.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

23 May 2024

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524024QM070

SOLICIATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 561730 – Landscaping Services SIZE STANDARD: $9.5m SET-ASIDE: This requirement is a 100% Small Business Set Aside

SUBJECT: Softball Infield Dirt Inclusive of Herbicide & Pesticide Application

RESPONSE DATE: 30 May 2024 at 1300 Chamorro Standard Time (CHST)

1. Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-05, effective date 22 May 2024, Defense Federal Acquisition Regulation Supplement change effective 25 April 2024, and Department of the Air Force Federal Acquisition Regulation Supplement DAFAC change effective 07 July 2023.

3. Offeror is to propose on the following Contract Line Item Number(s) (CLINs):

CLIN Description Qty Unit of Issue Unit Price Extended

Price

SOFTBALL INFIELD DIRT

INCLUSIVE OF HERBICIDE &

PESTICIDE APPLICATION

IAW Attachment 2- Scope of Work

1 EA

Total

4. Vendor Information:

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: N/A Discount Terms:

5. Shipping and Delivery Information:

Delivery Date: June 15, 2024 Delivery: FOB Destination

Attn: TSgt Sasha Benitez Location Address:

24045 Bonis Blvd.

Andersen, AFB Yigo, Guam 96929

6. Exchanges: The government intends to award a purchase order without Discussions with respective offerors. However, the Government may conduct Clarifications with one, some, none or all offerors at its discretion.

7. FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services applies to this acquisition

a. Provide pricing and any discount terms utilizing the CLIN breakout under Paragraph 3 of this combined synopsis/solicitation.

b. Provide vendor information specified under Paragraph 4 of this combined synopsis/solicitation.

c. Provide a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, catalog cuts, or other documents as necessary.

8. FAR 52.212-2, Evaluation—Commercial Items applies to this acquisition.

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, under the Lowest Price evaluation process. The following factors shall be used to evaluate offers:

i. Price

ii. Acceptability in accordance with (IAW) Solicitation

Rating Description

Acceptable Offer clearly meets the minimum requirements of the solicitation & specifications provided.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

d. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are Exchanges after its receipt, unless a written notice of withdrawal is received before award.

e. BASIS FOR AWARD / EVALUATION PROCEDURES:

i. The Government will evaluate quotes starting from the lowest priced offer until at least two proposals are found “Acceptable.” Award will then be made to the lowest priced, acceptable offeror. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through other means than competition.

ii. Award will be made on the initial evaluation of quotes received in response to this RFQ. Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regard to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

9. FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is included in this solicitation. The contractor must have a valid Representations and Certifications filed in the System for Award Management (SAM) and furnish the government a completed copy of the record with its offer.

10. FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. No addenda to this clause.

11. Additional clauses and provisions applicable to this solicitation and resulting award are listed in Attachment 1 – Clauses and Provisions.

12. Provisions and Clauses Incorporated By Full Text:

FAR 52.252-1 Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

Acquisition.gov

(End of provision)

FAR 52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Acquisition.gov

(End of clause)

13. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/portal/public/SAM/ to be considered for award. Proposal must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered UEI, CAGE code, and Tax ID and small business status.

14. Submit quotes via email to Emily Gumataotao at emily.gumataotao.1@us.af.mil, MSgt Christopher Townsend at christopher.townsend.1@us.af.mil, or SrA Rhyne Stroupe at rhyne.stroupe@us.af.mil.

15. A Response to this RFQ must be received via e-mail no later than Thursday, 30 May at 1300 CHST. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressees email inbox on time and the addressees must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of quotes. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

16. Please send any questions or Requests for Information (RFIs) to the emails provided above or call (671) 366-6603 for information regarding this solicitation no later than Tuesday, 28 May 2024 at 1300 CHST.

Rhyne A. Stroupe, SrA, USAF Contracting Officer

ATTACHMENTS:

1. Attachment 1 – Provisions and Clauses – FA524024QM070

2. Attachment 2 – Scope of Work mailto:emily.gumataotao.1@us.af.mil mailto:christopher.townsend.1@us.af.mil

STATEMENT OF WORK

SOFTBALL INFIELD DIRT INCLUSIVE OF HERBICIDE & PESTICIDE

APPLICATION

ON

ANDERSEN AFB, GUAM

Table of Contents

1. DESCRIPTION OF SERVICES

1.1 REQUIREMENTS:

1.2 LIABILITY:

1.3 GOVERNMENT FURNISHED SERVICES:

2. GENERAL INFORMATION

2.1 HOURS OF OPERATION:

2.2 CONTRACTOR PERSONNEL:

3. SECURITY

3.1 PASS AND IDENTIFICATION ITEMS:

3.2 RETRIEVING IDENTIFICATION MEDIA:

3.3 TRAFFIC LAWS:

3.4 WEAPONS, FIREARMS, AND AMMUNITION:

3.5 FOR OFFICIAL USE ONLY (FOUO):

3.6 REPORTING REQUIREMENTS:

3.7 PHYSICAL SECURITY:

3.8 CONTROLLED/RESTRICTED AREAS:

3.9 MILITARY EXERCISES:

1. DESCRIPTION OF SERVICES

1.1 REQUIREMENTS:

30 Tons of softball infield dirt, up to three (3) to six (6) inches, to include hauling, furnishing, spreading, and compacting. Infield dirt must be compacted to eliminate tripping or other safety hazards. Infield dirt must be soft/sifted and contain a mix of at least 60% sand and 40% silt and clay. Infield dirt should be inclusive of herbicide and pesticide application. The herbicide and pesticide application shall be applied by certified technicians prior to infield dirt placement to ensure removal of unwanted vegetation and unwanted pests. Herbicide and pesticide applied must be effective in repelling fire ants, bees, and other outdoor pests.

1.2 LIABILITY:

The contractor shall be liable for any damages resulting from any carelessness or failure to follow proper safety, installation, engineering, or maintenance procedures and standards.

1.3 GOVERNMENT FURNISHED SERVICES:

The government will provide emergency medical transportation and treatment if required. The contractor shall reimburse the Government for the cost of these medical services at current rates.

2. GENERAL INFORMATION

2.1 HOURS OF OPERATION:

The normal hours of operation for the project are from 0730 to 1630, Monday through Friday, excluding federal holidays and PACAF Family days.

2.2 CONTRACTOR PERSONNEL:

The contractor shall provide point of contact (POC) for all contractual matters during all hours of operation. The POC shall respond on-site within 1 hour during normal duty hours of operation and within 2 hours during non-duty hours to discuss concerns with government personnel designated by the CO to discuss problem areas.

3. SECURITY

3.1 PASS AND IDENTIFICATION ITEMS:

The contractor shall ensure the pass and identification items required for contract performance are obtained for employees.

3.2 RETRIEVING IDENTIFICATION MEDIA:

The contractor shall return all identification media and/or visitor passes from employees who depart for any reason before the contract expires; i.e. terminated for cause, reassignment, retirement, etc.

3.3 TRAFFIC LAWS:

The contractor and its employees shall comply with base traffic regulations. Traffic regulations include, but are not limited to:

· Employees shall wear seatbelts when operating or riding in any vehicle (military, company or private owned) while on installation.

· Speed limits on Andersen AFB are 25 MPH unless otherwise posted. Be aware of reduced speed limits and exercise caution when driving in base housing and school zones.

· All vehicle operators on the installation shall not use cell phones unless the vehicle is safely parked or they are using a 100% hands free device. The wearing of any other portable headphones, earphones or other listening devices while operating a motor vehicle is prohibited.

3.4 WEAPONS, FIREARMS, AND AMMUNITION:

Employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within vehicles (military, contractor-owned, or privately owned) while on Andersen AFB.

3.5 FOR OFFICIAL USE ONLY (FOUO):

The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

3.6 REPORTING REQUIREMENTS:

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified/unclassified defense information. Employees shall be briefed by their immediate supervisor upon initial on-base assignment.

3.7 PHYSICAL SECURITY:

The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment and materials shall be secured.

3.8 CONTROLLED/RESTRICTED AREAS:

The contractor shall implement local base procedures for entry to AF Controlled/Restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by 36 FSS security manager before restricted area badges (RAB) will be issued. Employees must have a completed and favorable NACI investigation before receiving a RAB. Interim access can be granted in accordance with AFI 31- 501, Personnel Security Program Management.

3.9 MILITARY EXERCISES:

No compensation will be claimed for any delays resulting from re-entry procedures due to exercises.