FA5240-08-T-0006 Site Visit minutes.doc

Office furniture to outfit building shown on attached blueprint:

Contractor will provide all labor, transportation, tools, equipment, and material necessary to perform the following on Andersen AFB: design a furniture layout with proposed furniture, assemble all items, install all items, arrange all items and cleanup and remove all related trash and debris from the base.

“Or equal” substitutions will be allowed. All pertinent documentation must accompany the contractors quote and the "equal" item must meet or exceed the items requested. It is the contractors’ responsibility to identify those items that are substituted as “equal” and validate that the substituted item either meets or exceeds the characteristics of the suggested item.

The following is a list of items covered during the question and answer session held on 20 May 2008 at 10:00 am.

Room 108, 801 sq. ft.

- Teknion Expansion Training desks, with modesty panels and cord rails.

- Tables must have cord rails capable of installing electrical outlets. Electrical outlets will be installed at a later date and will not be part of this contract.

- Tables must provide seating for 48 personnel.

- 48 ea, Teknion Zone chairs, black with bookrack.

- Color of the table top will be anigre.

- Color of lower and modesty panels will be espresso.

- Contractor quote must include color examples of proposed items.

Room 106, 801 sq. ft.

- Teknion Expansion Training desks, with modesty panels and cord rails.

- Tables must have cord rails capable of installing electrical outlets. Electrical outlets will be installed at a later date and will not be part of this contract.

- Tables must provide seating for 48 personnel.

- 48 ea, Teknion Zone chairs, black with bookrack.

- Color of the table top will be anigre.

- Color of lower and modesty panels will be espresso.

- Contractor quote must include color examples of proposed items.

Room 103, 801 sq. ft.

- Teknion Expansion Training desks, with modesty panels and cord rails.

- Tables must have cord rails capable of installing electrical outlets. Electrical outlets will be installed at a later date and will not be part of this contract.

- Tables must provide seating for 48 personnel.

- 48 ea, Teknion Zone chairs, black with bookrack.

- Color of the table top will be anigre.

- Color of lower and modesty panels will be espresso.

- Contractor quote must include color examples of proposed items.

Room 116, 202 sq ft.

- 3 ea, Teknion Expansion desks.

- Desks will be modular workstations

- Overhead storage bins.

- Utility lighting installed underneath the overhead storage bins.

- Color of the table top will be anigre.

- 3 ea, Teknion Contessa chairs, black with polished aluminum accents.

- Contractor quote must include color examples of proposed items.

****CHANGE TO REQUIREMENT FOR ROOM 116***

- There is no longer a requirement for Espresso colored carpet tiles.

- There is no longer a requirement for electrical installation.

Room 117

- One temporary office area approximately 365 sq ft.

- Teknion Altos wall system

- 9 ft office walls

- 1 ft glass panels at top of walls running entire length of the outside walls of the temporary office area.

- Teknion Expansion Training desks.

- Color of the table top will be anigre.

- Color of lower and modesty panels will be espresso.

- Must be able to seat 12 personnel.

- There will be a wall enclosure only, making a new room that will be used for a break area. There will be no requirement for additional cubicles inside the temporary office area.

- Office walls will be hard paneled.

- Wall color will be anigre.

- 12 ea, Teknion Contessa chairs, black with polished aluminum accent.

- Contractor quote must include color examples of proposed items.

****CHANGE TO REQUIREMENT FOR ROOM 117***

- There will only be a temporary wall installed.

- There in no longer a requirement for utility lighting.

- There is no longer a requirement for white board inserts.

- There is no longer a requirement for Espresso colored carpet tiles.

- There is no longer a requirement for electrical installation.

Auditorium, room 104 and 105

- Teknion Expansion Training desks.

- 10 rows of tables.

- Table top color will be anigre

- Color of lower and modesty panels will be espresso.

- 160 ea, Teknion Zone chairs, black with bookrack.

- Modernfold Acousti-Seal 933E Operable Partition, folding panel, movable, soundproof wall. Panels no wider than 4’ wide. Partition will be 11.5 feet installed. It will fit into wall cavity when completely collapsed. Will split auditorium into two separate classrooms when fully extended. Furnished with fabric covering. Color of operable partition will be wheat or similar.

- Contractor quote must include color examples of proposed items.

Additional Items

- 28 wooden lockers for personnel. Dimensions of lockers are 2’x2’x4’. Lockers will be stacked to 8’ high, installed in building. Color anigre or similar. Locker will be installed in corridor 107 along wall of room 108. Lockers must be made of durable material. Contractor quote must include color examples of proposed items.

- Bose 3-2-1 sound system (or equal) for auditorium area, installed, with all cables and connections. Must include 5 speakers. Two speakers installed in room 104 and three speakers installed in room 105.

Installation only

- Installation of projectors purchased by customer.

- Manufacturer: Mitsubishi, Model: XD1000U

- Mounting Hardware: Premier mounts PROJ-CM

- Contractor will connnect the unit to the Government supplied electrical outlet.

- Installation of five motorized screens purchased by customer, one in each classroom, two in the auditorium. Screens are 10’x10’.

- Model: Draper Ultimate Access Series Electric Projection Screen

- Contractor will connnect the unit to the Government supplied electrical outlet.

Contractor will provide all labor, transportation, tools, equipment, and material necessary to perform the following on Andersen AFB: design a furniture layout with proposed furniture, assemble all items, install all items, arrange all items and cleanup and remove all related trash and debris from the base.

Or equal substitutions will be allowed. All pertinent documentation must accompany the contractors quote and the "equal" item must meet or exceed the items requested. It is the contractors’ responsibility to identify those items that are substituted and validate that the substituted item either meets or exceeds the item suggested.

Refer to attached drawing for room dimensions.

Questions and answers:

1. Question: Will the furniture be shipped using Tracy Depot in California or should it be directly shipped to Andersen AFB, Guam.

Answer: Please provide shipping costs and delivery time to Andersen AFB, Guam as part of your proposal. This requirement has a short suspense and will be considered when evaluating proposals.

2. Question: How should the proposal is presented?

Answer: Each room should be broken down and submitted separately. Please indicate the number of furniture items and the item cost. Also, please submit drawings of each room set-up according to the items offered. The contract will be awarded as a complete project and not awarded separately for each room.

3. Question: Will the contractor be responsible for the audio/visual cables for the projector?

Answer: No, the contractor will only be responsible for installation of the projector with the supplied mounts and plug in to the available electrical outlet.

4. Question: Will the contractor be responsible for the electrical hook-up for the temporary office cubicles in room 117.

Answer: There is no longer a requirement for electrical hook-up in room 117. This requirement changed after discussions with the construction manager. The walls will be installed without electrical.

5. Question: Would it be possible to extend the proposal due date?

Answer: Yes, the proposal due date will be extended until 3 June 2008 at 4:00 PM local.

6. Question: Is there another version of the drawing available for more accurate dimensions.

Answer: No, the only available drawing of the building is the PDF file that is posted on the website.