DRAFT Attachment 1 - SABER Statement of Work (20210225).docx

Simplified Acquisition of Base Engineer Requirements

(SABER)

Statement of Work

TABLE OF CONTENTS

1. CONTRACT DESCRIPTION…………………………………………………………4

2. GENERAL PROJECT INFORMATION…………………………………………….6

3. TECHNICAL DESIGN SUPPORT………………………………………..…………11

4. PERFORMANCE CAPABILITIES………………………………………………….12

5. TASK ORDER PROCEDURE………………………………………….…………….18

6. CONTRACT ADMINISTRATION…………………………………………….…….22

7. PROGRAM MANAGER, CONTRACTING OFFICER, AND SITE-SPECIFIC INFORMATION……………………………………………………………………….24

8. CONSTRUCTION SITE MAINTENANCE………………………...……………….31

9. COORDINATION WITH GOVERNMENT ACTIVITIES………………………..33

10. WARRANTY…………………………………………………………………………..34

11. INSURANCE…………………………………………………………………………..35

12. MATERIAL SUBMITTALS………………………………………………………….35

13. SCHEDULING AND REPORTING WORK PROGRESS…………………………36

14. GOVERNMENT FURNISHED DRAWINGS……………………………………….37

15. TRANSFER AND ACCEPTANCE OF MILITARY REAL PROPERTY………...38

16. NOTIFICATION REQUIREMENTS FOR CHANGING KEY PERSONNEL…..38

17. SAFETY AND QUALITY ASSURANCE……………………………………………39

18. ENVIRONMENTAL LAWS AND REGULATIONS……………………………….42

19. HOURS OF WORK……………………………………………………………...…….47

20. AVAILABILITY OF UTILITIES AND SERVICES………………………………..48

21. UTILITY OUTAGES………………………………………………………………….48

22. PROHIBITED ITEMS…………………………………………………………...……49

ACRONYMS

1. CONTRACT DESCRIPTION

1.1 This SABER vehicle is a firm-fixed price (FFP), indefinite-delivery/indefinite-quantity (ID/IQ) contract. This Performance Work Statement (PWS) will include detailed task specifications for the real property sustainment, repair, and construction work to be covered under the terms of the contract.

1.2 This contract will be managed by the 766th Enterprise Sourcing Squadron (ESS). Each site may have separate contracting officers who will execute task orders under this contract. The contract will include, at a minimum, the following sites: Kokee Air Force Station (Kauai), Mount Kaala Air Force Station (Oahu), Wheeler Army Airfield (Oahu), Bellows Air Force Station (Oahu), Kaena Point Satellite Tracking Station (Oahu), and Andersen AFB (Guam). Additional sites, including Maui and Big Island, and all Air Force Department of Defense services located in the Hawaii Area of Responsibility (AOR) will have access to the SABER contract vehicle.

1.3 Contractor must have the means and ability to manage projects at all sites. Specific details and instructions for each known site will be addressed below. Future sites will be addressed on a Task Order by Task Order basis.

1.4 Each project awarded under the SABER contract will be accomplished through the issuance of an individual Task Order (TO) on an as-needed basis. The Contractor shall furnish all materials, equipment, transportation and personnel necessary to design, construct, manage, and accomplish the TO in accordance with the Statement of Work (SOW). Specific design, management, and construction requirements will be discussed in the sections to follow.

1.4.1 The respective Civil Engineer Squadron shall provide Contracting with a SOW for each TO. The Contracting Officer (CO) will then issue a Request for Proposal (RFP) to the Contractor. The RFP will include specific requirements, any necessary concepts/sketches/drawings, identify any statutory cost limitations, and identify any special instructions for the TO.

1.4.2 TOs will cover, but not be limited to, the following type work: carpentry, civil, excavation, demolition, lead based paint abatement and remediation, asbestos abatement, mold remediation, mechanical, electrical, plumbing, flooring, painting, roofing, HVAC, masonry, asphalt paving, MEC work, archaeological monitoring and telecommunications.

1.4.3 TO pricing is a product of required tasks, quantities, unit of issue, the mutually agreed upon unit pricing guide (UPG), coefficient(s), and non-priced-items (NPI’s). UPG, NPIs, and coefficients will be discussed in more detail below.

1.4.4 Each TO shall go through a negotiation process. The Contracting Officer reviews the contractor’s proposal for scope, compliance, completeness, and reasonableness. This review should verify that individual line item prices are the same as in the UPG. The Contract administrator then forwards the technical proposal (if requested) to the SABER program manager for review. The CO and PM evaluate the proposed method of construction, tasks, quantities, schedules, and any prepared drawings/sketches. The SABER team will then meet, either physically or via virtual correspondence, with the Contractor and negotiate to a mutually agreed upon price. The TO will then be awarded.

1.5 Order of Precedence in Contractual Requirements.

1.5.1 In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

1.6 Contracting Officer’s Authority:

1.6.1 No person(s) other than the Contracting Officer (CO) is authorized to approve changes in any of the requirements under this contract and, not withstanding any provisions contained elsewhere in this contract, authority remains solely with the Contracting Officer. The Contractor shall not take direction from anyone other than the CO. In the event the Contractor enacts any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The CO is the only people who can obligate the Government. Excluding only health and life safety concerns, any action taken by the Contractor that goes against this Contract is done so at the sole financial and legal responsibility of the Contractor.

2. GENERAL PROJECT INFORMATION

2.1 The Government is not obligated to issue any particular type of work under this contract and may accomplish work using Government personnel or by other contracts as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

2.2 The negotiated price for TOs shall remain valid for 120 days from the date of price acceptance by the Government. The Contractor agrees that the Government is not obligated to issue a TO to the Contractor for the construction of a project that has been negotiated. All materials submitted to the Government in the Contractor’s TO will remain the property of the Government after the TO has been awarded for construction.

2.3 The Contractor shall not be allowed to renegotiate or submit new or updated material costs for any line items on any contracts that are awarded within 120 days of final negotiation. Any material cost quotes (not otherwise listed in the UPG) as part of individual TOs shall be the actual cost of that material at the time the proposal was submitted. If the Government cannot independently verify the material quotes listed by the Contractor, these quotes shall be re-solicited by the Contractor to reflect only actual material costs. If proposal efforts must be re-negotiated due to unforeseen site conditions or circumstances, then re-negotiations will be accomplished using the most current UPG cost, coefficient, NPI’s, and labor costs.

2.4 Unit Price Guide (UPG):

2.4.1 The UPG is the price guide compilation of tasks and their associated units of measure, unit prices, and estimated labor hours. The UPG unit prices include direct material, labor and equipment costs, but not indirect costs or profits (which are addressed in the coefficient(s)). For the purpose of this Contract, RSMeans will be used as the Unit Price Guide.

2.4.2 The Contractor shall purchase, maintain and use the latest version of RSMeans CostWorks Cost Estimating Software with the Facilities Construction Cost Data database for Windows for their use. The software shall be able to export completed data into Microsoft Excel™ and Adobe PDF™.

2.4.3 Project costs, proposed and negotiated, shall be derived from the RSMeans Unit Price Guide. The National Total Bare Cost (which excludes Overhead and Profit, as they are included in the Coefficient) is computed by adding the bare cost of material, labor, and/or equipment. Any accepted combination of material, labor, and/or equipment will be determined by the specific line item.

2.4.4 Final UPG line item costs are determined by multiplying the line item by the City Cost Index (CCI) identified in RSMeans. CCI will differ between the Islands.

2.4.5 Contractor is responsible for updating to current year UPG. It is at the Contractor’s preference to purchase the hard copy, computer software, and/or any associated support requirements.

2.4.6 The Contractor(s) shall provide the Government three (3) copies of the current/latest RSMeans, Facilities Construction Cost Data books. The contractor will also provide ten (10) software licenses for RSMeans CostWorks Cost Estimating Software with the Facilities Construction Cost Data database for Windows for their use. Copies of the current edition, software and book versions, shall be provided within 21 days of contract award and subsequent editions within 21 days of each contract/option year(s).

2.4.6.1 Two (2) copies of the hard copy books will be delivered to 36th CES and two (2) copies will be delivered to 611th CES. Seven (7) software licenses will be provided to 36th CES and three (3) will be provided to 611th CES.

2.4.7 The contractor shall provide R.S. Means ™ Estimating Guide Training (provided by the publisher) at time of contract award and an annual refresher training (two (2) days routine and one (1) day advanced training) for assigned SABER personnel, not to exceed 10 persons per class, when requested (annually) by the government at a location within 20 miles of Andersen, AFB.

2.4.8 The contractor shall provide R.S. Means ™ Estimating Guide Training (provided by the publisher) at time of contract award and an annual refresher training (two (2) days routine and one (1) day advanced training) for assigned SABER personnel, not to exceed 10 persons per class, when requested (annually) by the government at Joint Base Pearl Harbor-Hickam. Annual time and location will be coordinated with 611th CES and 766th ESS.

2.5 Non-Priced Items (NPI):

2.5.1 Any item not found in the UPG but required under an individual TO may be negotiated by the Contracting Officer as an NPI. The negotiated price of a NPI will be the determined price, to include material, equipment and labor (exclusive of the Contractor’s or Subcontractor’s indirect expenses such as overhead, profit, labor burden, taxes, etc.). NPIs will not be multiplied against the applicable coefficient.

2.5.2 NPI Prices include only direct costs. Negotiating prices for NPIs and incorporating them in a TO does not incorporate the items into the contract for subsequent use as a priced item. To permit subsequent use, the CO must incorporate NPI Prices into this Contract by Supplemental Agreement, in which case they become pre-priced items under the Contract. This may occur with an annual update to the UPG or separately at another time during the year.

2.5.3 If the TO proposal includes NPIs, the items cost shall be negotiated. The burden of justification for the dollar value of the NPI is placed on the Contractor. The Contractor shall provide documentation of the actual-installed cost of the item. Unless otherwise directed by the CO, the Contractor must include a minimum of two commercial price quotes for the items. Price quotes must be signed by the owner or authorized representative of the Contractor.

2.5.4 NPIs are priced for the local market and therefore are not adjusted by the co-efficient or local City Cost Index identified in the Unit Price Guide.

2.6 Subcontractor line items shall be considered NPIs and shall not require Unit Price Guide pricing.

2.7 Coefficient(s):

2.7.1 Coefficient is defined as a numerical factor that represents costs (generally indirect costs) not considered to be included in the UPG unit prices (e.g., general and administrative, overhead, profit, insurance, taxes, permits, fees, etc.). Contingencies such as changes in wage rates and the effect of inflation in option years are also covered in the coefficient (if an Economic Price Adjustment is not used). Coefficients proposed by the Contractor are multiplied times the unit prices in the UPG to price a job or project on individual orders. The coefficient(s) proposed and accepted by the Government is then incorporated in the SABER contract.

2.7.2 The coefficient shall not be applied to NPIs.

2.7.3 The Contractor shall consider the following factors when calculating their proposed coefficient:

2.7.3.1 The coefficient is fixed for the fiscal year.

2.7.3.2 Direct costs (labor and material) are not included in the coefficient.

2.7.3.3 The coefficient shall cover items and all allowable contractor costs that does not qualify as direct labor or direct materials. Examples of such costs are: Quality Control expenses, overhead and profit, insurance, taxes, permits, fees, bonding, mobilization/demobilization, proposal development, negotiation, and (if applicable) management of subcontractors.

2.7.3.4 Tool rental costs shall be included in the coefficient. Equipment rental shall not be included in the coefficient and shall be considered a direct cost.

2.7.3.5 All vehicles, office supplies/setup, remote office, administrative requirements, Personal Protective Equipment (PPE), daily safety meetings, and equipment/tools that are customary to the trade shall be part of the Overhead, therefore included as part of the coefficient. Additionally, the cost of maintaining and operating of tools and equipment shall be included in the coefficient.

2.8 All conceptual design(s) and construction accomplished in accordance with this Contract shall comply with the latest edition of the following documents, unless the contractor is directed otherwise by the Contracting Officer. Any exceptions must be approved in writing by the Contracting Officer prior to construction start-up. If there is a conflict between guidance listed below, the Contractor will follow the most stringent requirement unless otherwise notified by the CO.

2.8.1 All codes listed in Appendix A.

2.8.2 USAF Corporate Facilities Standards: available at http://afcfs.wbdg.org

2.8.3 All Unified Facilities Criteria (UFCs), with particular attention to:

2.8.4 UFC 1-200-01, Department of Defense (DoD) Building Code (General Building Requirements)

2.8.5 UFC 3-120-01, Design: Sign Standards

2.8.6 UFC 3-420-01, Plumbing Systems

2.8.7 UFC 3-520-01, Interior Electrical Systems

2.8.8 UFC 3-530-01, Design: Interior, Exterior Lighting and Controls

2.8.9 UFC 3-550-01, Exterior Electrical Power Distribution

2.8.10 UFC 3-560-01, Electrical Safety

2.8.11 UFC 3-600-01, Fire Protection Engineering for Facilities

2.8.12 UFC 4-010-01, DOD Minimum Antiterrorism Standards for Buildings

2.8.13 UFC 4-010-06, Cybersecurity of Facility-Related Control Systems

2.8.14 International Building Code

2.8.15 National Fire Protection Association (NFPA) 70, National Electrical Code

2.8.16 NFPA 72, National Fire Alarm and Signaling Code

2.8.17 NFPA 101, Life Safety Code

2.8.18 NFPA 780, Standard for the Installation of Lightning Protection Systems

2.8.19 AFI 91-203, Air Force Consolidated Occupational Safety Instructions

2.8.20 National Fire Code

2.8.21 International Mechanical Code

2.8.22 National Plumbing Code

2.8.23 All relevant local, state, and federal guidelines.

3. TECHNICAL DESIGN SUPPORT

3.1 The Contractor shall have multi-discipline engineering and construction expertise capabilities. The Contractor’s design shall comply with the requirements of all building codes listed in the section above.

3.2 The Contractor shall submit a conceptual (35%) design for each TO, unless otherwise directed by the Contracting Officer. A conceptual design is understood as the identification of the requirement, a proposed solution to the requirement, and the identification of all features, processes, equipment, and material essential to meeting the project requirements. Associated drawings will define the basic parameters of the project.

3.3 The Government will provide basic concept design information and relevant drawings/specifications for TOs. The Contractor, using the information provided, is then required to submit a conceptual (35%) design package for approval, unless otherwise specified by the Contracting Officer. The TO may include 35% development designs, as identified in the RFP, in the following fields:

3.3.1 Civil/Structural

3.3.2 Architectural

3.3.3 Landscape/Irrigation

3.3.4 Mechanical/Plumbing

3.3.5 Electrical

3.3.6 Communications

3.4 The Contractor’s in-house conceptual design capabilities are of utmost importance. Conceptual design effort is defined as the capability to provide shop drawings and preliminary specifications of the type routinely developed in commercial practice and/or as provided and supplemented by industry such as pre-engineered building manufacturers, major heating ventilating and air conditioning (HVAC) equipment suppliers, fire suppression system suppliers, and the like. The Contractor’s designs must comply with the requirements of all building codes listed in this PWS.

3.5 The Contractor is responsible to ensure all designs comply with applicable codes, DoD instructions, and Air Force Instructions. If a discrepancy exists between any of the codes and/or instructions then the Contractor shall notify the Government and use the most stringent requirement. Any work based off the design that is later found to not meet codes, instructions, or standards that were in force at the time of the TO award shall be corrected immediately at the cost of the Contractor.

4 PERFORMANCE CAPABILITIES

4.1 As a minimum, the Contractor shall maintain the following management and technical support capabilities throughout the duration of this contract and for all work executed under this SABER contract. An organization chart shall be provided to the Contracting Officer, 36th Civil Engineer Squadron SABER Project Manager, and 611th Civil Engineer Squadron SABER Project Manager, to include all staff members, their title, contact information, site specific project managers (Mt. Kaala AFS, Kokee AFS, Wheeler AAF, Kaena Point Satellite Station, Bellows AFS, Andersen AFB), and the chart must be updated as changes occur.

4.2 The Contractor shall employ a Senior Project Manager and Quality Control Manager for the duration of this SABER Contract. The following details and descriptions will be considered in the selection process.

4.3 Senior Project Manager (SPM)

4.3.1 SPM must provide overall Contract management, to include the prime contract and subcontractors. SPM primary duties include, but are not limited to, administration, purchasing, oversite on cost proposals, material submittals, shop drawings, negotiation and signing of TOs, supervising project superintendents, and attend all joint Government and Contractor status meetings, to include site visits, pre-project conferences, pre and final inspections, and project close-out. The SPM shall be available during normal duty hours and be able to reply to any CO questions within a timely manner.

4.3.2 The SPM must have either a minimum of 5 years of experience in managing multi-discipline construction work and associated contracts, 5 years of project management in design of type work to be covered under this contract, and/or a Hawaii registered Professional Engineer, Architect license, or Project Management Professional certification.

4.3.3 The SPM (or alternate as designated and approved by the CO) shall have full authority to act for the Contractor on all matters relating to the daily operation of this SABER contract.

4.3.4 Mastery of the English language (ability to read, write and speak English and ability to hear and understand spoken English) is required.

4.4 Professional/Technician/Craftsman Qualifications

4.4.1 The SPM shall ensure all employees, to include subcontractor employees, have valid licensing/certifications required to accomplish applicable contract requirements prior to starting work under this contract. SPM shall also ensure that all work and workers are in compliance with federal, state, and local regulations, environmental requirements and/or laws, and are qualified, competent, and capable of handling all assigned tasks.

4.4.2 SPM shall ensure that all Contractor personnel present a professional appearance. Clothing shall not depict any symbol, logo, or language which may be deemed racial, lewd, or offensive. Contractor personnel shall not be on-site without proper safety equipment/clothing and will ensure all personnel meet applicable OSHA standards. All contractor personnel shall wear construction vests, hard hats, and safety glasses where applicable. All contractor personnel shall wear shirts at all times. No short or sandals are permitted on-site.

4.5 Quality Control Manager (QCM)

4.5.1 The Contractor shall provide a QCM to provide quality control and safety management for all active projects. The QCM shall perform a minimum of weekly site visits to ensure full compliance with all safety requirements, verification that the work and materials in place and stored on-site are in accordance with the requirements dictated in this contract and in accordance with the approved construction drawings, shop drawings, and material submittals. The QCM shall submit weekly field notes recording the activities at each project site, prepare and coordinate materials submittal sheets and shop drawing submittals, prepare quality control reports, attend all pre-final and final inspections, and schedule/coordinate testing procedures. The Quality Control Manager, Senior Project Manager, and Site Superintendent must be different people. See the Safety and Quality Assurance section below for additional information.

4.6 Drafting

4.6.1 Contractor shall maintain a drafting office capable of producing professional level Computer Aided Design and Drafting (AutoCAD) drawings for all TOs. AutoCAD drawings will include, but not be limited to, underground and aboveground utility systems, as-built, technical and engineering drawings.

4.6.2 All design and as-built drawings shall be well prepared, complete, and accomplished in accordance with best professional practices to clearly and concisely show the type and extent of work being performed. All drawings shall be produced in the most recent AutoCAD program. The drawings shall be dimensioned completely and accurately. All hard copy drawings shall be drawn to the appropriate scales to clearly and legibly show the type and extent of work performed and digital drawings shall be drawn to a scale of 1:1.

4.6.3 During the progress of work executed under a TO, and when applicable as designated by the CO, the Contractor shall maintain at the job site a marked-up set of record drawings which clearly show all changes and corrections from the layouts shown on the project drawings. The marked-up set of record drawings shall be made available for viewing upon request by the CO, COR, and/or SABER PM. The record drawings shall indicate, in addition to all changes and corrections, the actual location of all subsurface utility lines encountered. The location of these lines and associated appurtenances will be determined by either toning the subsurface or by an offset dimensioning from two permanently fixed surface features, and the end of each run shall be included when applicable. Valves, splice boxes, and similar appurtenances shall be identified on the utility run. The depth below the surface of each run shall also be identified. The availability and accuracy of these drawings will be considered as part of the projects progress and will influence the payment of progress payments, when applicable, of any TO.

4.6.4 AutoCAD Standards

4.6.4.1 The latest A/E/C AutoCAD standards shall be used to create, name, and populate layers, to include layering color, line, weight, and line type. The A/E/C Standard may be reviewed at http://tsc.wes.army.mil/products/standards/aec/aecstdweb.asp. The properties of all AutoCAD drawings shall be assigned as “ByLayer” (i.e. the item being represented by a line or Polygram will determine the color, line, weight, and/or line type). All drawings shall meet these standards unless otherwise directed by the CO or SABER PM.

4.6.5 At the end of each TO, the Contractor shall submit a digital copy of all updated drawings associated with the work in accordance with the professional standards identified above. A TO will not be closed-out and final payment will not be made until the Government has received all updated drawings.

4.7 Cost Estimating/Negotiating

4.7.1 Contractor shall be able to provide cost estimating and negotiation support. Cost estimators and negotiators must be experienced in the development of detailed quantity take-off and cost estimates for multiple-discipline construction projects. Contractor must be able to negotiate multiple TOs simultaneously. Primary negotiator must have experience in line-item negotiation.

4.7.2 Cost estimator(s) must be familiar with detailed project planning, knowledgeable in multiple construction disciplines, and familiar with the geographic locations of each of the sites.

4.7.3 Cost estimator(s) should be familiar with the Unit Price Guide (RSMeans), or similar Cost Estimating programs, associated with this SABER contract.

4.8 Site Superintendence

4.8.1 Contractor shall provide on-site superintendence for each active project. Site supervision must be provided at all times while work is in progress. Superintendent must submit detailed, weekly progress reports for each TO, scheduling and coordinating all subcontractors and material suppliers, and must be in attendance for all site visits, pre-performance meetings, pre-final and final inspections. Superintendents shall have a minimum of one year previous experience as a project superintendent (exclusive of time working as a tradesman or craftsman) for a general contracting firm overseeing one of more multi-discipline construction projects. Any deviation from this requirement must be approved by the Contracting Officer.

4.9 Multi-Discipline Design Work

4.9.1 In accordance with the design requirements listed in this PWS, the Contractor must be able to provide 35% designs and shop drawings for multiple disciplines. These disciplines include, but are not limited to, water distribution systems, power production systems, HVAC systems, building renovations, roofing, paving, electrical plans, and foundations.

4.9.2 Contractor shall employ, or be able to subcontract, design work within all these disciplines. Conceptual Designs must be clear and professional and capable of being reviewed by Subject Matter Experts (SMEs).

4.9.3 Design support shall be able to produce accurate and complete proposals and construction drawings for multiple TOs simultaneously. Design support, as mentioned above, shall have previous experience in building design and basic knowledge of architectural, civil, structural, mechanical, and electrical design and be able to support in cost estimating.

4.9.4 Required experience levels shall be maintained throughout the duration of the contract. When personnel changes are required, a revised organization chart shall be submitted to the CO for approval.

4.10 Multi-Discipline Construction Work

4.10.1 In accordance with the type of work listed in this PWS, Contractor shall be able to employ, or be able to subcontract for, tradesman, craftsman, foreman, and superintendents capable of performing all work covered under this SABER contract. Contractor shall have experience working in multiple-disciplines and be able to provide professional work to the Government. Type of work includes, but is not limited to, water distribution systems, electrical distribution systems, HVAC systems, flooring, roofing, painting, lead based paint abatement and remediation, asbestos abatement, mold remediation, fence installation, building renovations, structural renovations, paving, asphalt, and waste water removal systems.

4.10.2 Required certifications, licenses, and experience levels shall be maintained throughout the duration of this contract. When personnel changes are required, a revised organization chart shall be submitted to the CO for approval.

4.10.3 If at any point in the duration of this Contract, the Contractor is unable to perform the work required by a TO, the Contractor shall provide a written explanation to the Contracting Officer as to why they are unable to perform the work and how they intend to remedy the situation in the future. Any denial of work based on an inability to perform said work will be logged and monitored and used in the end of year evaluation when determining whether to option the next year of the contract or not.

4.10.4 Below is a list of Potential Projects to be included under this SABER Contract. Note that these items are for illustration purposes only. These items outline the general categories of potential TO requirements. These items should not be construed to indicate that these will be requirements and this list does not guarantee all of this work will be included as TOs.

4.10.4.1 Architectural

4.10.4.1.1 Exterior Window Repair/replacement

4.10.4.1.2 Roofing Repair/replacement

4.10.4.1.3 Landscaping modifications

4.10.4.1.4 Interior/Exterior Painting

4.10.4.1.5 Interior/Exterior Building Renovations

4.10.4.2 Civil

4.10.4.2.1 Road Repair

4.10.4.2.2 Sidewalk Repair

4.10.4.2.3 Waste Water drainage system

4.10.4.2.4 Parking lot painting/striping

4.10.4.2.5 Paving

4.10.4.3 Electrical

4.10.4.3.1 Interior/exterior electrical work

4.10.4.3.2 Generator repair/replacement

4.10.4.3.3 Lighting Repair/replacement

4.10.4.4 Mechanical

4.10.4.4.1 HVAC Repairs/replacement

4.10.4.4.2 Piping Repairs/Replacement

4.10.4.4.3 Plumbing Repairs/Replacement

4.10.4.5 Telecommunications

4.10.4.5.1 Install new voice/data cables

4.10.4.5.2 Cable Installation (fiber, communications, coaxial, etc.)

4.10.4.5.3 Service and Connectivity to computers and phones

4.10.4.5.4 Conduit installation

4.10.4.5.5 Repair or Replace Communication Racks, Boards, Panels

4.10.4.6 Underground Utilities

4.10.4.6.1 Repair/Replace Water Distribution Piping

4.10.4.6.2 Repair/Replace Waste Water Piping

4.10.4.6.3 Repair/Replace Electrical Distribution

4.10.4.6.4 Repair/Replace Communication Lines

4.10.4.7 Fuels Systems

4.10.4.7.1 Painting Corroded Fuel Tanks and Fuel Lines

4.10.4.7.2 Repair/Replace corroded Fuel lines.

5 TASK ORDER PROCEDURE

5.1 As the need exists for performance under the terms of this contract, the Contracting Officer will notify the Contractor of a performance requirement and request a price from the Contractor for a project TO. The Government will provide the Contractor a Request for Proposal, which will generally include a Statement of Objective describing the work to be performed, which may include special instructions and conditions, any applicable drawings or documents, and an AF Form 66 (Schedule of Material Submittal). Specific RFP documents will vary on a project-by-project basis. Note, the Contractor shall not be reimbursed for any pre-TO costs including proposal preparation; to include site verification, field measurements, surveys, and attendance during negotiations or site visits.

5.2 As requirements are identified the respective Civil Engineer Squadron will submit a Proposal Request Package describing the Government’s requirements, performance location (secure or non-secure area), working hours, period of performance, estimated performance start date (10 days after award).

5.3 Project Package Documents

5.3.1 For each TO, the Contractor will be provided one electronic copy of the SOW or SOO, one electronic set of drawings (if applicable), design guides (if applicable), and/or submittal schedule (if applicable).

5.3.2 Conceptual Design and Construction: The scope of work may include criteria and preliminary design, budget parameters, schedule or delivery requirements, and other supporting information necessary for Contractors to understand the project requirements in order to prepare their proposals. SABER contractors shall provide technical proposals (if requested), past performance information (if requested), and/or a proposed performance period (as stated in each TO). The Government shall evaluate submitted proposals in accordance with the factors identified in this PWS. If applicable, the Contractor will then be required to proceed with a subsequent concept design effort (i.e. 35% design) and to execute construction.

5.3.3 Construction Only: The Government will provide Contractor(s) a previously accomplished design consisting of drawings, specifications, design analysis and/or other data. Based on the provided design, Contractor(s) shall provide a price proposal, and may be required to provide past performance information and/or a proposed performance period (as stated in the respective TO). If selected the Contractor will be required to proceed with construction. The Government will evaluate submitted proposals in accordance with the factors identified in the PWS.

5.3.4 If the IDIQ awardee is associated with the Architect-Engineer (AE) Contractor, its subsidiaries, or affiliated with the firm who designed the project, the IDIQ awardee shall be excluded from executing the TO in order to prevent an unfair competitive advantage.

5.4 Site Visit

5.4.1 Upon issuance of the Request for Proposal (RFP), the Government and Contractor(s) shall conduct a pre-proposal site visit. The FAR clauses 52.236-2, Differing Site Conditions, and 52.236.3, Site Investigation and Conditions Affecting the Work, are included in this contract. When a pre-proposal site visit is anticipated, Contractor(s) are expected to attend and inspect the site. Any questions developed as a result of the site visit shall be submitted to the CO in writing within 5 days of site visit.

5.5 Period of Performance (PoP)

5.5.1 Each TO will include a Government negotiable or mandatory PoP. A mandatory PoP is understood as the period by which the Contractor must submit the work outlined in the TO. The CO will have final decision regarding the PoP and will incorporate FAR clause 52.211-10, Commencement, Prosecution, and Completion of Work. For excusable delays, refer to FAR 52.249-10, Default (Fixed-Price Construction).

5.6 Liquidated Damages:

5.6.1 This SABER IDIQ Contract will include FAR 52.211-12, Liquidated Damages. Liquidated damages will apply to TOs exceeding $250,000.

5.6.2 If the Government terminates the Contractor’s right to process, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the termination clause.

5.7 RFP response time will not be less than three (3) days from issuance. Due to remote locations of the sites, site visits will only be required when deemed necessary by the Government. The Contractor may still visit the site if the Government does not designate a site visit as necessary, but the government may not send a representative to accompany the Contractor.

5.8 Upon establishing and accepting the requirements of the TO, the Contractor shall then prepare a detailed proposal by identifying tasks (as needed), refining quantities (as needed) , developing a cost estimate, preparing construction drawings (as needed), develop proposed schedules, and submitting a complete project package to the Contracting Officer.

5.9 Bonding

5.9.1 See FAR clause 52.228-15, Performance and Payment Bonds-Construction. Contractor(s) shall consider the cumulative effects of TOs placed against this contract and warranty requirements in determining total bonding liability and costs. The Government’s minimum bonding requirement is not necessarily the amount on which the surety company may base the Contractor’s premium charge for the bonding requirements of the resultant contact. IDIQ awardees will only be required to secure the required performance and payment bonds once they are accepted into the contract with an effective start date. Bonds shall be required only for the original contract price. See definition below.

5.9.2 In accordance with FAR 28.102, 40 U.S.C. Chapter 31, subchapter III, Bonds (formerly known as the Miller Act), requires performance and payment bonds for any construction contract exceeding $150,000. Contractors must provide evidence that they are able to obtain the maximum TO performance and payment bonding aggregate bonding capacity of $3,500,000 in order to participate in the solicitation process for this SABER requirement.

5.9.3 Original Contract Price: The award price for the contract; or, for indefinite-quantity contracts, the price payable for the specified minimum quantity. Original contract price does not include the price of any options, except those options exercised at the time of contract award.

5.9.4 Contracts exceeding $150,000:

5.9.4.1 Performance Bonds (Standard Form 25): Unless the contracting officer determines that a lesser amount is adequate for the protection of the Government, the penal amount of performance bonds must equal:

5.9.4.1.1 100 percent of the original contract price; and

5.9.4.1.2 If the contract price increases, an additional amount equal to 100 percent of the increase.

5.9.5 Payment Bonds (Standard Form 25-A): Unless the Contracting Officer makes a determination supported by specific findings that a payment bond in this amount is impractical, the amount of the payment bond must equal:

5.9.5.1 100 percent of the original contract price; and

5.9.5.2 If the contract price increases, an additional amount equal to 100 percent of the increase.

5.9.6 The Government may secure the additional protection by directing the Contractor to increase the penal amount of the existing bond or to obtain an additional bond.

5.9.7 Bond Report: The contractor(s) shall provide a report showing how the blanket bond coverage meets the requirement of this section. The report shall include, at a minimum, the contract number, total dollar amount awarded, and total amount covered by the blanket bonds. A letter from the Contractor’s surety company shall support the report. Provide the report and the letter upon request via email to the CO. CO e-mail address will be provided following the contract award.

5.10 TO Award Process

5.10.1 All TOs as defined in this contract will be formally executed by the issuance of a DD Form 1155, Order for Supplies or Services. The Government will notify all contractors from whom proposals were received, if applicable, in response to the RFP when the TO is awarded.

5.11 A Notice to Proceed (NTP) will be issued for each TO placed against the base contract. Each location may have a different timeframe for NTP issuance. Typically, NTPs are issued within ten days after TO award. The Contracting Officer (CO) reserves the right to determine the issue date of any NTP.

6 CONTRACT ADMINISTRATION

6.1 The SABER contract is a multiple-installation contract. 766 SCONS (identified in detail below) is hereby the designated Procuring Contracting Office. Each site may have a separate contracting officer to be identified by the 766 SCONS who will execute TOs against this contract. The duties of the CO include, but are not limited to:

6.1.1 Exercise of option periods.

6.1.2 Solicitation, negotiation, award, administration, and closeout of TOs.

6.1.3 Negotiation of all modifications that affect the terms and conditions of the base contract.

6.1.4 Insurance, payment and performance bonding, monitoring for the base contract.

6.1.5 Issues that affect, or may affect, the base contract, including but not limited to show cause and cure notices issued, default, security violations, disputes, labor relations, changes to the specifications, etc.

6.1.6 Contractor Performance Assessment Reporting System (CPARS).

6.2 CPARS

6.2.1 Past performance evaluations shall be prepared at least annually and/or at the time the work under the SABER contract is completed. Past performance information shall be entered into CPARS (www.cpars.gov), the Government-wide evaluation reporting tool for all past performance reports on contracts and orders.

6.2.2 CPARS past performance evaluations will be prepared annually and shall reflect all work completed in that fiscal year under construction SABER TOs and for any construction TO terminated for default regardless of dollar value. The Government also holds the right to perform past performance evaluations for each construction TO if they so choose.

6.3 Performance Evaluation Meetings

6.3.1 The contractor’s personnel responsible for working with the SABER Program Manager and CO shall be required to attend meetings, as scheduled and as-needed, with each organization (766 ESS, 36 CONS, and Civil Engineering) representative(s) to discuss TO progress and quality of work being performed.

6.4 Invoicing Procedures

6.4.1 The Contractor shall submit one copy of their invoice to the CO for each TO in accordance with FAR 52.232-5, Payments Under Fixed-Price Construction Contracts. All invoices submitted under this contract must contain the following information in accordance with DFARS 252.232-7003, Electronic Submission of Payments Requests and Receiving Reports and DFARS 252.232-7006, Wide Area Work Flow Payment Instructions. Failure to follow these procedures may cause a delay in invoice payment. Specific payment instructions may be included in each TO.

6.5 Accounting and Appropriation Data: Accounting, appropriation data, and payment offices will be cited at the TO level.

6.6 Release of Claims: Upon completion of the work and prior to the final payment for each TO, the contractor shall be required to furnish the CO a Release of Claims as specified by FAR clause 52-232-5(h)(3), Payments Under Fixed-Price Construction Contracts.

6.7 Telephone Communication Security Monitoring

6.7.1 All communications with the DoD organizations are subject to TEMPEST review. Contractor personnel will be aware that telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. The DoD has authorized the military departments to conduct TEMPEST monitoring and recording of telephone calls originating from, or terminating at DoD organizations. Therefore, civilian contractor personnel are advised any time they place a call to, or receive a call from an USAF/USA organization, they are subject to TEMPEST procedures. The contractor will assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with DoD information.

7 PROGRAM MANAGER, CONTRACTING OFFICER, & SITE SPECIFIC INFORMATION

7.1 Program Manager

7.1.1 The 611th Civil Engineer Squadron (CES) will be the SABER Program Manager and is the Real Property Manager for the Air National Guard units located at Wheeler Army Airfield, Kokee Air Station, and Mount Kaala Air Station. A SABER Program Manager will be identified prior to award of this Contract and the Contractor will be provided with direct contact information.

7.1.2 The 611th CES is located in Anchorage, Alaska at Joint Base Elmendorf-Richardson. 611 CES representatives, specifically for the SABER Program, will travel to Hawaii as Government representatives on an as-needed basis. No permanent 611th CES representative is currently stationed in Hawaii.

7.1.3 Detachment 3, 21st Space Operations Squadron (50th Space Wing) and 718 CES (18 WG Kadena Air Base) units manage the Real Property, and hence the TO and all associated project management requirements, for Kaena Point Satellite Tracking Station and Bellows Air Station, respectively.

7.1.4 The 36th Civil Engineer Squadron (CES) will be the SABER Program Manager and is the Real Property Manager for the Units located at Andersen AFB, Guam. A SABER Program Manager will be identified prior to award of this Contract and the Contractor will be provided with direct contact information.

7.2 Contracting Officer

7.2.1 The 766th Specialty Contracting Squadron (SCONS) will provide the Contracting Officer for this SABER Contract. 766th SCONS is located at Joint Base Pearl Harbor-Hickam and will oversee the execution of the Contract. Contact information for the CO will be provided to the Contractor prior to award of the Contract.

7.3 Wheeler Army Airfield (WAAF)

7.3.1 Wheeler Army Airfield is an Army Post located in the city and county of Honolulu and in the Wahiawa District of the island of Oahu. Located on Wheeler Army Airfield is the 298th Air Defense Group, made up of the 298th Air Support Squadron and the 169th Air Defense Squadron, an Active Air National Guard unit and mission. The mission falls under the purview of the Hawaii Air National Guard (HIANG). This group performs and supports the Pacific Air Defense Sector (PADS) mission. The mission at Kokee Air Station and Mt. Kaala Air Station falls under the 298th Command.

7.3.2 To support the mission, the United States Air Force owns Building 310, the building that the 298th inhabits, on WAAF. Additionally, the USAF leases the associated parking lot, a small parcel of land, and two support buildings located across the street from Building 310. The Contractor will only execute projects in the USAF owned building or on the USAF leased land/buildings.

7.3.3 For TOs to be executed at WAAF, the Contractor shall be responsible for all dig permits and coordination required by the Army Department of Public Works (DPW), the unit that manages the Real Property on the Army Post. Projects executed inside the Air Force owned Building shall not require any DPW approval or paperwork, but may require coordination with Army Operations (i.e. telecommunications, power production, fire safety, etc.). Projects executed on the leased land may require DPW approved Dig Permits and/or coordination with Army operations (i.e. telecommunications, power production, fire safety, etc.). Upon award of the Contract, the Contractor will be provided with DPW Contact Information.

7.3.4 Inside of Building 310, the Operations Floor and associates support rooms are Secure. Any work performed in rooms designated as such, Contractor shall require proper clearance and/or a military escort. For all TOs that require a military escort, the Contractor shall be responsible for coordinating with the proper military representatives.

7.4 Kokee Air Force Station

7.4.1 Kokee Air Force Station is a remote radar site located atop Mount Kokee on the Northwestern side of Kauai. The site is in Kauai County on the island of Kauai, Hawaii. The mission at Kokee Air Force Station falls under the Command of the 169th Air Defense Squadron. The Contractor is hereby notified that the site is located at the 15 mile marker on State Road 550 and shall propose coefficients and project costs accordingly.

7.4.2 For all TOs executed at Kokee Air Force Station, the Contractor shall coordinate all site visits and project schedules with on-site personnel. The Contractor will be provided Contact Information upon award of the Contract.

7.4.3 Inside of the Minimally Attended Radar (MAR) Tower and support buildings, certain areas and rooms are designated Secure. Any work performed in rooms designated as such, Contractor shall require proper clearance and/or a military escort. For all TOs that require a military escort, the Contractor shall be responsible for coordinating with the proper military representatives.

7.4.4 There is no potable water source on-site at Kokee Air Force Station.

7.5 Mount Kaala Air Force Station

7.5.1 Mount Kaala Air Force Station is a remote radar site located atop Mount Kaala on the Western side of Oahu. The site is in Oahu County on the Island of Oahu, Hawaii. The mission at Mount Kaala Air Force Station falls under the Command of the 169th Air Defense Squadron. The Contractor is hereby notified that the site is located atop Mount Kaala and shall propose coefficients and project costs accordingly.

7.5.2 For all TOs executed at Mount Kaala Air Force Station, the Contractor shall coordinate all site visits and project schedules with on-site personnel. The Contractor will be provided Contact Information upon award of the Contract.

7.5.3 Inside of the Minimally Attended Radar (MAR) Tower and support buildings, certain areas and rooms are designated Secure. Any work performed in rooms designated as such, Contractor shall require proper clearance and/or a military escort. For all TOs that require a military escort, the Contractor shall be responsible for coordinating with the proper military representatives.

7.6 Kaena Point Satellite Tracking Station

7.6.1 The Kaena Point Satellite Tracking Station (KPSTS) is located on the top of the western most ridge of the Waianae Mountain Range on the…