FA521519Q8057_SEEKERe_RFQ_FBO_13_September_2019.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE INSTALLATION CONTRACTING AGENCY

WRIGHT-PATTERSON AIR FORCE BASE OHIO 45433

September 13, 2019

SYNOPSIS/SOLICIATION

FROM: 766th Specialized Contracting Squadron (SCONS/PKI) 90 G. Street, Building 1201 Joint Base Pearl Harbor-Hickam, HI 96853

SUBJECT: Request for Quote (RFQ), SEEKERe Explosive Detector Kits and Detection Cards, RFQ #

FA521519Q8057

1. This is a formal RFQ to support the United States Air Force, which requires the purchase and delivery of SEEKERe EDK Handheld Explosive Detectors and Detection Cards.

2. This is a brand name only requirement. Please see the attached redacted Brand Name Justification. This is being solicited as a small business set-aside.

3. Requirement Information:

This requirement is for SEEKER-e EDK Handheld Explosive Detector and Detection Cards, Warranty, and Demilitarization. The SEEKERe EDK Handheld Explosive Detector is a brand name Commercial-Off-The-Shelf (COTS) system made in the U.S., capable of detecting trace and bulk amounts of energetic material. It employs automated colorimetric technology to optically interpret and detect explosives through color reactions.

The system requires the user to swipe an area with the detection card to interrogate for the presence of explosives, then insert the card into the SEEKERe EDK system. The system then analyzes the card and provides a result to the operator. Data is stored on the unit and can be exported via the micro USB port (hardware not provided). The native output format is .pdf. This unit does not have an internal antenna and requires a special external dongle for GPS operation.

Therefore, GPS function is not possible and is disabled by the original equipment manufacturer (OEM). The operating system used is Linux based.

The SEEKERe EDK is a stand-alone handheld explosives screening appliance with no Platform Information Technology (PIT) -to-PIT Interconnections, no PIT Interconnections (PITI), and no PIT-to-DODIn Interconnection. This stand-alone appliance has no persistent external interfaces, nor the capability to interface to other systems. The appliance will never connect to any network, nor has any networking capability. Use of this appliance will detect trace quantities of explosive contamination, to include, but not limited to, nitroaromatics, nitramines, nitrate esters, inorganic nitrates, chlorate's, and peroxides.

Four (4) SEEKERE EDK KITS:

Each SEEKERe EDK Kits shall include the following:

• One (1) SEEKERe EDK instrument

• One (1) CD containing training videos, SDS, ULSS, and instructions for legacy system disposal

• One (1) Quick Start Pamphlet

• One (1) charging block and cable

• One (1) Molle pouch

• One (1) Protective rubber boot for SEEKERe

• One (1) Pelican Storm case (or equivalent)

• 100 Detection Cards - SEEKERe/Seeker General Explosives Detection Test Card (NSN

9B 6665-01-645-8421)

9,000 ADDITIONAL DETECTIONS CARDS

Each Detection Card must meet the following specifications:

• SEEKERe/Seeker General Explosives Detection Test Card (NSN 9B 6665-01-645-8421)

Security Requirements: The SEEKERe EDK is an unclassified Commercial off the Shelf (COTS) system.

Warranty: The Joint Base Security Department, Pearl Harbor-Hickam, Hawaii will maintain all SEEKERe assets. The Warranty on the SEEKERe EDK shall be three (3) years and covers any workmanship defect, malfunction, or any issue experienced with the unit including damage from normal wear and tear. The Original Equipment Manufacturer (OEM), DetectaChem, shall provide three (3) years of depot repair services, service repair parts and troubleshooting assistance. All inoperable SEEKERe EDK will be shipped from user to the ISEA where it will undergo initial troubleshooting. If a D-level repair is required, the system will be shipped to the OEM facility for repair. Upon receipt of a SEEKERe EDK requiring repair, the Depot will diagnose the instrument and provide the diagnosis to the ISEA within three (3) business days, including an estimate of labor hours, business days, and materials required for completing the repair. All repairs shall be completed within sixty (60) business days of receipt of a damaged SEEKERe EDK, not including return shipping. For each completed repair, the Depot shall also provide the ISEA with a synopsis of the issue and actions taken to remedy it using the Failure Reporting, Analysis and Corrective Action System.

Demilitarization: The customer, Joint Base Security Department, will ship units back to the OEM, Detectachem, at end of life or Detectachem will instruct customer how to make unusable.

For systems returned to the Original Equipment Manufacturer (OEM) for repair and subsequently declared as Beyond Economical Repair (BER), the OEM shall perform a DEMIL and disposal. Communication needs to occur between OEM and user in order to process appropriate future DEMIL actions.

Serial Numbers: Each SEEKERe EDK will be serialized and available.

4. The Government intends to award one (1) Firm-Fixed Price delivery order as a result of this solicitation.

5. The Government reserves the right to not award any or only award a portion of this requirement.

The Government is utilizing Simplified Acquisition Procedures.

6. RESPONSES TO THIS REQUIREMENT SHALL BE SUBMITTED electronically via email to the following recipients:

Amanda Fouquette, amanda.fouquette@us.af.mil

7. Response(s) to this request shall include a quote for the total price.

8. Final Quote Due Date: 18 Sep 2019, 12:00 PM Eastern Standard Time (EST).

9. No site visit is available for the associated procurement.

10. Offerors are required to submit both a written Price Quote and Technical Quote to Government officials for the purposes of acquiring supplies from the Contractor(s) that is fully cognizant of the scope of this requirement and has the capability to complete all requirements described in the solicitation.

11. Quotes shall be valid for 60 days.

12. This RFQ is not an authorization to begin performance, and in no way obligates the Government for any costs incurred by the contractor for this requirement. Prior to commencement of any activities associated with the performance of this effort, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

FORMATTING

The below table shows the page limits to which offerors’ submissions must adhere.

Volume Section Page limit

1 Transmittal/Cover Letter/Technical Quote 5

2 Price Quote 2

TRANSMITTAL AND COVER LETTER

The offeror’s transmittal and cover letter for the Quote must contain the name, phone number, and e-mail address of the person to be contacted concerning any matter related to the solicitation. 766 SCONS/PKI may, for example, contact that individual to ask questions, if necessary.

Include the following information in your Quote:

a. Duns & Bradstreet (DUNS) number and Tax Identification Number (TIN);

b. Company Name mailing address, and website address;

c. Date submitted and Quote expiration date;

d. Do you have a Government approved accounting system? If so, please identify the agency that approved the system;

e. Type of Company (i.e., small business, 8(a), woman owned, veteran owned, etc.) as validated via the System for Award Management (SAM). All offerors must register in SAM located at http://www.sam.gov/;

f. Company Point of Contact, Phone and E-mail address.

PRICE QUOTE

Pricing shall include all anticipated costs to fully perform all objectives as stated in the solicitation. The Offeror’s Price Quote shall be based on the prevailing Wage Rates, utilizing any and all discounts.

Price Quotes shall include the following:

a. The overall pricing shall be broken out and submitted using the below format:

Item Product Name/Description Qty Unit Price Total Price

SEEKERe-EDK Explosion Detection Kits with 100 Detection Cards Included (NSN 9B 6665-01- 645-8421) with three year warranty / post-production support and Demilitarization

The Price of this CLIN shall be inclusive of all items identified, including shipping, IAW this solicitation.

4 Each $______ $______

ACC-DC-EXP: Additional Detection Cards (NSN 9B 6665-01- 645-8421)

The Price of this CLIN shall be inclusive of all items, including shipping, IAW this solicitation.

9,000 Ea. $_______ $______

Total $_______

Note: Please carefully review the exact quantities requested as well as the corresponding when responding to this RFQ.

Shipping will be to Joint Base Pearl Harbor-Hickam, Hawaii, so please price accordingly.

The exact address within JBPHH will be provided at award.

BASIS OF AWARD

Contract award shall be made to the responsible Offeror whose offer, in conforming to this RFQ, provides the Lowest Priced Technically Acceptable product.

EVALUATION

Selection of the firm to perform this delivery order will be based on Lowest Priced, Technically Acceptable that is best value to the Government. Quotes will be reviewed and evaluated in accordance with the evaluation criteria identified below:

All offerors shall be ranked from lowest-priced, to highest-priced. The three lowest priced offerors’ Quotes shall be reviewed for Technical Acceptability. Those outside the initial evaluation pool will not be evaluated, unless necessary to obtain the desired effective competition of three offers rated as "acceptable" until all offerors have been evaluated.

We will be evaluating the technical quote to ensure the items quoted are technically acceptable based on the items requested in the price schedule and this RFQ. A Technical Quote may be given a rating of either Acceptable or Unacceptable.

The following table details what will deem an “acceptable” or “unacceptable” rating:

TECHNICAL QUOTE ASSESSMENT TABLE

Rating Description

ACCEPTABLE Based on the offeror’s technical Quote, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

UNACCEPTABLE

Based on the offeror’s technical Quote, the Government has no expectation that the offeror will be able to successfully perform the required effort. An unacceptable is garnered if the Contractor’s Quote does not detail the areas delineated above.

PRICE QUOTE

Cost/Price

Total estimated price, from all CLINS, to accomplish the requirement will be utilized as a basis for evaluating price. The factors below will be used to assess whether the Offeror’s Quote is complete and accurate. The offerors price Quote will be evaluated using the sum of all priced line items, including options.

Cost/Price Completeness and Accuracy: The Government will review the cost/ price schedules for completeness and accuracy. Changes to the evaluation quantities, blanks or zeroes in the pricing columns, and/or mathematical mistakes may be subject to clarification for confirmation of the offeror’s intent. The offeror's Quote will be checked for mathematical correctness to include the following:

1. Checking arithmetic in all computations.

2. Comparing electronic submittals with hard copies; if applicable.

Cost/Price Realism: The Government reserves the right to perform cost/price realism.

13. The Government contemplates delivery, configuration, and testing of the new equipment within sixty (60) days of contract award. This requirement incorporates standard maintenance and a warranty.

14. The Government intends to award Contract Line Item Numbers (CLINs) as follows:

CLINs

Quanity

Unit Item and Description

0001 4 Each SEEKERe-EDK:

Explosion Detection Kits with 100 Detection Cards (NSN 9B 6665- 01-645-8421)

Includes shipping to JBPHH, HI; 3 Year Warranty; and Demilitarization

0002 9,000 Each ACC-DC-EXP:

Detection Cards (NSN 9B 6665-01-645-8421)

Includes shipping to

JBPHH, HI

15. PROVISIONS/CLAUSES: Applicable FAR clauses will apply. The following DFARS and

AFFARS clauses will also apply, but are not limited to:

Clause Title

252.232-7006 Wide Area Workflow Payment Instructions (May 2013) fill-ins as follows:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause-

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the Web Based Training link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

(Contracting Officer: Insert applicable document type(s). Note: If a Combo document type is identified but not supportable by the Contractors business systems, an Invoice (stand-alone) and Receiving Report (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or Not applicable.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in

WAWF

Pay Official DoDAAC F87700 Issue By DoDAAC FA5215 Admin DoDAAC Inspect By DoDAAC

FA5215

F2C1EC

Ship To Code F2C1EC Ship From Code N/A Mark For Code F2C1EC Service Approver (DoDAAC)

N/A

Service Acceptor (DoDAAC)

N/A

Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information or See schedule if multiple ship to/acceptance locations apply, or Not applicable.)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the Send Additional Email Notifications field of WAWF once a document is submitted in the system.

(Contracting Officer: Amanda Fouquette – amanda.fouquette@us.af.mil)

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Amanda Fouquette – amanda.fouquette@us.af.mil)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of Clause)

5352.201- Ombudsman (June 2016):

(a)An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b)Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c)If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH (Chief Enlisted Manager), address: 25 E. Street, Joint Base Pearl Harbor-Hickam, HI 96853, phone number: (808) 449- 8569, facsimile number: (808) 449-8571. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary(ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number

(571) 256-2431.

(d)The ombudsman has no authority to render a decision that binds the agency.

(e)Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of Clause)

16. Attachments to the RFQ include:

a. Attachment 1 – Redacted Justification and Approval for Brand Name

AMANDA FOUQUETTE

Contracting Officer

PRICE QUOTE