RAP_RFP_Q_&_A_3-5-18.pdf

READY AIRCREW PROGRAM (RAP) QUESTIONS & ANSWERS

Q. 1. Confirm that the RFP requirement is for 100% Small Business or is it Unrestricted Full and Open?

a. 1. Please see the latest synopsis.

Q. 2. Will the Government provide the CBAs to allow for proper bidding IAW the SCA/CBA requirements?

a. 2. The CBA’s for JBPHH, HI and JBER, AK have been posted to FBO and will be incorporated as Attachments in Amendment 0002. The SCA Wage Determinations are not applicable as the previously covered SCA positions have been converted to CBA covered positions.

Q. 3. PWS 7.13.2 Table 5 Contract Transition Time table. Table 5 states “All onsite personnel, if fully qualified and cleared for their assigned duties, shall begin performing IAW this SOW.

The contractor shall be required to operate each simulator, on a daily basis, at a percentage of its maximum daily capacity that is equal to the percentage of labor force on site that is fully qualified and cleared to perform their assigned duties IAW this SOW.” PWS 7.13.3 states, “The incumbent Contractor shall provide supervision, control, and work task responsibility for all incumbent personnel and perform all functions described in their preceding contracts PWS during the transition period. This reads as if both the incumbent contractor and the successful contractor are working on the same task at the same time, with the incumbent contractor in charge of all sites.

There is potential for the successful contractor to have a site ready to fully staff, and the incumbent contractor also has the same site fully staffed. Given there cannot be two contractors in charge during the transition period, can the Government clarify the intent of the PWS?

a. 3. The Government may facilitate the transfer of workload from the incumbent to the successful follow-on contractor during the transition period

Q. 4. In reviewing the PACAF RAP RFP we noticed that paragraph 1.2.4 of the SOW (dated 14 Feb 18) states “Joint Base Elmendorf Richardson, AK and Joint Base Pearl Harbor Hickam, HI are Collective Bargaining Agreement (CBA) covered locations.” Based on the documents that have been released to date, we noticed that the CBAs for either location have not been released.

Is the Government intending to issue these CBAs in the next amendment?

a. 4. The CBA’s for JBPHH, HI and JBER, AK have been posted to FBO and will be

Q. 5. Do subcontractor consent letters count against the page limits? RFP Page 89, Section L, paragraph B.4.(f) Subcontractor Consent

a. 5. Items in the solicitation which do not affect page count limitations are expressly identified.

Q. 6. This paragraph states that offerors must provide proof of their clearance in Volume I. Is this proof counted against the page limits? RFP Page 92, Section M, Basis for Contract Award

a. 6. Items in the solicitation which do not affect page count limitations are expressly

Q. 7. Should CLINs 2002-2011 be included in the first part of the two-part computation? RFP Page 92, Section M, A. Price Evaluation Factor, third paragraph.

a. 7. Please see Amendment 0002 which revises Section M.

Q. 8. Per FAR 7.305(c), this clause is included when a solicitation may result in a conversion from in-house performance to contract performance. Since that is not the case here, can this clause be removed? RFP Page 39, FAR 52.207-3, Right of First Refusal of Employment

a. 8. Please see Amendment 0002 which revises the solicitation.

Q. 9. This clause identifies that the contract won’t exceed 72 months. If the Transition and Base Year are a combined 12 months, there are five 12-month options, and the six-month extension is exercised, could the total contract potentially be 78 months? RFP Page 45, FAR 52.217-9, Option to Extend the Term of the Contract

a. 9. Government execution of FAR 52.217-8 may increase the duration of the contract beyond the duration stated in FAR 52.217-9.

Q. 10. Similar to Travel CLINs XX12, will the Government set the NTE ceiling for Surge CLINs XX14? RFP Page 6

a. 10. Yes, the Government will set the NTE ceilings for both the Travel (XX12) and Surge

(XX14) CLINs.

Q. 11. If CPARs are available for particular requirements, will you consider allowing offerors to submit them in lieu of past performance questionnaires? Some commands, such as ACC, do not require past performance questionnaires if CPARs are available, with some COs and CORs even refusing to complete them due to time constraints. RFP Page 88, Section L, paragraph B.4.(b)

a. 11. Please comply with the solicitation instructions.

Q. 12. This paragraph states that the price of a six-month extension will be added to the proposed price for each potential performance period. The formula for the six-month Option to Extend clause is at the bottom of Page 92. From the formula, it looks as if the six-month extension will be calculated by adding six months of each of the six years of performance, as opposed to adding six months of the last year (CLIN 50XX) of performance. In other words, the TEP will be approximately 1.5 times the total price of all CLINs. Is this the intent? RFP Page 92, Section M, Basis for Contract Award, paragraph A., TEP

a. 12. Please see Amendment 0002 which revises Section M. The formula is correct.

Q. 13. Can you provide clarification in regard to the following sentence: “CLIN 0001 which is for transition is not included in the formula used for TEP.” We believe the intent is to include the transition in the first part of the TEP computation for calculating total proposed price (CLIN 0001 is included under the CLINs listed for the first part of the computation), but to exclude transition from the second part of the TEP computation. Is this correct? RFP Page 92, Section M, Basis for Contract Award, paragraph A., 3rd paragraph

a. 13. Please see Amendment 0002 which revises Section M. The formula is correct.

Q. 14. In accordance with FAR 22.1008, are Collective Bargaining Agreement Wage Determinations available for Elmendorf and Hickam?

a. 14. The CBA’s for JBPHH, HI and JBER, AK have been posted to FBO and will be

Q. 15. The Government requires a completed DD 254. Can offerors use the updated form dated

Nov 2017 as opposed to the form (dated Dec 1999) included in the solicitation? RFP Page 87, Section L, paragraph B.1.(h)

a. 15. Please see Amendment 0002 which includes the latest DD 254 version.

Q. 16. Per DoDM 5200.01-V3, Enclosure 2, paragraph 18, “ACCM requirements may be employed by DoD Components with original classification authority (OCA) when determining that standard security measures detailed in DoD Manual 5200.01, Volume 3 are insufficient to enforce need-to-know for classified information and Sensitive Compartmented Information (SCI) or Special Access Program (SAP) protections are not warranted.” Our Facility Security Officer has stated that typically when SCI and SAP access are required, Block 10(i) is marked (Alternate Compensatory Control Measures). We recognize that marking ACCM is always an originator’s decision, but wanted to draw your attention to this. DD 254 (dated Nov 2017)

a. 16. Please see Amendment 0002 which includes the latest DD 254 version.

Q. 17. The table states that a required qualification is to be a "Graduate of USAF Advanced

Instrument School." Is this a requirement for all MTCI/CIP personnel or just for those designated to be IRC Academic Instructors? RFP Attachment 1 SOW, Page 28-29, Table 4 MTCI/CIP Required Qualifications

a. 17. See Table 4 for list of required qualifications for designated positions.

Q. 18. Do resumes and letters of commitments count against the Technical Proposal page count?

Is there a page limit for each resume and letter? RFP Page 87, Section L, paragraph B.2.(b)

a. 18. Items in the solicitation which do not affect page count limitations are expressly

Q. 19. The first reference states, “Cover pages, Table of Contents, and Tabs will not be counted against the page limits.” The second reference states, “Title page, table of contents and any other documentation the offeror deems appropriate shall be no more than 8 pages.” Can you confirm that the title page and table of contents for the Past Performance Proposal will not count against the Past Performance Proposal page count? RFP Page 90, Section L, paragraph C.4.(a); Page 88, Section L, paragraph B.4. Part IV

a. 19. Items in the solicitation which do not affect page count limitations are expressly

Q. 20. 20 The first reference states that Table of Contents will not be counted against the page limits. Does that include the master table of contents identified in the second reference? RFP Page 90, Section L, paragraph C.4.(a); Page 86, Section L, paragraph B.1.(a)

a. 20. Items in the solicitation which do not affect page count limitations are expressly

Q. 21. 21 The reference states, “The response shall consist of four (4) separate parts…” but the list following shows Parts I through Part V. Should the reference be changed to read, “The response shall consist of five (5) separate parts…”? RFP Page 86, Section L, paragraph A., 4th sentence

a. 21. Please see Amendment 0002 which revises Section L.

Q. 22. 22 Does the information submitted in support of Quality and Satisfaction Rating of Contracts count against the Past Performance Proposal page count? RFP Page 88, Section L, paragraph B.4.(a)

a. 22. Items in the solicitation which do not affect page count limitations are expressly

Q. 23. 23 The reference states, “The OS/CC of each location…” Should the reference to “OS” be changed to “OSS”? RFP Attachment 1 SOW, Page 29, paragraph 6.5.20, 3rd sentence

a. 23. Please see Amendment 0002 which revised the SOW.

Q. 24. 24 In lieu of printing and shipping potentially four-copies of SOW/PWS that could each consist of 100s of pages (400+ if submitting four Past Performance citations and 1600+ for four copies), if a digital version of the SOW/PWS documents would acceptable? The cost to print and the weight to ship FedEx potentially 1600 pages is burdensome.

a. 24. Yes, all Statements of Work/Performance Work Statements may be submitted electronically. Only those documents will be accepted electronically. Any other information provided will not be read.

Q. 25. The FAR defines cost realism but does not define price realism. Is it correct to presume you mean, “cost realism"? Page 92 of 97, Section M, A.; Page 87 of 97, Section L, B.3

a. 25. The language in the solicitation is accurate.

Q. 26. Please provide clarification as to what details the Government will need to support a cost realism analysis so that bidders can ensure their submissions provide the necessary details to help substantiate a realism assessment if a cost realism analysis is conducted. Page 92 of 97, Section M, A.; Page 87 of 97, Section L, B.3

a. 26. Section L of the solicitation includes applicable instructions, conditions and notices to offerors.

Q. 27. Travel CLINs x012 (e.g., 0012, 1012, 2012, 3012, 4012 & 5012) state, “FFP, FFP based on actual costs. In the event the Government requests the Contractor to travel in performance of this contract, the Contractor shall be reimbursed under this CLIN.” The referenced wording in the CLIN description implies that travel is intended to cost reimbursable rather than FFP. Please clarify the Government’s intent for this CLIN. Section B, pp. 5, 10, 14, 18, 23 & 27

a. 27. Government directed travel is defined in the SOW.

Q. 28. Travel CLINs x012 state that “The travel CLIN is exclusive of G&A and fee/profit”.

Pursuant to an offeror’s disclosed accounting practices, G&A could be an allowable part of the total travel cost. Therefore, the Government not allowing reimbursement of G&A requires the contractor to absorb these otherwise allowable costs, which could be substantial depending on the extent of travel requirements. Would the Government consider allowing G&A to be included as part of reimbursable travel cost submissions FAR 31.201-2 and

a. 31.201-3? Section B, pp. 5, 10, 14, 18, 23 & 27

b. 28. Language in the travel CLINS is accurate. Government directed travel is defined in the SOW.

Q. 29. Section L,4(g) states that “The Price Part shall be submitted in EXCEL spreadsheet format and MS WORD for price narrative”. However, Section L does not require the submission of anything in PART III other than Section B and Attachment J-4, and Section M does not refer to an evaluation of any written elements. Please clarify what offerors are to include in the price narrative. Section L,B.3, pp. 87-88; Section L,B.4(g), p. 90; Section M, A, p. 92

a. 29. Please see Amendment 0002 which revises Section L.

Q. 30. The x012 x014 Surge Hours CLINs are shown with a Quantity of “1” and a Unit of “Lot”, and with “NTE” in the Unit Price column of Attachment J-4. Please provide guidance on how offerors are to price these CLINs, if at all. Section B, pp. 6, 10, 15, 19, 23 & 28, and Attachment J-4

a. 30. CLINs XX12 (Government Directed Travel) and XX14 (Surge Hours) are NTE

CLINs. The Government will price these CLINs.

Q. 31. With regards to insurance requirements, FAR 52.228-3 (Worker’s Compensation Insurance (Defense Base Act)) and FAR 52.228-5 (Insurance – Work on a Government Installation) are referenced and expected to be flowed down in any contract award. Is it the Government’s intent to flow any additional insurance requirements in the contract award including, but not limited to, FAR 28.307-2 in support of the Government’s requirement annotated at SOW 3.2.1.15? Section I Page 40 of 97.

a. 31. Please see revised SOW paragraph 3.2.1.15 in Amendment 0002.

Q. 32. SOW indicates the current contract includes “Collective Bargaining Agreements”, however, the solicitation did not include CBAs essential to accurate pricing. Please include the requisite SCA wage determinations and CBAs.

a. 32. The CBA’s for JBPHH, HI and JBER, AK have been posted to FBO and will be

Q. 33. Will the Government reimburse the contractor for travel required to support the Osan F- 16 CIPs training on the Kunsan MTC?

a. 33. Please see revised SOW paragraph 1.3.14 in Amendment 0002.

Q. 34. Regarding the sliding window of 0200-2400; to support accurate pricing considerations, can the Government specify or approximate the number of times work will begin before 6am and after 6pm to allow bidders to calculate shift differential pay? This data is a necessary pricing consideration for locations supported by a CBA (union) and other non-exempt employees working outside a normal shift. 2.3.4 and Table 2

a. 34. Please see revised SOW Table 2 in Amendment 0002.

Q. 35. SOW implies that the contractor is to provide training to “foreign military personnel” which may require the contractor to apply for ITAR/TAA approval depending upon Government direction. Considering this requirement, which foreign counties are involved and at which locations will this training be conducted? SOW 3.1.5

a. 35. Please see revised SOW paragraph 3.1.5 in Amendment 0002.

Q. 36. Will the Government indemnify the contractor for live aircraft control? FAR 28.3 requires the contractor to carry insurance unless the Government indemnifies the contractor or specifically relieves the contractor of liability for loss of damage to property. Reference FAR 28.307-2 (d). 3.2.1.15

a. 36. Please see revised SOW paragraph 3.2.1.15 in Amendment 0002.

Q. 37. “The training requirements will not change”; does this mean the RTM in the SOW is for the entire six year PoP; or, is it the Government’s intent to publish annual changes when the new RTM is published? SOW 6.2.18

a. 37. Please see revised SOW paragraph 6.2.18 in Amendment 0002.

Q. 38. When can the CO provide the DD 254 attachment/addendum, to clarify the yes answers in section 10 and 11, and additional requirements?

a. 38. Please see Amendment 0002 incorporating latest version of DD254. Please comply with the requirements defined in the SOW.

Q. 39. Because there is no performance at Contractor location, would bidders be able to obtain a COMSEC account? Is COMSEC required at the bidder location or will it be granted at the local/Agency level? DD254, Block 11h

a. 39. Please comply with the requirements defined in the SOW. No COMSEC account at

Contractor location. COMSEC material will be handled locally. The MTCIs/CIPs will follow local security SOP and attend COMSEC training accordingly

Q. 40. References addenda 1 – 5 that pertain to SCI and SAP, but none provided. DD254, Block 13

a. 40. Please see amendment incorporating latest version of DD254. Please comply with the requirements defined in the SOW.

Q. 41. Are the resumes and letters of commitment to be included in the page limitation for the Technical Volume? Section L.B.2, page 87 of 97

a. 41. Items in the solicitation which do not affect page count limitations are expressly

Q. 42. Are the Subcontractor Consent Letters to be included in the page count for Volume IV, Past Performance? Section L.B.4(f), page 89 of 97

a. 42. Items in the solicitation which do not affect page count limitations are expressly

Q. 43. Will the Government be releasing the current contract CBAs to prospective offerors?

a. 43. The CBA’s for JBPHH, HI and JBER, AK have been posted to FBO and will be

Q. 44. Will the Government be incorporating FAR 52-222-41 & 43 for SCA Adjustments?

a. 44. Yes

Q. 45. “Subcontractor past performance information must include the dollar value of the subcontract performance completed. Map each subcontractor’s past performance information to the specific paragraphs in the statement of work provided for each completed subcontract, and to the statement of work included in this solicitation.” Does “subcontractor” in this requirement refer to: (1) those instances where the offeror (or our sub) performed as a subcontractor vs prime for the cited contracts; or (2) our proposed subcontractor on the PACAF RAP procurement?

Section L.B.4(e), page 89 of 97

a. 45. Please see Amendment 0002 which revises Section L.

Q. 46. Instructions state, "The response shall consist of four (4) separate parts. Please confirm this is a typo and the response should consist of five (5) separate parts? (Including Part V - Small Business Sub-contracting Plan). Admin 0001, Page 2 of 7, Section L, A.

a. 46. Yes should read five (5) separate parts.

Q. 47. Government request “firm” letters of commitment. In this context, what is the Government meaning of the word “firm”?

a. 47. A letter signed by the potential employee that they are interested in working for your company on this requirement.

Q. 48. Are Resumes and Letters of Commitment included in the 32-page limit for Part II - Technical proposal? Admin 0001, Page 3 of 7, Section L, B.2

a. 48. Items in the solicitation which do not affect page count limitations are expressly

Q. 49. Please include the “Collective Bargaining Agreements” mentioned in SOW Para 1.2.4;

and, as needed the applicable SCA wage determinations and CBAs.

a. 49. The CBA’s for JBPHH, HI and JBER, AK have been posted to FBO and will be

Q. 50. Travel Authorization Letter, please clarify the discrepancy in due dates with CDRL A00K: 5 days prior to travel versus prior to travel. SOW 10.4.2

a. 50. SOW 10.4.2 is correct. 5 days prior.

Q. 51. Letter of Authorization, please clarify the discrepancy in due dates with CDRL A00J: 5 days prior to travel versus as determined by the COR. SOW 10.4.1

a. 51. SOW 10.4.1 is correct. 5 business days prior to travel.

Q. 52. For workload and manpower analysis, can you provide a per-site estimate of the weekly hours required for escort duties? SOW 6.2.14

a. 52. Please see revised SOW paragraph 6.2.14 in Amendment 0002.

Q. 53. In Section L.4.(a), the RFP requires that offerors “provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contract.” CPARs are a primary source of this information, but can often be 4-5 pages long. Will the Government omit this information from the 4 page per contract limitation of the Past Performance Volume?

a. 53. . Items in the solicitation which do not affect page count limitations are expressly

Q. 54. In Section L.4.(f), the RFP requires that offerors submit a letter from each subcontractor that will perform major or critical aspects of the requirement, consenting to the release of its past performance information to the prime contractor. Will the Government omit the subcontractor consent letter from the 4 page per contract limitation and the overall 24 page limitation for the Past Performance volume?

a. 54. No.

Q. 55. In Section L.4.(b), the RFP requires Past Performance Questionnaires (PPQ) to be sent to the POCs listed for each past performance reference. Where the contract is not ongoing, and one or more POCs are no longer available (retired or changed since the close of contract performance), may CPARS be submitted as a substitute for the PPQ?

a. 55. Please comply with the solicitation instructions.

Q. 56. The various due dates for submissions are 1:00 PM HST on Mondays. Most commercial carriers do not offer guaranteed Monday or next-day delivery in Hawaii any earlier than 4:30 PM.

Would the Government consider extending the due dates to Wednesday or later to reduce the risk of late delivery by commercial carriers?

a. 56. Please see Amendment 0002 for current due dates.

Q. 57. SOW 2.3.5 states “In the event that the contractor fails to adequately staff each site, with a fully qualified, cleared individual that meets the requirements of this SOW, IAW table 2 and IAW the 93% success rate required by table 3, a pro-rated lapse rate will be applied. If at any time the contractor fails to meet the manning requirements in table 2, 93% of the time a pro-rated per day lapse rate of $350,000.00 per year shall be applied to the monthly invoice. Can the Government confirm the 93% success rate is applicable to the entire workforce in totality, not 93% for each specific site? For example, if Osan was manned at 83% (one CIP missing), and the remainder of the contract was manned at 100%, would there be a pro-rated penalty?

a. 57. This language has been removed. Please see the revised SOW.

Q. 58. Is the 93% based on annual manning or is it calculated monthly? For example, if the contractor fell below 93% for January, but maintained 100% for the remainder of the year leading to an annual success rate of >93%, would a penalty apply?

a. 58. This language has been removed. Please see the revised SOW.

Q. 59. Will the Government provide a specific formula on how the penalty is calculated? Also, can the Government detail how the penalty is pro-rated?

a. 59. This language has been removed. Please see the revised SOW.

Q. 60. PWS 6.7.3 and 6.8.4 state “The TCC Scenario developer may be required to attend CAF exercise planning conference and meetings…” Will this be Government directed travel and will the Government reimburse the travel in these instances IAW Section H-22 “Contractor Reimbursement for Temporary Duty Travel?”

a. 60. Government directed travel is defined in the SOW. Please see Amendment 0002

SOW revisions.

Q. 61. Please provide any existing Collective Bargaining Agreements for this effort.

a. 61. The CBA’s for JBPHH, HI and JBER, AK have been posted to FBO and will be

Q. 62. With regard to the Instructions to Offeror, Section L.4 Format for proposal Parts I, II, III, IV, & V, subsection (a) states: "Each Part shall contain a Table of Contents, Cross References, and the List of Tables and Drawings (if applicable). Cover pages, Table of Contents, and Tabs will not be counted against the page limits." However, subsection (h) states that " ... Page 1 of a Part is defined as the first page after the Table of Contents." Do all Parts (volumes) of the proposal require a Table of Contents, Cross Reference Matrix, and List of Tables and Drawings, or do some Parts (volumes) only require a Table of Contents? Please clarify whether or not the Table of Contents, Cross Reference Matrix, and the List of Tables and Drawings are considered part of the non-counted pages.

a. 62. Yes, Table of Contents, Cross Reference Matrix, and the List of Tables and

Drawings are considered part of the non-counted pages.

Q. 63. With regard to the Instructions to Offeror, Section L.B.4, Specific Instructions for the Past Performance Volume, is the description of the material contained within subsection (a), "Quality and Satisfaction Rating of Contracts”, considered part of the 8 page limitation, or the 16 page limitation described in the L.B.4?

a. 63. Items in the solicitation which do not affect page count limitations are expressly

Q. 64. Would the government allow offerors to provide CPARS as evidence of "Quality and Satisfaction Rating of Contracts" under section L.B.4(a)? If so, would the Government allow offerors to provide CPARS as an attachment to the Past Performance Volume not considered part of the overall page count limitations?

a. 64. The Government will attempt to pull the CPARS ratings for each of the submitted contract is the Past Performance Volume, but the Government will not accept a CPARS rating in lieu of PPQ. Yes CPARS will count against the overall page count if provided by the offeror.

Q. 65. With regard to the Instructions to Offeror, Section L.B.2(b), Specific Instructions for the Technical Volume, “Resumes of Key Staff," Item #8 lists two positions: Contract Program Manager and Lead Scenario developer at Training Coordination Center. Section M.B.2 states that offeror will receive an acceptable rating " ... when the offeror provides the required 8 resumes and firm letters of commitment for each of the positions listed in Section L para B.2.B of this solicitation." Please clarify if the Government requires only one of the two resumes listed under L.B.2(b)(8), or if the Government requires a total of nine (9) resumes: one for both the Contract Program Manager and the Lead Scenario Developer.

a. 65. No. 8 Resumes are requested. Only one resume for that position is required.

Q. 66. The reference states, “The Price Part shall be submitted in EXCEL spreadsheet format and MS WORD for price narrative.” Can you confirm that a price narrative is to be included as part of the Price Proposal? RFP Page 90, Section L, paragraph C.4.(g), 4th sentence

a. 66. No pricing narrative is required.