PACAF_DMO_IPASS_RFP_QA_25_June_13.pdf

RFP FA5215‐13‐R‐7004

Questions and Answers 25 June 2013

No. Page Section Para. Question/Answer

1Q 108 Past Perfor Information

E.3 With respect to Estimate at Completion, does the government require estimated value at completion (in US dollars), or estimated date of completion?

1A The Government means estimated completion date.

2Q 46 H-23 1 RFP states relocation costs shall not be reimbursed by the Government and shall be the responsibility of the contractor.

Please confirm that relocation costs, while not reimbursable under the Travel Cost Reimbursable CLIN, may be included in Offerors price for the FFP CLINs.

2A Relocation costs such as real estate acquisition/disposal expense, vacant home cost, transportation costs of spouse and/or dependents and any other travel costs incident to relocations shall not be reimbursed by the Government and shall be the responsibility of the contractor.

3Q 50 H-40 (e) In the Procedures for Special Projects, paragraph (e) states if additional labor is required the labor costs shall be computed by multiplying the appropriate negotiated hourly rates (current contract) by the number of direct labor hours. The RFP Section B does not currently call for Offerors to provide hourly rates, only a fixed monthly rate for each CLIN. Please clarify.

3A The Government is not requesting proposed pricing on Special Projects. The Government expects Special Projects to occur infrequently and intends to negotiate each project with the Awardee, if a Special Project has been identified after award.

4Q 50 H-40 (g)(1)b. In the Procedures for Special Projects, paragraph (g)(1)b. states profit and G&A shall be the rates as defined for the current fiscal year. Are you requesting fixed G&A rates for the period of performance?

4A The Government is not requesting proposed pricing on Special Projects. When a Special Project has been identified by the Government, the Government will use the Contractor’s profit and G&A rates as awarded on the contract for the current fiscal year or option the Special Project performance will occur.

5Q 109 L-9 1.2 For delivery of electronic copies, the RFP states “For electronic copies, indicate on each CD the volume number and title.” This can be interpreted to mean that each volume should reside on a separate CD. Further, the RFP states “Each volume shall be in a different directory on a CD.” Is Offeror to provide a single CD with all volumes or a separate CD for each volume? If a single CD, in what volume should that be provided?

5A An Offeror may provide the electronic copy on one CD or multiple CDs that will be an Offeror’s business decision. Each proposal volume shall be easily identifiable and found under different files or folders within a CD, if one CD is submitted.

6Q PWS 9,10

1.7 1.7.2, 1.7.4.e Paragraph 1.7.2 states government will score exams; paragraph 1.7.4.e states contractor will score exams. Does this mean the government will score the IRC exam and the contractor will score all other exams?

6A Yes.

7Q PWS 76-79 Appendix 6 Will government be providing the GFP/GFE list for JBPH‐H, Kunsan AB, Korea, and Osan AB, Korea?

7A The Government will provide inventory of GFE similar to the items in Appendix 6 of the PWS for JBPH‐H, Kunsan AB, Korea, and Osan AB, Korea once they are available.

8Q PWS 67,69 A5.1.2

A5.2.2

Table A5-1 Last Row

In Table A5-1, the Phase-in Plan is listed as “N/A” in the Period column. In Section A5.2.2, the Phase-in Plan is due with the contractors’s proposal with delivery in electronic format/e-mail with attachment. Does the government require a Phase-In Plan to be delivered with the proposal? If so, which volume? Is it included in the page count? How is it evaluated, and what are the evaluation criteria?

8A A Phase-in Plan will not be required to be submitted with the proposal. Section A5.2.2 of the PWS will be changed to read “Three 3 working days after contract award.”

9Q 109 L-9 5.0 RFP limits the Small Business Subcontracting Plan to a maximum of 10 pages.

Request the Government increase the page limit to accommodate contractor’s approved plans.

9A The Government has reviewed the request and the page limit for Volume IV will remain at 10 pages. Any approved Master Small Business Subcontracting Plans submitted are excluded from the page count.

10Q PWS 67 Appendix 5 Table A5.1 Are the Plans/Deliverables listed in this table to be submitted with the proposal or at a future date? If with the proposal, do they count against the page count?

10A Refer to column “PWS Paragraph(s)” in Table A5-1 in Appendix 5 of the PWS. It directs you to the applicable paragraph in Appendix 5 on when the plans/deliverables are due to be submitted to the Government. Also, please refer to 8A above.

11Q

PWS 76 Appendix 6 Since Joint Base Pearl Harbor is a new location and Appendix 6 does not include any furniture and equipment, will the Government provide desks, chairs, computers, file cabinets, printers, etc.?

11A Please see 7A above.

12Q RFP 2 A-2 (c) Does this clause mean the Contractor is required to include in its FFP Hawaii General Excise tax and that the Government will not reimburse this tax?

12A Please refer to clause 52.229-3 Federal, State, and Local Taxes.

This clause dictates what taxes may or may not be included and what adjustments, if any, may be made after contract award.

13Q RFP 105 L 3.4B Please indicate what information is to be completed in Sections I (contract clauses) and J (List of documents, exhibits and other attachments).

13A As stated in Section L-9 3.4(B), the Offeror must complete the following and include in Volume II: All necessary clause fill-ins in Sections I through K. Please review the RFP in its entirety and ensure all necessary clause fill-ins are completed and submitted.

14Q IPASS PWS

p.7

1.3.5 F Joint Base Pearl Harbor (JBPH‐H), Hawaii – 154th Ops Group and 15th Ops Group at JBPH‐H…….

The MTC will have an estimated Occupancy date of 30 Jun 14, IOC on 7 July 2015 and DMO capable TBD.

IPASS PWS

p. 8

1.4.2 b … The Contractor shall make the CLI and CLI alternate designation at IOC for JBPH‐H MTCs.

RFP p.5 CLIN 0006, 4 months, JBPH-H, Hawaii Services FFP

Non-personal services to provide IPASS core tasks for F-22 at Joint Base Pearl Harbor-Hickam, Hawaii (JBPH-H), in accordance with all PWS paragraphs for sections 1.1, 1.2, 1.3.1-1.3.4, 1.3.5.f, 1.3.6, 1.4, 1.5, 1.6, 1.7, 1.8, 1.9, 1.10 and 1.12 of Attachment 1, Performance Work Statement, and Attachment 2, DD Form 254, Department of Defense Contract Security Classification Specification. Contractors are to begin pricing the JBPH-H workload IAW the PWS starting FY14. Estimated IOC is June 2014.

Our question on the above references

We are required to price IOC at JBPH-H for 4 months, starting at IOC of Jun 2014. The PWS also says IOC for JBPH-H is 7 Jun 2015. When do we really need to staff JBPH-H with instructors?

When do we need to designate a CLI and alternate?

14A Contractor shall Designate CLI and alternate 1 Jun 15 and initiate 30 day mobilization period for 1 Jul 15 start work date at JBPH-H.

Potential changes to schedule may affect those dates.

15Q 100 L-9 1.1 If Offeror has a DCMA approved Master Subcontracting Plan, which by definition will be part of the Small Business Subcontracting Plan for the contract, and the Master Plan as approved by DCMA exceeds the 10 page allocation for Volume IV, may the DCMA approved Master Plan be submitted as an attachment to Volume IV and thereby excluded from the page count?

15A Please see answer 9A.

16Q 57 I 52.211-1 Based on the firm Deliverables as defined in Appendix 5 of the PWS, and the applicable Performance Measures listed in PWS table 2, FAR 52.211-1 would not be applicable to the effort. As such, request the government remove FAR 52.211-1 from the solicitation.

16A The Government has reviewed the request and will remove the clause.

17Q Pages 11-13 PWS 1.8.Ancillary Support – Security

We understand after reading the PWS that our requirement for “Ancillary Support – Security” is to augment the current security personnel at each of the locations assigned to the Wings and we will be accountable to adhering to all of their requirements and requirements from higher HQs. We will provide security administration, but not be responsible for the facilities and their upkeep and security. We understand our responsibilities, but want to confirm we are not the OVERALL security person responsible directly to the Wing and for the facilities.

17A PWS is clear as to DMO IPASS responsibility and remains as written. DMO IPASS personnel are not directly responsible for the accreditation and certification of the physical MTC facility but are responsible for overall day to day operations and administration.

18Q Page 54 PWS Section:

Appendix 4

Table JBER – F-22A MTC, Events Column, row 5 “NGV Currency”

Is “NGV” a miss type? Should this be NVG?

18A Correct, it is a mistype; it should be NVG.

19Q Page 57 PWS Section:

Appendix 4

Table Kadena F-15C MTC Scenario/DMO Workload, Events Column, row 7 “CT RAP Tactical CMR 2-ship”

This row is identical to row 5; is this a typo and row 7 should say “CT RAP Tactical CMR 4-ship”?

19A Correct, the PWS will be corrected to say “CT RAP Tactical CMR 4-ship” but the number of pilots and events remain the same.

20Q Page 58 PWS Section:

Appendix 4

Table Kadena F-15C MTC Scenario/DMO Workload, Pilots and Events per Pilot Columns, “1, 200”

This looks like a typo also. This says the requirement for training MSN EPE 4-ship is 1 pilot with 200 events. Requests clarification on the workload estimate for this task.

20A This is a mistake. This line will be deleted and the total number of events reduced from 3429 to 3229.

21Q Page 63 PWS Section:

Appendix 4

Table Osan 51 FW – MTC, Events Column, row 2 and 3 “RAP – CC OPT – 2 ship”

This event is repeated in row 3 with a different pilot and event count. Request the government please clarify the event title in row 2 and 3 and associated pilot/event numbers?

21A Workload for these two entries remains same. The CC Option allows Sq CC to tailor training program. The second line requires only one sim even though the event is considered two-ship training.

Note: The final line for OSAN MTC stating 12 annual events for Engine Run Training are not part of DMO IPASS and are deleted from the workload estimate.

22Q Page 23 PWS Section 4 – General

Information

Paragraph: 4.2.1Hours of Operation – Table 3 indicates hours required during a 5 day/week period, except for AWACS. Will the days of week include weekends? What are the expected number of days/week for AWACS?

22A MTC sites with ANG/RES users (JBER/JBPH-H) support ANG/RES Drill Weekend use. Operations are scheduled to accommodate these weekends with non-fly days during the following week. AWACS support is five days week, with an 8 hour window within the ops schedule for F-15C/F-22A.