COM_PWS_Summary_of_Work_19_Dec_14.doc

Performance-based Work Statement

SUMMARY OF WORK

For

Change of Occupancy Maintenance of

Military Family Housing Units

AT

Yokota AB, Japan

PERFORMANCE-BASED WORK STATEMENT

FOR

Change Of Occupancy Maintenance of Military Family Housing Units

1. Description of Service/General Information. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to perform change of occupancy maintenance of military family housing units, at Yokota Air Base, Japan, in accordance with commercial practice, applicable industry standards and regulations as stipulated in this Performance-based Work Statement (PWS). The work occasionally includes asbestos surveys, sampling , and abatement services. All services included in this PWS shall be separately priced for Routine Repair and Replacement, Incidental Labor (Reimbursable Materials), Additional Maintenance Work (Unit Price Basis), and Cleaning Work.

1.1. Description of Services. The contractor shall provide comprehensive change of occupancy maintenance (COM) program that will ensure quality housing is available to meet the needs of the government within the performance time established in advance. The contractor shall develop written procedures and a guideline implementing the standards of this performance-based work statement, the manufacturers’ recommendations for equipment maintenance, applicable U.S. and Japanese laws as well as Federal, Department of Defense, Air Force, US Forces, Japan Environmental Governing Standards (JEGS), Yokota Air Base Management Plans (ie., Asbestos Management and Operation Plan (AMOP), Hazardous Waste Management Plan, etc) and common commercial practices pursuant to the local laws, ordinances, codes, rules, regulations. This requirement extends to personnel training and the identification, initial accumulation and transportation of waste generated during the project. The Contractor shall accomplish all services below to meet the requirements of this Performance-based Work Statement (PWS).

1.1.1. COM Inspections and Work Requirements. A joint inspection of the work site will be conducted by the COR (Contracting Officer Representative) Personnel and the contractor, one (1) calendar day prior to commencement of work. As a result of the joint inspection, the COR Personnel will issue a work order to identify work requirements by contract line items, quantities, unit prices and total amount in addition to the contract number, task order number and work order number. The work order will also specify the commencement date and completion date. The performance time is computed based on the work item and quantity in accordance with Appendix C. The work commencement date shall be no later than the next day after issuance of work order. The work order will then be verified and signed by the COR Personnel and the contractor, and will be issued to the contractor. The contractor shall do all measurements where required and the COR Personnel will verify. The contractor shall be responsible for completion of all requirements identified on each work order by the date and time specified on the order. The work will be inspected by COR Personnel as noted on the Work Order. The quality standards of performance are set forth in Appendix C. The COR Personnel will conduct inspection during 0800 and 1600 hours, Monday thru Friday excluding U.S. legal holidays. Inspections falling after the stated hour and day will be postponed to the following day, and such postponements will not be considered part of the performance time of the work order involved. Upon inspection, the COR Personnel will sign and date the work order to show his/her acceptance of the work performed. The contractor shall maintain a serially numbered work order system to control all work upon receiving & completion of each work order.

1.1.2. COM Routine Repair and Replacement. Upon change of occupancy the contractor shall perform routine repair and replacement work for all military family housing units in accordance with individual work order. After work completion the contractor shall ensure all items listed below are repaired, removed/replaced/installed, adjusted, and or otherwise maintained to restore the item to its original functional use. Any item replaced by the contractor shall be the same material or items and in the same manner as originally installed. The contractor shall match existing size, color, type, efficiency, and aesthetics. The contractor shall obtain prior approval from COR personnel before replacing any item with a different item. All material costs for COM routine repair and replacement work shall be included in the contract unit price established for COM Routine Repair and Replacement.

1.1.2.1. Routine Architectural Repair and Replacement.

1.1.2.1.1. Install/remove/replace silicon sealing compound (Includes interior and exterior window and doorframes).

1.1.2.1.2. Repair/adjust metal, aluminum, wood doors and screen doors (main, exterior, storage, room, kitchen, closet, pantry doors, screen doors & sliding doors, etc.) to include remove/replace/installation of damaged hanger door wheels, rail, rollers, hinges, and damaged door surfaces. Adjust existing door to provide clearance over thresholds where new floor tiles (or carpet) and underlayment are installed and existing carpet seams.

1.1.2.1.3. Repair/adjust metal, aluminum, wood windows, and screen windows, to include remove/replace/installation of damaged insect screen with stainless steel screen. Rusted/wrinkled/stained screens shall be removed/replaced/installed with new. This item does not include removal/replacement/installation of sheet glass.

1.1.2.1.4. Repair/adjust cabinet doors and drawers to include removal/replacement/installation of damaged cabinet/drawer handles, hinges, door latches, and drawer front/ bottom/ sides/ back/ rollers/ rails/ guides.

1.1.2.1.5. Repair/replace/relocate door or window stops.

1.1.2.1.6. Remove/replace worn-out weather stripping and crescent locks.

1.1.2.1.7. Remove/replace worn-out screen door/window latches.

1.1.2.1.8. Repair/adjust cylinder door locks.

1.1.2.1.9. Repair/adjust window shades and/or blinds.

1.1.2.1.10. Remove/replace/repair/adjust/tighten closet, shower & towel bars, toilet paper holder, soap dish, tooth brush holder, toilet seat with cover and toilet seat cover stopper.

1.1.2.1.11. Remove/replace/repair medicine cabinet mirror or glass/plastic shelf

1.1.2.1.12. Reglue/repair existing loose vinyl base with new adhesive less or equal to 8 Linear Feet (LF).

1.1.2.1.13. Reglue wall/floor tiles to include repairing concrete bed less or equal to 2 Square Feet (SF).

1.1.2.1.14. Reglue/repair existing loose vinyl wall covering with new adhesive.

1.1.2.1.15. Repair/reglue/remove/replace/patch existing wall-to-wall carpet (less or equal to 1 square yard). Repair, reglue and power stretch (carpet wrinkles, bubbles etc.) to include installation of thresholds

1.1.2.1.16. Reglue/repair/and remove/replace/install loose plastic laminated sheets less or equal to 4 SF including countertop covering.

1.1.2.1.17. Adjust/secure/tighten handrail support in stairways.

1.1.2.1.18. Adjust/secure/tighten aluminum window rail anchor bolts.

1.1.2.1.19. Repair/replace damaged ceramic tile joint with cement mortar (Walls/floors). This item shall not cover tile joint when damaged wall/floor tiles need to be removed/replaced under other CLIN.

1.1.2.1.20. Remove/replace/tighten damaged/wrinkled/stained insect screens.

1.1.2.1.21. Remove and replace damaged/ missing bracket (for air conditioner port door) with new steel angle bracket with factory paint finish.

1.1.2.1.22. Remove/replace door louvers.

1.1.2.1.23. Remove/replace deteriorated stove drip pans.

1.1.2.1.24. Remove existing paint and varnish from unpainted surfaces.

1.1.2.1.25. Remove/replace oven broiler pan and stove burners

1.1.2.1.26. Reinstall previously removed doors

1.1.2.1.27. Reserved

1.1.2.1.28. Reserved

1.1.2.1.29. Remove/replace/repair metal corner moldings with aluminum corner molding

1.1.2.1.30. Repair kitchen counter top surfaces and counter top crevices with lamination/cork

1.1.2.1.31. Repair corkey lock and handle

1.1.2.1.32. Install broken/missing door hinges

1.1.2.1.33. Repair/adjust door closer (pressured door hinges).

1.1.2.1.34. Remove/replace laminated surfaces less or equal to 4 SF.

1.1.2.1.35. Remove/replace shower head/hose/bracket and other attachments

1.1.2.1.36. Install/repair/remove window A/C frames

1.1.2.2. Routine Mechanical Repair and Replacement.

1.1.2.2.1. Remove/replace damaged rubber washer and packing for faucets and flush valves.

1.1.2.2.2. Remove/replace over flow drain pipe/hose for water tank and faucets.

1.1.2.2.3. Repair pipe and faucet connections of water leaks.

1.1.2.2.4. Repair stopped-up sink, tub, commode, water closet, shower drain.

1.1.2.2.5. Remove/replace damaged plug (rubber stopper) and bracket for bathtub, lavatory, and sink.

1.1.2.2.6. Adjust/remove/replace float valve and overflow drainpipe for water tank or flush valve for water closet-type.

1.1.2.2.7. Remove/replace/repair/adjust connecting pipe to commode/sink/lavatory.

1.1.2.2.8. Repair/adjust shower/bathroom/kitchen mixing valve, shower faucet and diverter.

1.1.2.2.9. Repair/remove/replace/adjust sink/lavatory/bathtub mechanical stoppers.

1.1.2.2.10. Remove/replace/repair/adjust heater or air conditioning control knob.

1.1.2.2.11. Reserved.

1.1.2.2.12. Repair/adjust bathroom ceiling exhaust fan

1.1.2.2.13. Repair/adjust kitchen exhaust fan.

1.1.2.2.14. Repair/adjust kitchen range hood and connection ducts/cover

1.1.2.2.15. Remove/replace air conditioner/heater/exhaust fan filters and frames to include kitchen and bathroom exhaust fan metal filter/shutters

1.1.2.2.16. Remove/replace/install dryer hose, duct, nipple, and bracket

1.1.2.2.17. Repair/remove/replace outside air vent/screen (kitchen wall)

1.1.2.2.18. Service/repair/adjust appliances to include garbage disposal, washer, dryer, dishwasher, stove/oven and refrigerator. If appliance requires more than 3 hours to repair then that appliance needs to be removed/replaced with approval from COR personnel.

1.1.2.2.19. Installation/relocate/dispose of Government window Air Conditioners (A/Cs) Return working A/C’s back to the Self help store, including uninstalled A/Cs in the unit or in the storage rooms.

1.1.2.2.20. Repair/service water leak/fan motor/coil/drain/valves/steam traps and power for central A/C and water heater

1.1.2.2.21. Remove Guardian III suppression fire system.

1.1.2.2.22. Reserved

1.1.2.2.23. Reserved

1.1.2.3. Routine Electrical Repair and Replacement.

1.1.2.3.1. Remove/replace damaged wall switch and device plates (electrical outlet and switch plate cover).

1.1.2.3.2. Repair/adjust fluorescent type lighting fixtures. (Interior and exterior) to include removal/replacement of parts. The Contractor shall identify presence of Polychlorinated Biphenyls (PCBs) prior to removal/replacement of ballast.

1.1.2.3.3. Repair/adjust incandescent type lighting fixtures. (Interior and exterior) to include removal/replacement of parts. The Contractor shall identify presence of Polychlorinated Biphenyls (PCBs) prior to removal/replacement of ballast.

1.1.2.3.4. Reserved

1.1.2.3.5. Reserved

1.1.2.3.6. Repair/remove/replace outlets/switches

1.1.2.3.7. Remove/replace/install phone and TV (UHF) co-axel plastic covers

1.1.2.3.8. Repair/remove/replace/glue conduit/molding for cable/phone lines

1.1.2.3.9. Check and remove/replace A/C outlets/receptacle for proper voltage in the living room (220V, 18,000BTU)/bedrooms, kitchens (110V-120V, 8,000BTU)

1.1.2.3.10 Reserved

1.1.2.3.11. Remove/replace/repair/adjust door bells.

1.1.2.3.12. Test/remove/replace/repair smoke detectors. Smoke detector testing shall be accomplished in accordance with quality standards listed in paragraph 3.4. The contractor shall identify presence of radioactive materials prior to remove/replace/repair smoke detectors.

1.1.2.3.13. Remove/replace cracked/discolored electrical plates, sockets, and light switches.

1.1.2.3.14. Remove/replace burned out light bulbs. The contractor shall handle with care of fluorescent light bulbs to prevent disperse of mercury.

1.1.3. Incidental Labor (Reimbursable Materials). The contractor shall perform incidental labor work when ordered by COR personnel. All materials needed to perform incidental labor shall be acquired by the contractor on a reimbursable basis in accordance with paragraph 1.1.7. below. The contract unit prices for these items shall therefore be exclusive of any material costs. After the incidental labor work is completed, the contractor shall ensure all items are restored to their original functional use for which they were intended. All items shall be removed/replaced/installed with the same materials or items and in the same manner as originally installed. The contractor shall match existing size, color, type, efficiency, and aesthetics.

1.1.3.1. Incidental Architectural Work.

1.1.3.1.1. Remove/replace/install window blinds horizontal and vertical.

1.1.3.1.2. Remove damaged door locks and replace with new cylinder door locks to include corkey lock.

1.1.3.1.3. Remove/replace damaged aluminum/plastic/wood screen window with new aluminum steel or plastic screen window.

1.1.3.1.4. Remove damaged sliding door and replace with new aluminum/steel framed sliding door screens.

1.1.3.1.5. Remove/replace/install door (interior or exterior, wood, aluminum, or steel). Removal/replacement/installation of door closer (pressured door hinges) shall not be included in this line item.

1.1.3.1.6. Remove/replace sheet glass, to include but not limited to glass in windows, doors, and built-in china cabinet. Glass must match existing glass, which should be safety glass. The following are the typical sheet glass being used in housing units: 3 mm or 5 mm thick clear sheet glass and 6.8 mm thick clear wired sheet glass. Removal/replacement of silicon sealing compound shall not be included in this line item.

1.1.3.1.7. Remove/replace aluminum sheet bathroom/shower room.

1.1.3.1.8. Air Conditioner Port Door Work. Repair/remove/replace aluminum, steel or sheet metal air conditioner port door including removal/replacement of missing or damaged hardware and weather stripping. For steel and sheet metal port door, work includes painting of all metal surfaces.

1.1.3.1.9. Remove/replace kitchen counter tops.

1.1.3.2. Incidental Mechanical Work.

1.1.3.2.1. Remove/replace faucets or faucet diverter.

1.1.3.2.2. Remove/replace combination faucet for bathtub.

1.1.3.3. Incidental Electrical Work.

1.1.3.3.1. Install or Remove/replace fluorescent-type lighting fixtures: These include but are not limited to the removal/replacement of the following: type “A”, 4-20W for kitchen; type “3”, 2-20W for living and dining rooms; type “C”, 2-40W for kitchen; light fixture above medicine cabinet in bathrooms; light fixtures on the balconies of towers; and exterior light fixtures in General Officer’s Housing (GOHs), Senior Officer’s Quarters (SOQs), and Senior Enlisted Quarters (SEQs).

1.1.3.3.2. Install or Remove/replace interior and exterior incandescent-type lighting fixtures. These include but are not limited to lighting fixtures in bathroom and laundry room, hallway, porch, patio, balconies and carport. (Note: Only SEQ, SOQ, and GOH units have carports).

1.1.3.3.3. Install or Remove/replace lighting fixture cover or diffuser for all types of lighting fixture enumerated in paragraphs 1.1.3.3.1 and 1.1.3.3.2 above. This also includes the removal/replacement/installation light bulb protectors in storage and closets.

1.1.4. Additional Maintenance Work (Unit Price Basis): The contractor shall perform the following maintenance work on an as ordered basis in addition to the above routine repair and removal/replacement/installation when ordered. The contractor shall furnish all materials needed in performing Additional Maintenance Work and include the costs of all such materials in the contract unit prices for these “unit price” work items other than the Government-furnished materials.

1.1.4.1. Painting. The contractor shall perform the painting requirements according to the following standards and in accordance with Appendix C. All colors of paint shall match the existing color on the walls, floors and ceiling, unless any changes to the paint color are directed by the COR Personnel.

1.1.4.1.1. Interior Painting: Interior painting (including interior of outside storage rooms) will be provided in vacant quarters and includes the painting of all previously painted surfaces, such as walls, ceilings, cabinets, and closets. To include the outside of the entrance door, frames and the balcony storage door of all tower apartments. If this work requires to remove baseboard, the Contractor shall identify presence of asbestos and dispose of properly.

1.1.4.1.2. Touch-up Painting: Touch-up painting shall be performed to correct and paint minor defects in interior and exterior surfaces, such as filling and painting of nail holes, nicks, and scrapes, painting over marks and scuffs, etc. Color of touch-up paint will match existing.

1.1.4.1.3. Paint exterior surfaces of metal/wood doors & trims of storage rooms/sheds and outside garbage can enclosure (Garden House).

1.1.4.2. Architectural Repair/Replacement.

1.1.4.2.1. Floor Work.

1.1.4.2.1.1. Remove damaged vinyl composition floor tile on existing floor including stairway treads and risers and replace with new 2 mm thick vinyl composition floor tile. If this work requires to remove vinyl composition floor tile, the Contractor shall identify presence of asbestos and dispose of properly.

1.1.4.2.1.2. Remove/replace/install 2mm thick vinyl sheet flooring.

1.1.4.2.1.3. Remove/replace/install 2.3 mm thick vinyl sheet flooring, including bathroom.

1.1.4.2.1.4. Remove/replace vinyl sheet flooring with 2.0mm thick non-cushioned chip-in-laid vinyl sheet flooring in kitchen (Garden).

1.1.4.2.1.5. Remove damaged non-slip nosing on concrete steps and replace with new ceramic tile non-slip nosing (Garden).

1.1.4.2.1.6. Remove damaged non-slip nosing on stairway and replace with brass edged plastic non-slip nosing (Garden).

1.1.4.2.1.7. Remove damaged ceramic and or mosaic floor tiles and replace with new non-slip ceramic or mosaic floor tiles in bathroom.

1.1.4.2.1.8. Remove damaged quarry floor tile and replace with new quarry tile.

1.1.4.2.1.9. Remove damaged terrazzo floor tile and replace with new 30 mm thick terrazzo block floor tile.

1.1.4.2.1.10. Repair/remove/replace damaged concrete floor edges on patio with new concrete.

1.1.4.2.2. Floor Maintenance.

1.1.4.2.2.1. Floor Maintenance 2 Bedroom/3 Bedroom units.

1.1.4.2.2.2. Floor Maintenance 4 Bedroom/SOQ/SEQ/GOH Units.

1.1.4.2.2.3. Partial Floor Maintenance.

1.1.4.2.3. Steam Clean Carpets.

1.1.4.2.3.1. Steam Clean Carpets other than SOQ/SEQ/GOH.

1.1.4.2.3.2. Steam Clean Carpets with Partial Floor Maintenance (SOQ/SEQ/GOH).

1.1.4.2.4. Remove existing wall-to-wall carpet.

1.1.4.2.5. Remove/replace/install wall-to-wall carpet. The contractor shall expect to remove/replace/install carpet in any facility in which the carpet has exceeded its life expectancy (7 years) or when requested by the COR Personnel with the Government-furnished carpet and padding. If this work requires to remove carpet and baseboard, the Contractor shall identify presence of asbestos and dispose of properly.

1.1.4.2.6. Repair/patch (to include re-gluing and stretching) of wall-to-wall carpet (more than one square yard) with the Government-furnished carpet and padding.

1.1.4.2.7. Wall & Ceiling Work.

1.1.4.2.7.1. Remove damaged baseboard and replace with new vinyl base. If this work requires to remove baseboard, the Contractor shall identify presence of asbestos and dispose of properly.

1.1.4.2.7.2. Remove/replace ceiling acoustic tiles. If this work requires to remove acoustic ceiling tiles, the Contractor shall identify presence of asbestos and dispose of properly.

1.1.4.2.7.3. Remove damaged finish lumber (quarter round, baseboard, corner molding etc.) and replace with new finish lumber.

1.1.4.2.7.4. Remove/replace ceramic wall or floor tiles (4x4, 6x6, etc.) with new. If this work requires to remove ceramic wall or floor tiles, the Contractor shall identify presence of asbestos and dispose of properly.

1.1.4.2.7.5. Remove existing plaster, fiber board/gypsum wallboard walls and replace with new ceramic wall tile over new cement mortar bed, metal rib-lath, asphalt felt and wood sheathing on existing wood studs & blocking. If this work requires to remove plaster, fiber board/gypsum wallboard walls, the Contractor shall identify presence of asbestos and dispose of properly.

1.1.4.2.7.6. Remove existing celotex/plywood/plaster wall and ceiling and replace with 5/8” gypsum wallboard with taped joints. If this work requires to remove celotex/plywood/plaster wall and ceiling, the Contractor shall identify presence of asbestos and dispose of properly.

1.1.4.2.7.7. Remove damaged ceiling access door and replace with new aluminum framed ceiling access door. If this work requires to remove ceiling access door, the Contractor shall identify presence of asbestos and dispose of properly.

1.1.4.2.7.8. Remove damaged rough lumber (studs, sheathing, nailers. filler, joists etc.) and replace with new rough lumber.

1.1.4.2.7.9. Remove damaged curtain box and replace with new wood curtain box with paint finish.

1.1.4.2.7.10. Remove vinyl wall covering and replace with new vinyl wall covering. If this work requires to remove vinyl wall covering, the Contractor shall identify presence of asbestos and dispose of properly.

1.1.4.2.7.11. Remove vinyl wall covering and paint wall. If this work requires to remove vinyl wall covering, the Contractor shall identify presence of asbestos and dispose of properly.

1.1.4.2.8. Door & Window Work

1.1.4.2.8.1. Remove damaged curtain rails and replace with new stainless steel rails.

1.1.4.2.8.2. Maintenance of windows and door glass.

1.1.4.2.8.3. Remove/replace aluminum window railing including bolts and hardware.

1.1.4.2.8.4. Remove damaged window/door trims and replace with new wood trims.

1.1.4.2.9. Repair/Remove/replace Air Conditioner Port Door.

1.1.4.2.10. Repair/Remove/replace Cabinets

1.1.4.2.10.1. Remove/replace damaged cabinet bottom and back with new 3/8” thick plywood.

1.1.4.2.10.2. Remove damaged plastic laminated sheets on cabinets and closet shelves to include kitchen counter top covering and replace with new plastic laminated sheets.

1.1.4.2.10.3. Remove damaged cabinet shelf and closet shelves and replace with minimum thick plastic laminated plywood flush type shelf.

1.1.4.2.11. Install the Government-furnished window Air Conditioner.

1.1.4.2.12. Remove/dispose of AC window unit to the Government designated area and replace/install with glass, glass trim, or caulking.

1.1.4.3. Mechanical Maintenance, Repair, and Replacement.

1.1.4.3.1. Recoat bathtub with ceramic finish.

1.1.4.3.2. Remove/replace commode/water closet.

1.1.4.3.3. Remove/replace kitchen exhaust fan, 100V and 115V, l0 m’/min and 12 m’/min.

1.1.4.3.4. Remove/replace bathroom ceiling exhaust fan 115V, 5m’ and 2m’:

1.1.4.3.5. Remove/replace kitchen range hood with Government Furnished hood.

1.1.4.3.6. Remove/replace lavatory including faucets, “P” trap, stop valves and brackets.

1.1.4.3.7. Remove damaged medicine cabinet (including disposal of damaged lamp) and replace with new medicine cabinet with built-in lamp.

1.1.4.3.8. Remove damaged medicine cabinet (non-built in lamp) and replace with new medicine cabinet.

1.1.4.3.9. Remove/replace “P” trap for lavatory or sink.

1.1.4.3.10. Remove/replace water tank for toilet.

1.1.4.3.11. Remove/replace water tank lid.

1.1.4.4. Electrical Maintenance, Repair, and Replacement.

1.1.4.4.1. Conduit & Wiring and Installation Work.

1.1.4.4.1.1. Replace rigid conduit with fittings, 19 mm and 25 mm.

1.1.4.4.1.2. Replace flexible conduit with fittings, 17 mm.

1.1.4.4.1.3. Replace wire IV, #12 AWG.

1.1.4.4.1.4. Replace cable CVV, 2C #16 AWG.

1.1.4.4.1.5. Replace cable VVF, 2C & 3C #12 AWG with fittings.

1.1.4.4.2. Wiring Device Installation Work. The contractor shall remove old and install new of the following items listed below.

1.1.4.4.2.1. Install or Remove/replace switch box with cover

1.1.4.4.2.2. Change tumbler switch control circuits of the ceiling lights in dining and living rooms.

1.1.4.4.3. Other Electrical Work.

1.1.4.4.3.1. Inspect/Check panel board to include meager test and report.

1.1.4.4.3.2. Measure ground resistance of the grounding system, including test report.

1.1.5. Installation of Occupant Name Tag: The contractor shall furnish Military Family Housing Occupant name tags that meet the following requirements:

1.1.5.1. The name tags must fit the name tag holding brackets that are existing at the MFH.

1.1.5.2. The contractor shall verify all dimensions and conditions before starting work.

1.1.5.3. All lettering shall be in English and reflective.

1.1.5.4. All lettering and punctuation shall be removable (allowing re-use by applying new letters). Removed lettering and punctuation shall not be re-used.

1.1.5.5. The name tags plate material shall be plastic (acrylic acid resin).

1.1.5.6. The name tags shall have a dark brown background color.

1.1.5.7. The brown name tag blank shall be durable enough to allow re-use.

1.1.5.8. The name shall be centered on the name tag in white letters.

1.1.5.9. The name shall consist of the first initial of the occupant’s first name using a capital letter; followed by a period; a blank space; and the last name (with first letter of the last name capitalized). Examples are provided below:

J. Doe

J. Public

A. Smith

1.1.5.10. Yokota AB Military Housing Management Office shall provide the contractor with complete and accurate name of the occupants as required. In the event that the contractor is not sure of correct lettering/spelling on any name tag, the contractor shall consult with the COR Personnel/BH Inspector.

1.1.5.11. Errors made by the contractor shall be corrected at the contractor’s expense.

1.1.5.12. The contractor may discover that the name tag bracket at a Military Family Housing Unit is defective or missing. In that event, the contractor shall remove/replace/install the missing/defective bracket with new.

1.1.6 Cleaning Work.

1.1.6.1. Cleaning work will be ordered as needed in addition to COM Routine Repair and Replacement at the discretion of the BHI/COR Personnel. Basic Cleaning includes cleaning of exhaust fans and range vent hood, kitchen sinks, countertops, air heaters, central air conditioners, window blinds, doors, interior and exterior lighting fixtures and covers (including light bulbs/tubes), electrical outlet/switch covers, door bell cover, ceramic wall tiles in the kitchen and utility room, cleaning of closets, cabinets, drawers, shelves, all Government furniture and vinyl/wooden baseboards/recycle bins and window A/Cs, and roof ledges. Clean trap for sink, lavatory, bathtub, or water closet. Clean water strainer in shower mixing valve and shower hose. The contractor shall perform cleaning work in the following types of units:

1.1.6.1.1. 2/3 Bedroom Units.

1.1.6.1.2. 4 Bedroom Units/SEQs/SOQs.

1.1.6.2. Bathroom Cleaning.

1.1.6.2.1. 2/3 Bedroom Units.

1.1.6.2.2. 4 Bedroom Units/SEQs/SOQs.

1.1.6.3. Cleaning of Appliances 2/3/4 Bedroom Units/SEQs/SOQs. This includes cleaning of range and stoves, refrigerators, dishwashers, garbage disposals, washing machines, and clothes dryers.

1.1.6.4. Cleaning of Kitchen Cabinets, Drawers, Shelves and pantry (interior and exterior)

1.1.6.5. Cleaning of General Officers Housing (GOHs) covers cleaning of appliances, exhaust fan and range vent hood, kitchen countertops and sinks, cabinets, cupboards, drawers, shelves, and closets to include removal of liners and adhesives, cleaning of air heaters and central air conditioners including intake and exhaust ducts, cleaning of window blinds, doors, light fixtures, bathrooms, spot cleaning of walls/vinyl walls, vinyl/wood baseboards, interior of storage rooms and exterior heater closets, carport, garage, driveways, patios, Exterior wall (to include removing dirt stains, cobwebs and other foreign substances) and entrances, fireplace and barbecue pit, and all existing furniture.

1.1.6.6. Balcony and Patio Cleaning. The contractor shall provide balcony, patio, awning and carport cleaning service (SOQ and SEQ). Tower unit’s balcony railings, floors and walls shall be thoroughly cleaned to remove any pigeon droppings, trash, and other debris. All patios shall be cleaned to remove trash and other debris to include unit front porch, stair, hand rail and metal mat (garden).

1.1.6.7. Yard Maintenance. The contractor shall perform snow removal, raking of leaves, and grass cutting yard maintenance to include edging side walks, pull weeds, trim bushes & trees less than 8’, fill holes as needed. Clean flower beds/pull weeds. The grass should be cut evenly to a height of 1 to 2 inches high for the unit’s area of responsibility during Change of Occupancy Maintenance. Snow removal shall be performed on steps, sidewalks, driveways. Leaf raking shall be performed on all ground surfaces exterior to the facility and carports.

1.1.6.8. Vacant unit cleaning with routine maintenance. Prior to the occupant moving into the unit, the contractor shall provide vacant unit cleaning service for previously cleaned vacant units that have been vacant for 30 days or longer. If the unit has been vacant for 90 days or less after the prior acceptance of services, it will only require vacant unit cleaning, if more than 90 days then perform any and all work listed under paragraph 1.1.2. of this PWS as necessary to return the vacant unit to the acceptable condition. The housing inspector shall notify the contractor prior to required occupancy. Any damages resulting from latent defect in the previously accepted services shall not be repaired under this item. Vacant unit cleaning service shall include, but not be limited to the following services:

1.1.6.8.1. Clean all floors to include storage

1.1.6.8.2. Clean windows/frames/tracks

1.1.6.8.3. Clean appliances.

1.1.6.8.4. Clean bathrooms

1.1.6.8.5. Clean light fixtures/outlets/switch/receptacle covers

1.1.6.8.6. Clean window blinds

1.1.6.8.7. Clean heaters, air condition units, utility pipes and vents.

1.1.6.8.8. Clean all pantries, closets, doors, cabinets, and shelves.

1.1.6.8.9. Clean recycle bins and window A/Cs

1.1.6.8.10. Clean doors/baseboards/walls/ceilings

1.1.6.8.11. Clean balcony/patio/steps/yard

1.1.6.8.12. Clean wall tiles/countertops

1.1.6.8.13.

Remove dead roaches

1.1.6.8.14.

Perform routine maintenance

1.1.6.9. Local Move Cleaning. The contractor shall provide unscheduled cleaning with any unit vacated for compelling reason such as unit repairs, unexpected PCS move, additional family member, relocation of member and any other such matters of these natures. Local move cleaning includes following services:

1.1.6.9.1.

2/3 Bedroom Units

1.1.6.9.1.1.

Cleaning Other than Bathroom.

1.1.6.9.1.2.

Bathroom Cleaning.

1.1.6.9.2.

4 Bedroom Units/SEQs/SOQs.

1.1.6.9.2.1.

Cleaning Other than Bathroom.

1.1.6.9.2.2.

Bathroom Cleaning.

1.1.6.9.3.

Cleaning of General Officers Housing (GOHs) for Local Move.

1.1.6.9.4 Balcony and patio cleaning.

2. Environmental Protection

2.1 Environmental Protection Requirements:

2.1.1 The Contractor shall minimize environmental pollution and damage as the result of contractor’s performance. The control of environmental pollution and damage requires consideration of land, water, and air, and includes management of visual aesthetics, solid waste, as well as other pollutants. The environmental resources within the project boundaries and those affected outside the limits of permanent work shall be protected during the entire duration of this contract.

2.1.2 Subcontractors: The Contractor shall ensure compliance with this section by subcontractors.

2.1.3 The Contractor shall submit an environmental protection plan (EEP) within 15 days after receipt of the notice to proceed. Approval of the Contractor's plan will not relieve the Contractor of responsibility for adequate and continuing control of pollutants and other environmental protection measures. The Project Manager (or designee) will be responsible for:

a. Executing of the EPP;

b. Ensuring adherence to the Environmental Protection Plan;

c. Ensuring all document submitted to Environmental Element

d. Appointing emergency response manager for environmental emergency; and

e. Training personnel in accordance with the requirements of this plan.

2.2 Environmental Protection Plan (EPP): The environmental protection plan shall include, but shall not be limited to, the following:

2.2.1 ASBESTOS SURVEYS, SAMPLING AND/OR ABATEMENT.

2.2.1.1 Routine jobs. The Contractor shall not survey or bulk sample areas if performing abatement actions in that area, but only while acting as a third party contractor. If suspected materials have been previously identified without sampling, sampling and analysis may be necessary to quantify the amount of asbestos present.

If the contractor suspect’s subsurface and latent asbestos containing material will be disturbed, the contractor shall stop work and promptly notify the QA personnel as well as the contracting officer for action by the Government.

2.2.1.2 Sampling and Analysis. Air sampling should be conducted in accordance with the Industrial Standards, where applicable, by Phase Contrast Microscopy (PCM) or Transmission Electron Microscopy (TEM) in accordance with National Institute for Occupational Safety and Health (NIOSH) methods 7400 or 7402, respectively. Air sampling must be performed by individuals who have successfully completed the NIOSH 582 course and the samples must be analyzed by an American Industrial Hygiene Association (AIHA) or National Voluntary Laboratory Accreditation Program (NVLAP) accredited laboratory. The detection limit must be identified on the sample result forms and be at or below 0.01 f/cc.

2.2.1.3 TYPE OF WORK.

2.2.1.3.1. Emergency Asbestos Abatement. Emergency Abatement that must be accomplished does NOT require prior sampling. All work considered emergency work is automatically assumed to contain Asbestos Containing Material (ACM). Calls made from the COR must be responded within 12 hours of notification. Response includes contractor arriving on-site to begin abatement and cleanup activities.

2.2.1.3.2. Urgent Asbestos Abatement. Urgent Abatement that must be accomplished does NOT require prior sampling. All work considered urgent work is automatically assumed to contain Asbestos Containing Material (ACM). Calls made from the COR must be responded within 72 hours of notification.

2.2.1.3.3. Routine Asbestos Abatement. Routine Abatement that must be accomplished DOES require prior bulk sampling by the government, or the government may direct material removal activities with the assumption the material contains asbestos. Calls made from the COR will be accomplished during normal base of operation hours. Calls under routine work must be started within 10 days.

2.2.1.3.4. Surveys shall include identification of suspect ACM and a sampling strategy to determine the presence of ACM within the material of concern. Survey areas can include both the interior and exterior of facilities. Survey results shall specify the quantity of ACM in either linear or square feet: the characteristics, condition and location of the ACM within the building; and provide marked drawings of the floor plan indicating the location of ACM.

2.2.1.3.5. In cases where a records review or visual inspection may result in a presumption that material is ACM, the material may be designated as ACM, precluding the need for further testing.

2.2.1.3.6. Mission Critical Asbestos Abatement (i.e. Emergency & Urgent work) Emergency and Urgent Abatement that must be accomplished does NOT require prior sampling. All work considered emergency work is automatically assumed to contain ACM.

2.2.1.3.7. Additional ACM contained area. Work areas identified on previous surveys known to contain or not to contain asbestos will be identified to the Contractor. The Contractor shall notify the COR of any other areas suspected to contain asbestos which would be affected by the work and which were not initially identified.

2.2.2 ASBESTOS ABATEMENT PLAN.

2.2.2.1 Prior to start of abatement work. A task-specific asbestos abatement plan for Emergency, Urgent and routine that establishes and clearly explains the procedures to be followed during all phases of the work conducted by the Contractor’s employees will be developed and submitted prior to the start of any abatement work. All asbestos abatement plans shall be routed through 374 CES/CEIE (Environmental), 374 AMDS/SGPB (Bioenvironmental), 374 AW/SE (Safety), 374 CES/CEF (Fire and Emergency Service) and 374 CES/CEIH (Housing) for approval prior to start of any abatement work.

2.2.2.2 Plan shall include a drawing showing the location, size, and details of asbestos regulated areas; location of the clean and dirty areas, buffer zones, showers, storage areas, change rooms, and local exhaust equipment.

2.2.2.3 Plan shall include a work area and breathing zone air monitoring plan.

2.2.2.4 Plan shall include the precise personal protective equipment to be used.

2.2.2.5 Plan shall include step-by-step details for the sequencing of asbestos-related work.

2.2.2.6 Plan shall specify the type of wetting agent to be used.

2.2.2.7 Plan shall include both Fire and Medical Emergency response plans.

2.2.2.8 The plan shall be reviewed, approved, and signed by a supervisor and project manager.

2.2.2.9 Laboratory. Name, address and telephone number of the independent testing laboratory selected to perform the sample analyses and report the results. Air samples will be analyzed by an AIHA or NAVLAP accredited laboratory.

2.2.2.10 Asbestos Worker/Asbestos Supervisor. Name, address, telephone number, and certification documentation for, worker(s), and supervisor(s) and project designer(s) selected.

2.2.2.11 Daily Log. Specimen of the daily log proposed for use. Minimally, the log shall include the date(s) and time(s) when all personnel enter and leave the work area(s) and their affiliation.

2.2.2.12 Driver’s License. Copy of Commercial Driver’s License for each person who will be operating a motor vehicle used for transporting asbestos waste materials.

2.2.3 LEAD

2.2.3.1 No Lead or Chromate Based Paints: Paint containing lead or chromate in any amounts is prohibited from being used under this Contract. The contractor shall furnish a certificate for each paint proposed for use attesting that the paint contains not more than 0.009 percent lead (Lead Free).

2.2.4 POLYCHLORINATED BYPHENILS (PCBs)

2.2.4.1 Materials (e.g., ballasts, capacitors, transformers, Paper Insulated Lead Covered (PILC) Cable, etc.) that contain PCBs are prohibited from being used under this Contract. Contractor must provide manufacturer certifications that materials utilized do not contain PCBs, per JEGS, Chapter 14. Contractor must provide a manufacturer certification stating that the lighting ballasts/capacitors used under this contract are non-PCB to the COR, 374 CES/CEIE and 374 CES/CEOFE (Electrical Shop).

2.2.4.2 Removal of Lighting Ballasts/Capacitors: The contractor shall identify if the ballast contains PCBs. Japanese ballasts may be identified with manufacturer’s website. All US ballasts shall be treated as PCBs unless there is a label stated as Non-PCB. If the ballast is confirmed as Non-PCB item, the contractor is able to dispose of it as a regular industrial waste or recycle it following local Japanese regulations. If the ballast is confirmed as PCBs, the Contractor shall segregate ballasts by country and manufacturer; as well as to make record of serial number, year of manufacture, name of manufacturer, and quantity of ballasts. All PCB ballasts shall be turned in to 374 CES/CEIE for proper disposal with the record. Consult with 374 CES/CEIE for turn-in procedures.

2.2.5 Hazardous Material (HM): Every effort shall be made to limit use of HM under this Contract. All HM including refrigerants shall be handled, stored, labeled, and transported in accordance with applicable laws and regulations. The following HM is prohibited to be used for this service contract.

a. Asbestos containing materials (ACM)

b. Lead or chromate-based paint

c. Polychlorinated Biphenyls (PCBs)

d. Class I Ozone Depleting Substances (ODS)

2.2.5.1 The contractor shall submit copies of AF Form 3000, Material Approval Submittal along with Safety Data Sheets (SDS) both in English and Japanese and estimated annual quantity of usage for any chemical or hazardous materials to be used for approval by Bioenvironmental Engineering, Safety, and Environmental prior to intent to use. Asbestos and lead free certifications are required for any possible asbestos containing materials (i.e. glue/adhesive, joint compound, etc.) and paint related materials (i.e. paint, primer, etc.) respectively when you submit AF Form 3000 for approval. The installation may recommend the substitution of a non or less -hazardous chemical if a hazardous material is used. The contractor shall be responsible for disposal of all excess hazardous material off base in accordance with the Japanese regulations.

2.2.5.2 Storage: All containers of HM in the work place should be labeled, tagged or marked in both English and Japanese with the identity of the HM. The contractor shall ensure adequate handling and storage in accordance with JEGS where the HM is stored. Storage of oils, greases, chemicals, or other liquids will require spill prevention and security. If on-base hazardous materials storage areas are needed, Contractor shall submit the list of all items that are to be stored on-base and estimated quantities to 374 CES/CEIE, 374 CES/CEF and 374 AW/SE for approval. Hazardous materials storage areas may be inspected by 374 CES/CEIE, 374 CES/CEF and 374 AW/SE. MSDS (SDS) must be available at storage and on site at all times.

2.2.5.3 Refrigerant Recovery/Recycling: All repairs, including leak repairs or services to appliances, industrial process refrigeration units, and A/C units, must be performed using commercially available refrigerant recovery/recycling equipment operated by trained personnel. Refrigerant technicians shall be trained in proper recovery/recycling procedures, leak detection, safety, shipping, and disposal in accordance with recognized industry standards or Japanese equivalent.

2.2.6 Waste Minimization and Disposal: Every effort shall be made to use recycling and/or reuse (diversion) measures to reduce the amount of waste generated under this Contract. Waste minimization and disposal plan shall be included in the EPP. In addition, a copy of contract(s) for waste transportation and disposal, and permits issued from prefectural governments shall be included in the EPP. The plan also needs to list waste generated from the contract and how they are treated (recycled/incinerated/landfilled). After the disposal, waste manifests shall be submitted to the COR and 374 CES/CEIE along with recycling report that shows the amount of waste recycled, incinerated/landfilled. Disposal of wastes shall be as specified below.

2.2.6.1 Solid Wastes: Segregation measures shall be employed at all times so that no hazardous or toxic waste will become co-mingled with solid waste. Solid wastes (excluding clearing debris) shall be placed in containers which are emptied on a regular schedule. The Contractor shall transport solid waste off Government property and dispose of it in compliance with applicable Federal and local requirements for solid waste disposal. At a minimum, the following items will be recycled: scrap metal, cardboard, concrete, asphalt, scrap wood, wooden pallets, glass and plastic. Green wastes should be mulched or composted. After all the waste generated from the project is shipped off government property and disposed properly, the contractor shall report the amount of waste recycled, incinerated or landfilled. Non-industrial waste generated from the on-base office must be segregated for recycling. Contract workers are not authorized to bring any trash from off-base for disposal.

2.2.6.2 Hazardous Waste (HW): The contractor is responsible to dispose of all HW, except for fluorescent light bulbs, PCB containing items and US/foreign made ionization smoke detectors containing radioactive materials, and dispose/recycle it off base in accordance with Japanese regulation, Article 3 of “Law of Disposal and Clearing of Waste (Haikibutsu no shori oyobi seisou ni kansuru horitsu)” and local regulations. The contractor shall turn in fluorescent light bulbs and PCB containing items to 374 CES/CEIE for proper disposal and recycling. US/foreign made ionization smoke detectors shall coordinated with 374 CES/CEOFA (Alarm Shop) for proper turn-in. Upon completing the work each day, the Contractor shall not leave any hazardous waste at work site areas. If hazardous waste accumulation point is needed to accumulate HW on base, the contractor shall submit the list of all hazardous waste that are to be stored on-base and estimated quantities to 374 CES/CEIE, 374 CES/CEF, 374 AMDS/SGPB and 374 AW/SE for approval.

2.2.7 Spill Contingency Plans: The Contractor required to maintain a Site-Specific Spill Plan to address contingencies required for safe handling of a hazardous material or hazardous waste releases. The site-specific plans should be included in the EPP and readily available for reference by all Contractor personnel in the event of an emergency. Site-specific spill response plans should contain at a minimum:

• A list of all hazardous wastes or hazardous materials utilized at the facility/work and storage areas;

• A list of emergency spill equipment;

• An emergency contact list for spill reporting;

• A facility lay out map indicating the location of stored HW and HM, personal protective equipment, spill response equipment, fire suppression and first aid equipment, evacuation routes, flow patterns, and potentially impacted sensitive environments (i.e. surface water);

• Spill response methods and procedures specific to the chemicals or wastes of concern at the facility facility/work and storage areas.

2.2.8 Spill Reporting and Response:

All HM/HW spills shall be reported by dialing 911 and giving information as to spill location, type of material and estimated quantity if the spill is contained. The Contractor will be responsible for cleanup of a spill if the spill incident is caused by mismanagement of the Contractor. The Contractor will be responsible for any cost associate with a spill incident caused by the Contractor. The Contractor shall have the necessary spill containment supplies and appropriate personnel protective equipment (PPE) on hand during all activities outlined in this PWS.

2.3 Training/Certifications: All personnel handles hazardous material/hazardous waste including asbestos and refrigerants must complete appropriate levels of training in accordance with laws and regulations, and refresher training if required. Certifications must be maintained at work areas, and available for inspections at all times.

2.4 WORK-SITE MAINTENANCE:

The Contractor shall maintain the work site to prevent the spread of contamination, provide for the integrity of the samples obtained, provide for the safety of all individuals in the vicinity of the work site areas, and prevent the release of any contamination to the environment. The work site shall be well marked to prevent inadvertent entry into all work areas. Access to work areas shall be monitored and thoroughly controlled. Standard work zones and access points for controlled operations shall be established and maintained as the site conditions warrant. The Contractor shall ensure compliance with any federal, state, and local regulations and procedures for decontaminating tools, equipment, or other materials, as required. The Contractor shall keep the work area free from accumulation of waste and non-essential hazardous materials. The Contractor shall remove non-essential equipment from the work site when not in use. The work site shall be maintained to present an orderly appearance and to maximize work efficiency. Before completing the work at each work location, the Contractor shall remove from the work premises any rubbish, tools, equipment, and materials that are not the property of the government.

�Who will be responsible to take care of Fire Extinguisher removal and disposal?

�CEIE needs more clarification on this statement.

�This course is no longer offered by NIOSH.

�Who will be responding? Is this separate from IDIQ?

�Who will be responding? Is this separate from IDIQ?