Single Source Justification.pdf

Single Source Justification (Simplified Acquisition)

CONTROLLED UNCLASSIFIED INFORMATION

November 2018 CONTROLLED UNCLASSIFIED INFORMATION Page 1 of 2

Section A: General Contract Information

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Contracting Activity: 374 CONS/PKSB

Project/Program Name: FY25 Maintenance of Railroad Crossing No. 3 – Hachiko Line at Yokota AB

Purchase Request / Local ID Number: F4G3B44222AQ01

Estimated Contract Cost (including Options): $8,522.08

Section B: Description of the Supplies/Services Required

The contractor shall furnish all labor, materials, transportation, equipment, supplies, management, and supervision necessary to perform maintenance of railroad crossing No. 3 - Hachiko Line at Yokota Air Base.

East Japan Railway Company (JR East) will provide the following services:

(1) Inspection services of roadbed portion to ensure electrical devices are maintained in good condition; the required services include but not limited to safety patrolling, inspection of track irregularity, switching device, regular tie, ballast, rail, and other materials.

(2) Inspection and maintenance of electrical system to ensure electrical devices are maintained in good condition; the required services include, but are not limited to, inspection and maintenance of crossing, crossing signal, electric crossing gate, crossing trouble warning device, luminous special signal, detection alarm, obstacle detection alarm, crossing control device, rejecter, storage battery, crossing earth, crossing bar signal equipment, iron conduit system, railroad crossing safety equipment, interlocking device, signal line, lighting facility, power source, circuit track, and electric power device.

(3) Emergency repair in the event that a sudden, unforeseen happening which requires action to correct or to protect lives and/or property, the Contractor may be directed to perform emergency repair in accordance with JR East's rules and regulations.

Section C: Justification for Soliciting from a Single Source or Brand Name

(1) Maintenance of the railway roadbed and the railroad crossing is a unique service. The Japanese Railway Business Law ("Tetsudo Jigyo-ho," Japanese Law No. 65) has given technical responsibility for the maintenance and safety of the main lines and connecting sidetracks to the owner of the main rail lines. The owner of the Hachiko Line and this particular crossing is JR East. JR East was established 01 Apr 1987 as a result of the privatization of the Japan National Railways (JNR) controlled under the Government of Japan. At that time, seven (7) companies - six (6) Passenger railway companies including JR East and Japan Freight Railway Company, which handles the freight exclusively - were formed from the privatization.

(2) Requiring Activity, 374th Civil Engineer Squadron requests that JR East is the only responsible company that can provide services properly for this requirement (See Attachment 1, RA Sole Source Justification). The 374th Contracting Squadron believes that the award to any other sources would result in noncompliance with the applicable local Japanese law and unacceptable delays in fulfilling the U.S. Government's requirements. It is unknown if the applicable law would be modified for other entities to be allowed to perform the services. The delay in awarding the follow-on contract would affect the operation and traffic around railroad crossing No.3 at Yokota Air Base.

CONTROLLED UNCLASSIFIED INFORMATION

November 2018 CONTROLLED UNCLASSIFIED INFORMATION Page 2 of 2

Section D: Efforts to Obtain Competition

1. Although this requirement is exempted from synopsis in accordance with FAR 5.202(a)(12) based on that the service will be performed in Japan (outside the United States) in its entirety and only a local source is to be solicited, the proposed contract action will be synopsized posted on the Contract Opportunities site, the Government Point of Entry, at https://sam.gov/content/home.

2. A market research was conducted, and it was determined that this acquisition will be made as a commercial item. See the market research determination.

Section E: Steps to Preclude Future Single Source or Brand Name Awards

Market Research will be conducted as necessary if any change in the Japanese Railway Business Law is identified to allow obtaining the service from other than JR East.

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

13-Sep-2024

Typed Name and Rank/Grade of Contracting Officer

Takahiro Tsukada/BWT 1-7/Contracting Officer

Signature of Contracting Officer

November 2018 Page of Section A: General Contract Information Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

Section B: Description of the Supplies/Services Required Section C: Justification for Soliciting from a Single Source or Brand Name Section D: Efforts to Obtain Competition Section E: Steps to Preclude Future Single Source or Brand Name Awards Section F: Contracting Officer's Determination I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

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