Atch 1_PWS 13SEP2024.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

FY25 SIDETRACK ROADBED MAINTENANCE

AT

U.S. GOVERNMENT SIDETRACK NO. 328

YOKOTA AIR BASE

13 Sep 2024

The attached PWS is being provided in accordance with (IAW) Section 801, 10 USC 2330. Any contract or task order resulting from this request is to be acquired using performance-based principles.

Attachment 1 to Purchase Order No. FA520924P0126

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and services necessary to perform maintenance and repairs to the sidetrack roadbed portion of U.S. Government Sidetrack No. 328, Yokota Air Base, in a manner that will ensure continuous and reliable railroad operational condition.

The performance period shall be from the effective date in block 3 of Standard Form (SF) 1449 through 30 September 2025.

1.1. MAINTENANCE AND REPAIR SERVICES. The maintenance and repair services shall be in accordance with (IAW) the Japan Freight Railway Company’s (JFRC) rules and regulations as specified in the Agreement between the United States of America and JFRC for handling military sidetracks, dated 01 Apr 1987, paragraphs 2, 4, 6 and its first Supplementary Agreement dated 13 July

1987, paragraph 5 entitled “Maintenance”, and the second Supplementary Agreement dated 16 March

1988, subparagraphs 5.e and 5.f. All construction debris or waste generated from this Purchase Order shall be removed IAW all Japanese laws and regulations, Japan Environmental Governing Standards

(JEGS), commercial practices, and local standards.

1.2. The Contractor shall perform maintenance and repairs to the sidetrack roadbed portion of

U.S. Government Sidetrack No. 328, Yokota Air Base, as identified in Appendices A through H to ensure reliable and continuous operation. The work shall include but is not limited to:

(a) Contract Line-Item Number (CLIN) 0001: Repair of Track age IAW Appendices.

(b) CLIN 0002: Repair of Switching Device IAW Appendices.

(c) CLIN 0003: Cleaning Work IAW Appendices.

(d) CLIN 0004: Weeding IAW Appendices.

(e) CLIN 0005: Others IAW Appendices.

(f) CLIN 0006: Emergency Repair IAW Paragraph 1.3.

1.3. EMERGENCY REPAIR. If action is required to correct a safety issue or protect lives and properties, the Contracting Officer (KO) or Government Representative (GR) with concurrence of

KO may verbally instruct the Contractor to proceed with emergency repairs by issuance of a supplemental agreement pursuant to FAR 52.212-4, Contract Terms and Conditions - Commercial

Items in this contract. All repair work shall be IAW the JFRC’s rules and regulations.

1.4. JFRC’S INITIAL INSPECTION. After completion of the Contractor’s scheduled work cited in the contract, initial inspection shall be performed by JFRC prior to inspection by the Government

IAW paragraph 5.c. and 5.d. of the Agreement between the United States of America and JFRC for

Handling Military Sidetracks. Inspection of services will be accomplished by the designated GR based on the JFRC’s certification of inspection.

1.5. INTERFERENCE WITH GOVERNMENT OPERATIONS. The Contractor shall make every effort to schedule its maintenance activities so as not to interfere with U.S. Government operations. In the event such interference is necessary, the Contractor shall provide the GR with a minimum of five

(5) working days advance notification of the proposed work.

1.6. WASTE DISPOSAL

1.6.1. Every effort shall be made to use recycling and/or reuse (diversion) measures to reduce the amount of waste generated under the Purchase Order. Waste minimization and disposal plan shall be included in the Environmental Protection Plan (EPP), which can be prepared by the Contractor in their format as long as it satisfies the applicable requirements at Environmental Protection (Appendix G) and submitted to the Environmental Office through 374 CES/CEIE prior to performance of the scheduled work. In addition, a copy of contract(s) for waste transportation and disposal and permits issued from local governments shall be submitted with the AF Form 3000 (Appendix H) to CE

Environmental (374 CES/CEIE) separate from the EPP. The plan also needs to list waste that will be generated from the Purchase Order and how they are treated (recycled/incinerated/landfilled). After the disposal, waste manifests shall be submitted to 374 CES/CEIE along with recycling report that shows the amount of waste recycled/incinerated/landfilled.

1.6.2. Solid and Construction/Maintenance Waste: Solid waste shall be placed in containers which are emptied on a regular schedule. Likewise, debris will be placed in appropriate containers or vehicle equipment for proper handling and disposal. Handling and disposal shall be conducted to prevent contamination. Segregation measures shall be employed so that no hazardous or toxic waste will become co-mingled with solid waste. The Contractor shall transport solid waste to include debris off government property and dispose of it in compliance with applicable federal and local requirements for solid or construction waste disposal. In addition, the Contractor shall comply with Japanese local laws and regulations pertaining to the use of landfill areas. At a minimum, the following items will be recycled: scrap metal, cardboard, concrete, asphalt, scrap wood, wooden pallets, glass, and plastic.

Green wastes such as leaves, trees, and branches should be mulched or composted. With the 374

CES’s or KO’s approval, green waste may be transported and dropped off to the Civil Engineer yard near Building 4072 to be processed for mulching. Note: Green waste does not include wooden railroad ties.

1.6.3. Hazardous Waste (HW): All HW generated by the Contractor shall be disposed/recycled off base IAW Japanese regulation, Article 3 of “Law of Disposal and Cleansing of Waste (Haikibutsu no shori oyobi seisou ni kansuru horitsu)” and local regulations. Polychlorinated Biphenyl (PCB) containing items, fluorescent light bulbs, and any hazardous waste that meets criteria of JEGS Chapter

6 generating from existing U.S. properties must be turned in to 374 CES/CEIE for disposal or recycled.

The Contractor shall not leave any hazardous waste at work site areas at the end of duty hours. If temporary hazardous waste storage is needed to accumulate hazardous waste on base, the Contractor shall submit spill response plan with site map, the list of all hazardous waste to be stored on-base and estimated quantities to 374 CES/CEIE, CE Fire Inspection (374 CES/CEF), Bioenvironmental (374

AMDS/SGPB), and Safety (374 AW/SE) for approval.

1.6.4. Burning: Open burning is prohibited for the purpose of reducing waste.

1.7. HAZARDOUS MATERIALS

1.7.1. Approval is required before bringing any hazardous materials (HAZMAT, refer to AFI 32-

7086) onto the installation. The Contractor seeking approval to bring HAZMAT onto the installation must submit the AF Form 3000 along with Safety Data Sheet/Material Safety Data Sheet (SDS/MSDS) in English and Japanese. The Contractor is also required to provide the estimated amount of

HAZMAT to be used during the project. If the HAZMAT is suspected to contain lead or asbestos, such as paint, primer, and caulking, a certificate from the manufacturer shall be provided to prove that the

HAZMAT is free of asbestos/lead. The AF Form 3000 package will be reviewed by 374

AMDS/SGPB, 374 AW/SE, and 374 CES/CEIE. The Contractor shall use non-hazardous chemicals when available. All excess materials and empty containers are the responsibility of the Contractor and shall be removed at the end of the contract. When the occupants of the facility request the Contractor leave the excess HAZMAT, the Contractor shall coordinate with and be approved by 374 CES/CEIE.

1.7.2. Approval of Herbicide. A PACAF-approved listing of approved herbicide is located within Appendix D. If the Contractor wishes to utilize herbicide other than the approved herbicide, the Contractor shall coordinate with the GR first. All herbicides must be reviewed and approved by 374 CES/CEIE, 374 AMDS/SGPB, 374 AW/SE, and the Civil Engineer Entomology Shop (374

CES/CEOIE).

1.7.3. Application and Control of Herbicide. The application of herbicide shall be conducted IAW the manufacturer’s instructions. The Contractor shall possess the spill control materials on hand at all times to contain/absorb worst case spill, both by volume and hazard level. The Government will inspect each application. The Contractor shall not store or dispose any herbicide including its empty containers on the Government’s installation.

1.7.4. For the pesticide/herbicide management, the personnel certified as a Pesticide Management

Instructor (Nouyaku Kanri Shidoushi 農薬管理指導士) or equivalent shall be on site to supervise the workers. The Contractor is subject to inspection by DOD certified applicators/inspectors as well as

State Department of Agriculture Pesticides Division or equivalent agency.

1.7.5. Hazardous Materials Inventory. The Contractor shall maintain an up-to-date hazardous material inventory with copies of SDS(s)/MSDS(s) for all materials used on the job site. The

Contractor shall maintain a complete copy of all approved SDS(s)/MSDS(s).

1.7.6. Hazardous Materials Management. The Contractor shall remove all hazardous materials by the end of each workday. The Contractor shall not conduct process treatments (e.g., paint thinner solvent recycling) on base.

1.7.7. Storage. All containers of HAZMAT in the workplace should be labeled, tagged, or marked in both English and Japanese with the identity of the products. The Contractor shall ensure adequate handling and storage IAW JEGS where the HAZMAT is stored. Storage of oils, greases, chemicals, fuels, or other liquids will require spill prevention and security. The Contractor is not allowed to store HAZMAT on base for over 24 hours without authorization. If on-base HAZMAT storage areas are needed, the Contractor shall submit the list of all items that are to be stored on-base and estimated quantities to 374 CES/CEIE, 374 CES/CEF, and 374 AW/SE for approval. Hazardous materials storage areas may be inspected by 374 CES/CEIE, 374 CES/CEF, and 374 AW/SE. SDS(s)/MSDS(s) must be always available at storage and on site.

1.8. HUMANITARIAN ASSISTANCE AND DISASTER RELIEF (HADR). The scope of this Purchase Order includes services to respond to requirements in an emergency environment including humanitarian assistance and disaster relief.

1.9. SUBMITTALS

1.9.1. Monthly Work Schedule. The Contractor shall submit the schedule to the GR within five (5) working days before and need to have approval of the GR. And if the Contractor would like to reschedule it, the Contractor shall resubmit with approval of the GR.

1.9.2. Monthly Inspection and Work Reports. The Contractor shall submit an inspection and maintenance report in English and Japanese describing all services performed to the GR by every 10th of next month. But no limited to required repair issue in this FY and an emergency.

First, these issues are required to be notified by phone call or email to the KO and the GR within

24 hours the Contractor found. Second, submit the report and it needs to be described what the

Contractor should repair/change or recommendation of work.

1.9.3. Final Report. The Contractor shall submit a final inventory, not later than ten (10) working days following termination/completion of this Purchase Order, of all hazardous materials used since the last hazardous usage report to the KO or GR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous materials.

1.10. GENERAL INFORMATION.

1.10.1. QUALITY CONTROL. The Contractor shall rely on contractor’s existing quality assurance systems for a quality control to ensure the sidetrack inspection and electrical system maintenance services are performed IAW the PWS, standards of the contract, and the JFRC’s regulations. A QCI

(Quality Control Inspector) shall be responsible for inspecting, identifying, and preventing defects in the quality of service performed. If any issue is found not to be an emergency issue within the above stated limits; the Contractor will immediately notify the GR, possible causes, and suggestions of how to.

1.10.2. Quality Assurance. The Government will evaluate all the Contractor’s performance IAW the Quality Assurance Surveillance Plan (QASP) by appointing GR to monitor performance to ensure services are received.

1.10.3. Government Remedies. The KO will follow FAR 52.212-4, Contract Terms and

Conditions - Commercial Items for the Contractor’s failure to perform satisfactory services or failure to correct non- conforming services.

1.10.4. Contractor Personnel.

1.10.4.1. Contract Manager (CM). The Contractor shall provide a CM who shall be responsible for the performance of the work. The name of this person, and an alternate or alternates who shall act for the Contractor when the manager is absent, shall be designated in writing to the KO within ten (10) days after award. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this Purchase Order and shall be individuals who are capable of conversing in, and comprehending English.

1.10.4.2. Contract Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the Contractor’s company name and the employee’s name.

1.10.4.3. Removal of Contractor’s Employees. The Contractor shall utilize only experienced, responsible, and capable employees in the performance of this contract. The KO may require that the Contractor remove from the Government job any of his/her employees who endanger persons or properties, or whose continued employment under this contract is inconsistent with the interests of military security.

1.10.4.4. Other Country Nationals (OCN). The Security Forces on each base controls’ entry to the base. Under certain circumstances, the OCN might be denied entry. It is the Contractor’s responsibility to coordinate with the Security Forces at each base when there is a question about circumstances.

1.10.5. Subcontracting. The subcontractors shall meet the standards required by this contract to perform the service. The prime Contractor is responsible for the performance of the subcontractors.

1.10.6. Installation Base Passes. For access to U.S. Installations, the U.S. Government will issue all required Gate Passes/Vehicle Passes to contractor personnel at no cost to the Contractor. To obtain passes, the Contractor is required to submit documents IAW each installation instruction. The prime

Contractor shall be responsible for all passes issued to his/her own or his/her subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Installation Pass Office.

1.10.6.1. Gate Passes. In order to obtain Gate Passes, the Contractor may be required to (i) submit certificates of residence, abstracts of family registers and an ID photo, in addition to application forms which could vary depending on each installation, and (ii) make appointments at the

Installation Pass Offices to take ID photos and pick up issued passes. The Contractor is responsible for the expenses and costs that they would incur in order to obtain Gate Passes.

1.11.1. Hours of Operation.

1.11.1.1. Work Hours. Contractor work hours are from 0730 to 1630 Monday through Friday including Japanese holidays but excluding U.S. legal holidays. Note: The U.S. Government may require nighttime work off base. The Contractor shall notify the KO or GR in advance of the nighttime work.

1.11.1.2. U.S. Legal Holidays. Recognized U.S. legal holidays are listed below. Holiday falling on a

Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

DATE HOLIDAY

1st January New Year’s Day

3rd Monday in January Martin Luther King’s Birthday

3rd Monday in February President’s Day

Last Monday in May Memorial Day

19th June Juneteenth Day

4th July Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

11th November Veteran’s Day

4th Thursday in November Thanksgiving Day

25th December Christmas Day

1.11.2. Reports of Damages, Destruction, Injury, or Death.

1.11.2.1. The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause, the term “property” includes equipment or property of any type, whether

Government owned or not. The term “Contractor” includes the Contractor, its agents, servants, or employees.

1.11.2.2. The Contractor shall submit these reports to the KO through the GR as follows:

1.11.2.3. A preliminary report to the KO shall be made as soon as practicable after the time the incident occurs. Report may be either verbal, facsimile or other electrical means.

1.11.2.4. A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the KO.

2. SERVICES SUMMARY (SS).

The following SS identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

PWS

Para

Performance

Threshold

Method of

Assessment

SS# 1: Repair and Maintain Sidetrack

Roadbed Portion

a. Repair of Trackage

b. Repair of Switching Device

c. Cleaning work

d. Weeding

e. Others f.

IAW the JFRC’s rules and regulations.

1.1. – 1.2. Zero (0) defect Periodic Inspection

SS# 2: Emergency Repair

Ensure reliable and continuous condition

IAW the JFRC’s rules and regulations.

1.3. Zero (0) defect 100% Inspection

3. GOVERNMENT-FURNISHED PROPERTIES AND SERVICES.

3.1. Utilities. Water, electricity, and sewage, where available from existing work sites, will be provided to the Contractor without cost.

3.2. Security Forces and Emergency Contact Numbers. Upon request for assistance, the following units will provide services on a contractor refundable bases as necessary: the Base Security

Forces, the Base Fire Department, and the Base Emergency Phone Number.

Base Security Forces Telephone 911 (042-511-9110)

Base Fire Department Telephone 911 (042-511-9110)

Base Emergency Telephone 911 (042-511-9110)

4. APPENDICES.

A. Estimated Workload

B. List of Repair and Maintenance Work

C. U.S. Military Sidetrack Drawing

D. Turnout Track Maintenance Drawing

E. Weeding Area

F. Approved Herbicides

G. Environmental Protection

H. AF IMT 3000

APPENDIX A: ESTIMATED WORKLOAD

Unit Quantities

A. Repair of Trackage

a. Total Hardening m 125

B. Repair of Switching Device

a. Turnout track maintenance b.

c.

Set 1

b. Lubrication of switching device Set 5

C. Cleaning Work

a. Cleaning of switching device Set 2

D. Weeding

a. Weeding ㎡ 1,298

b. Chemical Weed Control ㎡ 24,180

E. Others

a. Tree pruning Set 3

APPENDIX B: LIST OF REPAIR AND MAINTENANCE WORK

2025年度 在日米軍横田基地専用線（No.328）

US Military Siding Yokota (No.328), 2024

【 保守工事数量表 】 No.1-止

List of Repair and Maintenance Work No.1 last

番号 工 事 種 別 単位 数 量 摘 要

No. Description Unit Quantity Remarks

1 軌道補修

Repair o f trackage

総つき固め m 引込３番線 0k310 m～0k435m

Total hardening m (ndustrial track No.3 between 0k310m and 0k435m ）

2 分岐器補修

Repair o f switching device

分岐器軌道整備 組 312イ ＊分岐修繕図参照

Turnout track maintenannce Set (switching No312i) ＊Refer to switching repair map

ポイント部注油作業 組 2回／年＝310ロ、312イ、ヨ5、ヨ8、ヨ15

Lubrication of switching device Set Twice a year ＝ 310RO, 312I, YO5, YO8, YO15

3 清掃関係

Cleaning work

ポイント部枯葉除去 組

Cleaning of switching device Set

1回／年=ﾖ5号、ﾖ8号（12月～3月頃の間にて実施）

Annual = YO5、YO8

(Carried out between December and March)

4 除草作業

Weeding

除草作業 求積図参照 324.5×4=1,298m2

Weeding Refer to the product map

引込3番線 0k300m～0k908m（レールゲート）まで（3,648㎡）

燃料基地内7番線、8番線（ 4,821㎡）7番線、8番線の終点方（ 861㎡）含む

燃料基地内特定エリア（678㎡） 16番線、17番線、18番線エリア(2,082㎡)

12,090㎡ × 2回／年 幅6mにて施工

※別紙工事指示書位置略図及び求積表参照

除草剤散布 Industrial track No.3 between 0k300m and 0k908m (Rail gate) (3,648㎡）

Chemical weed control On base （4,821㎡） and the terminal point of No.7 and No.8 （861㎡）

Designated area at Fuel Base (678㎡)

Track No.16, 17 and 18 area (2,082㎡)

12,090㎡ × Twice a year. Construct width 6m.

※ Refer to sidetrack drawing and breakdown list on the quadrature table.

その他

Others

樹木剪定作業 箇所

Tree pruning Place

横田1号RC付近(左側)= 1式 横田4号RC5号RC間付近(右側=1式及び左側=1式)

Yokota No.1 R.C. (Left side) = 1set. Between Yokota No.4 R.C and No.5 R.C

(Right side=1set, Left side=1set)

※ Refer to photo on the attached sheet.

㎡ 24,180

1,298

APPENDIX D: TURNOUT TRACK MAINTENANCE DRAWING

犬くぎ 角トメクギ 一般用 本 104.0

犬くぎ 並トメクギ タイプレート用L=145 本 104.0

犬くぎ 角トメクギ タイプレート用L=145 本 48.0

記 事

使用材料表

品 名 品 質 形 状 単 位 数 量

八 王 子 方

拝島駅分岐米軍横田基地専用線312イ号分岐器修繕図

横 田 基 地 方

Ｐ３１２イ Ｔ４０Ｎ振8-１０１(3:2)

横田専用1番線

引込3番線

軌間③+12mm③'+9mm(+7mmより小さく仕上げること)

水準③-4mm③'-4mm(0mm目標)

大床板打ち換え有

＊電気調整作業有

軌間④'+12mm(+5mm目標)

軌間⑤'+17mm(+5mm目標)

水準⑤-7mm⑤'-12mm(0mm目標)

軌間⑥'+15mm(+5mm目標)

軌間⑦-4mm⑦'+18mm(+5mm-3mm目標)

水準⑦-10mm⑦'-7mm(0mm目標)

水準⑩-17mm⑩'-6mm(0mm目標)

APPENDIX E: WEEDING AREA

13号RC

ﾖ16

ﾖ9 8番 No.8 12号RC

ﾖ15

ﾖ8 7番 No.7

9号RC

ﾖ11 ﾖ5 ﾖ6 ﾖ14 11号RC

ﾖ7

ﾖ12

8号RC ﾖ10 ﾖ13

10号RC

7号RC

拝島 方 終点方

Haijima ※処分を全て含む Terminal

※All disposal is included Chemical Weed Control work quadrature table (Designated area, two times a year)

合計 （㎡） Total amount (㎡) 1,298.0 計 （㎡） Total (㎡)

678.0

合計 （㎡） Total amount (㎡) 1,356.0

8番線（左側）

No.8 (Left side) A 132.0 C

536.0計 （㎡） Total (㎡) 324.5 E

92.0

B 192.5 D 50.0

Position Range Area (㎡) Position Range

区分 面積 （㎡） 位置 区分 Area (㎡)

除草作業求積表（年4回） 除草剤散布作業求積表（特定エリア年2回）

燃料基地内

(Fuel area)

燃料基地内 除草作業（処分含む）除草剤散布作業 求積略図・求積表 Weeding on fuel base (Disposal is included) Quadrature sketch, Quadrature table

防護フェンス

Fence

面積 （㎡）位置

No.7 RC

No.8 RCYO23

YO24

YO22

YO11

No.9 RC

YO5 YO6

YO7

YO10

YO8

YO9

YO13

YO12

YO14

YO15

YO16

No.10 RC

No.11 RC

No.12 RC

No.13 RC

1K030m 1K380m

A B1 .3m

80m 50m

2 .0m

6 .7m

1 .0m

C

D

E

APPENDIX F: APPROVED HERBICIDES

ARMED FORCES PEST MANAGEMENT BOARD (AFPMB) STANDARD PESTICIDES

NSN 6840- Item Name (Alternative Trade Name) Unit Package UOI

01-360-4741 Fungicide, Methylisothiocyanate, 97%

(MITC-FUME)

***RESTRICTED USE

PESTICIDE***

18 tubes CO

01-457-6588 Fungicide, Azoxystrobin, 50%

(Heritage)

(6) 1 lb cont. BX

01-643-0704 Herbicide Aminocyclopyrachlor, 39.5% and Chlorsulfuron, 15.8% (Perspective)

(12) 1.25 lb bt BX

01-643-0697 Herbicide Aminocyclopyrachlor, 39.5% and Metsulfuron methyl, 12.6%

(Streamline)

(8) 3 lb bt BX

01-643-0702 Herbicide Aminocyclopyrachlor, 22.8%;

Metsulfuron methyl, 7.3% and

Imazapyr 31.6% (Viewpoint)

(8) 5 lb bt BX

01-561-9603 Herbicide, Aminopyralid, 40.6%

(Milestone )

(2) 2.5 gal co BX

00-392-7593 Herbicide, Bromacil, 21.9% lithium salt of bromacil, liquid (Hyvar X-L)

(4) 1 gal co BX

01-408-9079 Herbicide, Bromacil, 80%, wettable powder (Hyvar-X)

(12) 4 lb bags BX

01-005-7523 Herbicide, Diquat, 37.3%, water soluble liquid (Reward)

1 gal co GL

00-815-2799 Herbicide, Diquat, 37.3%, water soluble liquid (Reward)

(2) 2.5 gal co BX

01-341-9346 Herbicide, Diuron, mínimum 80% diuron, granular

25 lb bag BG

00-001-7710 Herbicide, 40% bromacil, 40% diuron, granular (Krovar I DF)

6 lb bag BG

01-630-3501 Herbicide, 40% bromacil, 40% diuron, granular (Krovar I DF)

25 lb bag BG

01-356-6001 Herbicide, Fluridone, 5%, pellets

(Sonar SRP)

40 lb co CO

01-356-8888 Herbicide, Fluridone 41.7% liquid (Sonar

A.S.)

1 qt co QT

01-525-5869 Herbicide, Imazapic ammonium salt

23.6% liquid (Plateau)

(2) 1 gal co BX

01-108-9578 Herbicide, Isopropylamine salt of glyphosate, 41%, water soluble liquid (Roundup

Pro/Ranger Pro/Razor Pro/Glyfos Pro)

(2) 2.5 gal co BX

01-388-0142 Herbicide, Isopropylamine salt of glyphosate, 41%, water soluble liquid (Roundup

Pro/Ranger Pro/Razor Pro/Glyfos Pro)

30 gal drum DR

01-356-8893 Herbicide, Isopropylamine salt of glyphosate, 53.8%, water soluble liquid

(Rodeo/Roundup Custom)

(2) 2.5 gal co BX

01-377-7113 Herbicide, Isopropylamine salt of glyphosate, 2.0%, Pelargonic acid 2.0%

(Roundup Ready-to-Use)

24 oz pump spray bottle

BT

01-399-0673 Herbicide, Ammonium salt of glyphosate, 73.3% and 2.9% Diquat dibromide, (Quik Pro)

5 pkg. BX

01-545-4540 Herbicide, Ammonium salt of glyphosate, 73.3% and 2.9% Diquat dibromide, (Quik Pro)

6.8 lb co CO

01-356-8902 Herbicide, Isopropylamine salt of

Imazapyr, 26.7% (Arsenal Powerline)

(2) 2.5 gal co BX

01-532-5403 Herbicide, Isopropylamine salt of

Imazapyr, 27.7% (Habitat)

(2) 2.5 gal co BX

01-318-7417 Herbicide, Oryzalin, 40.4% (Surflan

A.S.)

(2) 2.5 gal co BX

00-145-0013 Herbicide, Prometon, 25% prometon, emulsifiable concéntrate

(Pramitol 25E)

(2) 2.5 gal co BX

01-356-8891 Herbicide, Sulfometuron methyl, 75%

(Oust XP)

48-oz co CO

01-319-2890 Herbicide, Tebuthiuron, 80% (Spike 80

DF)

4 lb bag BG

01-457-6576 Herbicide, Tebuthiuron-Diuron, 1%

Tebuthiuron, 3% Diuron (Spraykil SK-

13)

40 lb container CO

01-552-1822 Herbicide, Triclopyr, 60.45% (Garlon 4

Ultra)

(2) 2.5 gal co BX

00-577-4194 Herbicide, 2,4-Dichlorophenoxy-acetic acid

(2,4-D), 67.2% oil miscible/water emulsifiable liquid (low volatile ester form)

(2) 2.5 gal co BX

00-664-7060 Herbicide, 2,4-Dichlorophenoxy-acetic acid (2,4-D), 46.8% water soluble liquid

(amine salt form)

(2) 2.5 gal co BX

01-377-7110 Herbicide, 2,4-Dichlorophenoxy-acetic acid

(2,4-D), 0.128%, 0.22% Mecoprop- p and

0.05% Dicamba water soluble liquid (Weed-B-Gon)

24-oz pump spray bottle

BT

APPENDIX G: ENVIRONMENTAL PROTECTION

1. GENERAL

1.1. SECTION INCLUDES: This specification covers the requirements for environmental protection during construction activities.

1.2. REFERENCES:

The Contractor shall comply with applicable laws and regulations of the Governments of the United

States and Japan, however denominated, including those applicable political subdivisions, departments, and other entities, to include but not be limited to, the most current versions of the following:

A. DOD Japan Environmental Governing Standards (JEGS), Headquarters, U.S. Forces Japan

B. Air Force Instructions (AFIs)

C. 374AWI 32-7001 Solid Waste Management

D. 374AWI 32-7002 Water Pollution Control Facilities

E. Other applicable regulations and management plans

1.3. ENVIRONMENTAL PROTECTION REQUIREMENTS:

A. The Contractor shall minimize environmental pollution and damage as the result of contractor’sperformance. The control of environmental pollution and damage requires consideration of land, water, and air, and includes management of visual aesthetics, solid waste, as well as other pollutants. The environmental resources within the project boundaries and those affected outside the limits of permanent work shall be protected during the entire duration of this contract.

B. Subcontractors: The Contractor shall ensure compliance with this section by their subcontractors.

C. Environmental Protection Plan: The Contractor shall submit an Environmental Protection Plan

(EPP)within 15 days after receipt of the notice to proceed. Approval of the Contractor's plan will not relieve the Contractor of responsibility for adequate and continuing control of pollutants and other environmental protection measures. The EPP shall include, but not be limited to, the statement under

1.3.1 through 1.3.13:

D. The Project Manager (or designee) shall be responsible for the execution of the EPP. His or herresponsibilities are, but not limited to, as follows:

1) Ensuring adherence to the Environmental Protection Plan;

2) Ensuring all appropriate documents are submitted to Environmental Element (374 CES/CEIE);

3) Appointing an emergency response manager for environmental emergencies, and; 4)

Training personnel in accordance with the requirements of this plan.

E. The use of the following materials is prohibited:

1) Do not use materials containing asbestos. Asbestos Containing Materials are defined as any material containing more than 0.1% asbestos by weight.

2) Do not use paint that contains greater than 0.5% lead by weight or 5,000 ppm by weight.

3) Do not use materials containing polychlorinated biphenyl’s (PCB) greater than 0.5mg/kg.

4) Do not use class 1 ozone depleting substances (ODS) listed in JEGS, Chapter 2.

1.3.1. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS)

A. All contractor personnel shall be aware of and comply with the Yokota Air Base Environmental

Commitment Statement. All contractors are required to complete the EMS awareness training and comply with the EMS program, including all base environmental plans, instructions and the Japan

Environmental Governing Standards (JEGS). Log of personnel that completed the EMS awareness training shall be submitted to the Contracting Officer prior to the work being commenced.

Summarized EMS information will be separately provided by the Contacting Officer during the preconstruction meeting.

B. Communicate with Environmental Program Managers (EPMs) to be aware of any operational controls

(permits, plans, requirements to purchase recycled content, bio-based, or energy efficient products).

C. Provide copies of environmental records as requested by EPMs to meet recordkeeping requirements.

D. Ensure that personnel are properly trained in accordance with applicable statutes and regulations.

E. Immediately report all hazardous waste or hazardous material releases to the installation emergency response activity, and fully cooperate with any emergency response.

1.3.2. AIR QUALITY

A. Equipment operation and activities or processes performed by the Contractor in accomplishing the specified construction shall be in accordance with all applicable Federal and local laws and standards.

B. Class I Ozone Depleting Substances (ODS): Class I ODS listed in JEGS, Chapter 2 are prohibited from being used in construction, remodeling, or maintenance. Contractor must provide certifications that refrigerant utilized during the project do not contain Class I ODS. The purchase of Class I ODS for air conditioning and refrigeration equipment for ground applications is also prohibited by AFI

327086 on all new and/or refurbishing projects. NOTE: Limited exceptions exist for using Class I

ODS for airborne equipment with prior approval. Contact 374 CES/CEIE for details.

C. Class II ODS Approval Request: Class II ODS listed in JEGS, Chapter 2 must first be approved by

374 CES/CEIE prior to use.

D. All Refrigerant Types: Ensure a weatherproof data plate is permanently attached to refrigeration (or air conditioning) equipment, in a location visible to maintenance workers, showing refrigerant type and full charge quantity.

E. Generators, Incinerators, and Boilers: If generators, incinerators or boilers are to be installed or replaced as part of the project, the Contractor shall provide 374 CES/CEIE stack height with:

1) Fuel Combustion Rate (L/hr) for Generators;

2) Grate area (m2), Rated Capacity (t/day), Incineration rate(kg/h) for Incinerator;

3) Heating area (m2), Burner combustion rate (L/hr), Heat Input rating (MMbtu/hr) for Boilers.

F. Particulates: Dust particles; aerosols and gaseous by-products from construction activities; and processing and preparation of materials, such as from asphaltic batch plants; shall be controlled at all times, including weekends, holidays and hours when work is not in progress. The Contractor shall maintain excavations, stockpiles, haul roads, permanent and temporary access roads, plant sites, spoil areas, borrow areas, and other work areas within or outside the project boundaries free from particulates which would cause the air pollution standards to be exceeded or which would cause a hazard or a nuisance. Sprinkling, chemical treatment of an approved type, light bituminous treatment, baghouse, scrubbers, electrostatic precipitators or other methods will be permitted to control particulates in the work area. Sprinkling, to be efficient, must be repeated to keep the disturbed area damp at all times. The Contractor shall coordinate with 374 CES/CEIE before the commencement of any activities. Even sprinkling of water should be reconsidered from resource conservation standpoint. The Contractor must have sufficient, competent equipment available to accomplish these tasks. Particulate control shall be performed as the work proceeds and whenever a particulate nuisance or hazard occurs.

G. Hydrocarbons and Carbon Monoxide: Hydrocarbons and carbon monoxide emissions from equipment shall be controlled to allowable limits at all times.

H. Odors: Odors shall be controlled at all times for all construction activities, processing and preparation of materials.

I. Sound Intrusions: The Contractor shall control noise to minimize environment damage.

1.3.3. WATER RESOURCES

A. The Contractor shall manage their activities to avoid pollution of surface and ground waters. Toxic or hazardous chemicals shall not cause contamination of the fresh water reserve. All water areas affected by construction activities shall be monitored by the Contractor.

B. Washing and Curing Water: Wastewaters originating from construction activities shall not be allowed to enter water areas.

C. Fish and Wildlife: The Contractor shall minimize interference with, disturbance to, and damage of fish and wildlife. Species that require specific attention along with measures for their protection shall be listed by the Contractor prior to beginning of construction operations.

D. Wastewater Management: The Contractor is not authorized sewage holding tanks on base and is not authorized to dispose of waste from chemical toilets/porta-potties via the installation sewer system.

When using chemical toilets, the Contractor shall plan for procuring a porta-potty/chemical toilet service contract. The porta-potty/chemical toilet service contract must include the correct maintenance, waste collection, transportation and disposal of all porta-potty/chemical toilets and content to include provisions for pest control and elimination of odors. If the project generates wastewater from rinsing tanks, dewatering sites, etc, the Contractor shall ensure proper disposal after

CEIE’s approval. The Contractor may be required to provide further analysis and treatment based on the condition of wastewater.

1.3.4. HAZARDOUS MATERIALS

A. Approval is required before bringing any hazardous materials (HAZMAT) on to the installation.

Contractors seeking approval to bring HAZMAT onto the installation must submit AF Form 3000 along with Safety Data Sheet (SDS) in English and Japanese. The Contractor is also required to provide the estimated amount of HAZMAT to be used during the project. HAZMAT includes paint related materials, adhesives, cement, and compressed gases. If the HAZMAT is suspected to contain lead or asbestos, such as paint, primer, caulking, cement, a certificate from the manufacturer has to be provided to prove that the HAZMAT is free of asbestos/lead. The AF Form 3000 package has to be reviewed by Bioenvironmental (374 AMDS/SGPB), Safety (374 AW/SE) and Environmental (374

CES/CEIE). The Contractor should use non or less -hazardous chemicals when available. All excess materials and empty containers are the responsibility of the Contractor and shall be removed at the end of the contract. When the occupants of the facility request the Contractor leave the excess

HAZMAT, the Contractor has to obtain 374 CES/CEIE approval.

B. Storage: All HAZMAT on installation must be stored properly. All containers of HAZMAT in the work place shall be labeled, tagged or marked in both English and Japanese with the identity of the products. The Contractor shall ensure adequate handling and storage in accordance with JEGS where the HAZMAT is stored. Storage of oils, greases, chemicals, fuels or other liquids will require spill prevention and security. Contractor is not allowed to store HAZMAT on base for over 24 hours without authorization. If on-base HAZMAT storage areas are needed, Contractor shall submit the list of all items that are to be stored on-base and estimated quantities to 374 CES/CEIE, 374 CES/CEF and 374 AW/SE for approval. Hazardous materials storage areas may be inspected by 374

CES/CEIE, 374 CES/CEF and 374 AW/SE at any time. SDSs must be available at storage and on site at all times.

1.3.5. WASTE DISPOSAL

A. Every effort shall be made to use recycling and/or reuse (diversion) measures to reduce the amount of waste generated under the Contract. Waste minimization and disposal plan shall be included in the EPP. In addition, a copy of contract(s) for waste collection/transportation and disposal permits issued from local governments or equivalents shall be submitted with AF Form 3000 to 374 CES/CEIE separate from the EPP. The plan also needs to list waste that will be generated from the contract and how they are treated (recycled/incinerated/landfilled). After the disposal, page

A and E of waste manifests shall be submitted to 374 CES/CEIE along with the report that shows the amount of waste recycled, incinerated/landfilled. (Atch 1)

B. Solid Wastes: Solid wastes (excluding clearing debris) shall be placed in containers which are emptied on a regular schedule. Handling and disposal shall be conducted to prevent contamination.

Segregation measures shall be employed so that no hazardous or toxic waste will become co-mingled with solid waste. The Contractor shall transport solid waste off government property and dispose of it in compliance with applicable federal and local requirements for solid waste disposal. The Contractor shall comply with site procedures Federal and local laws and regulations pertaining to the use of landfill areas. At a minimum, the following items will be recycled: scrap metal, cardboard, concrete, asphalt, scrap wood, wooden pallets, glass and plastic. Green wastes should be mulched or composted.

C. Hazardous Waste (HW): All HW generated by the Contractor shall be disposed/recycled off base in accordance with Japanese regulation, Article 3 of “Law of Disposal and Clearing of Waste

“Haikibutsu no shori oyobi seisou ni kansuru horitsu” and local regulations. US/foreign made ionization smoke detectors shall be turned in to 374 CES/CEOFA (Alarm Shop). The Contractor shall not leave any hazardous waste at work site areas at the end of duty hours. If temporary hazardous waste storage is needed to accumulate hazardous waste on base, the Contractor shall submit spill response plan with site map, the list of all hazardous waste to be stored on-base and estimated quantities to 374 CES/CEIE, 374 CES/CEF, 374 AMDS/SGPB and 374 AW/SE for approval. D. Burning: Open burning is prohibited for the purpose of reducing waste.

1.3.6. FUEL STORAGE TANKS

A. Temporary Fuel Storage Tanks: The use of temporary fuel storage tanks with capacities greater than 55 gallons, but not limited to, as part of a project must be approved by 374 CES/CEIE, 374CES/CEF, 374 AW/SE. The tank may be inspected by 374 CES/CEIE, 374 CES/CEF, 374 AW/SE.

The approval request must contain justification for the use of a temporary tank term and design details, including a layout diagram indicating the proposed location of the tank within the project site. If a temporary fuel storage tank is approved for use, a Site-specific Spill Contingency Plan (SSCP) must be developed. After construction/installation of a temporary fuel storage tank, the Contractor shall contact project manager or 374 CES/CEIE at 225-5440 to inform Fuels Management Flight (374

LRS/LGRF) to coordinate an initial inspection (AFI 23-204).

B. Aboveground Storage Tank (AST) Installation: If the Contractor is installing a permanent aboveground fuel storage tanks as part of the project, it shall be designed and installed in accordance with all applicable regulations (JEGS, AFIs, UFCs, etc). The Contractor is responsible to conduct all operation check, including providing fuel for the test, and maintenance checklist before hand over to the base. AST will be assigned a Tank ID Number by 374CES/CEIAP and this Tank ID Number shall be used on tank signage and in project documentation. After construction/installation of an AST, the Contractor shall contact project manager or 374CES/CEIE at 225-5440 and the Fuels Management

Flight (374 LRS/LGRF) at 225-4617 to coordinate an initial inspection (AFI 23-204).

C. Underground Storage Tank (UST) Installation: An UST must not be installed unless overriding requirements exist against aboveground installation such as safety, fire protection, or force protection measures. The Contractor shall report justification of overriding requirements against installation of an AST to 374 CES/CEIE. If a UST is approved for installation as part of a project, the Contractor shall ensure that design drawings contain adequate detail to demonstrate that the UST will be installed in accordance with all applicable regulations. The Contractor is responsible to conduct all operation checks, including providing fuel for the test, and maintenance checklist, before hand over to the base.

After construction/installation of an AST, the Contractor shall contact project manager or

374CES/CEIE at 225-5440 and the Fuels Management Flight (374 LRS/LGRF) at 225-4617 to coordinate an initial inspection (AFI 23-204).

D. AST Removal: When a facility with a fuel storage tank(s) is demolished, demolition of the tank(s) and associated infrastructure, including above-ground piping, underground piping to the building serviced by the tank, indoor piping to the equipment serviced by the tank, secondary containment curbing, tank saddles, tank pads, Oil Water Separators (OWS), grounding stations, signage, fencing around the AST, associated equipment and sidewalks leading to the AST shall be included in the scope of the project. Contractor shall ensure to comply with applicable regulations such as AFI32-7044, UFC

3-460-01 and UFGS 33 01 50.01, 33 65 00.

E. UST Removal: The following standards of UST removal shall be applied as required including but not limited to applicable JEGS Chapter 19, AFI32-7044, UFC 3-460-01, USGF 02 65 00, 33 01

50.01, 33 65 00 the UST Removal Procedures appendix of the PACAF UST Policy: Contractor shall ensure to comply with above regulations.

F. Contaminated Soil Removal: If exposed free product and/or obviously contaminated soil is encountered during UST removal, contact 374CES/CEIE immediately. If soil contamination is caused by the Contractor’s mismanagement, the Contractor is responsible for cleanup and disposal in accordance with spill response procedures outlined in this specification and local applicable regulations.

G. Fuel Storage Tank Installation/Removal Report: If an AST/UST is installed or an AST/UST is removed as part of the project, the Contractor shall prepare a Fuel Storage Tank Installation/Removal

Report and provide it to 374CES/CEIE within 30 days of the completion of site work. At a minimum, the report shall include the following:

1) Summary of work conducted;

2) Removal date for each removed storage tank;

3) Date placed in service, capacity, manufacturer name, model number, and serial number for each new AST/UST;

4) As-built drawings showing the removed AST/USTs and new ASTs and associated infrastructure;

5) Leak check report for buried piping associated with storage tank at time of installation, modification, construction, relocation or replacement.

6) Manufacturer Operations & Maintenance Manuals and product information;

7) Manufacturer Warranty Cards(Copy);

8) Photo documentation of construction activities, including AST/UST removals and/or new

AST installations.

1.3.7. POLYCHLORINATED BIPHENYLS (PCBs)

A. Procurement of No PCB Containing Materials: Materials that contain PCBs are prohibited from being used under this Contract. All procurement of transformers or any other equipment containing dielectric or hydraulic fluid shall be accompanied by the manufacturer’s certification that all materials/equipment (e.g., ballasts, capacitors, transformers, Paper Insulated Lead Covered (PILC)

Cable, etc.) contain non-PCB dielectric fluid. All Non-PCB certificates shall be submitted to the 374

CES/CEIE and CEOFE with the list of the new material/equipment information prior to transformer or equipment installation (Atch 2). Newly procured transformers and equipment shall have permanent plate affixed stating they are PCB-free in Japanese and in English. The plate should be a

200mm long and 50mm wide acrylic plate with heat treated paint. Base color should be green and letter color should be white. The plate must state “PCB Free by Japanese standard; date of installation, manufacturer, and serial number” in both Japanese and English. The sample of PCB

Free Plate is attached (Atch 3). The plate should be affixed to the outside of transformer or cubicle enclosure in an easily identifiable location.

B. PCB Contaminated Lighting Fixture/Ballast Disposal: The Contractor shall identify if lighting fixture/ballast(s) contain PCBs. Japanese lighting fixtures/ballasts may be identified with the manufacturer’s website. All US lighting fixtures/ballasts shall be treated as PCBs unless there is a label stating as Non-PCB. All US made ballasts with or without a label stating PCB Free shall be treated as PCB containing materials in Japan unless information to the contrary exists. US made ballasts without label may contain >500ppm PCBs, and those with “PCB Free” label may contain

<50ppm PCBs. If the lighting fixture/ballast is confirmed as Non-PCB item, the Contractor is able to dispose of it as a regular industrial waste or recycle it following local Japanese regulations. If the lighting fixture/ballast is confirmed as to contain PCBs, the Contractor shall segregate ballasts by country and manufacturer, and shrink wrap each individually for turn in to the 374 CES/CEIE. Prior to turn in, the Contractor shall submit a list of PCB waste including country of origin, name of manufacturer, serial number, year of manufacture, weight and quantity of ballasts to 374 CES/CEIE for proper disposal. Use Attachment (Atch 4) for this submittal procedure.

C. PCB Contaminated Transformer/Equipment Disposal: All transformers or any other equipment containing dielectric/hydraulic fluid shall be considered and treated as PCB containing unless information to the contrary exists. All suspected PCB materials removed for disposal must be sampled for analysis. The Contractor shall identify if the material contains PCB by using Japanese approved method required by the Ministry of the Environment. After the material is confirmed as

PCB, the Contractor shall provide the sample result to 374 CES/CEIE. In addition, all sample results, regardless of PCB contamination, must be provided to 374 CES/CEIE. Material and equipment which cannot be sampled such as those hermetically sealed shall be treated as PCB containing. If the material is confirmed as Non-PCB, the Contractor is able to dispose of it as a regular industrial waste or recycle it by following applicable local Japanese regulations. Government will provide PCB sampling results to the Contractor, if available. If the material is confirmed as PCB, the Contractor shall turn in the material to 374 CES/CEIE for proper disposal. All PCB containing materials must be containerized in appropriate UN certified drum or placed in a metal secondary containment which holds 125 percent of total oil volume. PCB item(s) and secondary containment must be placed on a pallet and secured with metal strap bands. Prior to turn in, the Contractor shall provide a list of PCB items to 374 CES/CEIE (Atch 5). The list must contain country of origin, name of manufacturer, year of manufacture, serial number, KVA, PCB concentration, oil volume, weight of item, weight of drum/secondary containment, weight of pallet and total weight. The list needs to be reviewed by 374

CES/CEIE prior to turn in. The Contractor must remove any PCB identification label affixed on the material, and ensure the PCB items do not spill during handling, storage and transportation.

1.3.8. ASBESTOS

A. Do not use materials containing asbestos. Asbestos Containing Materials are defined as any material containing more than 0.1% asbestos by weight.

B. Asbestos Sampling and Analysis Plan (SAP): If historical asbestos sampling data is not available for the building materials to be disturbed, asbestos sampling may be required prior to the start of the project. If the Contractor is required to collect samples, an asbestos Sampling and Analysis Plan must be submitted and approved by 374 CES/CEIE prior to sample collection. The SAP must adhere to

Asbestos Hazard Emergency Response Act (AHERA) sampling requirements.

C. Asbestos Abatement & Disposal Plan: An Asbestos Abatement and Disposal Plan must be submitted and approved by 374 CES/CEIE prior to starting asbestos abatement.

D. Asbestos Accident Prevention Plan: If asbestos abatement work is required, the Contractor shall prepare a written comprehensive site-specific Accident Prevention Plan (APP).

E. Notification of Unexpected Discovery of Asbestos During Work: If the Contractor discovers previously untested building components suspected to contain asbestos and located in areas impacted by the work, the Contractor shall not disturb the suspect material. In such instances, the Contractor shall notify the CO and 374 CES/CEIE immediately for direction.

F. Asbestos Disposal Manifests: A copy of the asbestos disposal manifest indicating final disposal must be provided to 374 CES/CEIE and the CO within 60 days after issuance. It will be kept for a minimum of five years. If a copy of the manifest is not received by the CO within 60 days after issuance, the government will investigate the Contractor’s work for transportation or disposal and report the findings to USFJ/J42E.

1.3.9. LEAD-BASED PAINT

A. Lead-Based Paints: Paint containing lead is prohibited from being used in construction, remodeling, or maintenance. Contractor must provide manufacturer certifications that materials utilized are lead free per JEGS, Chapter 17. The Contractor shall furnish a certificate for paint and paint related materials proposed for use attesting that the paint is lead free unless deemed necessary. The paint that contains greater than 0.5% lead by weight or 5,000 ppm by weight is defined as lead-based paint.

B.…