Atch1_PWS_27JUL2023.pdf

PERFORMANCE WORK STATEMENT

FOR

FY24 MAINTENANCE

OF

RAILROAD CROSSING NO. 3 – HACHIKO

LINE AT

YOKOTA AB

27 July 2023

Attachment 1 to Solicitation No. FA520923Q0090

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION. The Contactor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform maintenance of railroad crossing No. 3 – Hachiko Line at Yokota Air Base in a manner that ensure continuous and reliable condition. The performance period shall be from the effective date in block 3 of

Standard Form (SF) 1449 through 30 Sep 2024.

1.1. The services shall be conducted in accordance with (IAW) the East Japan Railway Company’s (JR

East) rules and regulations. All debris or waste generated from this Purchase Order shall be removed IAW all Japanese laws and regulations, Japan Environmental Governing Standards (JEGS), commercial practices, and local standards.

1.2. The Contractor shall perform the services IAW the estimated workload, site plans, and work schedule provided, which were identified by JR East. The Contractor shall provide submittals to the

Contracting Officer (KO) through 374 CES/CEOES. The services shall include but is not limited to:

(a) Item 0001: Maintenance of Railroad Crossing No.3 on Hachiko Line IAW para 1.3.1, 1.3.2 and

1.3.3.

(b) Item 0002: Emergency Repair IAW para 1.5.

1.3. INSPECTION AND MAINTENANCE SERVICES. The services are categorized including, but are not limited to, the following three (3) segments:

1.3.1. Inspection of Roadbed. The Contractor shall perform inspection services to ensure roadbeds are properly maintained in good condition. The required services include, but are not limited to, safety patrolling, inspection of track irregularity, regular tie, ballast, rail, and other materials.

1.3.2. Maintenance of Signal Communication System. The Contractor shall perform inspection services and maintenance works of signal communication system to ensure electrical devices are maintained in good condition. The required services include, but are not limited to, inspection and maintenance of crossing, crossing signal, electric crossing gate, crossing trouble warning device, luminous special signal, detection alarm, obstacle detection alarm, crossing control device, rejecter, storage battery, crossing earth, crossing bar signal equipment, iron conduit system, railroad crossing safety equipment, interlocking device, and signal line.

1.3.3. Maintenance of Electrical System. The Contractor shall perform inspection services and maintenance works of electrical systems to ensure electrical devices are maintained in good condition.

The required services include, but are not limited to, inspection and maintenance of lighting facility, power source, circuit track, and electric power device.

1.4. Interference with Government Operations. The Contractor shall make every effort to schedule its maintenance activities so as not to interfere with U.S. Government operations. In the event such interference is necessary, the Contractor shall provide the KO or the Government Representatives (GR) with a minimum of five (5) days advance notification of the proposed work.

1.5. Emergency Repair. In the event that any emergency repair work is required to maintain the railroad crossing in a safe and operable condition, the Contractor may proceed with the work under acknowledgment of the KO or the GR by issuance of a supplemental agreement pursuant to FAR 52.212-

4, Contract Terms and Conditions - Commercial Items in this contract. All maintenance work shall be

IAW the JR East’s rules and regulations. The Contractor shall not be reimbursed the amount exceeded in the obligation on the designated Contract Line Item Number (CLIN) unless the contract is properly modified pursuant to the clause in FAR 52.212-4, Contract Terms and Conditions – Commercial Items in this contract.

1.6. WASTE DISPOSAL (If applicable).

1.6.1. The Contractor shall notify the KO and GR if wastes are generated from performance. Every effort shall be made to use recycling and/or reuse (diversion) measures to reduce the amount of waste generated under the contract. Waste minimization and disposal plan shall be included in the

Environmental Protection Plan (EPP), which can be prepared by the Contractor in their format as long as it satisfies the applicable requirements at Environmental Protection (Appendix B) and submitted to the

Environmental Office through 374 CES/CEIE prior to performance of the scheduled work. In addition, a copy of contract(s) for waste transportation and disposal, and permits issued from local governments shall be submitted with the AF Form 3000 to CE Environmental (374 CES/CEIE) separate from the EPP. The plan also needs to list waste that will be generated from this Purchase Order and how they are treated

(recycled/incinerated/landfilled). After the disposal, waste manifests shall be submitted to 374 CES/CEIE along with recycling report that shows the amount of waste recycled/incinerated/landfilled.

1.6.2. Solid and Construction/Maintenance Waste: Solid waste shall be placed in containers which are emptied on a regular schedule. Likewise, debris will be placed in appropriate containers or vehicle equipment for proper handling and disposal. Handling and disposal shall be conducted to prevent contamination. Segregation measures shall be employed so that no hazardous or toxic waste will become co-mingled with solid waste. The Contractor shall transport solid waste to include debris off government property and dispose of it in compliance with applicable federal and local requirements for solid or construction waste disposal. In addition, the Contractor shall comply with Japanese local laws and regulations pertaining to the use of landfill areas. At a minimum, the following items will be recycled:

scrap metal, cardboard, concrete, asphalt, scrap wood, wooden pallets, glass, and plastic. Green wastes such as leaves, trees, and branches except for chemically treated, should be mulched or composted. With the GR’s or KO’s approval, green waste may be transported and dropped off to the Civil Engineer yard near Building 4072 to be processed for mulching. Note: Green waste does not include wooden railroad ties. List waste that will be generated from the contract and how they are treated

(recycled/incinerated/landfilled). After the disposal, page A and E of waste manifests shall be submitted to 374 CES/CEIE along with the report that shows the amount of waste recycled, incinerated/landfilled.

At a minimum, the following items will be recycled: scrap metal, cardboard, concrete, asphalt, scrap wood, wooden pallets, glass and plastic.

1.6.3. Hazardous Waste (HW): All HW generated by the Contractor shall be disposed/recycled off base IAW Japanese regulation, Article 3 of “Law of Disposal and Cleansing of Waste (Haikibutsu no shori oyobi seisou ni kansuru horitsu)” and local regulations. Polychlorinated Biphenyl (PCB) containing items, fluorescent light bulbs, and any hazardous waste that meets criteria of JEGS Chapter 6 generating from existing U.S. properties must be turned in to 374 CES/CEIE for disposal or recycled. The

Contractor shall not leave any hazardous waste at work site areas at the end of duty hours. If temporary hazardous waste storage is needed to accumulate hazardous waste on base, the Contractor shall submit spill response plan with site map, the list of all hazardous waste to be stored on-base and estimated quantities to 374 CES/CEIE, CE Fire Inspection (374 CES/CEF), Bioenvironmental (374 AMDS/SGPB), and Safety (374 AW/SE) for approval. If potentially PCB containing waste to include transformers and ballast are expected to be generated, GR must contact CEIE at the point.

1.6.4. Burning: Open burning is prohibited for the purpose of reducing waste.

1.7. HAZARDOUS MATERIALS (If applicable).

1.7.1. Approval is required before bringing any hazardous materials (HAZMAT) refer to AFI32-7086 on to the installation. The Contractor seeking approval to bring HAZMAT onto the installation must submit the AF Form 3000 along with Safety Data Sheet/Material Safety Data Sheet (SDS/MSDS) in

English and Japanese. The Contractor is also required to provide the estimated amount of HAZMAT to be used during the project. If the HAZMAT is suspected to contain lead or asbestos, such as paint, primer, and caulking, a certificate from the manufacturer shall be provided to prove that the HAZMAT is free of asbestos/lead. The AF Form 3000 package will be reviewed by 374 AMDS/SGPB, 374 AW/SE, and 374 CES/CEIE. The Contractor shall use non-hazardous chemicals when available. All excess materials and empty containers are the responsibility of the Contractor and shall be removed at the end of the contract. When the occupants of the facility request the Contractor leave the excess HAZMAT, the

Contractor shall coordinate with and be approved by 374 CES/CEIE.

1.7.2. Hazardous Materials Inventory. The Contractor shall maintain an up-to-date hazardous material inventory with copies of SDS(s)/MSDS(s) for all materials used on the job site. The Contractor shall maintain a complete copy of all approved SDS(s)/MSDS(s).

1.7.3. Hazardous Materials Management. The Contractor shall remove all hazardous materials by the end of each workday. The Contractor shall not conduct process treatments (e.g., paint thinner solvent recycling) on base.

1.7.4. Storage. All containers of HAZMAT in the work place should be labeled, tagged, or marked in both English and Japanese with the identity of the products. The Contractor shall ensure adequate handling and storage IAW JEGS where the HAZMAT is stored. Storage of oils, greases, chemicals, fuels, or other liquids will require spill prevention and security. The Contractor is not allowed to store

HAZMAT on base for over 24 hours without authorization. If on-base HAZMAT storage areas are needed, the Contractor shall submit the list of all items that are to be stored on-base and estimated quantities to 374 CES/CEIE, 374 CES/CEF, and 374 AW/SE for approval. Hazardous materials storage areas may be inspected by 374 CES/CEIE, 374 CES/CEF, and 374 AW/SE. SDS(s)/MSDS(s) must be available at storage and on site at all times.

1.7.5. Final Report. The Contractor shall submit a final inventory, not later than ten (10) working days following termination/completion of this Purchase Order, of all hazardous materials used since the last hazardous usage report to the KO or GR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous materials.

1.8. HUMANITARIAN ASSISTANCE AND DISASTER RELIEF (HADR). The scope of this

Purchase Order includes services to respond to requirements in an emergency environment including humanitarian assistance and disaster relief.

1.9 GENERAL INFORMATION.

1.9.1. Quality Control. The Contract shall rely on contractors’ existing quality assurance systems for a quality control to ensure services are performed IAW the PWS, standards of the contract, and the East

JR’s rules and regulations. A Contractor’s QCI (Quality Control Inspector) shall be responsible for inspecting, identifying, and preventing defects in the quality of service performed.

1.9.2. Quality Assurance. The Government will evaluate all of the Contractor’s performance IAW the

Quality Assurance Surveillance Plan (QASP) by appointing GR to monitor performance to ensure services are received.

1.9.3. Government Remedies. The KO will follow FAR 52.212-4, Contract Terms and Conditions -

Commercial Items for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.9.4. Contractor Personnel.

1.9.4.1. Contract Manager (CM). The Contractor shall provide a CM who shall be responsible for the performance of the work. The name of this person, and an alternate or alternates who shall act for the

Contractor when the manager is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this

Purchase Order and shall be individuals who are capable of conversing in, and comprehending English.

1.9.4.2. Contract Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the Contractor’s company name and the employee’s name.

1.9.4.3. Removal of Contractor’s Employees. The Contractor shall utilize only experienced, responsible, and capable employees in the performance of this contract. The KO may require that the

Contractor remove from the Government job any of his/her employees who endanger persons or properties, or whose continued employment under this contract is inconsistent with the interests of military security.

1.9.4.4. Other Country Nationals (OCN). The Security Forces on each base control entry to the base.

Under certain circumstances, the OCN might be denied entry. It is the Contractor’s responsibility to coordinate with the Security Forces at each base when there is a question about particular circumstances.

1.9.4.5. Subcontracting. The subcontractors shall meet the standards required by this contract to perform the service. The prime Contractor is responsible for the performance of the subcontractors.

1.9.4.6. Installation Base Passes. For access to U.S. Installations, the U.S. Government will issue all required Gate Passes/Vehicle Passes to contractor personnel at no cost to the Contractor. To obtain passes, the Contractor is required to submit documents IAW each installation instruction. The prime

Contractor shall be responsible for all passes issued to his/her own or his/her subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Installation Pass Office.

1.9.4.7. Gate Passes. In order to obtain Gate Passes, the Contractor may be required to (i) submit certificates of residence, abstracts of family registers and an ID photo, in addition to application forms which could vary depending on each installation, and (ii) make appointments at the Installation Pass

Offices to take ID photos and pick up issued passes. The Contractor is responsible for the expenses and costs that they would incur in order to obtain Gate Passes.

1.9.5. Hours of Operation.

1.9.5.1. Work Hours. Contractor work hours are from 0730 to 1630 Monday through Friday including

Japanese holidays, but excluding U.S. legal holidays. Note: The U.S. Government may require night time work off base. The Contractor shall notify the KO or GR in advance if night time work is required on base.

1.9.5.2. U.S. Legal Holidays. Recognized U.S. legal holidays are listed below. Holiday falling on a

Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

DATE HOLIDAY

1st January New Year’s Day

3rd Monday in January Martin Luther King’s Birthday

3rd Monday in February President’s Day

Last Monday in May Memorial Day

19th June Juneteenth Day

4th July Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

11th November Veteran’s Day

4th Thursday in November Thanksgiving Day

25th December Christmas Day

1.9.6. Reports of Damages, Destruction, Injury, or Death.

1.9.6.1. The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause, the term “property” includes equipment, or property of any type, whether Government owned or not. The term “Contractor” includes the Contractor, its agents, servants, or employees.

1.9.6.2. The Contractor shall submit these reports to the KO through the GR as follows:

1.9.6.3. A preliminary report to the KO shall be made as soon as practicable after the time the incident occurs. Report may be either verbal, facsimile or other electrical means.

1.9.6.4. A complete written report shall be submitted within 96 hours after occurrence of the incident.

A copy of this report shall be furnished to the KO.

2. SERVICES SUMMARY (SS). The following SS identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement.

The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

PWS

Para Performance

Threshold Method of Assessment

SS# 1: Inspection of Roadbed

Ensure reliable condition IAW the JR East’s rules and regulations.

1.3.1. Zero (0) defect 100% Inspection

SS# 2: Maintenance of Signal Communication

System

Maintain and inspect signal communication system to ensure reliable condition IAW the JR East’s rules and regulations.

1.3.2. Zero (0) defect 100% Inspection

SS# 3: Maintenance of Electrical System

Ensure reliable condition IAW the JR East’s rules and regulations.

1.3.3. Zero (0) defect 100% Inspection

SS# 4: Emergency Repair

Ensure reliable condition IAW the JR East’s rules and regulations.

1.5. Zero (0) defect 100% Inspection

3. GOVERNMENT-FURNISHED PROPERTIES AND SERVICES.

3.1. Utilities. Water, electricity, and sewage, where available from existing work sites, will be provided to the Contractor without cost.

3.2. Telephone. Pay telephones are available through the base. Other than access to these telephones, the Government will not provide telephone service to the Contractor.

3.3. Security Forces and Fire Protection. Government telephones are located throughout the base.

The usage is authorized only to contact the Base Security Forces and the Base Fire Department.

Base Security Forces and Fire Department: Telephone 911 or (042-511-9110)

4. APPENDIX

A. Inspection Schedule

Appendix. A

Inspection Schedule

【JR東日本】連合軍第三踏切保守点検スケジュール（2023.10～2024.9）

【East Japan Railway companyEast Japan Railway company】Inspection plan of Railroad Crossing NO.3-Hachiko LINE at Yokota AB from Oct. 2023 through Sep. 2024

工種など periodic inspection

2023年度

（FY24)

2024年度

(FY24) 記 事

specification

10月

Oct

11月

Nov

12月

Dec

1月

Jan

2月

Feb

3月

Mar

4月

Apr

5月

May

6月

Jun

7月

Jul

8月

Aug

9月

Sep

保線 Track maintenance

徒歩巡回 Track patrol ○ ○ ○ ○ ○ ○

年6回

6 times a year

信号 Railroad signal

警報機点検 Road warning device inspection ○ 年1回

Once a year

遮断機点検 Automatic barrier machine inspection ○

年1回

Once a year

制御子点検 Electronic train detector inspection ○ ○ 年2回

Twice a year

バックアップ装置点検 Backup system for railroad crossing inspection ○

年1回

Once a year

支障報知装置点検 Obstruction warning device for railroad crossing inspection ○ ○

年2回

Twice a year

特殊信号発光機点検 Obstruction warning signal inspection ○

年1回

Once a year

障害物検知装置点検 Obstruction detecting device inspection ○

年1回

Once a year

障害物検知装置点検（総点検） Obstruction detecting device visual inspection ○ ○ ○

年3回

3 times a year

整流器点検 Rectifier for railroad crossing power supply inspection ○

年1回

Once a year

蓄電池点検 Storage battery for railroad crossing power supply inspection ○

年1回

Once a year

器具箱点検 Railroad crossing equipment box inspection ○

年1回

Once a year

電灯 Power distribution

巡回点検 Lighting equipment visual inspection ○ 年1回

Once a year

灯具取り換え Lighting fixture replacement

交換が必要な器具故障の際に実施 Carried out in the event of a failure of a lighting fixture requiring replacement

灯具修繕 Light fixture repair

交換が不要な器具改修の際に実施 Implemented when repairing equipment that does not require replacement