2. Notice to Offeror 30 Aug 21.pdf

DDEPARTMENT OF THE AIR FORCE

3374th Airlift wing

30 Aug 21

MEMORANDUM FOR PROSPECTIVE OFFEROR

FROM: 374 CONS/PKAB

Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors, Solicitation FA520921R0006, Operation, Maintenance and Repair of Utility Plants and Systems at Army Installation in Kanto Area, Japan

1. The following information is provided to supplement subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the 374th Contracting Squadron, Army & Mission Partner Acquisition Flight, PKAB, Ms. Hiroko Takahashi at Commercial: 042-551-6120, 042-552-2511 Ext. 5-4468 or e-mail .hiroko.takahashi.jp@us.af.mil. The Contracting Officer, Mr. Gary S. Scullin, may be reached at Commercial: 042-551-6120, 042-552-2511 Ext. 5-4368 or e-mail gary.scullin.1@us.af.mil. Please reference the solicitation number when making inquiries.

b. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause or provision may be accessed electronically at this/these address(es):

Acquisition.Gov: https://www.acquisition.gov/content/regulations

c. Notice of Pre-Proposal Conference and Site Visit:

(1) Pre-proposal Conference. A pre-proposal conference will be conducted at Camp Zama, Kanagawa-ken at 1000 hrs on 13 Sep 21 Japan Standard Time (JST) for the purpose of answering questions regarding this solicitation.

(2) Site Visit. Offerors are urged and expected to inspect the sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. In case of severe weather on the date of site visit, the Government may reschedule the site visit on a date to be determined by the Government. The Government is not liable for any costs incurred to participate in the site visit.

LOCATION DATE/TIME

Camp Zama * 13 Sep 21 1000 hour Sagamihara Family Housing Area 14 Sep 21 1000 hour Sagami General Depot 14 Sep 21 1300 hour Akasaka Press Center 20 Sep 21 1000 hour Yokohama North Dock 20 Sep 21 1400 hour

*Site Visit at Camp Zama will be start after the Pre-proposal Conference.

(3) Gate Pass Request Form. To participate in the conference/site visit, the offerors shall submit five (5) Gate Pass Request Forms (Attachment 1) for each site, Camp Zama, Sagamihara Family Housing Area, Sagami General Depot, Yokohama North Doc, and Akasaka Press Center, to Ms. Hiroko Takahashi, Contract Specialist, at 042-551-6120 (Fax 042-551-0973) or hiroko.takahashi.jp@us.af.mil on or before 1200 hrs PM on 7 Sep 21.

(4) Escorting for U.S. Installations. For those offerors who are not base pass holders and require an escort to gain access on an U.S. installation for participation of the pre-proposal conference and site visit, the offerors must possess an individual identification with a photo. The identification will be checked at gate on the U.S. installations by Security Police prior to access to the U.S. installations. If the offeror uses their Japanese driver license as identification, the individual must present their 8 digit password to gain access to the US installation. If the password is not provided to Security personnel, the individual will not be permitted access to the U.S. installation. Escorting takes approximately 15 minutes therefore the offerors must arrive at least 15 minutes earlier at the gate of U.S. installation than the pre-proposal conference start-up time. Individuals requiring access to the US installation must show up 15 minutes prior to the pre-proposal conference start time.

(5) Should questions arise from the site visit, they will be addressed on site, if possible, then compiled and sent to all interested parties. Offerors are requested to submit any questions to the contract specialist noted above not later than 7 Sep 21. Information provided at this conference/site visit shall not qualify the terms and conditions of the solicitation, Performance Work Statement, or specifications and will remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective offerors.

d. SAM registration. The offeror is requested to register with System for Award Management (SAM) prior to award. To register yourself with SAM, visit https://www.sam.gov/SAM/.

e. Electronic Funds Transfer (EFT): If the awardee of the subject requirement will receive payment via electronic funds transfer (EFT) and the payment will be made to a Japanese bank account, the applicable bank will receive payment and a transaction fee of ¥735 (subject to change) shall be taken by the accepting bank for each transaction. The U. S. Government will not be responsible for repayment of this transaction fee; therefore, an offeror using a Japanese bank account must consider this bank fee when providing an offer in response to the subject solicitation.

2. If you have any questions, please contact Ms. Hiroko Takahashi, Contract Specialist, by phone at 042-551-6120/fax at 042-551-0973/e-mail at hiroko.takahashi.jp@us.af.mil.

GARY S. SCULLIN

Contracting Officer

Attachment:

Gate Pass Request Form

SCULLIN.GARY.SC

OTT.1080061532

Digitally signed by

SCULLIN.GARY.SCOTT.108006153

Date: 2021.08.30 12:36:53 +09'00'