PWS 10 May.pdf

ATTACHMENT 1 RFQ# FA520921Q00470001

Army Exercise OS21-2-EDS

DEPARTMENT OF THE ARMY

UNITED STAETS ARMY JAPAN

G-3 EXERCISE

ATTN: APAJ-GCX-EX

APO AP 96343-5005

PERFORMANCE WORK STATEMENT

TO PROVIDE

ERECTION, RENTAL AND DISMANTLING OF

ELECRICAL DISTRIBUTION SYSTEM (EDS)

IN SUPPORT ORIENT SHIELD 21-2,

AIBANO TRAINING AREA

JGSDF, JAPAN

10 May 2021

TABLE OF CONTENTS

SECTION 1 DESCRIPTION OF SERVICES / GENERAL INFORMATION

SECTION 2 RESERVED

SECTION 3 RESERVED

SECTION 4 APPENDIX

SECTION 1

DESCRIPTION OF SERVICES / GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials and any other items or services necessary to provide erection, rental and dismantling of EDS in support of the U.S.

Army/Japanese Ground Self Defense Forces (JGSDF) bilateral Command Post Exercise ORIENT SHIELD (OS) 21-2 in accordance with (IAW) this Performance Work Statement (PWS), the attached appendices with commercial standards, local standards, Japanese ordinances and Japanese laws. These services shall be performed at the same levels as in the commercial marketplace to the maximum extent possible.

1.1. RENTAL OF ELECTRIC DISTRIBUTION SYSTEMS (EDS):

1.1.1. In order to supply electrical power to the Dining Facility (DFAC) at Aibano Training Area, Shiga, Japan, and the contractor shall provide rental services of EDS with all necessary cable wiring, panel boards, receptacles and other equipment IAW Appendix No. 1 of this PWS.

The period of Government usage of the EDS is provided under paragraph 1.5.

1.1.2. The contractor shall provide one (1) generator plant comprised of two (2) diesel engine generators with specifications of 125KVA, 3PH-4W with ground wire-208/120V, 60Hz. One (1) generator shall be used for service and the other one (1) as standby/backup. Generators shall be automatic synchronizing type and enclosed and/or be sound-proofed consistent. Fuel tanks with a minimum capacity of 490 liters and individual spillage containers shall be provided for each diesel engine generator. The contractor shall provide and install distribution wiring, fixtures, outlets, cables, wiring, accessories and Molded Case Circuit Breakers (MCCB).

1.1.3. The contractor shall provide all necessary fuel and lubricants for the performance of this contract. The cost of fuel and lubricants shall be included in the basic contract price; however, for Government data collection and tax-exemption form purposes, the contractor shall submit a delivery slip (including the date, type of fuel, amount, name/signature of delivery person, etc.) to the Government Representative (GR) each time he/she delivers fuel or lubricants.

1.1.4. The contractor shall connect electrical equipment at the work site.

1.1.5. Maintenance/Repair of EDS: For the duration of rental period, the contractor shall maintain and repair (if necessary) the generators and all other electric accessories to ensure that the system provides 24 hours/7 Days continuous uninterrupted electrical power to the work area.

The contractor shall report to the GR immediately if the maintenance/repair work is expected to affect the work area.

1.1.6. Engineering Support: For the duration of rental period, the contractor shall provide engineering support. The engineer must be able to meet the GR at the work site within 1 hour after receipt of notification from the GR. The engineer shall be qualified and certified IAW para.

2.3.3.3.

Army Exercise OS21-2-EDS

1.2. ERECTION OF EDS: The contractor shall erect the EDS on the work site IAW Appendix No. 1 of this PWS during the performance period specified at para. 1.5.

1.2.1. Operation Tests: The contractor shall conduct operation tests in the presence of the GR to ensure that the system is ready for use. The contractor shall furnish all necessary instruments, materials and personnel required for testing.

1.3. DISMANTLING AND RESTORATION: Upon completion of rental period, the contractor shall commence dismantling the whole EDS and restore the work site to its original condition no later than the date specified at para. 1.5.

1.4. ELECTRICAL WORK SPECIFICATION: Electrical work shall meet or exceed the following specifications.

1.4.1. Code Compliance: The installation shall comply with the requirements of Article 590 of National Fire Protection Association (NFPA) No. 70, Article 590 of the National Electrical Code, the Japan Electric Association Code (JEAC) or Public Building Master Guide Specifications for Electrical Work (Koukyou kenchiku kouji hyoujun shiyousho - Dennki setsubi koujihen). Contractor shall comply with the most stringent requirements of these codes.

References:

NFPA: http://www.techstreet.com/info/nfpa.tmpl National Electrical Code: http://www.mikeholt.com/technical.php?id-nec/technicalnecfreestuff JEAC: http://www.denki.or.jp/pub/jeacg.htm Public Building Master Guide Specifications for Electrical Work (Koukyou kenchiku kouji hyoujun shiyousho - Dennki setsubi koujihen):

https://www.mlit.go.jp/gobuild/gobuild_tk4_000017.html

1.4.2. General Installation Requirements: Materials and equipment shall be installed IAW the codes, standards and approved recommendation of the manufacturer.

1.4.3 Grounding: Ground rods and wire conductors for equipment grounding shall be installed IAW Article 590 of National Electrical Code, and JEAC.

1.4.4. Ground-Resistance Measurements: Ground-resistance measurements of each ground rod shall be taken and certified by the Contractor and provided in writing to the GR upon completion of the electrical system installation. The data provided shall include the measured ground resistance of each grounding rod, the rod’s location, grounding system used, soil conditions, and noted resistance at the time of measurement. Ground-resistance measurements shall be made in normal dry weather, not less than 48 hours after rainfall, with the underground test isolated from other grounds. The contractor shall dig a hole and shall remove frozen soil to make dry conditions for the measurements if required. The ground resistance shall be measured using the fall-of-potential methods before operating test and shall not exceed 25 ohms when measured in normal dry condition.

Army Exercise OS21-2-EDS

1.5. WORK SCHEDULE: The contractor shall comply with the following work schedule.

Prior to the commencement of each work, the contractor shall coordinate with the GR.

(1) Erection: Delivery and erection of the EDS shall commence on 15 May 2021 (or date of award, whichever is later) and be completed by 13 Jun 2021. The operation test shall be completed by 13 Jun 2021.

(2) Operation Period: 14 Jun 2021 through 18 Jul 2021.

(3) Dismantling and Restoration: The contractor shall dismantle the EDS, clean and restore the work site to its original condition no later than 31 Jul 2021.

1.6. SUBMITTALS.

1.6.1. Descriptive data for materials identified below shall be submitted to the GR for approval within seven (7) calendar days after the contract award. Approval of materials will be based on the manufacturer's published descriptive data. The descriptive data shall be supported by sufficient information such as catalogs, cuts, certificates of compliance, and other data published by the manufacturer to demonstrate conformance to the specification requirements.

Electrical materials and equipment:

(1) Cables

(2) Enclosed circuit breakers

(3) Panel board.

(4) Generator.

(5) Fuel reservoir, capacity 490 liter with spillage container

1.6.2. Test / visual inspection report shall be submitted to the GR for approval within three (3) calendar days after the testing / visual inspection AND at least three (3) calendar days prior to the first day of Operation Period indicated on paragraph 1.5 (2). Approval of test / visual inspection report will conform to the paragraph 1.4.1. The test / visual inspection report shall include followings as minimum; (i) date of testing/inspection, (ii) equipment names, (iii) electrical engineer, (iv) names of GR, (v) weather condition and all other information to support the testing / visual inspection report conforming to the requirements of specification and references.

Testing / Visual Inspection Report:

(1) Grounding Resistance Test

(2) Cable Insulation Test (Between phase and ground)

(3) Voltage Check Test

(4) Electrical Polarity Check

(5) Electrical Phase Check (If applicable)

Army Exercise OS21-2-EDS

(6) All equipment requiring visual inspection will include, but not limited to generators, fuel tanks, spillage containers, panelboards, MCCBs, grounding systems, cable insulations, conduit, and power receptacle outlets.

2.0. GENERAL INFORMATION.

2.1. QUALITY CONTROL. The contractor shall utilize its existing quality control program to ensure the services are performed IAW commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

2.2. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance by appointing a GR to monitor performance to ensure services are received.

2.3. CONTRACTOR PERSONNEL.

2.3.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the work not later than (NLT) five (5) days after award. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO)/GR. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, email addresses, and telephone numbers.

The contractor shall maintain a current listing of employees, providing updates as changes occur.

The contract manager or alternate shall be physically present or readily available throughout the contract period. The contract manager should be available for meetings at the worksite within one (1) hour of a GR request for emergency service or maintenance and two (2) hours for routine administrative matters.

2.3.2. Contractor Employees. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name. The contractor shall not employ personnel who have been identified to the contractor as a potential threat to health, safety, security, general well- being or operational mission of the installation or its population.

2.3.3. Qualification. The contractor/worker/subcontractor shall possess the following licenses.

2.3.3.1. Contractor’s Qualification. The contractor shall possess General Construction Business License (一般建設業許可証) in order to perform the work under this PWS.

2.3.3.2. Contract Manager’s Qualification. The Contract Manager and/or alternate(s) shall possess at least 2nd Category Electrical Engineer’s Licenses (第二種電気工事士以上) and 5 years of experience in electrical work to supervise the work site.

Army Exercise OS21-2-EDS

2.3.3.3. Engineering Personnel’s Qualification. The engineering personnel who will provide the engineering support as required by para. 1.1.6., shall possess at least 2nd Category Electrical Engineer’s License (第二種電気工事士以上).

2.3.4. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove from the Government work site any of any employee who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

2.3.5. Other Country Nationals (OCN). The security forces on each base control entry to the base. Under certain circumstances, the OCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.3.6. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval IAW Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.3.7. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions - Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

2.6. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions IAW FAR 1.602-3.

2.7. SECURITY AND SAFETY REQUIREMENTS.

2.7.1. Security Requirements. The contractor shall comply with all Federal, state, and local

Army Exercise OS21-2-EDS security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site. The contractor shall ensure that all security/entrance clearances are obtained.

2.7.2. Installation/Base Passes. Installation/Base Passes for contractor personnel are issued at no cost to the contractor IAW regulations of the JGSDF installations. The contractor shall ensure each employee obtains required pass and identification items for access to JGSDF installations. The contractor shall return all applicable passes upon termination of employment or completion of this contract. All other Government identification for terminated employees shall be returned to the issuing office within 24 hours of termination, and a certificate of receipt shall be obtained. Additionally, all contractor personnel shall be in compliance with all Japanese and designated location‘s motor vehicle code requirements pertaining to operation requirements.

2.7.3. Personal List. The contractor MUST provide a roster of all personnel at least one (1) week before the commencement of the service to the following point of contact(s) and GR. The contractor shall maintain a current list of employees and provide updates if applicable. Ensure the contractor is vetting personnel IAW command policies prior to contract award.

For Camp Itami / Aibano Training Area MAJ Mizui, MAHQ Logistic Operation DIV, TEL: 072-782-0001, Ext 2373 (中部方面隊総監部装備部後方運用課 水井１尉）

1.1.1. Installation Safety/Fire Regulations. The contractor is responsible for job site safety and fire prevention. Standard base procedures will be provided by the General Service Unit (Gsvc), Gyoumutai, JGSDF at the job site.

2.7.4. Reports of Damage, Destruction, Injury, or Death.

2.7.4.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract.

For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

2.7.4.2. The contractor shall submit these reports to the KO through the GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within ninety-six (96) hours after occurrence of the incident. A copy of this report shall be furnished to the GR.

2.7.6. Disposal of Materials. The contractor shall remove and dispose all debris and unsalvageable materials generated at the work site IAW the local Japanese laws.

2.7.7. Responsibility for Damages. Any damages caused to U.S. Government or JGSDF owned property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government or Government of Japan

(GOJ).

2.8. HOURS OF OPERATION. The work site will be made available to the contractor for erection and dismantling of the EDS, and for maintenance and repair of the systems, 24 hours a day, seven (7) days a week, including Japanese and U.S. holidays. Deviation from this requirement may be made with the approval of the GR.

2.9. UTILITIES. Power and water will not be provided by the Government.

SECTION 2

Reserved

SECTION 3

Reserved

SECTION 4

APPENDIX

APPENDIX A. - Drawings

Drawing No. Description

T-01 (Sheet 1 of 3) Aibano Training Area Base Camp Title Sheet

S-01 (Sheet 2 of 3) Electrical Distribution Plan for Aibano Training Area

S-02 (Sheet 3 of 3) Electrical Power Plan for Bldg No.2, No.3 and Detail