2. Notice to Offerors.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

MEMORANDUM FOR PROSPECTIVE PROPOSER

FROM: 374 CONS/PKS

Unit 5228, Bldg. 620, Yokota Air Base

Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors for Solicitation No. FA520920R0001, Utility – Natural Gas at

Yokota Air Base

1. The following information is provided to you to supplement the subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the 374th

Contracting Squadron, Specialized Flight, 1st Lt Timothy Barbera at Commercial: 042-552-2511 Ext. 5-

7631 or e-mail: timothy.barbera.1@us.af.mil or to Ms. Kayoko Seta at Commercial: 042-553-8549, 042-

552-2511 Ext. 5-7631 or e-mail kayoko.seta.jp@us.af.mil. The Contracting Officer, Mr. Joshua Grubb, may be reached at Commercial: 042-552-2511 Ext. 5-7499 or e-mail joshua.grubb@us.af.mil. Please reference the solicitation number when making inquiries.

b. Submission of Offers. Submit signed and dated offers to the office specified in this solicitation by the time specified in this solicitation. Offers may be sent via mail, email or fax to timothy.barbera.1@us.af.mil, kayoko.seta.jp@us.af.mil, and joshua.grubb@us.af.mil, or Fax 042-551-

0973.

c. Clauses or Provisions Incorporated by Reference. The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browsefar https://www.acquisition.gov/Supplemental_Regulations

d. Authorization to Perform. This project will be performed in its entirety in the country of Japan, therefore, the successful offeror must be licensed and registered to perform the business in the country of

Japan. The Government requires, and the offeror certifies that the offeror does hold applicable authorization issued under the Japanese Gas Business Act ("Gas Jigyou Ho” in Japanese) from the cognizant regulatory authority pursuant to applicable Japanese laws to perform the subject service. The offeror shall furnish to the Government, if requested, copies of the authorization.

e. Notice of Pre-Proposal Conference and Site Visit

(1) Pre-proposal Conference. A pre-proposal conference will be conducted at Yokota Air Base at

1300 hours on 30 JAN 20 for the purpose of answering questions regarding this solicitation. Submit the names of all attendees (not to exceed 4 persons) to Ms. Kayoko Seta and/or Mr. Joshua Grubb by e-mail or fax, prior to 28 JAN 20, 2:00 P.M. This information must be provided in advance in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

mailto:timothy.barbera.1@us.af.mil mailto:kayoko.seta.jp@us.af.mil mailto:timothy.barbera.1@us.af.mil mailto:kayoko.seta.jp@us.af.mil mailto:ryan.schneider.6@us.af.mil/Fax%20042-551-0973 mailto:ryan.schneider.6@us.af.mil/Fax%20042-551-0973 https://www.acquisition.gov/browsefar https://www.acquisition.gov/Supplemental_Regulations

(2) Site Visit. Offerors are urged and expected to inspect the sites where supplies are to be provided and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. In case of severe weather on the date of site visit, the Government may reschedule the site visit on a date to be determined by the

Government. The Government is not liable for any costs incurred to participate in the site visit.

(3) Escorting for U.S. Installations. In order to gain access on an U.S. installation for participation of the pre-proposal conference and site visit, the offerors must possess an individual identification with a photo. The identification will be checked at a gate on the U.S. installations by

Security Police prior to access to the U.S. installations.

(4) Bidders/Offerors are requested to submit questions to the point of contact noted above not later than 28 JAN 20, 02:00 P.M. Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective bidders/offerors. The record should include minutes of the meeting, including questions and answers.

f. Data Universal Numbering System (DUNS) Number. The DUNS Number is necessary to complete the registration at Paragraph h below. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet to obtain one. An offeror in Japan may obtain the location and phone number of Dun & Bradstreet TSR Ltd. from the Internet home page at URL of DUNS Number Search Service:

Japanese: http://www.tsr-net.co.jp/service/product/get_a_duns_number/

English: http://www.tsr-net.co.jp/en/dunsnumber.html

g. Commercial And Government Entity (CAGE) Code Reporting. The CAGE code is necessary to complete the registratio at Paragraph h below. If the offeror does not have a CAGE code, it may ask the Contracting Officer to request one from the Defense Logistics Information Service (DLIS). The

Contracting Officer will-

(1) Ask the Contractor to complete section B of a DD Form 2051, Request for Assignment of a

Commercial and Government Entity (CAGE) Code;

(2) Complete section A and forward the form to DLIS; and

(3) Notify the Contractor of its assigned CAGE code.

Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned yet, for most countries you can obtain one by connecting to https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

h. System for Award Management (SAM). The offeror is registered on SAM and is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database and for any liability resulting from the government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of the contract and is not a substitute for a http://www.tsr-net.co.jp/service/product/get_a_duns_number/ http://www.tsr-net.co.jp/en/dunsnumber.html properly executed contractual document. Offerors may obtain information on registration and annual confirmation requirements via the Internet at https://www.sam.gov/.

2. If you have any questions, please contact 1st Lt Timothy Barbera, Ms. Kayoko Seta, or Mr. Joshua

Grubb, Contracting Officer. See para 1.a. above for the contract information.

JOSHUA B. GRUBB

Contracting Officer https://www.sam.gov/