FA520920Q0032 0002_Attch SOW w Spec rev200312.pdf

Attachment to Solicitation FA520920Q0032-0002

STATEMENT OF WORK (SOW)

FOR

LEASE VEHICLES WITH MAINTENANCE

FOR

DIRECTORATE OF EMERGENCY SERVICES

FIRE AND EMERGENCY SERVICES

CAMP ZAMA, US ARMY

YOKOTA AB, JAPAN

27 February 2020

STATEMENT OF WORK (SOW)

FOR

A LEASE VEHICLE WITH DIRECTORATE OF EMERGNECY SERVICES FOR FIRE

AND EMERGENCY SERVICES DIVISION

(CAMP ZAMA, UNITED STATES ARMY GARRISON JAPAN)

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, management supervision, quality control and labor necessary to perform maintenance associated with lease for a vehicle assigned to Camp Zama, United States Army Garrison Japan (USAG Japan) as defined in this SOW, in accordance with commercial practice and Japanese law. The Contractor shall provide a vehicle that meet the specifications identified in Attachment.

1.1. INSPECTION AND MAINTENANCE OF LEASED VEHICLES.

1.1.1. LEASE. The Contractor shall lease a Truck Utility (metal enclosure) 1/2 ton 4X2 for Fire and Emergency Services at Camp Zama, USAG Japan (Camp Zama, Bldg 238, Kanagawa Prefecture, Zama-City 252-8511). See Attachment for the vehicle specifications. The leased vehicle shall be Government official vehicle by attaching Government official license plates while in the possession of the U.S Government. The vehicle shall be manufactured in compliance with the Road Trucking Vehicle Law (Doro Unso Sharyou Hou), the Government of Japan (GOJ). The title of the vehicle remains with the Contractor. Japanese insurance coverage and registration at the local land transportation office will not be required. The Contractor shall deliver the vehicle to the place specified in the contract. The performance period starts on the day specified in the contract. The Contractor shall pick up the vehicle at the same place where they were delivered after completion of the lease period.

1.1.2. MAINTENANCE. The leased vehicle shall be maintained properly to keep operational conditions anytime during the leasing period. The Contractor shall submit a written inspection schedule in English and Japanese prior to the commencement of work. The Contractor shall pick up/return the vehicle from/to the designated locations in the Government installations. The Contractor shall provide loaner/replacement vehicle at no cost to the Government at the same time of that day as the leased vehicle is picked up/turned in for maintenance/repair when a vehicle requires maintenance/repair resulting in an absence of more than two (2) work days and/or when it is requested by the Government. The loaner vehicle does not have to be exactly the same model being leased but shall be a similar type. The maintenance cost shall be included in the monthly leasing charge. No separate payment incurred for maintenance shall be made to the Contractor. Vehicle shall be maintained periodically as stated in below sub-paragraphs. The Contractor shall repair any defects and damages caused by normal fair wear and tear, and replace items to include but are not limited to consumed oils, parts, batteries and components identified in the periodical inspection or an on-call repair request at no cost to the Government.

1.1.2.1. Preventive Maintenance. The Contractor shall inspect the leased vehicle periodically at the Contractor designated maintenance shop or dealer. “Periodic Maintenance” is intended for “Compulsory Inspection” in accordance with the Article 48 of Road Trucking Vehicle Law, and the supplemental regulations of GOJ. For Truck Utility 4X2, an annual inspection in addition to the 6-month inspection are required. When annual inspection and 6-month inspection take place at the same time, annual inspection serves the 6-month inspection as well.

Upon completion of each periodic maintenance/inspection, the Contractor shall prepare and submit a written English/Japanese report to the Government within fifteen (15) business days.

The report shall include the date and time of the maintenance/inspection, description of the vehicle and its location, description of repairs, and the name of the personnel performing the maintenance/inspection. The Contractor shall repair any defects and damages caused by normal fair wear and tear, and replace consumed oils, parts, and components identified in the periodical inspection. This includes, but is not limited to, tires and batteries. The Contractor shall submit a written inspection schedule in English and Japanese prior to the commencement of work.

1.1.2.2. On-Call Repair. The Contractor shall repair any defects and damages on the leased vehicles caused by normal fair wear and tear at no cost to the Government within five (5) work days of notification. This includes, but is not limited to the replacement of un-repairable tires.

The Contractor shall prepare and submit a written report in the same way as described in the preventive maintenance section 1.1.2.1. for on-call repairs. Contractor shall be responsible for retrieving or repairing the leased vehicle. The Contractor shall provide loaner/replacement vehicle in the same way as described in maintenance section 1.1.2.

1.2. Condition of Leased Vehicle. Vehicle furnished under this contract shall be of good quality and in safe operating condition, and shall comply with the Road Trucking Vehicle Law (Doro Unso Sharyou Hou, Government of Japan (GOJ) applicable to the vehicle. The Government shall accept or reject the vehicle promptly after receipt. If the Contracting Officer determines that any vehicle furnished is not in compliance with this contract, the Contracting Officer shall promptly inform the Contractor in writing. If the Contractor fails to replace the vehicle or correct the defects as required by the Contracting Officer, the Government may --

(a) By contract or otherwise, correct the defect or arrange for the lease of a similar vehicle and shall charge or set off against the Contractor any excess costs occasioned thereby; or

(b) Terminate the contract under para (m), Termination for Cause of this contract.

1.3. Option Period Vehicles. The vehicle to be provided for each option year shall be the same vehicle provided in the previous year unless otherwise agreed to by the Government.

1.4. Damage and Accident. The Government reserves the right to repair any damages on the leased vehicle caused by negligence or fault of the Government at no cost to the Contractor at repair facilities and towing services authorized by the Contractor.

In case of an accident where the cost of repair is less than the cost of replacing the vehicle and requires the repair of the leased vehicle. The Contractor shall provide the Government with a list of at least 3 authorized repair facilities within a 30KM radius of Camp Zama. The Contractor must provide a 24-hour on call towing service contact, able to recover contracted vehicle in the operation areas of Camp Zama, which includes Zama, Sagamihara, Yokohama, Atsugi, Yokosuka and Tokyo within 30 days of award. The Government representative shall notify the Contractor and Contracting Officer of the accident. In addition, the Government may request to add additional repair facilities within close proximity to the base for approval to the Contractor.

The Government will only select repair facilities authorized by the Contractor to make the repairs. The Contractor agrees to accept the repairs completed by authorized repair facilities as normal wear and tear, and agrees to release any demand or claim from the Government on all repairs made when the leased vehicle is returned to the Contractor, upon expiration of the contract.

In case of need for towing service contact, the Government shall contact 24-hour support towing services provided by contractor when the Government is not capable of towing the damaged leased vehicle to recover in the operation area.

In case of an accident where the cost of repair is greater than the cost of replacing the damaged vehicle, the Government may terminate the contract for the convenience of the Government.

Compensation for the value of the damaged vehicle will be paid to the Contractor for the purchase price of the vehicle less the depreciated value during the lapsed contract period.

1.5. Contractor Personnel

1.5.1. Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate or alternates who shall act for the Contractor when the manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.5.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

1.5.3. Removal of Contractor’s Employees. The Contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The Contracting Officer may require that the Contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

1.5.4. Third Country Nationals (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the Contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances.

1.5.5. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the Contractor.

Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

USAG Japan DES-FES Vehicle Lease Specification

Gov't Specs - Sports Utility Vehicle: 1/2 TON 4X2 CLOTH OR METAL ENCLOSURE 3200 GVW (small size Class II SUV) , Right Hand Drive, Gasoline Engine Driven

LIN: X61518

NSN: 2320-01-090-7826

MODEL: NISSAN X-TRAIL (20S or 20XI Trim - 2WD/4WD) -or- equal substitute (substitutes examples – Toyota RAV4, Mazda CX5, Honda

CRV)

GENERAL ITEM NAME: Truck Utility: 1/2 ton 4x2 - (small size SUV Class II type) (U.S. Army Vehicle Type: LIN X61518 - small size

Class II SUV)

QTY: 2 EA

DIMENSIONS ( ± 10%

acceptable):

Overall Length: 4335mm -to- 4690 mm

Dimensions and specifications listed match all of the vehicle types listed in the “Model Section” – (Nissan X-Trail, Toyota RAV4, Mazda CX5, Honda

CRV)

Overall Width: 1795mm -to- 1855 mm Overall Height: 1550mm -to- 1740 mm Interior Length: 1800mm -to- 2005 mm Interior Width: 1455mm -to- 1535 mm

Interior Height: 1210mm -to- 1270 mm Wheelbase: 2690mm -to- 2705 mm Thread (Front): 1575mm -to- 1605mm Thread (Rear): 1575 mm -to- 1625mm Head Room: 845 mm Leg Room (front/rear): 1050 mm / 1041 mm Shoulder room (front/rear): 1475 mm / 1300 mm Cargo Capacity 565 Liters Turning Radius: 5.5m -to- 5.6 m Ground Clearance: 195 mm -to- 205 mm Approach/Departure Angles (degrees): 19.0 / 21.0 degrees Gross Vehicle Weight: 1725 kg -to- 1915 kg Payload: 1230 lbs -to- 1300 lbs

HANDLE: Right-Hand drive Drive System: 2WD -or- 4WD ENGINE DISPLACEMENT: MR20DD Engine – 1.986 liter -to- 1.997 liter, 4-cylinder

ENGINE HORSEPOWER

AND TORQUE:

108 kW (147PS) -to- 126kW (141PS) @ 6000 rpm's // 207 @ 4400 rpm's -to- 4800 rpm’s

FUEL TYPE: Gasoline TRANSMISSION: Automatic Transmission TIRES/WHEELS: All-Season or Mud & Snow Tires (225/65R17) -to -

(225/60R18) WHEELS: 17 inch -to- 18 inch Aluminum type Wheels SEAT CAPACITY: 5 passengers (Including a drive) (2 front / 3 rear) SEAT ARRANGEMENT: 2 cloth trimmed bucket seats for front, 60/40 split folding cloth trimmed seats for rear able to seat 3 passengers

STEERING: Power assist steering BRAKE: Power assist brake SEAT BELT All seats AIRBAG: All front seats ABS: Yes AIR CONDITIONING: Included (Manufacturer's standard product) DOOR TYPE: 5 doors (including a rear door) BODY TYPE: Standard-Roof body

REAR BACK-UP CAMERA

or AROUND VIEW CAMERA

Yes

COLOR: Red -or- equivalent manufacturer's standard color of Garnet Red-Burning Red

NAVIGATION SYSTEM: No (not a requirement – but – will accept if standard installed equipment option)

OPTIONS: Standard Manufacture Installed Equipment and Accessories

Auto Temperature Control System - heating and air conditioning

Floor Mat: Front & Rear (Rubber Mats) Door visors for both front windows Low-Profile Roof Rails with Cross-Bars Integrated Backup Camera or Around View

Camera (With projected path if Navigation System installed. Projected path is not required if room mirror is used for display)

Power windows / Power door locks for all windows and doors

Rear window lift gate defogger and wiper snow chains for primary drive axle tires Number Plates No plates required - however - screws, washers, nuts for mounting plates required for both front and back

Estimated Mileage Usage 15,000 miles (24,140 km) per year

DEED OF TRANSFER

(JYOTO SHOUMEI SHO):

Yes

WARRANTY: Included (Manufacturer's commercial standard warranty)

TECHNICAL PUBLICATION

OPERATOR'S MANUAL

(JAPANESE):

2EA

DELIVERY TO:

CAMP ZAMA

US ARMY GARRISON JAPAN

DES, FIRE AND EMERGENCY SERVICES (F&ES)

DIV,

Bldg No. 238

ZAMA-SHI, KANAGAWA-KEN, JAPAN 252-8511

POC: Keiko Fukami

PH: 046-407-3507