Fire Truck Overhaul.docx

FA520920Q0029

Attachment 1

Table of Contents

SECTION 1 Description of Services/General Information Page 3-11

SECTION 2 Service Summary Page 11

SECTION 3 Government Furnished Property and/or Services Page 12

SECTION 4 Reserved

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all qualified personnel, supervision, supplies, materials, parts, components, equipment, tools, work facility, and transportation to perform overhaul services of Government owned Fire Ladder Truck (Model No. MLGS5-35W, Serial No. P00000299, made by Morita Corporation in 2008) and related equipment and at those locations listed in the Performance Work Statement (PWS). Overhaul services shall be performed to return the fire ladder truck back to a full operational status.

1.1. REQUIRED TASKS. The contractor shall perform overhaul services of the fire ladder truck to include inspection, removal of old or defective parts, cleaning, lubricating, adjusting, testing and the specifications for the Original Equipment Manufacturer (OEM). The contract shall complete the overhaul in accordance with National Fire Protection Association (NFPA) Standard 1911, Inspection, Maintenance and Testing of In-service Automotive Fire Apparatus and/or the Japanese Safety Standard on Fire Vehicles, issued by Japanese Fire Equipment Inspection Institute.

1.1.1. The contractor shall thoroughly inspect all equipment parts for deterioration, excessive wear, misalignment, loose joints, improper adjustments, or any other defects that affect machine operability, and connect any detects found in accordance with the manufacturer's specifications.

1.1.2. If the contractor finds any additional defects of the vehicle, the contractor shall immediately report all findings to the Contracting Officer’s Representative (COR) and the Contracting Officer (KO). All additional overhaul work, other than specified in this PWS, shall be only approved by a contract modification issued by the KO.

1.1.3. Overhaul Services.

The contractor shall perform overhaul services listed below, but not limited to:

1) Ladder/Detachment, Overhaul, Re-Assembling

2) Ladder bending/Adjustment

3) Ladder rung anti-slip rubber/Replacement

4) Roller for supporting frame/Replacement

5) Ladder Structure, Lifter Step/Re-Painting (except fluorescent paint)

6) Bearing of Ladder Top end and bottom roller/Replacement

7) Slide pad of Ladder Structure / Replacement

8) Extension pulley/Disassemble and Replacement of Bearing, Extension slide pad/Replacement

9) Ladder extension wire, Lifter wire/Replacement

10) Extension cylinder/Disassemble and hard plating

11) Counter balance valve for extension/Packing Replacement, Manual Shut off valve/Replacement

12) Telescopic water pipe/Packing Replacement

12) Main control console/Disassemble and Adjustment, Electrical control system/function check and adjustment.

13) Lifter/Dismount, Overhaul, Brake and Roller for Lifter/Overhaul

14) Lifter pulley, Guide roller, Rubber stopper/Replacement

15) Electric cap tire cable pulley I Adjustment, Pulley adjust spring/Replacement

16) Electric cap tire cable/ Replacement

17) Ladder extension metering chain, switch, sprocket and bearing/Replacement

18) Water monitor turret and Solenoid valve for monitor/ Disassemble and Adjustment

19) Basket/ Disassemble, repaired and adjustment

20) Leveling cylinder for basket I Disassemble, repaired and adjustment

21) High pressure hose for basket I Replacement

22) Solenoid valve for basket leveling/ Disassemble and adjustment, Pilot check valve and counter balance valve/ Replacement

23) Basket control device I Disassemble and Adjustment

24) Basket leveling device I Disassemble and Adjustment

25) Cylinder, Pilot check valve, and Solenoid valve for ladder flying stopper/Disassemble and Adjustment

26) Basket I Repaint in same color

27) Gyro turntable/ Disassemble and adjustment, Separator, Steel ball and shield packing/Replacement

28) Lock cylinder of Gyro Turn Table/ Disassemble and Adjustment

29) Gyro turn table X-Y sensor & rotation sensor/ Disassemble and Adjustment

30) Swivel joint/ Disassemble and Adjustment, Packing replacement

31) Collecting ring I Disassemble and Adjustment

32) Ladder base frame/ Disassemble and Adjustment

33) Shaft of Ladder Elevation center/ Replacement

34) Fixed water pipe at turn table center/ Packing replacement

35) Actuator, Hydraulic motor for lifter/ Disassemble and Adjustment, Counter balance valve/Replacement

36) Lock cylinder for lifter and Solenoid valve/ Disassemble and Adjustment

37) Hydraulic motor for ladder rotation, actuator/ Disassemble and Adjustment, Counter balance valve/ Replacement

38) Four (4) section solenoid proportional valve for ladder control/Seal replacement

39) Four (4) section solenoid valve (Manual operation)/ Disassemble and Adjustment

40) Elevation cylinder/ Disassemble and hard plating

41) Pilot check valve and reduction valve for elevation cylinder/ Disassemble and adjustment, counter balance valve and hard operation shut off valve/Replacement

42) Feedback solenoid of Ladder rotation, Lifter brake I Packing replacement

43) Push-pull cable/ Replacement

44) Variable volume piston hydraulic pump / Disassemble and Adjustment

45) Relieve valve/ Disassemble and Adjustment

46) PTO and Hydraulic pump shaft/Disassemble and Adjustment

47) Five (5) section solenoid valve for jack and outrigger/ Disassemble and adjustment

48) Auxiliary hydraulic power unit/Disassemble and adjustment

49) Solenoid valve for leveling plate relief and cock switching /Disassemble and adjustment

50) Hydraulic oil tank and suction filter/Cleaning, Packing/ Replacement, Hydraulic oil/Replacement

51) Hydraulic devices and piping/Disconnect and Adjustment

52) Hydraulic pipe/Disconnect and Adjustment, Packing replacement

53) High pressure copper pipe (partial) and Synflex tube/Replacement

54) High pressure rubber hose/Replacement

55) Support frame, control box, ladder frame and piping/Repaint

56) Outrigger inner structure/Disassemble and inspection

57) Jack cylinder/Disassemble, adjustment and hard plating

58) Jack pilot check valve/Disassemble and adjustment

59) Jack pressure relief valve, speed adjusting solenoid valve/Disassemble and adjustment

60) Outrigger cylinder/Disassemble, adjustment and hard plating

61) Outrigger extension metering sensor/Disassemble and adjustment

62) Jack and outrigger control device/Disassemble and adjustment

63) Approximate switch and Limit switch/Replacement

64) Communication system between ladder top and bottom/inspection and adjustment

65) Communication system between Lifter and bottom/inspection and adjustment

66) Basket Display/ Inspection and adjustment

67) Ladder concerning electric wires, lamps and switches / Replacement except some of leveling devices

68) Acceptance inspection, final inspection and ladder performance inspection based on Japanese safety regulation

69) Red urethane paint and decal on body and locker room

70) External equipment/Detach and fix

71) Re-plating

72) Accessories

73) Water pump wiring, lamp and switches/ Replacement

74) Stop valve, Check valve, Hydraulic, Ball cock/ Disassemble and packing replacement, Self-water protection fog and water pressure test

75) Lifter guide roller shaft/ Replacement

76) Ladder structure, side fluorescent paint

77) Basket bottom plate fluorescent paint

78) Jack cylinder Scotch tape stick

79) Shutter door packing/Replacement

80) Shutter door packing/Replacement

81) Shutter door belt/Replacement

82) Ladder controlling computer and color display replacement

83) Finalizing (shipping arrange and polish up)

84) Vehicle transportation Cost (Round-trip)

1.2. COMPLETION OF OVERHAUL. Overhaul services shall be completed within 120 days from date the contractor receives the Fire Ladder Truck # P00000299 from the Government. In the event the contractor is not able to complete within the required 120 days, the contractor shall notify the COR immediately. The COR will make the determination as to whether the cause(s) was beyond the contractor's control. In case the delivery takes more than 120 days, the contractor shall inform the COR and the KO of performance status at least once every two weeks.

1.3. TRANSPORTATION. Overhaul services shall be performed at the contractor's facility, located in mainland Japan. It shall be the responsibility of the contractor to ship the Fire Ladder Truck (Model No. MLGSS-35W, Serial No. P00000299, made by Morita Corporation in 2008) to the contractor's facility and return it to Fire and Emergency Services, Directorate of Emergency Services (DES), United States Army Garrison-Japan (USAG-Japan), Camp Zama, Japan once the overhaul services have been completed. The contractor shall coordinate the pick up/delivery schedule of the fire ladder truck with the COR. Upon receipt of the fire truck and up until final receipt of the vehicle by the Government the contractor assumes full legal responsibility for the transportation of the vehicle. The contractor shall comply with Japanese Road Transport Vehicle Act and other applicable Japanese laws and regulations. The contractor shall be responsible for acquiring any automobile liability insurance required for transporting the firefighting truck ladder to and from its facility.

1.4. WARRANTY. The contractor shall provide a warranty of services for repaired/replaced parts for at least one (1) year from the date of acceptance by the Government. The contractor shall conduct an operational load test on the ladder system to legitimize repairs made on the ladder system.

1.5. PICK UP/DELIVERY LOCATION. The contractor shall pick up/deliver the ladder from/to the following location:

Fire and Emergency Services DES, USAG-Japan Bldg. 238 Camp Zama, Kanagawa Japan

1.6. PRE-DELIVERY INSPECTION OF LADDER TRUCK. A pre-delivery inspection will be conducted by the Government at the contractor's facility. The contractor is required to notify the COR at least ten (10) days in advance of when the ladder will be ready for inspection. The Government will be responsible for all Government personnel's travel cost for the pre-delivery inspection. If any deficiencies are identified during pre-delivery inspection, the contractor shall perform corrective actions.

1.7. FINAL ACCEPTANCE OF LADDER TRUCK. The Government will conduct a joint final inspection and acceptance with the contractor at the Delivery Place specified above. The Government reserves the right to inspect the contractor's performance to ensure services are received and in compliance with the terms and conditions of the contract. If any deficiencies are identified by the COR, the COR shall notify the KO and contractor of the deficiencies within five (5) days after receipt of products for the contractor's corrective action. Reperformance of defective services is at no additional cost to the Government.

1.8. Overhaul Inspection Report. The contractor shall submit an overhaul inspection report in English and Japanese to the COR within two (2) weeks after final acceptance by the Government.

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO) and the COR. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s and alternate’s names, email addresses, and telephone numbers. The contract manager or alternate should be proficient in English and shall have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO or COR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.4. Other Country Nationals (OCN). The security forces on each base control entry to the base. Under certain circumstances, the OCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.2. QUALITY CONTROL. The contractor shall utilize its existing quality control program to ensure the services are performed IAW commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in Section 2, Services Summary.

2.3. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance IAW the Quality Assurance Surveillance Plan (QASP) by appointing a COR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with FAR 1.602-3.

2.6. CONTRACTING OFFICER’S REPRESENTATIVE (COR). The contractor shall coordinate all aspects of this requirement with the COR. Completed work shall be subject to inspection and acceptance by COR. This designation will be made in writing by the KO at the time of contract award, or prior to commencement of COR duty. The COR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1630 hours unless prior arrangements have been made with the COR.

2.7.2. Legal American Holidays and Other Designated Holidays.

*Holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

2.7.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the COR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2. Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.8.3. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.8.4. Photography Permission. The contractor shall obtain COR approval prior to commencing any photography.

2.8.5. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.8.6. Reports of Damages, Destruction, Injury, or Death.

2.8.6.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

2.8.6.2. The contractor shall submit these reports to the KO through the COR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the COR.

2.8.7. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to ensure compliance by all subcontractors.

2.8.8. Temporary Work Stoppage. In the event the Garrison Commander requests a temporary shutdown of the facility, the contractor will be notified in writing by the KO. Any Government caused delays as a result of a temporary shutdown that may require an adjustment to the contract will be coordinated through the KO.

2.9. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. COMMERCIAL WARRANTY. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.11. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

2.12. CONTRACT MANPOWER REPORTING. The contractor shall report ALL labor hours (including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

2.12.1. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. Contractors may direct questions to the CMRA help desk.

2.12.2. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

SECTION 2

SERVICES SUMMARY

The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

SECTION 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Fire Ladder Truck

3.2. SECURITY FORCES AND FIRE PROTECTION. Upon request for assistance, the following units will provide services on base as necessary:

(a) Base Military Police

(b) Base Emergency

Telephone 911 (Commercial 046-251-6937) Telephone 911 (Local Cell phone, 046-407-2911)

SECTION 4

THIS SECTION IS RESERVED

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