PWS_Final.pdf

Attachment 1 to Solicitation No. FA520919RA005

PERFORMANCE WORK STATEMENT (PWS)

FOR

LEASING RAILWAY TANK CARS

07 May 2019

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to lease 45-ton railway tank cars (RTC) to the Defense Logistics Agency (DLA) Energy Japan in accordance with the terms and conditions of this contract and applicable Government of Japan (GOJ) laws and trade practices.

1.2. REQUIRED TANK CARS

1.2.1. Tank cars leased under this contract shall be registered in accordance with Part 3 of “Rules Relative to Application of Rail Cars (Japanese title “Unyousharyoukankei Kiteishuu”) issued by the Japan Freight Railway Company (JFRC). Tank cars shall be suitable to transport Jet Propellant-8 (JP-8) fuel.

1.2.2. The Contractor shall provide Japanese commercial standard metric ton railway tank (U.S. Gallons liquid loading capacity) as identified in the table below. The Contractor shall provide or operate with four (4) sets of 45-ton RTCs by the date specified in the table below.

Period of Lease RTCs to be provided Base Year 12 months from the Effective Date in

Block 3 of Standard Form (SF) 1449.

45-ton RTC for a total of 48 RTCs

(4 sets; 12 cars per 1 set) Option One The Effective Date in Block 3 of SF30, if Option One is exercised.

Option Two The Effective Date in Block 3 of SF30, if Option Two is exercised.

Option Three The Effective Date in Block 3 of SF30, if Option Three is exercised.

Option Four The Effective Date in Block 3 of SF30, if Option Four is exercised.

Option Five The Effective Date in Block 3 of SF30, if Option Five is exercised.

Option Six The Effective Date in Block 3 of SF30, if Option Six is exercised.

Option Eight The Effective Date in Block 3 of SF30, if Option Seven is exercised.

Option Nine The Effective Date in Block 3 of SF30, if Option Nine is exercised.

1.2.3. Upon delivery at the start of the leasing period, all tank cars shall be delivered gas free, suitable for carrying clean petroleum products as identified in paragraph 1.2.1. Gas free certificate will be provided to the Government upon request.

1.2.3.1. The Contractor shall provide RTCs that have passed JFRC General Inspection within 12 calendar months prior to the beginning of the leasing period for the contract.

1.2.3.2. The interior of all tank cars shall be coated with “DEVRON” manufactured by Devoe and Reynolds Company Inc., or equal type epoxy resin or metalizing coating to prevent corrosion.

1.2.3.3. If an extension of the contract is granted and the Contractor provides the same RTCs from the preceding performance period, the contractor will not be required to clean the RTCs.

1.2.4. The Contractor shall submit a phase-in plan within three (3) working days from the award of the contract for the contracting officer’s approval. The plan shall clearly indicate the steps that the Contractor will take to mobilize leasing tank cars fully within 30 calendar days from the date of award. At a minimum, the plan shall address comprehensive transition schedule, tasks, and titles of the individual(s) who will perform each task during the period.

1.2.5. The Contractor shall provide all necessary commercial standard equipment (e.g., adapters) and services to allow for off-loading utilizing military standard fuel hoses for 30 off-loading points.

1.2.6. Tank cars shall be marked in paint with the product symbol on both sides in accordance with Military Standard 161 (MIL-STD-161H). This publication can be obtained from this site:

https://quicksearch.dla.mil. The following paragraphs identify key requirements in the publication. Sample is provided in Appendix A.

1.2.6.1. Page 3, paragraph 4.1.1 (Applications of Markings)

1.2.6.2. Page 4, Table I (Product Groups)

1.2.6.3. Page 5, paragraph 5.1.2. (Color of NATO Symbol Marking)

1.2.6.4. Page 5, paragraph 5.1.3. (Product Group Band(s))

1.2.6.5. Page 6, Table II (Size of Letters and Bands)

1.2.6.7. Page 8, Figure 3 (Jet Fuels)

1.2.7. The Contractor shall provide RTCs with the marking at the time of initial delivery of the tank cars.

Any future changes, if necessary, will be incorporated by modification(s) to the contract.

1.2.8. All rail cars shall be delivered with the front of each rail car facing in the same direction so as to allow lowering of Tsurumi Terminal’s permanently installed walking ramps on the rail car closest to the rail car’s cat walk. Additionally, each rail car will have a similarly designed and positioned cat walk and railing system so as to allow Tsurumi Terminal to lower the permanently installed walking ramps onto the rail car at a point within 2 inches of the entrance of the cat walk.

1.3. MAINTENANCE AND REPAIR SERVICES

1.3.1. The Contractor shall be responsible for all maintenance and repair actions required as a result of normal wear and tear to maintain the tank cars in satisfactory operable condition. Maintenance and repair shall include, but is not limited to:

1.3.1.1. Interior coating of tanks, including touch-ups.

1.3.1.2. Repair of center valve and other related mechanisms.

1.3.1.3. All and any type of unscheduled required maintenance not due to negligence of the Government.

1.3.2. When the center valve leaks or other unscheduled maintenance issue may arise, the Contractor will incur all costs associated with the repair or replacement of the RTC. If any damage is caused to the center valve due to negligence on the part of the Government representative(s), the Government will incur the cost for the RTC to be repaired or replaced.

1.3.3. The Contractor shall provide a replacement car within 30 calendar days to replace those becoming due for JFRC General Inspection. No more than two RTCs will be out of delivery service due to https://quicksearch.dla.mil/ mandatory inspections requirements on monthly basis. The Contractor shall replace any RTC inoperable due to mechanical failures within 10 working days at no cost to the Government. The Contractor shall be responsible for the line haul railroad costs for the replacing of RTCs unless the RTC is being returned due to fault of the Government.

1.3.4. The Contractor shall be responsible for cleaning the 45-ton RTCs in association with all maintenance and repair unless it is caused due to fault of the Government. The Contractor shall perform cleaning RTCs at their site.

1.3.5. EMERGENCY REPAIR. In the event that a sudden, unforeseen happening which requires actions to correct or to protect lives and/or property, the Contracting Officer (KO) or Contracting Officer’s Representative (COR) may verbally instruct the Contractor to proceed with the emergency repairs by issuance of a supplemental agreement pursuant to FAR 52.212-4, Contract Terms and Conditions – Commercial Items of the contract. All repair work shall be accordance with JFRC’s rules and regulations. This effort is not included in the basic price.

1.4. LOCATION OF DELIVERY. The Contractor shall deliver the 45-ton RTCs to the Military Siding Anzen-Tsurumi, OU1 & OU2. At the time of delivery, the Contractor shall furnish tank gauge table for each car to the DLA Energy-Japan, Bldg 1584, Unit 5266, Yokota Air Base, Fussa-shi, Tokyo for further distribution to the shipping fuel terminal concerned.

1.5. RETURN OF TANK CARS. Upon expiration of the leasing period, all RTCs will be turned in to the Contractor in “as is” condition at no additional cost to the Government within 30 calendar days.

1.5.1. The Contractor shall be responsible for the line haul railroad costs for the return of RTC.

1.5.2. The turn-in of the RTCs will be coordinated through COR or Government Representatives and the Contractor.

1.5.1. Preparation of RTCs as described above will be accomplished within 30 calendar days after the leasing period, unless an extension of the preparation period is agreed to by the Contractor and Government. No leasing charges shall accrue or be incurred during the period of preparation and turn-in of RTCs.

1.6. TITLE OF TANK CARS. Title to all leased tank cars under this contract shall remain with the Contractor. The Government shall not change or alter any RTC from its original condition without a written consent of the Contractor. The Government shall not be liable for any loss, damage or destruction of the RTCs directly resulting from acts of God, the public enemy, strikes or fire or in the event that such loss or destruction is caused by the wrongful act of omission, or negligence of the Contractor, its agents, servants or employees.

1.7. HUMANITARIAN ASSISTANCE AND DISASTER RELIEF (HADR). The scope of this contract includes services to respond to requirements in a contingency environment including humanitarian assistance and disaster relief.

1.8. GENERAL INFORMATION

1.8.1. QUALITY ASSURANCE. The Government will evaluate all of the contractor’s performance in accordance with FAR 52.212-4, Contract Terms and Conditions – Commercial, to monitor the vendor’s performance and to ensure services are received.

1.8.2. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions – Commercial Items, for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.8.3. CONTRACT MANAGER. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person, and of one or more alternates who shall act for the Contractor when the manager is absent, shall be designated in writing to the KO. The Contract Manager and alternate(s) shall have full authority to act for the Contractor on all contract matters relating to the daily operations of the work performed under this contract. The Contract Manager and alternate(s) shall be capable of conversing in and comprehending English.

2. SERVICE SUMMARY (SS). The following SS identifies the performance objectives and performance thresholds for critical tasks associated with providing support the leasing RTCs for DLA Energy Japan. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Paragraph Performance Threshold Method of Assessment

Provide proper tank cars 1.2 Valid customer complaints or deficient performance shall not exceed 1 per month

Customer Complaints Periodic Surveillance

Provide maintenance and repair services properly 1.3 Valid customer complaints or deficient performance shall not exceed 1 per month Customer Complaints Periodic Surveillance

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES. The Government will provide or furnish all necessary adapters or couplers utilize during fuel off-loading operations. The properties are to allow for off-loading from the Contractor’s commercial standard off-loading equipment (see paragraph

1.2.5. above) into military standard fuel hoses at the Government off-loading points, therefore, they will not be under the Contractor’s control.

4. APPENDIX. Sample Marking (MIL-STD-161H)

APPENDIX A

Sample Marking