PWS_rev.pdf

ATTACHMENT 1 RFQ# FA520919Q069A0001

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE WORK STATEMENT

FOR

USED RAG LAUNDERING SERVICES

AT

CAMP ZAMA, SAGAMIHARA FAMILY HOUSING AREA,

SAGAMI GENERAL DEPOT, YOKOHAMA NORTH DOCK,

AND AKASAKA PRESS CENTER, JAPAN

(FEWR No. HF-00846-8J) 20 Sep 2019

Table of Contents

SECTION 1 Description of Services / General Information Page 2-6

SECTION 2 Reserved Page 7

SECTION 3 Reserved Page 7

SECTION 4 Appendices Page 8-9

Appendix A. Performance Schedule

Appendix B. Annual Number of Rags by Installations

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to provide used rag laundering services for Camp Zama, Sagamihara Family Housing Area, Sagami General Depot, Yokohama North Dock, and Akasaka Press Center. The contractor shall perform Used Rag Laundering Services (Para 1.1.) in accordance with this Performance Work Statement (PWS), commercial standards, manufacturer standards, Japanese ordinances and laws, and attached appendices.

Used rags are generated from various organizations on the USAG Japan installations as a byproduct of routine vehicle/machine maintenance.

1.1. USED RAG LAUNDERING SERVICES.

1.1.1. The contractor shall provide commercial standard quality of rags (ex, size - length: approx. 400 mm x width: approx. 400 mm, absorbability, surface smoothness, etc.) and fireproof containers suitable to stow both clean and dirty rags at the facilities listed in Appendix A. Annual total quantities of clean rags are indicated in Appendix B. The contractor shall provide the required quantity of clean rags and containers upon initiation of the contract.

1.1.2. The contractor shall collect, transport to an off-base facility for laundering dirty rags and furnish clean rags as required quantities, locations and schedules in accordance with Appendix A. The contractor shall wipe oil splatters and stains on the containers during the replacement of rags.

1.1.3. The used rags may be contaminated with a variety of materials such as solvent, oil, ink, metal powder, etc. The rags will not be used to wipe off oil-based paint or certain metal items such as drill chips, flakes, slivers, etc.

1.2. SUBMITTAL.

1.2.1. Work Schedule. Within thirty (30) calendar days after contract award (prior to the commencement of work), the contractor shall coordinate with the Government Representative (GR) to establish work schedules. The contractor shall submit them to the GR for approval ten (10) calendar days prior to the start of contact performance.

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO) and GR. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, email and telephone numbers.

The contractor shall maintain a current listing of employees, providing updates as changes occur.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.4. Other Country Nationals (OCN). The security forces on each base control entry to the base.

Under certain circumstances, the OCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.7. Roster. The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the GR prior to start of performance. The roster must include all employee names and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur.

2.2. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

2.3. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance by appointing a GR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with FAR 1.602-3.

2.6. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1630 hours unless prior arrangements have been made with the GR.

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 1, 2 & 3 January New Year’s Days 11 Aug Mountain Day 29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

2.7.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the GR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2 Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other

Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.8.3. Reports of Damages, Destruction, Injury, or Death

2.8.3.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the contractor, its agents, servants or employees.

2.8.3.2. The contractor shall submit these reports to the KO through the GR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

2.8.3.3. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG Japan Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

2.8.4. Environmental Regulations. The contractor shall comply with all U.S. Government and Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste. Per the AR200-1 and the Installation Environmental Management System Implementation Plan (EMSIP) of 13 Dec 07 Contractor personnel are required to complete the Environmental Management System Awareness training (approximately 30 minutes).

2.8.5. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

2.8.6. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.8.7. Commercial Warranty. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.8.8. Contract Manpower Reporting. The contractor shall report ALL labor hours (including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at https://www.ecmra.mil/Default.aspx.

2.8.8.1. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year.

Contractors may direct questions to the CMRA help desk.

2.8.8.2. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

SECTION 2

RESERVED

SECTION 3

RESERVED

SECTION 4

APPENDICES

Appendix A. PERFORMANCE SCHEDULE

Organization Installation Facility Number of Rags

Number of Containers

Schedule

Directorate of Public Works, USAG Japan

Electrical and Air Conditioning Branch, Operations and Maintenance Division

Camp Zama

Transformer Substation, Bldg 138

100 1

Once a Month

Electrical Shop, Bldg

100 1

Ref/AC Shop, Bldg 646 100 1

Mechanical and Sanitation Branch, Operations and Maintenance Division

Domestic Wastewater Treatment Plant, Bldg

50 1

Pump Station, Bldg

50 1

Sagamihara Family Housing Area

Pump Station, Bldg 726 50 1 Once a Month

Sagami Sub-Facilities Engineer

Sagami General Depot

Utility Shop, Bldg161- S1

100 1

Once a Month

Heavy Equip Shop, Bldg 161-S1

100 1

Custodial Room, Bldg 161-S1

100 1

Logistics Readiness Center - Honshu

Zama Section Camp Zama Bldg 602 100 2 Once a Week*

Quality Control Branch, Maintenance Division Sagami General

Depot

Bldg 165-S4 50 1 Once a Week*

Auto Mech Equipment Branch

Bldg 165-S4 400 4

Yokohama Section Yokohama North Dock

Bldg 663 100 1 Once a Week*

Headquarters Company, USAG Japan

- Camp Zama Consolidated Arms Room, Bldg 253

100 1 Once a Month

Directorate of Family, Morale, Welfare and Recreation, USAG Japan

Family, Morale, Welfare and Recreation Camp Zama

Automobile Craft Shop, Bldg 621

50 1

Once Every Two Weeks**

Camp Zama Golf Club Maintenance Shop, Bldg

50 1 Once a Month

78th Aviation Battalion, 10th Area Support Group

Headquarters and Headquarters Detachment

Camp Zama POL Section, Bldg 1022 350 3 Once a Month

Pacific Stars & Stripes

Production Department

Akasaka Press Center

Press Room, 1st Floor, Bldg 8

300 3 Once Every Two Weeks**

Prepress Room, 3rd Floor, Bldg 8

50 1

Transportation / Circulation Department

Maintenance Shop, 1st Floor, Bldg 8

50 1 Once a Month

Note: * Total four (4) times per month, ** Total two (2) times per month

Appendix B. ANNUAL NUMBER OF RAGS BY INSTALLATIONS

Installations Quantity of Clean Rags

Monthly Annually Camp Zama Zama City, Kanagawa Prefecture 1,400 16,800

Sagamihara Family Housing Area Sagamihara City, Kanagawa Prefecture

50 600

Sagami General Depot Sagamihara City, Kanagawa Prefecture

2,100 25,200

Yokohama North Dock 1-1 Mizuho-chou, Kanagawa-ward, Yokohama City, Kanagawa Prefecture

400 4,800

Akasaka Press Center 7-23-17 Roppongi, Minato-ward, Tokyo 750 9,000

Total 4,700 56,400