3_Attach_2_PWS_31_Jul_19.pdf

RFQ No. FA5209-19-Q-008A Attachment 2

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON, JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 35432 FPO AP 96310-5432

PERFORMANCE WORK STATEMENT

FOR REPLACING THE WATER QUALITY MONITORING

SYSTEM DEVICES AND PROVIDING INSPECTION,

MAINTENANCE, AND REPAIR SERVICES AT

AKIZUKI AMMUNITION DEPOT (AAD),

HIRO AMMUNITION DEPOT (HAD),

KAWAKAMI AMMUNITION DEPOT (KAD), AND

KURE PIER 6 (KP6), JAPAN

(FEWR No. QF-00005-5J) 31 Jul 2019

Table of Contents

SECTION 1 Description of Services/General Information Page 3

SECTION 2 Services Summary Page 10 SECTION 3 Appendices

Appendix A. List of Existing WQMS Equipment Page 1 Appendix B. Location Map of Existing Devices Page 4 Appendix C. Environmental Protection Agency (EPA) Method 180.1 Page 11 Appendix D. Balanced Price (Maintenance, Inspection description) Page 2 Appendix E. Fully-burden Labor Rate Page 1

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The Contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services required to remove the existing water quality monitoring system (WQMS) devices at Akizuki Ammunition Depot (AAD), Hiro Ammunition Depot (HAD), Kawakami Ammunition Depot (KAD), and Kure Pier 6 (KP6); purchase and install a new WQMS; and, perform inspection, maintenance, and repair services in accordance with (IAW) this PWS, commercial standards and business practices, and manufacturer specifications, and the United States (U.S.) Environmental Protection Agency (EPA)Method 180.1: Determination of Turbidity by Nephelometry.

1.1. REMOVAL OF EXISTING WQMS. The Contractor shall remove the existing WQMS devices, desktop computers and accessories (Appendix A), located at AAD (B142 and B225), HAD (B1291), KAD (B2666-1), and KP6 (B100) (Appendix B). The Contractor shall verify and validate all dimensions and existing conditions before removing any equipment.

1.2. PURCHASE AND INSTALLATION OF NEW WQMS. The Contractor shall purchase and install a new WQMS, replacing all devices and desktop computers, to include associated hardware and software. The installation shall consist of associated work, such as piping, electrical, and civil work.

Upon completion of the installation, the Contractor shall perform an operational test to ensure the new WQMS is fully functional IAW the manufacturer specifications and industry standards.

1.2.1. New WQMS Specifications. The new WQMS system shall have the following specifications, and it shall measure these parameters for 24 hours. The turbidity meter shall be TB750G (Yokogawa Electric), or equal to, and shall comply with US EPA method 180.1 for measurement with a unit of Nephelometric Turbidity Unit (NTU). Except for the pressure sensor, the WQMS devices shall be installed in the existing steel cabinet, which dimensions are approximately 500 mm in depth, 1000 mm in width, and 1000 mm in height. For ease of maintenance and repairs, the turbidity meter, the residual chlorine analyzer, and the pH meter shall be of the same manufacturer.

Parameter Measurement

Range Measurement

Unit Measurement

Increment

TURBIDITY 0 TO 100 NTU NTU 0.001

RESIDUAL CHLORINE 0 TO 2 mg/L mg/L 0.01 pH 2 TO 16 pH 0.01 WATER PRESSURE 0 TO 1.0 MPa MPa 0.01

1.2.2. New Computer Specifications. The new computer shall have the following specifications.

Item Specification MEMORY 4 GB or MORE HARD DESK 250 GB or MORE OPTICAL DRIVE CD/DVD/Blue-ray CPU INTEL Core 2 Duo or MORE OPERATING SYSTEM Window 10

APPLICATION SOFTWARE

Microsoft Office, Internet Browser, Water Data Analyzer, Adobe Acrobat, Screenshot Utility, etc.

PRINTER Color laser printer

The water data analyzer application software shall show all access points’ names and statuses, show a system log of all access points, show water quality data by a list and graph, allow users to download a spreadsheet data of water quality, show user information and editor, and allow users to set the system condition, to include a password. This downloadable spreadsheet data shall enable users to input users' data so that users can create a desirable output report form. The desktop computer shall be a high-grade professional computer for business with an extended warranty to include maintenance service.

1.2.3. New WQMS Device List and Equipment Layout. The Contractor shall provide a listing of all devices, items, and parts to the Contracting Officer's Representative (COR) within ten (10) business days after installation, to be incorporated into the contract as a replacement Appendix A to this PWS. The Contractor shall also provide an equipment layout of the entire system showing all parts and piping.

1.2.4. Material Catalogs and Instruction Manuals. The Contractor shall submit catalog cuts or product data and instruction manuals in English and Japanese with a hard copy set and digital data on a CD.

1.2.5. Operation Test Report. The Contractor shall submit an operation test report within ten (10) business days after the operational test.

1.3. INSPECTION AND MAINTENANCE.

1.3.1. The Contractor shall perform inspection and maintenance services for the newly installed WQMS equipment based on the manufacturer’s specifications. The inspection and maintenance shall prevent deterioration and ensure a safe and reliable operating condition of the entire system. The Contractor shall ensure the system does not deviate from the performance criteria (parameters) provided in para 1.2.1 above.

1.3.2. Annual Maintenance Schedule. Based on Balanced price sheet, Appendix D, the Contractor shall submit a yearly maintenance schedule in both English and Japanese to the COR within ten (10) business days after installation of the replacement equipment and by the start of each option year for COR approval before the performance. The annual schedule shall provide the date and time of the inspection/maintenance for each item in the replaced Appendix A as stated in para 1.2.3 above. The Contractor shall not deviate from the approved schedule without obtaining prior approval from the COR.

1.3.3. Inspection and Maintenance Report. The Contractor shall submit an inspection and maintenance report upon completion of service both in English and in Japanese to the COR within ten (10) business days after completion of each inspection and maintenance services are performed. The report shall be digital format-type and include the following items at a minimum:

(1) Location

(2) Date and time work performed

(3) Name of the licensed technician who performed

(4) Description and method of service performed

(5) Inspection and/or maintenance data

(6) Calibration and data validation results

(7) Condition of the monitoring system

(8) Signature of Contractor Representative

1.3.4. Deficiency Report. When any deficiencies are identified with the WQMS under this contract, the Contractor shall inform the COR. The Contractor shall submit the deficiency report both in English and in Japanese to the COR within five (5) business days of the findings. The deficiency report shall be a digital format-type and include the following information as a minimum:

(1) Location

(2) Discovery date of failure

(3) Detailed description of failure (pictures, drawings, etc.)

(4) Justification (what will happen if repair is not accomplished)

(5) Detailed description of the required repair work

(6) Material list and working hours for repair (description of the article, quantity, catalogue-cut, type of work, and working hour of each worker, etc.)

(7) Proposed repair schedule

(8) Cost estimate for repair work

(9) Submission date of the report and the Contractor Representative's signature

1.4. REPAIRS.

1.4.1. Repair work includes the reprocessing or replacement of parts or materials which have deteriorated and could not have been corrected through maintenance servicing. Repair work may also be required for correction of conditions and equipment that adversely affects the use of the system for designated purpose as well as to restore any failed or failing components. Repairs may be identified during routine maintenance service or as an on-call service.

1.4.2. If the Contractor identifies needed repairs during maintenance service, the Contractor shall immediately inform the COR and take temporary measures to ensure safety and to minimize/prevent further damages to the systems. Additionally, the Contractor shall submit a deficiency report in both English and Japanese to the COR within three (3) business days of the findings. The deficiency report shall include at a minimum of the following information:

(1) Location

(2) Discovery date of needed repair

(3) Description of required repair (pictures, drawings, etc.)

(4) Justification (what will happen if repair is not accomplished)

(5) Description of repair work requirement

(6) Material list and working hours for repair

(7) Proposed repair schedule

(8) Cost estimate for repair work

(9) Submission date of the report with the Contract Representative's signature

1.4.3. On-call service. If an on-call service is required, the contractor shall report to the work location within 72 hours after notification. The contractor shall survey, perform minor repairs, and restore the equipment and/or systems to the maximum extent practicable. If the repair is unable to be made at the time of the response, the Contractor shall immediately take temporary measures to ensure safety and to minimize/ prevent further damages to the systems. The Contractor shall submit a deficiency report in both English and Japanese to the COR of each installation within three (3) business days.

1.4.4. On-call / Repair Service Hourly Rate. When on-call service and/or repair service are utilized, the contractor shall report total labor hours utilized for each on-call / repair service to COR for approval.

Upon COR’s approval is made on the number of hours utilized for on-call/repair service, labor costs will be calculated based on pre-priced Fully-Burden Labor Rate, Appendix E. Invoices for on-call service and/or repair services shall use Fully-Burden Labor Rate for labor cost factor.

1.4.5. If the estimated repair cost is below $10,000.00, or equivalent yen value, to include labor, material, equipment, and any costs associated with the on-call service (travel, labor, or other costs) if there was an on-call service, the COR will notify the Contractor to proceed with the repair immediately. All on-call service, and repairs including stocking parts for future repair shall be invoiced under CLIN X002.

1.4.6. If the estimated repair exceeds $10,000.00, the Contractor shall not commence until the Contracting Officer (KO) provides a notification. If the Contractor identifies a need for repair work, the Contractor shall provide the COR an estimate. The price of additional repair work may be negotiated between the Contractor and the KO on a case-by-case basis. The Contractor shall commence the additional repair work only after receipt of written notification from the KO.

1.4.7. The Contractor shall accomplish repair work IAW an approved schedule. If the repair work requires any utilities/operation outage, the Contractor shall provide the detailed work schedule to include the outage plan, and obtain approval for the outage from all affected customers through the COR before shutting a system down.

1.4.8. Repair Report. The Contractor shall prepare and submit a written report within five (5) business days after the repair is accomplished. This report shall include:

(1) Date, time, and repair service performed, including step by step process

(2) Photographs showing deficiencies and repair performed

(3) Results of follow-on inspection, testing, and certification

(4) Repair material and labor cost, including working hours

(5) Submission date of the report with the contractor's representative's signature

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s), who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO).

The Contract Manager or alternate shall have full authority to act for the Contractor on all matters relating to this contract. The Contractor shall provide the Contract Manager’s names, addresses, and telephone numbers. The Contractor shall maintain a current listing of employees, providing updates as changes occur. The Contractor shall provide telephone numbers of Contract Manager and alternate(s) for other than regular duty hours. Contract Manager or alternate(s) shall have full authority to act for Contractor on contract matters relating to daily operations of the contract.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as Contractor employees. Identification may be accomplished by wearing distinctive clothing, bearing the name of the company or by wearing appropriate badges, which contain the Contractor’s company name and the employee’s name.

2.1.2.1. Personnel Qualifications. The contractor employee(s) shall possess a technical certificate issued by the manufacturer to perform inspection/maintenance/repair service for offered water quality monitoring systems. The contractor shall submit a copy of the certification with the solicitation quote.

2.1.3. Removal of Contractor’s Employees. The Contractor shall utilize only experienced, responsible, and capable employees in the performance of this contract. The KO may require that the Contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.4. Other Country Nationals (OCN). The security forces on each base control entry to the base.

Under certain circumstances, the OCN might be denied entry. It is the Contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government or Master Labor Contract Employees. The Contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR Section 3.104. Further, the Contractor shall not employ any Department of Defense employee, either military or civilian, unless such a person seeks and receives approval per Department of Defense 5500.7-R, Joint Ethics Regulation.

2.1.6. Military Personnel. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of this personnel could adversely affect the Contractor's ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.7. Roster. The Contractor shall provide a complete list of all personnel (including Contract Manager and alternate Contract Manager) to the COR before the start of the performance. The roster must include names, addresses, and telephone numbers. The Contractor shall maintain a current listing of employees, providing updates as changes occur.

2.2. QUALITY CONTROL. The Contractor shall utilize its existing quality control program to ensure the services are performed following commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of unsatisfactory services.

2.3. QUALITY ASSURANCE. The Government will evaluate the Contractor’s performance by appointing the COR to ensure services are performed per the PWS.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions--Commercial Items, for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has the authority to enter into, administer, terminate, or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions IAW FAR 1.602-3.

2.6. CONTRACTING OFFICER’S REPRESENTATIVE (COR). The Contractor shall coordinate all aspects of this requirement with the COR. Completed work shall be subject to inspection and acceptance by COR. This designation will be made in writing by the KO at the time of contract award, or before the commencement of COR duty. The COR shall NOT direct or redirect any Contractor action(s). Direction can only be done by the KO.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The facilities will be made available to the Contractor from 08:00 to 16:45, Monday through Friday, excluding U.S. holidays. The COR may authorize access to the facilities outside of these hours with prior coordination by the Contractor.

2.7.2. Legal American Holidays and Other Designated Holidays. Recognized U.S. statutory holidays are listed below. Holidays falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

American Holidays 1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 11 August Mountain Day 1, 2 & 3 January New Year’s Days 29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

2.7.3. Arrangements of the Performance Time. Should the Contractor decide to perform any of the required services before or after regular duty hours, the Contractor shall request approval before the performance from the COR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to Contractor personnel at no cost to the Contractor. Vehicle insurance certificate is required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime Contractor shall be responsible for all passes issued to his/her own or subcontractor's employees under this contract. The Contractor shall return all applicable passes upon the termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected Contractor's review upon personnel and/or vehicle pass issuance.

2.8.2. Security Requirements. The Contractor shall ensure each employee obtains required pass and identification items for access to the Hiroshima Area. These items are issued by the Security Forces Pass and Registration Section. The Contractor and employees shall return identification cards to Security

Forces within 24 hours of termination or completion of this contract. All other government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.8.3. Off Limit Signs. The Contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of the job site, and barricades around the job site while the equipment and/or systems are being serviced. The Contractor shall control all personnel desiring access into job site areas when work is in progress.

2.8.4. Photography Permission. The Contractor shall obtain COR approval before commencing any photography.

2.8.5. Reports of Damages, Destruction, Injury, or Death

2.8.5.1. The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government-owned or not. The term "Contractor" consists of the Contractor, its agents, servants, or employees.

2.8.5.2. The Contractor shall submit these reports to the KO through the COR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within four days (4) (96 hours) after the occurrence of the incident. A copy of this report shall be furnished to the COR.

2.8.6. Security Danger Warning, Accident Prevention, Fire Prevention, and Fire Protection Requirements. The Contractor shall comply with all relevant requirements of the U.S. Army and USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to ensure compliance by all subcontractors.

2.8.7. Accident Prevention Plan and a Job Hazard Analysis. The Contractor shall not commence work at the job site until an Accident Prevention Plan, and a Job Hazard Analysis is submitted for review and approved by the COR. The Contractor is responsible for reviewing sections 1 and 34 of EM 385-1-1, the US Army Corps of Engineers' Safety and Health Requirements Manual, http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/toc.html.

2.8.8. Environmental Regulations. The Contractor shall comply with all U.S. Government and Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The Contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste.

2.8.9. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The Contractor shall immediately report spills or releases of hazardous materials to the COR. The Contractor shall be liable for containment and environmental cleanup of spill or release of such substance. The Contractor shall follow the manufacturer's guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The Contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Safety Data Sheets (SDS)/Material Safety Data Sheets (MSDS).

2.8.10. Spill Prevention and Response. The Contractor is responsible for determining Spill Prevention and Response Plan applicability and developing a site-specific plan if necessary. In the event of a spill or release of Petroleum, Oil and Lubricants (POL) and hazardous substances occurred on USAG Japan facilities; the Contractor shall immediately notify the Directorate of Emergency Services (911 or 0823-55-2739(AAD)/2880(KAD)/2659(HAD and KP6)) and the COR of the incident. The Contractor will be liable for containment and clean-up of the spill/release.

2.8.11. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the Contractor.

2.8.12. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be removed from the work sites at the end of each day and be disposed of off-base by the Contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the Contractor when the listed items have to be replaced.

2.8.13. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.9. CLEANLINESS. The Contractor is responsible for the cleanliness of the service areas.

Responsibilities include, but are not limited to, washing, sweeping, dusting, and other janitorial services necessary to maintain the area in a clean and sanitary condition. The Contractor shall furnish such supplies as required.

2.10. COMMERCIAL WARRANTY. The Contractor shall provide the government with their commercial warranty of at least one (1) year. The Government shall receive the same warranty service as the Contractor’s most favored customers. If the services fail to be performed or otherwise fail due to poor workmanship or materials, the Contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.11. CONSERVATION OF UTILITIES. The Contractor shall instruct employees in utility conservation practices. The Contractor shall be responsible for operating under conditions that prevent waste of utilities. The Contractor shall comply with additional energy policies upon notification by the

KO.

2.12. CONTRACT MANPOWER REPORTING. The Contractor shall report ALL labor hours (including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The Contractor is required to fill in all required data fields at http://www.ecmra.mil.

2.12.1. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year.

Contractors may direct questions to the ECMRA help desk.

2.12.2. Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

SECTION 2

Services Summary

SS Number and

Performance Objective

PWS

Paragraph Performance Threshold

Method of Assessment

SS#1. Replacing work:

Timely completion of the replacing work IAW approved work schedule

Para 1.1. and 1.2.

One (1) Defect is allowed per time

100% Inspection

SS#2. Inspection and Maintenance: Timely completion of the maintenance work IAW approved work schedule

Para 1.3.

One (1) defect is allowed at the time of maintenance work performed. (Inspection and maintenance frequency will be determined by the start of each option year)

Periodic Inspection

(Period of inspection will be determined by the start of each option year)

SS#4. Repair: Timely completion of repair work IAW approved work schedule

Para 1.4.

Zero (0) defects are allowed each repair

100% Inspection

SS#3. On-call service: Timely response and correction of minor malfunction to on-call service request

Para 1.4.3.

Zero (0) defects are allowed each call

100% Inspection

SS#5 Submittals: Timely submission of a document with the required information

(i) Para. 1.3.2.

and 1.3.3.

(ii) Para. 1.4.2.

and 1.4.7.

(i) Annual Schedule: No delay is allowed

(ii) Repair Report: Two (2) defects are permitted per year.

100% Inspection

Note:

Adjustments to the method of assessment shall remain the unilateral right of the Government, in so far as the change does not affect cost or cause delays in performance. The contractor may not use the method of assessment for any excusable delay.

SECTION 3

APPENDICES

Appendix A. List of Existing WQMS Equipment

Appendix B. Location Map of Existing Devices

Appendix C. Environmental Protection Agency (EPA) Method 180.1

Appendix D. Balanced Price (Maintenance, Inspection description)

Appendix E. Fully-burden Labor Rate