PWS_for_FedBis.pdf

FA520919Q0016

Attachment 1

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE WORK STATEMENT

FOR

AIRBORNE LASER SCANNING DATA COLLECTION FOR

USAG-J HONSHU INSTALLATIONS

(FEWR No. DF-00005-8J) 5 Nov 18

Table of Contents

SECTION 1 Description of Services / General Information Page 2

SECTION 2 Reserved Page 14

SECTION 4 Appendices Page 15

Appendix A. Dimensions of Area of Interest for Aerial Survey

Appendix B. Site Location Map

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to perform manned aircraft Airborne Laser Scanning (ALS) topographic survey, covering the area of interest indicated in Appendix A, in accordance with (IAW) this Performance Work Statement (PWS) and with commercial standard, local laws and regulations. The contractor shall follow U.S. Army Corps of Engineers Engineer Manual (EM) for Photogrammetric and Light Detection and Ranging (LiDAR) Mapping (EM 1110-1-1000) (https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_1110- 1-1000.pdf) for required aerial survey mission. If any part of this EM does not fit for this mission, due to local or regional restrictions, the contractor shall use Japanese Survey Law and public surveying regulation manuals of Japan, as substitute guidelines.

1.1. SERVICES REQUIRED.

1.1.1. The contractor shall conduct ALS survey, with LiDAR technology sensors, for each Hiroshima area US Army Garrison, Japan (USAG-J) installations (Kawakami Ammunition Depot, Akizuki Ammunition Depot, Hiro Ammunition Depot, and Kure Pier No. 6). This shall be accomplished by performing the services listed from 1.1.2 to 1.1.7 IAW applicable U.S. Army regulations and Japanese laws.

1.1.2. Planning.

(1) Pre-Performance Meeting: The contractor shall coordinate with the Government Representative (GR) to convene a pre-performance meeting, prepare and submit the meeting minutes to GR within ten (10) calendar days after award to confirm and coordinate the work schedule.

(2) The contractor shall submit the work plan in an electronic format, (MS Word and/or MS Excel), by email to the GR for his/her acceptance within thirty (30) calendar days after the contract award, prior to the commencement of work. The contractor shall make necessary adjustments to the work plan to avoid disruptions to the Army mission essential activities. The adjustments and revisions shall be made at no additional cost to the Government.

(3) The work plan shall include, but not be limited to, schedule, survey methods (with justifications for applying the methods), proposed flight line index map, and specifications of LiDAR sensors, digital cameras, air vehicles. This plan shall cover all areas in Kawakami Ammunition Depot, Akizuki Ammunition Depot, Hiro Ammunition Depot, and Kure Pier No. 6, and vicinity area. Dimensions of Area Of Interest (AOI) (See Appendix A).

(4) The work plan shall be developed based on preliminary surveys including, but not limited to, preliminary study of other related references.

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_1110-1-1000.pdf

1.1.2.1. Interference with Government Operations. The contractor shall schedule its survey activities so as not to interfere with U.S. Government operations. In the event that the nature of the work makes such interferences unavoidable, the contractor shall provide the GR with a minimum of five (5) days advance notification of the proposed work.

1.1.3. Required Task. The required services in this requirement are (1) conduct aerial survey for the Army sites in Hiroshima area, (2) post process LiDAR data to create point clouds and digital surface/elevation models, (3) create Elevation Contour and Spot Elevation geospatial data, and (4) create digital ortho aerial imagery. Detailed requirements for each item are as follows.

1.1.3.1. Conduct Aerial Survey

The work includes the items below:

(1) With aerial survey method, collect LiDAR data of subject area with Nominal Pulse Density 12 points per one square meter, with accuracy defined as U.S. Geological Survey (USGS) Quality Level 1 (RMSEz in Non-vegetated Terrain 10cm, Non-vegetated Vertical Accuracy 19.6cm, Vegetated Vertical Accuracy 30cm, Nominal Pulse Spacing

0.35 meter). The LiDAR sensor must be capable of capturing 3 or more returns including, first, last, and intermediate returns. Swath overlap must be 55% or more. Refer to CHAPTER 6 of U.S. Army Corps of Engineer’s Engineering Manual 1110-1-1000 (https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_ 1110-1-1000.pdf) for further specification details.

(2) Simultaneously capture red, green,blue (RGB) true color digital image and Near-Infra- Red (NIR) band digital image of the surface (aerial imagery).

(3) Conduct aerial survey for the best data acquisition. Vegetation must be leaf-off.

Consider other weather conditions such as snow cover, cloud cover, transparency of water bodies, and quality of sun light, IAW commercial and local standards.

(4) Collect ground control survey data in the area of interest for Kawakami Ammunition Depot. Select at least four (4) appropriate ground control points for the AOI and measure their horizontal and vertical coordinates. USAG-J will provide ground control survey data for Akizuki Ammunition Depot, Hiro Ammunition Depot, and Kure Pier No. 6. The contractor shall use the ground control survey data to adjust horizontal and vertical coordinate of all data products of this project.

(5) The contractor shall follow guidelines for the flying conditions and photographic coverage IAW the information listed in 1.1.5

1.1.3.2. Post Process LiDAR Data

(1) Create rectified digital point data in LAS format, using coordinate systems specified in Section 1.1.3.3 for the resulting aerial LiDAR data.

(2) Classify each points of original LiDAR point cloud as either unclassified (non-ground), Bare-earth ground, Noise, Water, Overlap for the entire area of interest. Classify points that are within 100meters and inside of Army site boundary as Vegetation, Bridge, and Building, in addition to afore mentioned classification.

(3) Remove sensor noise and other temporal objects such as automobile from the LiDAR point cloud.

(4) Create ground LiDAR point data by removing non-bare earth objects such as tree crown, bridges, buildings, and other major objects from the original LiDAR data.

(5) For each Army site, produce a continuous LAS format file and separate LAS format files for each hundred (100) meters or smaller tiles.

(6) Create Digital Surface Model (DSM) at one-half (0.5) meter cell size from the LiDAR data that include tree crown heights, buildings, and other major objects.

(7) Create bare earth Digital Elevation Model (DEM) at one-half (0.5) meter cell size from the ground LiDAR data.

(8) Apply interpolation technique from either TIN, natural neighbor, inverse distance weighted, or Kriging. Elevation unit of DSM and DEM must be in meters and truncate the numbers beyond the second decimal point.

(9) The data format shall be IAW with the information listed in 1.1.3.3.

1.1.3.3. Create Geospatial Data

(1) For each Army site and 100 meters outside of site boundary, create Elevation Contour Line vector geospatial data based on LiDAR data and bare earth DEM. Elevation unit should be in meters. Smallest standard interval should be one (1) meter. Index contour lines are for each five (5) meters. Add supplementary contour lines at one-half (0.5) meter interval where there is very little change in elevation, such as on fairly level terrain.

Classify contour lines as Index, Intermediate, supplementary, and depression contours.

(2) For each Army site and 100 meters outside of site boundary, reate Spot Elevation Point vector geospatial data based on LiDAR data, DSM, and bare earth DEM. Place at least one spot elevation points within each fifteen (15) meter interval. Select point locations from rooftop, street center lines, road intersection, sidewalk and other paved surfaces such as vehicle parking area, slab, and pad. Place points for bare earth ground for unpaved ground, trees, and other natural surfaces.

(3) The contractor shall follow guidelines set by applicable Army IGI&S Program Geospatial Data Layer Quality Assurance Plans.

1.1.3.4. Create Digital Ortho Aerial Imagery

(1) Prepare ortho rectified RGB aerial imagery at resolution of a pixel represents smaller than twelve (12) square centimeters of the surface.

(2) Prepare ortho rectified NIR aerial imagery at resolution of a pixel represents smaller than twelve (12) square centimeters of the surface.

(3) Each digital orthophoto will be rectified to eliminate distortions produced by aircraft tipping and tilting, and terrain relief displacement.

(4) Delivered imagery sets shall be reasonably color-balanced and projected into the coordinate system specified in Section 1.1.3.3.

(5) The data format shall be in accordance with the information listed in 1.1.3.3

1.1.3.5. USAG-J will provide existing topographic data as requested by the contractor to perform image rectification. These datasets to perform image rectification will be provided to the contractor on an as needed basis.

1.1.3.6. Prepare the report in both Japanese and English. The report shall contain the following items.

(1) Outline of project

(2) Method of aerial survey

(3) Aerial survey mission report IAW the information listed in 1.1.6.

(4) Flight line index map IAW the information listed in 1.1.7

1.1.4. Submittals.

1.1.4.1. The contractor shall submit two (2) copies of the draft report in both English and Japanese to the GR within 30 calendar days of receipt of comments from the GR, the contractor shall incorporate these comments and submit two (2) copies of the final report to the GR within two (2) calendar weeks after receipt of comments from the GR.

1.1.4.2. Two (2) set of DVD-ROMs with electronic versions of the final report (Microsoft Office 2013 format) shall be submitted to the GR at the time of submittal of the hard copy reports. Maps (both hard copy and electronics) shall be provided IAW a format approved and coordinated with the GR.

1.1.4.3. Geospatial Data: The contractor shall provide all geospatial data pertinent to this project as follows.

(1) The formats shall be IAW the information listed below. Each geospatial data file shall be accompanied by Federal Geographic Data Committee (FGDC) compliant metadata. For When the contractor collects Geographic Information System (GIS) information from other sources, the contractor shall provide information below as is practical. All geospatial products shall comply with the following:

(2) Department of the Army Engineering Manual 1110-1-2909 https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_ 1110-1-2909.pdf

(3) Data Standards for Facilities, Infrastructure, & Environment (SDSFIE) format (will be provided after award). Geospatial files shall be named to the standard convention, and attribute fields and records will be completed and compliant, unless otherwise specified in this PWS.

(4) All geospatial data shall be delivered and viewable in Environmental Systems Research

Institute (ESRI) format.

(5) All ESRI project files shall be delivered in MXD format (Version 10.x). The MXD files will be set to store layers as relative path.

(6) Interim vector data may be delivered in either shapefile (.shp) or file geodatabase (Version 10.x) feature class format.

(7) Final data shall be delivered in file geodatabase (Version 10.x) feature class format. The geodatabase(s) shall be in compliance with the SDSFIE and formatted/stored IAW standards developed by ESRI. The contractor shall perform a quality check to ensure its geodatabase is in compliance with the SDSFIE requirements prior to submission of the file.

(8) DEM/DSM data will be delivered in an ESRI GRID format. The files will include FGDC-compliant metadata that thoroughly explains how the grid was derived.

(9) All LiDAR point cloud data shall be delivered in LASer (LAS) file format. Each file shall contain 100 meters by 100 meters area within the site. The files shall be geo-referenced and include FGDC-compliant metadata.

(10) All digital ortho aerial imagery files, both RGB and NIR, shall be delivered in Lizardtech’s MrSID.sid format. For each Army site, a MrSID file shall contain entire AOI shown in Appendix A. The files shall be geo-referenced and include FGDC-compliant metadata.

(11) All digital aerial imagery before ortho rectification shall be submitted as their original file. File format shall be in common raster format such as TIF or JPEG.

(12) All geospatial data, LiDAR point cloud data, and digital ortho aerial imagery files will be delivered in the Japan Geodetic Datum 2000 (JGD2000) horizontal datum Zone 3, Mean Sea Level (MSL) vertical datum.

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_1110-1-2909.pdf https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_1110-1-2909.pdf

(13) All interim and final geospatial data shall include Federal Geographic Data Committee (FGDC) compliant metadata per Executive Order 12906 (April, 1994), as amended by Executive Order 13286 (March, 2003). The metadata will be delivered in Extensible Markup Language (XML) format. XML format metadata can be created using ArcGIS’ ArcCatalog software. Additional tutorials on metadata, are available at http://www.fgdc.gov/metadata.

(14) All maps exported from GIS software shall be provided in Adobe Acrobat format (.pdf).

1.1.5. Flying Conditions and Photographic Coverage. LiDAR data and aerial imagery shall be secured based on the intended use of the data and imagery, specifically creation of digital elevation models and digital orthophoto imagery. In general, aerial imagery shall not be secured when the ground is obscured by haze, smoke, dust, floodwaters, or environmental factors that may obscure ground detail. Clouds and/or shadows of clouds shall not appear on the imagery.

The solar altitude shall not be less than 30 degrees during the survey period.

1.1.5.1. Aircraft shall have a service ceiling (with operating load of crew, camera, oxygen, and other required equipment) not less than 5% above the highest altitude necessary to achieve the smallest photographic scale required.

1.1.5.2. A Flight Line Index Map shall be prepared and submitted to the GR for approval prior to the mission. The map shall extend a minimum distance of 100 meters beyond the installation boundary and cover the entire extent of the AOI identified in Appendix A, including an outline of the installation areas, flight line locations, and pre-targeted survey control panel point locations (See para. 1.1.7. “Flight Line Index Map”).

1.1.5.3. The sensor shall be mounted in the aircraft in a mount designed to isolate it from vibration of the aircraft. Angular vibration of the sensor shall be reduced to such a level so as to have no significant detrimental effect on resolution. The photogrammetric sensor must record in the RGB, and NIR spectral bands and produce an image replicating natural color and NIR band imagery.

1.1.5.4. Side overlap between adjacent parallel flight lines shall average approximately 55% at the mean elevation of the terrain unless otherwise specified. In addition, any point on the flight line as flown shall not deviate from the flight plan location by a distance greater than 10% of the width of coverage of the photograph.

1.1.5.5. Departures from flight heights required to produce the desired photo scale shall not exceed -5% or +5% unless changed by Air Route Traffic Control Centers. Changes in the course of the aircraft between successive overlapping frames within a flight line shall not exceed 10 degrees. The camera will be compensated for crab of the aircraft, with an average resultant error not exceeding 5 degrees for any single flight line. The tilt within a single frame shall not exceed 5 degrees nor will the difference in tilt between two consecutive overlapping frames within a flight line exceed 6 degrees. The combined effect of aircraft course corrections, crab and tilt will result in an apparent crab not greater than 10 degrees on successive frames.

http://www.fgdc.gov/metadata

1.1.5.6. Every effort shall be made to avoid breaks within individual flight lines. Where breaks within a flight line are necessary, the entire flight line composed of the resulting segments shall meet all of the requirements set forth in these specifications. Where breaks occur, these will have an overlap of at least four (4) frames to ensure a stereo model of overlap or tie. All frames within a single flight line shall be acquired with the same aerial camera and with the camera oriented in the same direction.

1.1.5.7. Frames acquired to replace rejected, damaged, lost or otherwise destroyed frames shall fully conform to these specifications. Replacements shall be acquired with the same aerial camera(s) used to acquire the original exposures and will be exposed as nearly as possible to the same day and lighting conditions as the originals.

1.1.5.8. The contractor shall coordinate all work schedule/plan with USAG-J and Japan Civil Aviation Bureau. It is also contractor’s responsibility to coordinate with adjoining local community, if required.

1.1.6. Technical Report - Aerial Survey Mission Report. The aerial survey mission shall be documented in a technical report. The technical report, entitled “Aerial Survey Mission Report”, shall include the following components:

(1) Description of the aircraft used for the aerial survey missions.

(2) Description of the camera/sensor system(s) employed during the aerial missions.

(3) The altitude(s) of all flights, by flight line.

(4) Information on aerial camera calibration (USGS camera calibration report). Include date of calibration report.

1.1.6.1. The Technical Report shall also include static and variable flight line data to include the following items (where applicable):

A. Static Data

(1) Last names of crew members

(2) Sensor type and serial number

(3) Filter type and number

B. Variable Flight Line Data

(1) Altitude correction data (required each time the aircraft ascends or changes/ altitude)

(2) Brief description of atmospheric conditions

(3) Aperture setting

(4) Shutter speed

(5) Nominal photo scale

(6) Area covered

(7) Date of exposure

(8) Direction of flight

(9) % of forward and side overlap

(10) Beginning and ending frame numbers (referenced to the camera counter)

(11) Start and stop times (local standard time)

(12) Remarks including:

Complete or incomplete flight line Blanks frames, run-off, rejections, and reasons for rejections Any unusual situation that occurs during the flight line.

1.1.6.2. The Technical Report will be delivered in Microsoft Word format and Adobe Acrobat PDF format.

1.1.7. Flight Line Index Map. A Flight Line Index Map shall be produced for all the accepted LiDAR data and aerial imagery obtained under this contract. The Flight Line Index Map shall be created over a base map that includes the area of coverage identified in Appendix A, the general outline of installations, and surrounding areas. The following features, symbols, and labels will be drawn on the Flight Line Index Map:

(1) All actual flight lines of the acceptable aerial photography will be accurately located and drawn, and numbered on the Flight Line Index Map.

(2) All photo center (nadir) points will be indicated along the flight lines.

(3) The center point of the first and last frame of each flight line will be shown by a filled-in circle and numbered by the roll, flight line, and frame number, (e.g., first 1-5-1, last 1-5- 28)

(4) The approximate footprint outline of the first and last exposure of each flight line will be shown.

(5) Every fifth exposure will be shown by a filled-in circle and numbered by frame number only (e.g., 5, 10, 15, 20).

(6) The approximate footprint outline of every fifth exposure of each flight line will be shown.

(7) All other exposures will be indicated by a dash across the flight line without a number.

(8) The location of all pre-targeted survey control panel positions.

1.1.7.1. The center point of each frame will be accurately plotted to represent as nearly as possible its true location and connected by a line representing the actual flight line.

1.1.7.2. A title/legend block will be included on the Flight Plan Index Map including the following information:

(1) Project designation

(2) Time period of photography

(3) Scale of index (map scale)

(4) Scale of photography

(5) Indication on North (North arrow)

(6) Aerial camera type and focal length

(7) Owner's name (U.S. Army Garrison Japan, Directorate of Public Works).

(8) Contractor's name

1.1.7.3. The Flight Line Index Map shall be delivered in MicroStation v8i and Adobe Acrobat PDF format.

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued by the KO or GR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.2.1. Personnel Qualifications. The contractor is required to provide employees who have at least 3-years of experience in work similar to this requirement for ALS topographic survey.

The project manager must possess Gijyutu-shi (equivalent to Professional Engineer) for the subject matter. Minimum qualifications of key personnel shall include possession of land surveyor (Sokuryo-shi) or equivalent. For the aircraft operation, the flight/ground crew must possess licenses for airplane pilots (Soujyuu-shi), flight engineer (Koukuu-Kikan-shi), and airplane mechanic (Koukuu-Seibi-shi) and certified for operating the aircraft in Japan. The contractor shall provide copies of the licenses/certificates for GR prior to performance.

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S.

Government.

2.1.4. Other Country Nationals (OCN). The security forces on each base control entry to the base. Under certain circumstances, the OCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval IAW Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.2. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed IAW commonly accepted commercial practices.

The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

2.3. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance by appointing a GR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions IAW FAR 1.602-3.

2.6. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the

KO.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1630 hours unless prior arrangements have been made with the GR. The contractor shall perform ALS topographic survey in any day of the week including Saturdays, Sundays, and Japanese and US legal holidays.

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 1, 2 & 3 January New Year’s Days 29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

2.7.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the GR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2 Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.8.3. Reports of Damages, Destruction, Injury, or Death

2.8.3.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract.

The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the contractor, its agents, servants or employees.

2.8.3.2. The contractor shall submit these reports to the KO through the GR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs.

The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

2.9. Cleanliness. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. Commercial Warranty. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.11. Contract Manpower Reporting. The contractor shall report ALL labor hours (including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at https://www.ecmra.mil/Default.aspx.

2.11.1. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. Contractors may direct questions to the CMRA help desk.

2.11.2. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

SECTION 2

RESERVED

SECTION 3

APPENDICES

4. APPENDICES.

Appendix A. Dimensions of Area of Interest (AOI) for Aerial Survey

Appendix B. Site Location Map https://www.ecmra.mil/Default.aspx

Appendix A. Dimensions of Area of Interest (AOI) for Aerial Survey

AOI includes entire area of the Army sites and vicinity area. Latitude/Longitude of AOI bounding box shall be further discussed at pre-performance meeting.

Army Site Land Size

Site Name Army Site (Land) Army Site +100m

AC Ha km2 Km2 Hiroshima

090 Kawakami Ammunition Depot 665 269 2.691 3.474 045 Akizuki Ammunition Depot 134 54 0.541 1.120 971 Hiro Ammunition Depot 82 35 0.353 0.719 615 Kure Pier No.6 3 1.2 0.012 0.096

Approximate Dimension of Area of Interest

Site Name

Dimension for Area of Interest East - West (m)

North - South (m)

Area (km2)

Coordinate (JGD2000, Zone 3)

Hiroshima xMin yMin xMax yMax

Kawakami Ammunition Depot 2,421 2,395 5.798 46,154 -172,197 48,549 -169,776

Akizuki Ammunition Depot 1,767 1,151 2.034 29,426 -196,295 30,577 -194,528

Hiro Ammunition Depot 1,500 724 1.087 41,235 -198,535 41,960 -197,034

615 Kure Pier No.6 353 376 0.132 35,152 -196,709 35,527 -196,356