Q_and_A_for_FA520919Q0003_(31_Oct).pdf

Questions FA520919Q0003

Title Description Question Answer

1.2.

The Contracting Officer’s Representative (COR) will notify the contractor when a pick up (minimum 10 pallets) is ready. The contractor shall provide a pick up date/time to the COR within 24 hrs of notification and pick up the pallets within five (5) business days after notification .

Is possible to be multiple pick up locations in one request if it is with minimum 10 pallets? Or it will be only single pick up location? The order issued with minimum 10 pallets, the contractor need to pick up at Sagami Depot and North Dock. Is it applicable?

Pick up location will be either at Sagmi Depot or North Dock, depending on the request.

The minimum 10 pallets "per location" will be notified by COR for pick-up. However, the pallets generated from Sagamihara Commissary will be minimum 6 pallets. PWS will be revised via amendment to the solicitation later on.

1.2.

The COR will provide a written notification to the contractor with the following information:

performance start date, time, location, and number of pallets to be picked up.

1.Will CORs provide the weight information for each pallets or total weight to the contractor?

2.Do you have weight information from previous contract? If yes, is it possible to be offered to us?

We don't have scale, so we can notify only type of items for the pallets.

1.3. Expired Merchandise will be palletized by the

Government.

Who takes a part of loading at each pick up location? Generator or Contractor?

Government will palletize and on loading those expired merchandise on the contractor's truck.

1.4.

The contractor shall comply with all applicable laws for the destruction/disposal and treatment of expired merchandise. Items cannot be reused nor resold for any purpose; the contractor shall destroy/ dispose of all items.

Is the biological treatment for recycle applicable as the destruction/ disposal and treatment stated? And is this acceptable to implement the subcontractor's facility if it's in our group company?

We can accept biological treatment recycle because, food items will change to material.

The prohibit reusing mean is eat/drinking purpose.

1.5.1.

Manifest

The contractor shall provide manifests for the COR in the specified form required by the Government of Japan for pickup, transportation, intermediate treatment and disposal of industrial wastes promptly after the completion of each service.

Please advise the documents need to be in English or Japanese.

The requesting manifest is Japanese because, Japanese environmental law required manifest system.

APPENDIX A

Description/Remarks Chilled/Frozen Food (Meat, Ice Cream, Quick Lunch/Dinner Pack)

Please advise the biggest size of one solid frozen or chilled meat.

It is portable sizes by one person. Around 50- 60 pounds.

ATTIN:Department of the Defense Defense Commissary Agency Kanto Plain Central Distribution Center

The Kanto Plain CDC, Sagami General Depot, Yokohama North Dock, and Sagamihara Commissary, Sagamihara Family Housing Area, Japan

Solicitation Contract Clause Does the solicitation include contract clause to adjust price due to possible significant fluctuation of gasoline costs in the future?

No. The resulting contract will be firm fixed price (FFP) contract. FFP contract does not include contract clause which enable to adjust the contract price due to fluctuable costs such as gasoline costs. The offerors shall include maximum risk to cover the proposed price which will cover 5 year contract period.

Inquary10.23