Attachment_2_Performance_Work_Statement_PWS.pdf

Attachment 2

PERFORMANCE-BASED WORK STATEMENT

FOR

PROTESTANT DIRECTOR OF RELGIOUS EDUCATION

AT

YOKOTA AIR BASE, JAPAN

20 Jul 2018

YOKOTA AIR BASE, JAPAN

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

PROTESTANT DIRECTOR OF RELIGIOUS EDUCATION (DRE) AT YOKOTA AB

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. DESCRIPTION OF SERVICES

1.1.1. Scope of Work: Directs, advises and coordinates Religious Education (RE) for the Yokota Protestant

Community. The DRE consults and coordinates with the Protestant Chaplain on all religious education requirements for the Protestant community. The Contractor shall assist the Protestant chaplain in the administration of the parish office and to attend to the facilitating of parish and chapel processes and procedures. The Contractor shall coordinate the entire Protestant religious education program with the Wing Chaplain, Protestant chaplain and

NCOIC/Superintendent.

1.1.2. Period of Performance: Base Year: 30 September 2018 - 29 September 2019 Option Year 1: 30 September 2019 - 29 September 2020 Option Year 2: 30 September 2020 - 29 September 2021 Option Year 3: 30 September 2021- 29 September 2022 Option Year 4: 30 September 2022 - 29 September 2023

1.1.3. Location: Primary facilities for the services provided will be the Traditional Chapel Bldg 345 and the East

Chapel Bldg 4314. (other DoD facilities may be used with proper coordination and reservation with the respective offices and facility managers including but not limited to those stated in para 1.1.5.28)

1.1.4. Workmanship: All work shall be accomplished within the guidelines of the Protestant chaplain, Air Force

Instructions, and the Wing Chaplain’s Policy Statements.

1.1.5. Work to be Accomplished: The DRE will:

1.1.5.1. Coordinate and administer a comprehensive Protestant RE program which includes the following: RE classes for nursery age children (ex. AWANA or similar program) through adult, Children’s Church, Vacation Bible

School, and various special projects as deemed necessary by the Protestant and Wing Chaplain.

1.1.5.2. Assist the Protestant chaplain in determining curriculum needs, selecting appropriate curricula in accordance with Protestant teaching and Air Force Chaplain Corps standards.

1.1.5.3. Possess a working knowledge of the Christian church calendar and anticipates RE needs of the Protestant community.

1.1.5.4. Plan, develop, and implement an annual Advent/Christmas Program, Lent/Easter Program, and Vacation

Bible School programs, as needed or directed by the Wing Chaplain, to include recruiting, training, and equipping volunteers of these programs.

1.1.5.5. Present at RE class sessions, including evening or weekend programs.

1.1.5.6. Visit all RE classes as necessary to ensure quality control of the RE program.

1.1.5.7. Coordinate fellowship meals for Protestant RE activities as directed by the Protestant chaplain.

1.1.5.8. Coordinate with the Protestant chaplain if unable to attend and/or provide an acceptable substitute.

1.1.5.9. Prepare an annual fiscal year Protestant RE budget and coordinates requirements with the Protestant chaplain.

1.1.5.10. Ensure purchase requests are submitted and RE materials are ordered for use in accordance with para

1.1.5.11.

1.1.5.11. Complete, coordinate, and submit the necessary forms for processing supply, equipment, and curriculum orders through the Protestant chaplain, Chapel Tithes and Offerings Account Manager (or equivalent), and

NCOIC/Superintendent, in accordance with local instruction and Wing Chaplain direction.

1.1.5.12. Coordinate project officer requests, return project officer reports, processes and manage collection of funds projects, and deposits project officer and project collection monies.

1.1.5.13. Maintain a library of resource materials (i.e., books, videos, DVDs, and other teaching aides) and maintains a current list of such items.

1.1.5.14. Inventory materials received from Chapel Tithes and Offerings (CTOF) orders.

1.1.5.15. Recruit, train, and equip volunteer teachers and aides.

1.1.5.16. Develop, plan, and implement RE workshops for volunteer teachers.

1.1.5.17. Coordinate background investigation for volunteers as required by Department of Defense Instruction 1402.5, Criminal History Background Checks on Individuals in Child Care Services, Air Force Instruction 52-101, and 52-105.

1.1.5.18. Maintain an accurate and up-to-date database of teachers, aides, substitutes, and facilitators in the Protestant RE program.

1.1.5.19. Maintain attendance records of program participants. Tracks and submits RE attendance figures for Protestant chaplain over the program for use with HQ PACAF/HC and HAF/HC statistical reports as required.

1.1.5.20. Submit facility request forms to the chapel scheduler for coordination and approval.

1.1.5.21. Ensure all volunteers and program participants are familiar with facility manager requirements for emergency procedures and egress.

1.1.5.22. Attend chapel staff and Protestant community meetings as required by the Protestant chaplain.

1.1.5.23. Prepare and submit announcements and articles for the weekly Protestant worship service bulletin, base newspaper (or equivalent), and any other form of advertisement (upon approval by the Wing Chaplain through the

Protestant chaplain).

1.1.5.24. Responsible for announcing the cancellation of RE programs due to inclement weather after consulting with the Protestant chaplain.

1.1.5.25. Develop, coordinate, and advertise a calendar of RE events seeking to avoid and/or resolve schedule conflicts with other chapel programs.

1.1.5.26. Safeguard all government/chapel equipment and supplies provided to fulfill the provision of this contract.

Facilities used will be returned to clean and presentable condition per Wing Chaplain and NCOIC/Superintendent requirements.

1.1.5.27. Responsible for securing chapel facilities and equipment following programs and activities.

1.1.5.28. Coordinate use of the following facilities as necessary in performance of duties: Traditional (West) Chapel, Building 345, Contemporary (East) Chapel, Building 4314, Yokota Middle School, Building 4155, Taiyo Community

Center, Building 3260. Ensures all non-chapel facilities are requested and reserved for all RE events when they are held outside the chapel facilities.

1.1.5.29. Coordinate and submit appropriated funds requirements to Protestant chaplain or designee.

1.1.5.30. The following must be accomplished by the contractor to obtain a security clearance. This process is necessary to obtain a Common Access Card (CAC). This will enable the contractor to use a government computer and have access to the Yokota Network.

1.1.5.30.1 Contractor will obtain AF IMT 2583, Request for Personnel Security Action, from chapel security.

1.1.5.30.2 Contractor will complete Standard Form 86 or Standard Form 85P using EPSQ.

1.1.5.30.3 Contractor will report to Bldg 305 for a final interview with and finger-printed by 374th SFS/SPAI.

1.1.5.30.4 Contractor will report to Military Personnel Customer Service (Bldg 316) to obtain a CAC and PIN.

1.1.5.30.5 Contractor is not authorized access to classified equipment and classified information in the service of this agreement.

1.1.6. Competency of Contracted Personnel: The contractor must be able to speak, read and write English fluently.

A test of English for International Communication (TOEIC) score of at least 860 or equivalent certificate is required for non-native English speakers. The contractor must have previous experience teaching and/or working in pluralistic or ecumenical religious education program in a church or chapel setting. A bachelor’s degree in religious education is preferred but not required. Contractor must be able to use Microsoft Windows OS and Office computer programs effectively, in particular: Word, Outlook, Excel, and PowerPoint. Contractor must be able to work comfortably and communicate effectively ensuring a culture of respect in a pluralistic, ecumenical, multi-cultural, and multi-faith military environment. The contractor must have an understanding of Christian worshiping communities and religious requirements. Familiarity and experience with military chapel programs is highly desirable. If awarded, the contractor must provide all information necessary for background investigation to include an Installation Records Check (AF Form 2583), proof of a completed Child Care National Agency Check and Inquiries (CNACI). In addition, this includes the following: Personal/Security Questionnaire, National Security Agency Check

Questionnaire, Background Check Permission Slip (Name, SSN, Signature) and fingerprinting. DODI 1402.5, 19 Jan

93. In accordance with DODI 1402.5, a Criminal History Background Check must be accomplished for all individuals working with children. Consent to the background check is mandatory. Failure to consent to the background check will be grounds for immediate cancellation of the contract at no further cost to the Government. In the event that a criminal history is found, the contract will be terminated at no further cost to the Government.

1.1.7. Contractor Points of Contact: The contractor shall provide the Contracting Officer and the Protestant chaplain with any changes to his current address, telephone numbers, and email address. He/she will also provide the names of a primary and alternate point of contact with telephone numbers, in case of emergency.

1.1.8. Performance: The services shall be performed in conjunction with scheduled parish and religious education activities and in cooperation with the Protestant chaplain. The contractor must maintain a posted schedule to ensure availability to staff and parishioners during office hours. This schedule will be coordinated with the Protestant chaplain and contracting officer. The work week is defined as Monday through Friday, from the hours of 0730-1630 as well as holiday and weekends when the Protestant community gathers to maximize recruiting effort and to coordinate and advertise for future events. Duties and responsibilities will average between 15-20 hours per week.

1.2. GENERAL INFORMATION

1.2.1. Contractor Responsibility:

1.2.1.1. The contractor is solely responsible for all tax liabilities. No provisions are implied or provided in this contract for any benefits such as medical care, retirement or worker’s compensation. This is a Non-Personal Service

Contract.

1.2.1.2. The contractor shall provide a qualified substitute in the event the contractor cannot meet any obligation of this contract. A “qualified substitute” is defined as an individual who meets the qualifications outlined in paragraph

1.1.5 of this PWS.

1.2.1.3. The contractor shall present a neat, well groomed appearance appropriate for chapel worship services during all times while he/she is performing services under this contract.

1.2.1.4. The contractor shall furnish his/her own transportation to and from Yokota Air Base.

1.2.1.5. The Government will not be liable for loss, damage, theft, or maintenance of personal equipment.

1.2.2. Administration:

1.2.2.1. The contractor shall document work performed and will present it to the Protestant Chaplain upon request.

The contractor must present an invoice to receive payment for services rendered.

1.2.2.2. If required, the contractor will be issued a base pass good for 7 day 24 hour entrance to Yokota Air Base.

1.2.3. Personal Property: The contractor shall ensure that personal property is clearly marked and identified to preclude misidentification as Government property.

2. GOVERNMENT-FURNISHED PROPERTY AND UTILITIES

2.1. Equipment: The Government shall furnish all materials to the contractor at the performance location and to be used only at said location for official business. This includes but is not limited to a computer with all AF approved software. Government-owned furnishings, computer systems, audiovisual aids, and administrative supplies are available in the chapel facilities. For those items not provided by the chapel, the Director will obtain items if he/she desires. The Director coordinates all support requirements with the Contracting Officer or his/her designee.

Government-owned equipment/supplies will not be removed from the Chapel facilities without the permission of the

Wing Chaplain or his/her designee.

2.2. Liability: The contractor shall be liable for loss, damage, or theft of Government property due to the contractor’s carelessness and/or negligence. Negligence will be determined by appropriate Report of Survey findings.